Ricoh fax4700l User manual

OPERATOR’S MANUAL
RICOH FAX4700L
Please read all of these instructions and keep this manual by your machine.

Optional Equipment
Memory (FEATURE EXPANDER TYPE 140 2M, FEATURE EXPANDER TYPE
140 4M, FEATURE EXPANDER TYPE 80M HD)
Either a 2-Mbyte memory card, a 4-Mbyte memory card or a 80-Mbyte hard disk
can be added.
ISDN G4 KIT (ISDN INTERFACE TYPE 140)
This allows you to send and receive using the ISDN (Integrated Services Digital
Network)
PC Printer Interface Kit (PRINTER INTERFACE TYPE 100)
This allows you to use the machine as a laser printer for an IBM1or compatible
personal computer.
Telephone Handset (HANDSET TYPE 100)
This permits voice communication (over the PSTN).
PAPER CASSETTE TYPE 100
This gives this machine additional 100 sheet paper capacity with single sheet
bypass.
COUNTER TYPE 100
FUNCTION UPGRADE CARD TYPE 140
With this card installed, Memory Disk, Upgraded Speed Dial and so on become
available.
FAX ON DEMAND TYPE 140
When installed the Fax on Demand service becomes available.
EXTRA PAPER FEED UNITS
Up to 2 extra paper feed units can be added to the base machine:
PAPER FEED UNIT TYPE 140F - an additional front feed paper unit.
PAPER FEED UNIT TYPE 140S - an additional side feed paper unit.
A front and side feed unit cannot be installed on the same machine.
Note: The Function Upgrade Card and Fax on Demand Kit cannot be installed in
the same machine.
1Copyright Notice
IBM is a registered trademark of International Business Machines Corporation.
Caution: Once a Function Upgrade Card or Fax on Demand Card has been
installed, do not remove it. If removed, this will result in data being
permanently lost.

WARNING: This equipment has been tested and found to comply with the
limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energy and,
if not installed and used in accordance with the instruction manual, may cause
harmful interference to radio communications. Operation of this equipment in a
residential area is likely to cause harmful interference in which case the user
will be required to correct the interference at his own expense.
✬ CAUTION: Use of control or adjustments or performance of procedures
other than those specified herein may result in hazardous radiation exposure.
As an Energy Star Partner, we have determined that this fax
model meets Energy Start guidelines for energy efficiency.
This product was designed to reduce the environmental impact associated
with fax equipment. This is accomplished by means of energy saving features
such as Low Power (Energy Saver) mode and Night Timer. Please see
applicable sections of operating manual for details.
US
ENERGY SAVING INFORMATION

Notice about the Telephone Consumer Protection Act (Valid in the USA only)
Attention please!
The Telephone Consumer Protection Act of 1991 among other things makes it
unlawful for any person to send any message via a telephone fax machine
unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it
is sent and an identification of the business or other entity, or other individual
sending the message and the telephone number of the sending machine or
such business, other entity, or individual. This information is transmitted with
your document by the TTI (Transmit Terminal Identification) feature.
In order for you to meet the requirement, your machine must be programmed
by following the instructions in the accompanying Operation Manual. In
particular, please refer to the "Getting Started" and/or "Programming" sections.
Also refer to the TTI (Transmit Terminal Identification) programming procedure
to enter the business identification and telephone number of the terminal or
business. Do not forget to set the date and time.
Thank you

1. Read all of these instructions.
2. Save these instructions for later use.
3. Follow all warnings and instructions marked on the product.
4. Unplug this product from the wall outlet before cleaning. Do not use liquid
cleaners or aerosol cleaners. Use a damp cloth for cleaning.
5. Do not use this product near water.
6. Do not place this product on an unstable cart, stand, or table. The product
may fall, causing serious damage to the product or injuring the user.
7. Slots and openings in the cabinet and the back or bottom are provided for
ventilation; to ensure reliable operation of the product and to protect it from
overheating, these openings must not be blocked or covered. The openings
should never be blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should not be placed in a built-in installation
unless proper ventilation is provided.
8. This product should be operated from the type of power source indicated on
the marking label. If you are not sure of the type of power available, consult
an authorized sales person or your local power company.
9. This product is equipped with a 3-wire grounding type plug, a plug having a
third (grounding) pin. This plug will only fit into a grounding-type power outlet.
This is a safety feature. If you are unable to insert the plug into the outlet,
contact your electrician to replace your obsolete outlet. Do not defeat the
purpose of the grounding type plug. (This does not apply in countries in which
the 2-wire, non-grounded type of plug is used.)
10. Do not allow anything to rest on the power cord. Do not locate this product
where persons will walk on the cord.
11. If an extension cord is used with this product, make sure that the total of the
ampere ratings on the products plugged into the extension cord do not
exceed the extension cord ampere rating. Also, make sure that the total of all
products plugged into the wall outlet does not exceed 15 amperes.
12. Never push objects of any kind into this product through cabinet slots as they
may touch dangerous voltage points or short out parts that could result in a
risk of fire or electric shock. Never spill liquid of any kind on the product.
13. Do not attempt to service this product yourself, as opening or removing covers
may expose you to dangerous voltage points or other risks. Refer all servicing
to qualified service personnel.
14. Unplug this product from the wall outlet and refer servicing to qualified service
personnel under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating instructions
are followed. Adjust only those controls that are covered by the operating
instructions since improper adjustment of other controls may result in
damage and will often required extensive work by a qualified technician
to restore the product to normal operation.
E. If the product has been dropped or the cabinet has been damaged.
IMPORTANT SAFETY INSTRUCTIONS
F. If the product exhibits a distinct change in performance, indicating a
need for service.

Table of Contents
INTRODUCTION 1
WHAT DOES A FAX MACHINE DO? 1
TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION 1
HOW TO USE THIS MANUAL 2
MANUAL OVERVIEW 2
CONVENTIONS 3
Keynames 3
Displays 3
STORING TELEPHONE NUMBERS 4
STORING NAMES AND LABELS 4
Punctuation Marks and Symbols 5
Shift Key 5
Cursor and Clear Key for Editing 5
IF YOU MAKE AMISTAKE 5
ON/OFF SWITCHES AND USER PARAMETERS 6
On/Off Switches 6
User Parameter Settings 7
GENERAL PRECAUTIONS 13
POWER AND GROUNDING 13
COLD WEATHER POWER-UP 14
THUNDERSTORMS 14
COPY PAPER 15
TONER CARTRIDGES 15
OPERATING PRECAUTIONS 15
GENERAL 16
GUIDE TO COMPONENTS 17
OPERATION PANEL 18
ROUTINE OPERATION 20
SENDING AFAX MESSAGE 20
Precautions Concerning Unacceptable Document Types 20
Transmission Procedure at a Glance 22
Contrast, Resolution, and Halftone Modes 30
Dialing with the Telephone Directory 33
Optional Features for Transmission 34

Immediate Transmission 41
Using the Stamp 43
Redialing 44
RECEIVING FAX MESSAGES 46
Selecting the Reception Mode 46
Substitute Reception 47
TELEPHONE CALLS 49
Making a Telephone Call 49
Answering the Telephone 51
Phoning and Faxing on the Same Call 51
Speaker and Buzzer Volume Adjustments 52
ADVANCED FEATURES 53
NETWORKING 53
Overview 53
What Networking Features Does This Machine Have? 54
Preparing the Machine for Networking Operations 55
Transfer Request 58
Combining Transfer Request with Broadcasting 61
Multi-step Transfer 62
Your Machine as a Transfer Station (Memory Card or Hard
Disk Required) 63
Transfer Request by Tonal Signals 63
TRANSMISSION 68
Keystroke Programs 68
Confidential Transmission 73
Auto Document 75
Storing an Auto Document 76
Changing the Contents of Auto Document 79
Erasing an Auto Document or Label 80
Restricting Access to the Machine 82
Tonal Signals 88
Chain Dialing 90
Specified Image Area (Function Upgrade Card Required) 91
Label Insertion 93
Closed Network (Transmission) 94
Protection Against Wrong Connections 95
ECM (Error Correction Mode) and Page Retransmission 96
Batch Transmission Optional (Memory Card or Hard Disk Required) 97
Well Log Transmission 98
RECEPTION 99
Confidential Reception (Memory Card or Hard Disk Required) 99
Memory Lock (Optional Memory Card or Hard Disk Required) 103
Rejection of Messages from Unidentified Senders 108
Authorized Reception 109
Forwarding (Memory Card or Hard Disk Required) 113

Specified Cassette Selection (Optional Paper Feed Unit Required) 119
Wild Cards 123
Reverse Order Printing (Optional Memory Card or Hard Disk Required) 124
Multi-sort Document Reception (Memory Card or Hard Disk Required) 125
Center Mark 129
Checkered Mark 130
Reception Time 131
Length Reduction 132
Two in One 133
Closed Network (Reception) 134
OTHER 135
Polling 135
File Management 142
User Function Keys 148
OMR Sheets 151
Saving Energy 161
Night Timer 163
Counters 166
Communication Result Display 166
Entering PC Printer Mode (Printer Interface Required) 167
Copying 168
DualAccess 169
RDS (Remote Diagnostic System) 170
AI Short Protocol 171
REPORTS 172
AUTOMATICALLY PRINTED REPORTS 172
Report Formats 173
Printing a Sample of Data on the Reports 175
USER-INITIATED REPORTS 176
Descriptions of Available Reports 176
Print the Personal TCR 177
LOOKING AFTER THE MACHINE 181
LOADING PAPER 181
Loading Paper in the Main Cassette or the Optional Front Paper
Feed Unit 181
Loading Paper in the Optional Side Paper Feed Unit (Optional) 182
CHANGING THE PAPER SIZE 183
Changing the Paper Size in the Main Cassette or the Optional Front
Paper Feed Unit 183
Changing the Paper Size in the Optional Side Paper Feed Unit 185
REPLACING THE TONER CASSETTE AND CLEANING PAD 187
Replacement Procedure 187
REPLACING THE STAMP 189

CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) 190
USER MAINTENANCE PROCEDURES 193
User Maintenance Table of Cleaning 193
User Maintenance Procedure of Cleaning 194
Cleaning the Corona Wire 197
User Maintenance Procedure for Replacing 199
The Front Paper Feed Unit 204
The Side Paper Feed Unit 205
SOLVING PROBLEMS 206
DOCUMENT JAMS 206
Clearing a Document Jam 206
Adjusting the Document Feeder 207
COPY JAMS 208
Cassette Entrance 208
Copy Feed Area 209
Copy Jams with the Optional Removable Cassette (Cassette Area) 212
Paper Jams in the Optional Front Paper Feed Unit 213
Paper Jams in the Optional Side Paper Feed Unit 214
COMMUNICATION PROBLEMS 215
OPERATING DIFFICULTIES 216
DISPLAYED ERROR MESSAGES 220
ERROR CODES 222
CALLING AN AUTHORIZED SERVICE REPRESENTATIVE 224
DEDICATED TRANSMISSION PARAMETERS 224
SPECIFICATIONS 225
APPENDIX A 226
PROGRAMMING FAX ON DEMAND (OPTIONAL FAX
ON DEMAND KIT REQUIRED) 226
Storing and Labeling a Document 226
Editing Documents 228
Erasing a Fax on Demand Document or its Name 229
PRINTING A FAX ON DEMAND LIST 230
PRINTING A FAX ON DEMAND DOCUMENT 230
STORING THE FAX ON DEMAND RECORDED MESSAGES 231
Recording a Message 231
How Callers Use Fax on Demand 233
PRINTING FAX ON DEMAND INFORMATION SERVICE REPORT 234

APPENDIX B 235
DISK FILES (HARD DISK AND
FUNCTION UPGRADE CARD REQUIRED) 235
Reception to Disk File 235
Switching Reception to Disk File On/Off 235
Programming a List of Senders to Treat Differently 236
Choosing How to Treat the Programmed Senders 237
Erasing Disk Files 238
Erasing a File 243
PRINTING DISK FILES 244
Printing a List 244
Print a Document 249
APPENDIX C 250
PAPER FEED UNIT 250
Operation 250
Maintenance 250
Copy Jams 250
APPENDIX D 251
FEATURE EXPANDER TYPE 140 80 MB HD 251
General 251
Operation 251
APPENDIX E 252
ISDN TYPE 140 252
Introduction 252
Setting up the Group 4 Interface 253
Operation 257
Troubleshooting 264
APPENDIX F 265
INSTALLING THE MACHINE 265
Location 265
Attaching the Document Table and Document Tray 266
Installing the Machine Cover 267
Installing the Photoconductor, Cleaning Pad and Toner Cassette 268
Rotatable Operation Panels 270
Connecting the Machine 271
Loading Paper in the Cassette 272
Installing Removable Cassette and Loading Paper (Option) 274
Attaching the Optional Handset 277

Installing Optional Memory Card, Function Upgrade Card,
and Fax on Demand 277
Using Manual Feed 278
BEFORE YOU SEND YOUR FIRST FAX 279
Some Items Must be Programmed First 279
QUICK DIAL, SPEED DIAL, AND GROUP DIAL 285
Three Convenient Ways to Dial 285
Programming Quick Dial 287
Programming Speed Dials 290
Programming Groups 294
Programming/Changing Upgraded Speed Dials 299
Storage Capacity for Telephone Numbers 303
DEALING WITH JUNK FAX MAIL 305
OTHER ITEMS TO PROGRAM AT YOUR LEISURE 305
GLOSSARY 306

Thank you for purchasing this product. This multi-function office machine offers a
wide range of fax, printer, and convenience features. (Some of these features are
optional)
WHAT DOES A FAX MACHINE DO?
When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the
nearest mail box. Then, in a few days, depending on the postal service, the letter will arrive at its
destination. However, you may not be aware of its arrival until you get a return letter.
A fax machine speeds up this process. After you have written your letter, place it face down in your
fax machine’s document feeder, dial the destination’s fax number, then press the Start key.
The fax machine scans your letter, and converts it into a series of black and white dots (the
number of dots that there are across and down the page depends on the resolution that you
selected; refer to the specifications section of this manual for details). This series of dots is
transformed into an electrical signal and sent out over the telephone line to the destination fax
machine.
The receiving fax machine reconstructs your letter from the incoming signal, and prints it.
If you are worried about whether the message arrived at the destination, you can check a report
called the TCR (Transaction Confirmation Report). When you print this report, you will see the
results of the most recent fax communications made by your machine.
You can use your fax machine to send and receive many types of documents, even photographs.
TELEPHONE LINE PROBLEMS AFFECT FAX
COMMUNICATION
Quick and accurate transmission of fax messages depends
on the condition of the telephone line. If the line condition is
very good, this machine will transmit a letter-size page in
about 6 seconds. However, if the line is noisy, the speed
may be reduced significantly, and the data may be
damaged.
The symptoms of data loss caused by a noisy telephone
line are seen on the printouts of received messages. An
example is shown opposite. Note that lines are missing
from the page at the indicated locations. ECM (Error
Correction Mode) is an effective countermeasure against
this type of error; you have the choice of having the ECM
feature switched on or off. It is switched on before the
machine leaves the factory. (Refer to page 96 for more
information about ECM).
The line condition is affected by the weather; thunderstorms can cause electrical noise on
telephone lines.
In addition, the quality and condition of switching equipment used by your phone company can
affect fax communication.
INTRODUCTION
Errors
Received
Message
Document
Transmit
INTRODUCTION
1

MANUAL OVERVIEW
Your facsimile machine is equipped with a wide range of labor-saving and
cost-saving features. This manual explains each of these features, and how you
can put them to use. Note that the external appearance of the machine in some
illustrations may be slightly different from the actual machine.
The manual consists of the following sections.
❐How to Use this Manual - This is the section that you are now reading. It
contains an overview of the manual and the conventions used by the authors. It
also contains quick reference sections on how to input telephone numbers and
names, and how to correct errors that you may inadvertently make when
operating the machine.
❐General Precautions - This section lists precautions that you should keep in
mind when operating the machine. Read this section before you begin to use
your machine.
❐Guide to Components - This contains a diagram that shows where the main
components of your machine are situated.
❐Operation Panel - This describes the functions of the various buttons and
indicators that are on your machine’s operation panel.
❐Routine Operation - This section describes the features and settings that you
will normally be using every day.
❐Advanced Features - This section explains how to take advantage of the
special features of your fax machine, including how to set up networks for
economical distribution of fax messages over long distances.
❐Reports - This section explains the reports that the machine generates.
❐Looking After the Machine - This section shows you what to do when
consumable supplies run out. The user maintenance procedure in this section
should be done every six months if you want to keep your machine in top
condition.
❐Solving Problems - If your machine cannot communicate, or if it generates
error codes or experiences paper jams, refer to this section. Many routine
problems can be solved without a service call.
❐Specifications - This is a list of technical capabilities of your machine.
❐Appendices A to E - These describe fax on demand, memory disk file, the
paper feed unit the ISDN G4 kit and the hard disk.
❐Appendix F- Installing the Machine - This section explains how to install the
machine and connect it to the telephone line. It also explains the best type of
place to install your machine. And this section also explains the things that you
have to do before you can send your first fax message and lists important
features that will make faxing more convenient.
❐Quick Reference Guide - This indicates how to use this machine at a glance.
HOW TO USE THIS MANUAL
2

CONVENTIONS
The following conventions were used when writing this manual.
Keynames
These have been printed in a bold typeface.
For example: When you see a command in bold such as "Start " means "Press
the Start key on the operation panel".
If you see something like "# x 3", this means that you have to press the #key 3
times.
On the operation panel, there are four arrow keys (up, down, left,
right). This is the scroll key. It is often used in the operating
procedures to gain access to various features. For example, if you
see k in the manual, you are being asked to press the
right-pointing arrow ( k ) on the scroll key.
Displays
Messages seen on the display are shown in a larger box, normally on the right
hand side of the page, directly opposite the step that brought it up on the screen.
After following a step in a procedure, check the display to see if it corresponds to
the one in the manual. This may help you to check whether you are following the
procedure successfully. The following examples show three common types of
display.
Example A: The keys that can be pressed
are shown on the screen in small boxes. In
this example, you can press the Yes, No, or
Clear keys or down arrow ( m ) on the scroll
key.
Example B: The choices of settings for a
feature are shown on the screen. The
current setting is indicated ( It is set ON). If
you press the j or k on the scroll key, the
setting will be changed to OFF.
Example C: The ABC in the bottom right of
the display indicates letters (using the Quick
Dial Keys) or numbers (using the ten-key
pad on the operation panel) can be entered.
MEMORY TRANS. OPTIONS ↓
PRESS YES OR CLR •NO
2125551234_
OPTION SELECT ← → YES TO END
AUTO REDUCE ON OFF
TTI ↓
QUICK DIAL ENTER LABEL
n 01
_ABC
HOW TO USE
THIS MANUAL
HOW TO USE THIS MANUAL CONVENTIONS
3

Most procedures start from standby mode,
that is, when the display is as shown on the
right. The value after "MEMORY" shows how
much memory space is remaining.
NOTE: If you start a procedure and do not enter anything at the operation
panel for more than 5 minutes, the machine returns to standby mode.
STORING TELEPHONE NUMBERS
To dial a telephone number or store it as a Quick Dial or Speed Dial, type it into
the machine at the ten-key pad on the operation panel.
STORING NAMES AND LABELS
You can enter names using the Quick Dial Keys. Use Quick Dial Keys 01 to 26 for
the letters of the alphabet (or 33 to 58 if the quick dial label plate on the operation
panel is flipped up), and use Quick Dial 30 (or 62) as a spacebar. The letters are
printed on the surface of each key. If you wish to enter a digit, use the ten-key pad.
The cursor appears on the screen as a black dash below the cursor position. If
you wish to move the cursor while editing a name or number, press the j and k
arrows on the circular scroll key on the operation panel.
If you wish to enter a punctuation mark or symbol, use Quick Dial 31 (or 63). See
"Punctuation Marks and Symbols" on the next page for more details.
Quick Dial 32 (or 64) can be used as a Shift key, to select upper or lower case
letters.
KEY DESCRIPTION KEY DESCRIPTION KEY DESCRIPTION
01/33 A 12/44 L 23/55 W
02/34 B 13/45 M 24/56 X
03/35 C 14/46 N 25/57 Y
04/36 D 15/47 O 26/58 Z
05/37 E 16/48 P 27/59 Not used
06/38 F 17/49 Q 28/60
07/39 G 18/50 R 29/61
08/40 H 19/51 S 30/62 Space
09/41 I 20/52 T 31/63 Punctuation Marks
10/42 J 21/53 U and Symbols
11/43 K 22/54 V 32/64 Shift key (see p. 5)
MEMORY TRANS. APR.4.12:12PM
SET DOC. OR ENTER FAX NO.
MEMORY 100%
STORING TELEPHONE NUMBERS HOW TO USE THIS MANUAL
4

Punctuation Marks and Symbols
If you press 31 or 63 while entering a label,
a menu of symbols will appear, as shown on
the right.
❐To select a symbol, press the required key on the ten-key pad. For example, if
you wish to enter a ’#’, press 3. The cursor moves forward automatically so that
you can enter the next letter, digit, or symbol in the item that you are typing into
the display.
❐If the symbol that you need is not on the screen, scroll through the pages of
symbols with the i and m keys.
Shift Key
As shown in example C on page 3, ’ABC’ can be seen in the bottom right of the
display while you are inputting a label. This indicates that upper case letters will
be stored. If you wish to input lower case letters, press 32 or 64. The ’ABC’ will
change to ’abc’, and the letters that you type in will be stored as lower case
letters. To change back to upper case letters, press 32 or 64 again.
Cursor and Clear Key for Editing
You can move the cursor using the scroll key ( j and k ) to edit the name or label.
If you press Clear, the character above the cursor is deleted.
On entering a character, the character appears at the cursor position then the
cursor moves to the right.
IF YOU MAKE A MISTAKE
If you make a mistake when inputting a name or number, either:
❐Press Clear to erase the last letter or digit that you entered.
If you enter the wrong function number, either:
❐Press No then input the correct function number.
❐Press Function to return to standby mode and start again.
❐
If you dialed the wrong number, either:
❐Press No. If scanning has already begun, press Stop.
❐If you already programmed the number into the machine by pressing Yes,
remove the document from the document feeder and start again, or use the
destination reviewing feature (option 07) to cancel that particular destination
only (see page 27).
SELECT _ P1/5
1! 2" 3# 4$ 5% 6& ↑
7’ 8( 9) NO TO CANCEL ↓
HOW TO USE
THIS MANUAL
HOW TO USE THIS MANUAL IF YOU MAKE A MISTAKE
5

ON/OFF SWITCHES AND USER PARAMETERS
Some of the features in this machine can be switched on or off, and some of them
do not work unless they are switched on first. Other features can be adjusted in
various ways. Each adjustment or on/off switch is explained in the relevant
sections of the manual.
There are two user functions to help you access these features.
Function 62 (On/Off Switches)
Function 63 (User Parameters)
On/Off Switches
This feature allows you to switch some of the major features of the machine on or
off. The overall procedure is explained below. However, each of the adjustments
that can be made using this procedure are explained in the relevant parts of the
manual.
1. Function 6 0 2 2 2 2 6 and 2.
2. Change the setting by using j and k .
The first displayed item is the telephone
line type: DP = Pulse Dial, TT = Touch
Tone. In the above display, TT is
currently selected.
3. Yes.
4. Either:
❐Change another setting: Go to step 5.
❐Finish: Function
5. Scroll through the list of features with m
until the required feature appears.
Example: Power Saver press m once.
6. Go to step 2.
PSTN LINE TYPE SELECT ← →
DP TT ↑
YES TO END ↓
PSTN LINE TYPE SELECT ← →
DP TT ↑
YES TO END ↓
AUTHORIZED RECEPTION SELECT ←→
ON OFF ↑
YES TO END ↓
POWER SAVER SELECT ← →
ON OFF ↑
YES TO END ↓
POWER SAVER SELECT ← →
ON OFF ↑
YES TO END ↓
ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL
6

On/off switches available in this menu are
Feature Feature
1 PSTN Line Type 7 Memory Lock1
2 Authorized Reception 8 Forwarding 1
3 Power Saver 9 Multi-sort Reception 1
4 Daylight Saving Time/Summer Time 10 Disk Filing 2
5 RDS 11 Cassette Selection 3
6 File Retention Time1
(1: Optional Memory Card or Hard Disk required. 2: Optional Function Upgrade
Card and Hard Disk required, 3: Optional Paper Feed required,)
User Parameter Settings
Awide range of features can be switched on or off by using the User Parameters.
However, this feature is more difficult to use than the On/Off Switches. The
switches and adjustments are presented on the screen as rows of digits. Each
digit can be either 0 or 1. Each feature is allocated one or more digit. The value of
the digit determines the status of the feature.
The overall procedure is explained below. However, each of the adjustments that
can be made using this procedure are explained in the relevant parts of the
manual.
1. Function 6 0 2 2 2 2 6 and 3.
❐At this time, you can print a User
Parameter List if you press k and
Start. The current settings for
switch 00 are now displayed on the
bottom line of the display. If the set-
tings for this switch are the way
that you want them, go to step 3.
2. To change the required setting, press a
number from 0 to 7 corresponding to the
digit that you wish to change.
Example: 0on the ten key pad. The
value of the digit changes, in this case
from 0 to 1.
Each switch contains 8 digits, which act as on/off switches for various
features. The digits are numbered from 7 to 0; the setting of digit 7 is shown
at the left side of the display and digit 0 is at the right.
USER PARAMETER PRINT LIST →
DEFAULT: 01000000 ↑
SWITCH00: 01000000 YES TO END ↓
USER PARAMETER PRINT LIST →
DEFAULT: 01000000 ↑
SWITCH00: 01000001 YES TO END ↓
HOW TO USE
THIS MANUAL
HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS
7

3. Either:
❐Scroll through the switches with i and m until the required switch appears.
Then go to step 2.
❐Finish: Yes and Function.
The user parameter switches are outlined below.
*: Default
Switch 00 - Home position settings
Digit Purpose
0Stamp 0: Off *
1: On (successfully scanned documents will be marked)
1
2
3
Contrast home position
Digit 3 Digit 2 Digit 1 Setting Digit 3 Digit 2 Digit 1 Setting
0 0 0 Normal * 1 X X Do not use this
0 0 1 Lighten setting.
0 1 0 Darken
4
5
Resolution Digit 5 Digit 4 Setting Digit 5 Digit 4 Setting
0 0 Standard* 1 0 Fine
0 1 Detail 1 1 Do not use this.
6Transmission mode 0: Memory transmission*
1: Immediate transmission
7 Halftone 0: Off* 1: On
Switch 01
Digit Purpose
0 to 6 Do not change these settings.
7
If you change any of the contrast, resolution, transmission mode, stamp, or halftone
settings before making a transmission, then:
0: The setting(s) will not return to the home position after the transmission.
1: The setting(s) will return to the home position after the transmission.*
Switch 02 - Printing of various items on received messages
Digit Purpose
0
Mark to be printed at the receiving side to distinguish messages that are sent from
your machine when it is acting as a forwarding station (Memory card or hard disk
required)
0: Off 1: On *
1Center mark 0: Off* 1: On
The center mark is not printed when the machine is used for making copies
2 Reception time 0: Off* 1: On
3 TSI printing 0: Off* 1: On
4 Checkered mark 0: Off 1: On*
5Printing of the Command Information Line (ISDN kit required) 0: Off 1: On*
This has the same effect as the TTI On/Off setting.
6 Printing the Terminal ID (ISDN kit required) 0: Off* 1: On
7 Do not change this setting.
Forwarding
Mark
ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL
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Switch 03 - Automatic printing of reports
Digit Purpose
0Communication result report (memory transmission)
0: Off 1: On*
1 Do not change this setting.
2 File reserve report (Memory storage report) 0: Off* 1: On
3 File reserve report (polling reception) 0: Off* 1: On
4 Communication result report (polling reception) 0: Off 1: On*
5Transmission result report (immediate transmission)
0: Off 1: On*
6 Polling clear report 0: Off 1: On*
7 TCR 0: Off 1: On*
Switch 04 - Automatic printing of reports, Various
Digit Purpose
0 Confidential reception report 0: Off 1: On*
1 Fax on demand report 0: Off* 1: On
2 to 6 Do not change these settings
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Inclusion of part of the image on the following reports: Transmission Result Report,
Memory Storage Report, Polling Clear Report, Communication Failure Report,
Transfer Result Report, Transmission Deadline Report, Polling Confirmation List
0: No 1: Yes*
Switch 05 - Various
Digit Purpose
0 Substitute reception 0: Off 1: On*
1 Memory reception if no RTI or CSI received 0: Possible* 1: Not possible
2, 3 Do not change these settings
4, 5
RestrictedAccess Digit 5 Digit 4 Setting
0 0 Off*
0 1 On
1 0 On when the Night Timer is on
6, 7
Energy Saver mode Digit 7 Digit 6 Setting
0 0 Heater off
0 1 Heater energy saver mode*
1 X Do not use these settings
Switch 06 Home position
Digit Purpose
0 Printing TTI or CIL on the message to the other side. 0: Off 1:On*
1 Do not change this setting
2 Closed network in transmission 0: Disabled* 1: Enabled
3 Do not change these settings.
4Batch Transmission (Memory card or hard 0: Off 1: On*
disk required)
5 Specified Image Area home position 0: Off* 1: On
6 to 7 Do not change these settings.
HOW TO USE
THIS MANUAL
HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS
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