Ricoh Aficio 480W Installation and maintenance instructions

Network Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "General Settings Guide" before using the machine.
Getting Started
Connecting and Setting Up
Monitoring and Configuring the Machine
Appendix

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the
machine.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Netscape and Netscape Navigator are registered trademarks of Netscape Communications Corporation.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through
X/Open Company Limited.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows 95.
• The product name of Windows®98 is Microsoft®Windows 98.
• The product name of Windows®Me is Microsoft®Windows Millennium Edition (Windows Me).
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Professional
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Advanced Server
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Home Edition
Microsoft®Windows®XP Professional
• The product names of Windows Server™ 2003 are as follows:
Microsoft®Windows Server™ 2003 Standard Edition
Microsoft®Windows Server™ 2003 Enterprise Edition
Microsoft®Windows Server™ 2003 Web Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Workstation 4.0
Microsoft®Windows NT®Server 4.0
• RSA Data Security, Inc. MD5 Message-Digest Algorithm
Copyright©1991-2, RSA Data Security, Inc. Created 1991. All rights reserved.
License to copy and use this software is granted provided that it is identified as the “RSA Data Se-
curity, Inc. MD5 Message-Digest Algorithm” in all material mentioning or referencing this software
or this function.
License is also granted to make and use derivative works provided that such works are identified as
“derived from the RSA Data Security, Inc. MD5 Message-Digest Algorithm” in all material mentioning
or referencing the derived work.
RSA Data Security, Inc. makes no representations concerning either the merchantability of this soft-
ware or the suitability of this software for any particular purpose. It is provided “as is” without express
or implied warranty of any kind.
These notices must be retained in any copies of any part of this documentation and/or software.

i
TABLE OF CONTENTS
Manuals for This Machine.....................................................................................1
How to Read This Manual .....................................................................................3
1. Getting Started
Functions Available over a Network ....................................................................5
E-mail ......................................................................................................................... 5
Scan to Folder............................................................................................................5
Network Delivery Scanner..........................................................................................5
Network TWAIN Scanner ........................................................................................... 5
Document Server .......................................................................................................6
2. Connecting and Setting Up
Confirming the Connection...................................................................................7
Connecting to the Ethernet Interface .........................................................................7
Connecting to the IEEE 1394 Interface......................................................................8
Using the IEEE 802.11b (Wireless LAN)....................................................................9
Setting Up the Machine on a Network................................................................11
E-mail .......................................................................................................................11
Scan to Folder..........................................................................................................13
Network Delivery Scanner........................................................................................15
Network TWAIN Scanner .........................................................................................16
Document Server .....................................................................................................18
Network Configuration..............................................................................................19
Interface Settings .....................................................................................................23
File Transfer .............................................................................................................27
LDAP Server Settings..........................................................................................33
Before using this function.........................................................................................33
Program/Change/Delete LDAP Server ....................................................................33
Programming the LDAP Server................................................................................34

ii
3. Monitoring and Configuring the Machine
Using Web Image Monitor...................................................................................39
Displaying Top Page ................................................................................................40
When user authentication is set ...............................................................................41
About Menu and Mode.............................................................................................41
Access in the Administrator Mode............................................................................42
Displaying Web Image Monitor Help........................................................................43
Remote Maintenance by telnet ...........................................................................44
Using telnet ..............................................................................................................44
access ......................................................................................................................44
autonet .....................................................................................................................45
devicename..............................................................................................................45
dhcp .........................................................................................................................46
dns ...........................................................................................................................46
domainname ............................................................................................................48
help ..........................................................................................................................48
hostname .................................................................................................................48
ifconfig......................................................................................................................49
passwd .....................................................................................................................49
route .........................................................................................................................50
set ............................................................................................................................50
show.........................................................................................................................51
smb ..........................................................................................................................51
snmp ........................................................................................................................52
sntp ..........................................................................................................................54
syslog .......................................................................................................................54
web...........................................................................................................................54
wiconfig ....................................................................................................................55
wins ..........................................................................................................................57
SNMP.....................................................................................................................58
Understanding the Displayed Information ........................................................59
Configuring the Network Interface Board .................................................................59
Message List ........................................................................................................63
System Log Information ...........................................................................................63
4. Appendix
Using DHCP..........................................................................................................67
Using AutoNet ..........................................................................................................68
Precautions ..........................................................................................................69
Connecting a Dial-Up Router to a Network ..............................................................69
When the optional IEEE 802.11b interface unit Is Installed .....................................70
Information about Installed Applications ..........................................................71
RSA BSAFE®...........................................................................................................71
Specifications.......................................................................................................72
INDEX......................................................................................................... 73

1
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Manuals provided are specific to machine type.
❒Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒Two CD-ROMs are provided:
• CD-ROM 1 “Operating Instructions”
CD-ROM 2 “Scanner Driver & Utilities”
❖
❖❖
❖General Settings Guide
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions, and troubleshooting.
Refer to this manual for Address Book procedures such as registering e-mail
addresses, and user codes.
❖
❖❖
❖Security Reference
This manual is for administrators of this machine. It describes security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and admin-
istrator authentication.
❖
❖❖
❖Network Guide (this manual)
Provides information about network settings of the machine’s scanner func-
tion. For details about network settings of the machine’s printer function, see
the manual that comes with the printer option.
❖
❖❖
❖Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖
❖❖
❖Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scanner
function.

2
❖
❖❖
❖Manuals for DeskTopBinder
DeskTopBinder is a utility included on the CD-ROM labeled “Scanner Driver
& Utilities”.
•DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder
Lite in detail. This guide can be displayed from the [Setup]dialog box when
DeskTopBinder Lite is installed.
•DeskTopBinder Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start]menu when DeskTopBinder
Lite is installed.
•Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start]menu when Desk-
TopBinder Lite is installed.

3
How to Read This Manual
Symbols
In this manual, the following symbols are used:
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates prior knowledge or preparation is required before opera-
tion.
Note
This symbol indicates precautions for operation, or actions to take after mal-op-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
Keys on the computer's keyboard.

4

5
1. Getting Started
Functions Available over a Network
This machine provides scanner func-
tion over a network. Using the Docu-
ment Server function, you can combine
copied documents and print jobs into a
single document. Not only can you
print this document straight away, but
you can also store it so it can be printed
again whenever needed.
E-mail
Scan file attached to an e-mail can be
sent using the e-mail system through
a LAN or the Internet.
Reference
For details about what settings to
make, see p.11 “Setting Up the Ma-
chine on a Network”.
For details about using this function,
see "Sending Scan Files by E-mail",
Scanner Reference.
Scan to Folder
You can send scan file directly to
shared folders on computers running
Windows or to FTP servers.
Reference
For details about what settings to
make, see p.11 “Setting Up the Ma-
chine on a Network”.
For details about using this function,
see “Sending Scan Files by Scan to
Folder”, Scanner Reference.
Network Delivery Scanner
You can use the machine as a delivery
scanner for ScanRouter V2 Profes-
sional.
Scan file or document can be stored in
the delivery server, or delivered via
the network to specified folders on
client computers.
Reference
For details about what settings to
make, see p.11 “Setting Up the Ma-
chine on a Network”.
For details about using this function,
see "Delivering Scan Files", Scanner
Reference.
Network TWAIN Scanner
You can use the scanning function of
this machine from a computer con-
nected via a network (Ethernet, IEEE
1394 (IP over 1394), or IEEE 802.11b
(wireless LAN)).
You can scan documents the same
way you would if you were using a
scanner connected directly to your
computer.
Reference
For details about what settings to
make, see p.11 “Setting Up the Ma-
chine on a Network”.
For details about using this function,
see "Using the Network TWAIN
Scanner Function", Scanner Reference.

Getting Started
6
1
Document Server
You can store copy, and scanner doc-
uments on the hard disk. Using Desk-
TopBinder Lite or a Web browser, you
can browse, print, delete, or copy these
documents over a network.
Reference
For details about what settings to
make, see p.11 “Setting Up the Ma-
chine on a Network”.
For more information about Docu-
ment Server operation from the
scanner, see "Using the Document
Server", Scanner Reference.
For all information about Document
Server operation, see "Using the
Document Server", General Settings
Guide.
For more information about Desk-
TopBinder Lite, see the manuals
for DeskTopBinder Lite.

7
2. Connecting and Setting Up
Confirming the Connection
1. 10BASE-T/100BASE-TX port
Port for connecting the 10BASE-T or
100BASE-TX cable
2. IEEE 1394 ports (optional)
Ports for connecting the IEEE 1394 interface
cable
3. Wireless LAN port (optional)
Port for using the wireless LAN
Note
❒The optional IEEE 1394 interface board
and the IEEE 802.11b interface unit
cannot be installed at the same time.
❒The position of the port differ depend-
ing on the machine type.
❒USB Connection is not possible.
AGM054S
When the IEEE 1394
interface board (optional)
is installed.
When the
wireless LAN board (optional)
is installed.

Connecting and Setting Up
8
2
Connecting to the Ethernet Interface
The network interface board supports
10BASE-T or 100BASE-TX connections.
Important
❒Before making the connection, touch
the metallic part to ground yourself.
A
AA
ATurn off the main power switch.
Important
❒Make sure the main power is off.
See “Turning On the Power”,
General Settings Guide.
B
BB
B
Connect the Ethernet interface cable
to the 10BASE-T/100BASE-TX port.
Note
❒The position of the port differ
depending on the machine type.
C
CC
CTurn on the main power switch.
1. Indicator (green)
Remains green when the machine is
properly connected to the network.
2. Indicator (yellow)
Turns yellow when 100BASE-TX is
operating. Turns off when 10BASE-T
is operating.
Connecting to the IEEE 1394
Interface
Important
❒Before making the connection, touch
the metallic part to ground yourself.
Note
❒Use the interface cable supplied
with the optional IEEE 1394 inter-
face board.
❒Make sure the interface cable is not
looped.
A
AA
ATurn off the main power switch.
Important
❒Make sure the main power is off.
See “Turning On the Power”,
General Settings Guide.
B
BB
BConnect the IEEE 1394 interface
cable to the IEEE 1394 ports.
Note
❒Two interface ports are available
for connecting the IEEE 1394 in-
terface cable. Either is suitable.
❒If you have an interface cable
with a ferrite core, connect the
end nearest to the ferrite core to
the machine.
❒The position of the port differ
depending on the machine type.
C
CC
CTurn on the main power switch.
AGM055S
AGM056S
AGM060S

Confirming the Connection
9
2
Using the IEEE 802.11b (Wireless LAN)
Setting IEEE 802.11b (Wireless LAN)
Note
❒Select [802.11 Ad hoc]mode when connecting Windows XP as a wireless LAN
client using Windows XP standard driver or utilities, or when not using the
infrastructure mode.

Connecting and Setting Up
10
2
Confirming the Connection
A
AA
A
Make sure the LED of the IEEE 802.11b
interface unit is lit.
❖
❖❖
❖When using in infrastructure mode
1. If [LAN Type]on the [Interface Set-
tings]/[Network]screen is not set to
[IEEE 802.11b], it does not light, even
if the main power is on.
2. If it is connected properly to the
network, the LED is green when in
infrastructure mode. If the LED is
blinking, the machine is searching
for devices.
❖
❖❖
❖When using in ad hoc mode/802.11
ad hoc mode
1. If the IEEE 802.11b interface unit
is working, it is lit in orange.
2. If it is connected properly to the
network, the LED is green when in
ad hoc mode or 802.11 ad hoc mode.
If the LED is blinking, the machine
is searching for devices. The LED
will light after a few seconds.
Checking the machine's radio wave status
When using in infrastructure mode,
you can check the machine's radio
wave status using the control panel.
Note
❒To check the radio wave status,
press [IEEE 802.11b]under [LAN
Type]on the [Network]screen.
A
AA
APress the {
{{
{User Tools/Counter/Inquiry}
}}
}
key.
B
BB
BPress [System Settings].
C
CC
CPress [Interface Settings].
D
DD
DPress [IEEE 802.11b].
E
EE
EPress [Wireless LAN Signal].
The machine's radio wave status
appears.
F
FF
FAfter checking radio wave status,
press [Exit].
G
GG
GPress the {
{{
{User Tools/Counter/Inquiry}
}}
}
key to return to the User Tools /
Counter / Inquiry menu.
ZZZ024S
1
2
ZZZ024S
1
2

Setting Up the Machine on a Network
11
2
Setting Up the Machine on a Network
This section describes the network settings you can change with User Tools (Sys-
tem Settings). Make settings according to functions you want to use and the in-
terface to be connected.
Important
❒These settings should be made by the systems administrator, or after consulting
with the systems administrator.
Reference
For details about settings, see p.23 “Interface Settings”
❖
❖❖
❖Viewing the Information Displayed in the List
$These items must be set to use the function. Be sure to set them before at-
tempting to use the corresponding function.
❍These items must be set if required.
E-mail
Interface Settings
Ethernet Interface Settings/Network
See p.23 “Network”.
IP Address $
Gateway Address $
DNS Configuration ❍
DDNS Configuration ❍
Domain Name ❍
WINS Configuration ❍
LAN Type *2 $
Ethernet Speed ❍
Effective Protocol *3 $
Permit SNMP V3 Communication ❍
Permit SSL / TLS Communication ❍
Host Name ❍
File Transfer
See p.27 “File Transfer”.
SMTP Server $
SMTP Authentication ❍
POP before SMTP ❍
POP3 Setting *4 ❍
Administrator's E-mail Address ❍
E-mail Communication Port *5 ❍
Program / Change / Delete E-mail
Message
❍

Connecting and Setting Up
12
2
Ethernet File Transfer
See p.27 “File Transfer”.
Program / Change / Delete Subject ❍
Scanner Recall Interval Time ❍
Number of Scanner Recalls ❍
IEEE 1394
(IP over 1394)
Interface Settings/IEEE 1394 *1
See p.25 “IEEE 1394”.
IP Address $
IP over 1394 $
DDNS Configuration ❍
WINS Configuration ❍
Host Name ❍
Domain Name ❍
Interface Settings/Network
See p.23 “Network”.
Gateway Address $
DNS Configuration ❍
Effective Protocol *3 $
File Transfer
See p.27 “File Transfer”.
SMTP Server $
SMTP Authentication ❍
POP before SMTP ❍
POP3 Setting *4 ❍
Administrator's E-mail Address ❍
E-mail Communication Port *5 ❍
Program / Change / Delete E-mail
Message
❍
Program / Change / Delete Subject ❍
Scanner Recall Interval Time ❍
Number of Scanner Recalls ❍
IEEE 802.11b
(wireless LAN)
Interface Settings/Network
See p.23 “Network”.
IP Address $
Gateway Address $
DNS Configuration ❍
DDNS Configuration ❍
Domain Name ❍
WINS Configuration ❍
LAN Type *2 $
Ethernet Speed ❍
Effective Protocol *3 $
Permit SNMP V3 Communication ❍
Permit SSL / TLS Communication ❍
Host Name ❍
Interface Settings

Setting Up the Machine on a Network
13
2
*1 Appears when the optional IEEE 1394 interface board is installed.
*2 Appears when the optional IEEE 802.11b interface unit is installed.
If Ethernet and 802.11b (wireless LAN) are both connected to the machine, the selected
interface has priority.
*3 Check [Effective]is selected for TCP/IP.
*4 If you select [On]for [POP before SMTP], select this function as well.
*5 If you select [On]for [POP before SMTP], check the port number for [POP3].
Scan to Folder
IEEE 802.11b
(wireless LAN)
Interface Settings/IEEE
802.11b *2
See p.26 “IEEE 802.11b”.
Communication Mode $
SSID Setting ❍
Channel ❍
WEP (Encryption) Setting ❍
Transmission Speed ❍
File Transfer
See p.27 “File Transfer”.
SMTP Server $
SMTP Authentication ❍
POP before SMTP ❍
POP3 Setting *4 ❍
Administrator's Address ❍
E-mail Communication Port *5 ❍
Program / Change / Delete E-mail
Message
❍
Program / Change / Delete Subject ❍
Scanner Recall Interval Time ❍
Number of Scanner Recalls ❍
Interface Settings
Ethernet Interface Settings/Network
See p.23 “Network”.
IP Address $
Gateway Address $
DNS Configuration ❍
DDNS Configuration ❍
Domain Name ❍
WINS Configuration ❍
LAN Type *2 $
Ethernet Speed ❍
Effective Protocol *3 $
Host Name ❍
Permit SNMP V3 Communication ❍
Interface Settings

Connecting and Setting Up
14
2
Ethernet Interface Settings/Network
See p.23 “Network”.
Permit SSL / TLS Communication ❍
File Transfer
See p.27 “File Transfer”.
Default User Name / Password
(Send)
❍
Scanner Recall Interval Time ❍
Number of Scanner Recalls ❍
IEEE 1394
(IP over 1394)
Interface Settings/IEEE 1394 *1
See p.25 “IEEE 1394”.
IP Address $
IP over 1394 $
DDNS Configuration ❍
WINS Configuration ❍
Host Name ❍
Domain Name ❍
Interface Settings/Network
See p.23 “Network”.
Gateway Address $
DNS Configuration ❍
Effective Protocol *3 $
File Transfer
See p.27 “File Transfer”.
Default User Name / Password
(Send)
❍
Scanner Recall Interval Time ❍
Number of Scanner Recalls ❍
IEEE 802.11b
(wireless LAN)
Interface Settings/Network
See p.23 “Network”.
IP Address $
Gateway Address $
DNS Configuration ❍
DDNS Configuration ❍
Domain Name ❍
WINS Configuration ❍
LAN Type *2 $
Ethernet Speed ❍
Effective Protocol *3 $
Permit SNMP V3 Communication ❍
Permit SSL / TLS Communication ❍
Host Name ❍
Interface Settings/IEEE
802.11b *2
See p.26 “IEEE 802.11b”.
Communication Mode $
SSID Setting ❍
Channel ❍
WEP (Encryption) Setting ❍
Transmission Speed ❍
Interface Settings

Setting Up the Machine on a Network
15
2
*1 Appears when the optional IEEE 1394 interface board is installed.
*2 Appears when the optional IEEE 802.11b interface unit is installed.
If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the machine, the
selected interface has priority.
*3 Check [Effective]is selected for TCP/IP.
Network Delivery Scanner
IEEE 802.11b
(wireless LAN)
File Transfer
See p.27 “File Transfer”.
Default User Name / Password
(Send)
❍
Scanner Recall Interval Time ❍
Number of Scanner Recalls ❍
Interface Settings
Ethernet Interface Settings/Network
See p.23 “Network”.
IP Address $
Gateway Address ❍
DNS Configuration ❍
DDNS Configuration ❍
Domain Name ❍
WINS Configuration ❍
LAN Type *2 $
Ethernet Speed ❍
Effective Protocol *4 $
Permit SNMP V3 Communication ❍
Permit SSL / TLS Communication ❍
Host Name ❍
File Transfer
See p.27 “File Transfer”.
Delivery Option *3 ❍
Scanner Recall Interval Time ❍
Number of Scanner Recalls ❍
IEEE 1394
(IP over 1394)
Interface Settings/IEEE 1394 *1
See p.25 “IEEE 1394”.
IP Address $
IP over 1394 $
DDNS Configuration ❍
WINS Configuration ❍
Host Name ❍
Domain Name ❍
Interface Settings/Network
See p.23 “Network”.
Gateway Address ❍
DNS Configuration ❍
Effective Protocol *4 $
Interface Settings

Connecting and Setting Up
16
2
*1 Appears when the optional IEEE 1394 interface board is installed.
*2 Appears when the optional IEEE 802.11b interface unit is installed.
If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the machine, the
selected interface has priority.
*3 When delivery option is set to [On], make sure the IP address is set.
*4 Check [Effective]is selected for TCP/IP.
Network TWAIN Scanner
IEEE 1394
(IP over 1394)
File Transfer
See p.27 “File Transfer”.
Delivery Option *3 ❍
Scanner Recall Interval Time ❍
Number of Scanner Recalls ❍
IEEE 802.11b
(wireless LAN)
Interface Settings/Network
See p.23 “Network”.
IP Address $
Gateway Address ❍
DNS Configuration ❍
DDNS Configuration ❍
Domain Name ❍
WINS Configuration ❍
LAN Type *2 $
Ethernet Speed ❍
Effective Protocol *4 $
Permit SNMP V3 Communication ❍
Permit SSL / TLS Communication ❍
Host Name ❍
Interface Settings/IEEE
802.11b *2
See p.26 “IEEE 802.11b”.
Communication Mode $
SSID Setting ❍
Channel ❍
WEP (Encryption) Setting ❍
Transmission Speed ❍
File Transfer
See p.27 “File Transfer”.
Delivery Option *3 ❍
Scanner Recall Interval Time ❍
Number of Scanner Recalls ❍
Interface Settings
Ethernet Interface Settings/Network
See p.23 “Network”.
IP Address $
Gateway Address ❍
DNS Configuration ❍
DDNS Configuration ❍
Interface Settings