Ricoh Priport DX 4640PD Installation and maintenance instructions

Network Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information before using the machine.
Printer Functions Available over a Network
Connecting the Network Cable to the Network
Setting Up the Machine on a Network
Windows Configuration
Using the Printer Function
Using SmartDeviceMonitor for Client
Using SmartDeviceMonitor for Admin
Configuring the Network Interface Module Using a Web Image Monitor
Appendix
1
2
3
4
5
6
7
8
9

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Software Version Conventions Used in This Manual
• NetWare 3.x means NetWare 3.12 and 3.2.
• NetWare 4.x means NetWare 4.1, 4.11, 4.2 and IntranetWare.
Two kinds of size notation are employed in this manual.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
AppleTalk, Apple, Macintosh and Mac OS are registered trademarks of Apple Computer, Incorporated.
Netscape and Netscape Navigator are registered trademarks of Netscape Communications Corpora-
tion.
Novell, NetWare, NDS and NDPS are registered trademarks of Novell, Inc.
PostScript®and Acrobat®are registered trademarks of Adobe Systems, Incorporated.
Citrix®and MetaFrame®are registered trademarks of Citrix Systems, Inc.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows 95.
• The product name of Windows®98 is Microsoft®Windows 98.
• The product name of Windows®Me is Microsoft®Windows Millennium Edition (Windows Me).
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows®Server 2003 are as follows:
Microsoft®Windows®Server 2003 Standard Edition
Microsoft®Windows®Server 2003 Enterprise Edition
Microsoft®Windows®Server 2003 Web Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0
Note:
Some illustrations in this manual might be slightly different from the machine.

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒To view HTML manuals, a Web browser must be installed.
❖Safety Information (paper)
Describes information about the safety precautions.
❖Easy Operation Guide (paper/PDF file - CD-ROM *1 )
Describes information about the control panel and basic operations.
❖Operating Instructions (PDF file - CD-ROM *1 )
Describes operations, functions, User Tools (initial setting, mode setting, etc.)
and troubleshooting.
❖Network Guide (this manual)
Describes procedures for configuring the machine and computers in a net-
work environment.
❖Printer Reference (PDF file - CD-ROM *1 )
Describes system settings and operations for the machine's printer function.
❖Preparations for Use as a Printer (paper/PDF file - CD-ROM *1 )
Describes procedures for connecting the Ethernet and USB cables to the ma-
chine.
❖Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Document
Management Utility”.
• DeskTopBinder Lite Setup Guide (HTML file - CD-ROM *2 )
Describes the installation of, and the operating environment for DeskTop-
Binder Lite in detail. This guide can be displayed from the [Setup]dialog
box when DeskTopBinder Lite is installed.
• DeskTopBinder Lite Introduction Guide (HTML file - CD-ROM *2 )
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start]menu when DeskTopBinder
Lite is installed.
❖Other manuals
• PostScript3 (PDF file - CD-ROM *1 )
*1 Provided on the CD-ROM labeled “Operating Instructions”
*2 Provided on the CD-ROM labeled “Document Management Utility”

ii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
1. Printer Functions Available over a Network
Using the Printer ....................................................................................................3
2. Connecting the Network Cable to the Network
Confirming the Connection...................................................................................5
3. Setting Up the Machine on a Network
User Tools Menu (System Settings).....................................................................7
Interface Settings .......................................................................................................7
Network Configuration................................................................................................8
Settings You Can Change with User Tools..............................................................10
4. Windows Configuration
Configuring TCP/IP ..............................................................................................15
Configuring a Windows 95/98/Me Computer ...........................................................15
Configuring a Windows 2000 Computer ..................................................................15
Configuring a Windows XP Computer......................................................................16
Configuring a Windows Server 2003 Computer.......................................................16
Configuring a Windows NT 4.0 Computer................................................................17
Configuring NetBEUI ...........................................................................................18
Configuring a Windows 95/98/Me Computer ...........................................................18
Configuring a Windows 2000 Computer ..................................................................18
Configuring a Windows NT 4.0 Computer................................................................19
5. Using the Printer Function
Printing with Windows ........................................................................................24
Printing with a Windows 2000/XP, Windows Server 2003 or Windows NT 4.0
Print Server ............................................................................................................24
Printing without a Print Server..................................................................................25
Printing with a Mac OS ........................................................................................28
Changing to EtherTalk .............................................................................................28
Configuring the Printer .............................................................................................29
Changing the Printer Name......................................................................................29
Changing the Zone...................................................................................................29
Printing with NetWare..........................................................................................30
Setting Up as a Print Server.....................................................................................31
Setting Up as a Remote Printer ...............................................................................36
Setting Up a Client Computer ..................................................................................42
6. Using SmartDeviceMonitor for Client
SmartDeviceMonitor for Client ...........................................................................45

iii
7. Using SmartDeviceMonitor for Admin
SmartDeviceMonitor for Admin ..........................................................................49
Changing the Network Interface Module Configuration ...........................................51
Displaying Printer Status..........................................................................................51
Managing User Information......................................................................................52
Configuring Energy Saver Mode ..............................................................................52
8. Configuring the Network Interface Module Using a
Web Image Monitor
Going to the Top Page.........................................................................................55
Types of Menu Configuration and Mode ...........................................................56
Menu Summary ....................................................................................................58
Reset Printer Job .....................................................................................................58
Status .......................................................................................................................58
Job ...........................................................................................................................58
Stored File................................................................................................................58
Configuration............................................................................................................58
Verifying the Network Interface Module Settings .............................................59
Configuring the Network Interface Module Settings ........................................60
Using Web Image Monitor Help ..........................................................................61
Downloading Help ....................................................................................................61
9. Appendix
Printing Files Directly from Windows ................................................................63
Setup........................................................................................................................63
Using a Host Name Instead of an IP Address..........................................................64
Printing Method ........................................................................................................65
Specifying the Device Option ...................................................................................68
Remote Maintenance by telnet ...........................................................................76
Using telnet ..............................................................................................................76
Commands List ........................................................................................................77
Using DHCP..........................................................................................................97
Using AutoNet ..........................................................................................................97
SNMP.....................................................................................................................98
Error Messages on the Display ..........................................................................99
Understanding Displayed Information.............................................................100
Print Job Information ..............................................................................................100
Print Log Information..............................................................................................100
Printer Status and Configuration ............................................................................101
Configuring the Network Interface Module.............................................................104
Message List ......................................................................................................108
System Log Information .........................................................................................108
Precautions ........................................................................................................114
Connecting a Dial-Up Router to a Network ............................................................114
NetWare Printing....................................................................................................116
When Using IPP with SmartDeviceMonitor for Client ............................................117
Specifications.....................................................................................................118
INDEX....................................................................................................... 119

iv

1
How to Read This Manual
Symbols
The following set of symbols is used in this manual.
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
{}
Keys on the computer's keyboard.

2
Names of Major Options
Major options of this printer are referred to as follows in this manual:
• IEEE 1284 Parallel Board Type 1 →IEEE 1284 parallel board
• IEEE 802.11b I/F Unit Type 1 →IEEE 802.11b interface unit
• PostScript3 Board Type 2 →PostScript3 board
•ExtensionHDDType1→HDD board
The following software product is referred to using a general name:
• DeskTopBinder Lite and DeskTopBinder professional →DeskTopBinder
Lite/professional

3
1. Printer Functions Available
over a Network
This printer provides printer functions over a network.
Using the Printer
The network interface module is compatible with NetWare *1 (IPX/SPX, TCP/IP),
Windows NT 4.0 (TCP/IP, NetBEUI *2 , IPP *3 ), Windows 2000 (TCP/IP, NetBEUI
*2 , IPP *3 ), Windows XP (TCP/IP, IPP *3 ), Windows Server 2003 (TCP/IP, IPP *3 ),
Windows 95/98/Me (TCP/IP, NetBEUI *2 , IPP *3 ), and Macintosh (AppleTalk)
protocols. This allows you to operate the printer in a network that uses different pro-
tocols and operating systems.
*1 If the IEEE 802.11b interface unit is installed, you can use only infrastructure mode.
*2 For NetBEUI, use the SmartDeviceMonitor for Client port.
*3 IPP (Internet Printing Protocol) is a protocol for printing via the Internet.
Reference
For details about what settings to make, see p.7 “Setting Up the Machine on a
Network”.
For details about using this function, see p.21 “Using the Printer Function”.
AJK164S

Printer Functions Available over a Network
4
1

5
2. Connecting the Network
Cable to the Network
Confirming the Connection
This section gives instructions for connecting the printer and computer, config-
uring the printer, and installing software.
❖When operating the printer with a USB or a parallel connection
• Connect the printer and computer using a USB or a parallel cable.
Reference
For details about connection using the USB, see Preparations for Use as a
Printer.
For details about connection using the parallel cable, see "Connecting
the Printer", Printer Reference.
• Install a printer driver from the CD-ROM labeled "Printer Drivers and Util-
ities".
Reference
For details, see "Installing the Software", Printer Reference.
❖When operating the printer under a network environment
• Configure the network using the machine's control panel.
Reference
For details, see "User Tools Menu (System Settings)", Printer Reference.
For information about connection using Ethernet, see Preparations for
Use as a Printer.
For information about connection using wireless LAN, see "Connecting
the Printer", Printer Reference.
• Install a printer driver and other utilities from the CD-ROM labeled "Printer
Drivers and Utilities".
Note
❒"Network environment" describes a situation where the printer is con-
nected to a computer via wireless LAN.
❒The IEEE 1284 parallel board for parallel connection and the IEEE
802.11b interface unit for wireless LAN connection cannot be used at the
same time.
❒Wireless LAN and parallel connection are optional functions.

Connecting the Network Cable to the Network
6
2

7
3. Setting Up the Machine on
a Network
User Tools Menu (System Settings)
This section describes the network settings you can change with User Tools (Sys-
tem Settings). Make settings according to functions you want to use and the in-
terface to be connected.
Important
❒These settings should be made by the systems administrator, or after consult-
ing with the systems administrator.
❖Viewing the Information Displayed in the List
$These items must be set to use the function. Be sure to set them before at-
tempting to use the corresponding function.
For details about settings, see p.10 “Settings You Can Change with User Tools”.
❍These items must be set if required.
For details about settings, see p.10 “Settings You Can Change with User Tools”.
Interface Settings
Interface Settings
Ethernet Interface
Settings/Network
See p.10 “Interface
Settings/Network”
IP Address $
Gateway Address ❍
NW Frame Type ❍
Effective Protocol *1 $
Ethernet Speed ❍
LAN Type *2 $
IEEE 802.11b
(wireless LAN)
Interface
Settings/Network
See p.10 “Interface
Settings/Network”
IP Address $
Gateway Address ❍
Effective Protocol *1 $
NW Frame Type ❍
Ethernet Speed ❍
LAN Type *2 $
Interface
Settings/IEEE
802.11b *2
See p.12 “Interface
Settings/IEEE
802.11b”
Communication Mode $
SSID Setting ❍
Channel ❍
WEP (Encryption) Setting ❍
Wireless LAN Signal ❍
Transmission Speed ❍

Setting Up the Machine on a Network
8
3
*1 Check [Active]is selected for TCP/IP.
*2 Appears when the IEEE 802.11b interface unit is installed.
If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the printer, the
selected interface has priority.
Network Configuration
Any change you make with User Tools remains in effect even if the main power
switch or operation switch is turned off, or if the {Clear Modes}key is pressed.
Configuring the network using the control panel
Note
❒Operations for System Settings are different from normal operations. After
using User Tools, press the {User Tools}key to exit.
❒If the key operator code has been set, the key operator code entry screen ap-
pears. Enter the code, and then press [OK]. For details about the key operator
code, see Operating Instructions.
APress the {User Tools}key.
BPress [System Settings].
CPress [Interface Settings].
DSelect the setting you want to change, and then press [OK].
EChange the setting, and then press [OK].
Note
❒To cancel changes made to settings and return to the System Settings menu,
press [Cancel].
FPress [Exit].
GPress the {User Tools}key.
Note
❒You can also exit by pressing [Exit]on the User Tools main menu.
AUZ102S

User Tools Menu (System Settings)
9
3
Configuring the network using other utilities
In addition to the control panel, a Web Image Monitor and SmartDeviceMonitor
for Admin can also be used for configuring the network.
The following table shows available settings:
Note
❒❍Indicates printer settings can be changed.
❒- Indicates the setting cannot be changed from that device.
*1 You can make the TCP/IP settings if SmartDeviceMonitor for Admin is communi-
cating with the printer using IPX/SPX.
*2 You can make the IPX/SPX settings if SmartDeviceMonitor for Admin is communi-
cating with the printer using TCP/IP.
Name on the control panel
Web Im-
age Mon-
itor
SmartDe-
viceMon-
itor for
Admin
telnet
Interface Network DHCP ❍❍❍
IP Address ❍❍❍
Subnet Mask ❍❍❍
Gateway Address ❍❍❍
NW
Frame
Type
Auto ❍-❍
EthernetII ❍-❍
Ethernet802.2 ❍-❍
Ethernet802.3 ❍-❍
EthernetSNAP ❍-❍
Active
Protocol
TCP/IP - ❍*1 ❍
NetWare ❍❍*2 ❍
SMB ❍❍❍
AppleTalk ❍❍❍
Ethernet Speed - - -
LAN
Type
Ethernet ❍-❍
IEEE 802.11b ❍-❍
IEEE
802.11b
Comm. Mode ❍-❍
Channel ❍-❍
Trans. Speed - - ❍
SSID ❍-❍
WEP Encryption ❍-❍
WEP Key ❍-❍

Setting Up the Machine on a Network
10
3
Settings You Can Change with User Tools
Interface Settings/Network
❖IP Address
Before using this machine in the network environment, you must configure
the IP address and subnet mask.
•Auto-Obtain(DHCP)
•Specify
When you select [Specify], enter the [IP Address]and [Sub-net Mask]as
“xxx.xxx.xxx.xxx”(“x” indicates a number).
• IP Address: 011.022.033.044
• Sub-net Mask: 000.000.000.000
Note
❒Default: Auto-Obtain (DHCP)
❒When you select [Specify], be sure not to set the same [IP Address]as that of
another machines on the network.
❒The physical address (MAC address) also appears.
❖Gateway Address
A gateway is a connection or interchange point between two networks. Con-
figure the gateway address for the router or host computer used as a gateway.
• Gateway Address:000.000.000.000
Note
❒Default: 000.000.000.000
❖Effective Protocol
Select the protocol to use in the network.
• TCP/IP:Effective/Invalid
• NetWare:Effective/Invalid
• SMB:Effective/Invalid
• AppleTalk:Effective/Invalid
Note
❒Default: TCP/IP: Effective, NetWare: Effective, SMB: Effective, AppleTalk: Effec-
tive

User Tools Menu (System Settings)
11
3
❖NW Frame Type
Select the frame type when you use NetWare.
•AutoSelect
•EthernetII
• Ethernet 802.2
• Ethernet 802.3
• Ethernet SNAP
Note
❒Default: Auto Select
❖Ethernet Speed
Set the access speed for networks.
Select a speed that matches your network environment. [Auto Select]should
usually be selected.
•AutoSelect
• 100Mbps Fixed
• 10Mbps Fixed
Note
❒Default: Auto Select
❖LAN Type
When you have installed the optional IEEE 802.11b interface unit, select inter-
face, IEEE 802.11b (wireless LAN) or Ethernet.
•Ethernet
• IEEE 802.11b
Note
❒Default: Ethernet
❒Appears when the optional IEEE 802.11b interface unit is installed.
❒If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the ma-
chine, the selected interface takes precedence.

Setting Up the Machine on a Network
12
3
Interface Settings/IEEE 802.11b
Preparation
You must install the IEEE 802.11b interface unit into the printer.
Note
❒Be sure to make all settings.
❖Communication Mode
Specifies the communication mode of the wireless LAN.
• 802.11 Ad hoc
•Adhoc
• Infrastructure
Note
❒Default: 802.11 Ad hoc
❖SSID Setting
Specifies SSID to distinguish the access point in infrastructure mode or 802.11
ad hoc mode.
Limitation
❒The characters that can be used are ASCII 0x20-0x7e (32 bytes).
Note
❒Default: blank (ASSID)
❒If blank is specified in 802.11b ad hoc mode or ad hoc mode, “ASSID” ap-
pears.
❖Channel
Specifies a channel when you select 802.11b ad hoc mode or ad hoc mode.
Note
❒Default: 11
❒The following channels are available:
• Metric version: 1-13
• Inch version: 1-11

User Tools Menu (System Settings)
13
3
❖WEP (Encryption) Setting
Specifies the encryption of the IEEE 802.11b (wireless LAN). If this is set to
[Active], you must enter the WEP key.
•VWEP
•Active
•Inactive
•VEncryption
10 alphanumeric characters must be entered for 64 bit, 26 characters for 128
bit.
Note
❒Default: Inactive
❖Wireless LAN Signal
Shows the radio wave conditions of the access point connected in infrastruc-
ture mode.
Note
❒Radio wave status is displayed when you press [Wireless LAN Signal].
❖Transmission Speed
Specifies the communication speed of the IEEE 802.11b (wireless LAN).
•Auto
• 11Mbps Fixed
• 5.5Mbps Fixed
•2MbpsFixed
•1MbpsFixed
Note
❒Default: Auto
❖Return to Defaults
You can return the IEEE 802.11b (wireless LAN) settings to their defaults.
•No
•Yes

Setting Up the Machine on a Network
14
3