Ricoh Aficio SP 5210DN Quick start guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read "Safety
Information" before using the machine.
1
Preparing for Printing
2
Printing Documents
3
Printing Stored Documents
4
Making Printer Settings Using the Control Panel
5
Monitoring and Configuring the Printer
6
Using a Printer Server
7
Mac OS X Configuration
8
Appendix
Software Guide
Operating Instructions

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and
benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or
accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your
legal advisor.
Important
Contents of this manual are subject to change without prior notice.
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result
of handling or operating the machine.
For good print quality, the manufacturer recommends that you use genuine toner from the manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the manufacturer with your office products.
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

TABLE OF CONTENTS
How to Read This Manual.................................................................................................................................8
Symbols...........................................................................................................................................................8
About IP Address............................................................................................................................................8
Model-Specific Information...............................................................................................................................9
Machine Types...............................................................................................................................................9
Manuals for This Printer...................................................................................................................................11
List of Options...................................................................................................................................................13
1. Preparing for Printing
Before Using the Printer...................................................................................................................................15
Drivers and Utilities......................................................................................................................................15
Using User Authentication...........................................................................................................................15
Accessing the Extended Features...............................................................................................................15
Software Included on the CD-ROM...............................................................................................................17
Viewing the Contents of the CD-ROM.......................................................................................................17
Printer Drivers for This Printer.......................................................................................................................17
Downloading Utility Software.........................................................................................................................19
SmartDeviceMonitor for Admin..................................................................................................................19
DeskTopBinder.............................................................................................................................................19
SmartDeviceMonitor for Client...................................................................................................................20
If User Authentication is Specified..................................................................................................................21
User Code Authentication (Using the Printer Driver).................................................................................21
Log in (Using the Control Panel).................................................................................................................21
Log out (Using the Control Panel)...............................................................................................................22
Log in (Using the Printer Driver)..................................................................................................................22
Log in (Using Web Image Monitor)...........................................................................................................23
Log out (Using Web Image Monitor).........................................................................................................23
2. Printing Documents
Displaying the Printer Driver Settings Screen.................................................................................................25
Making Printer Default Settings - The Printer Properties............................................................................25
Making Printer Default Settings - Printing Preferences..............................................................................25
Making Printer Settings from an Application.............................................................................................26
Making Printer Settings - One Click Presets...............................................................................................26
Frequently Used Print Methods.......................................................................................................................28
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Standard Printing.........................................................................................................................................28
Performing Duplex or Booklet Printing.......................................................................................................29
Combining Multiple Pages into Single Page.............................................................................................33
Advanced Printing............................................................................................................................................38
Menu Names and Brief Overview of Each Function................................................................................38
Specifying Printer Driver or Print Command Priority..................................................................................39
Printing on Cover Sheet...............................................................................................................................41
Inserting Slip Sheets.....................................................................................................................................42
Printing with Watermarks............................................................................................................................44
Collate Function................................................................................................................................................46
Spool Printing...................................................................................................................................................47
Setting Spool Printing...................................................................................................................................47
Viewing or Deleting Spooled Jobs Using Web Image Monitor..............................................................48
Printing a PDF File Directly...............................................................................................................................49
Using DeskTopBinder..................................................................................................................................49
Expanding DeskTopBinder features...........................................................................................................49
Function palette............................................................................................................................................50
PDF Direct Printing Using Function Palette.................................................................................................50
PDF Direct Print Properties...........................................................................................................................51
Using Commands to Print............................................................................................................................52
Specifying the Classification Code for a Print Job.........................................................................................54
Using the Virtual Printer....................................................................................................................................56
Adding a Virtual Printer...............................................................................................................................56
Changing a Virtual Printer Configuration...................................................................................................57
Confirming a Virtual Printer Configuration.................................................................................................57
Deleting a Virtual Printer..............................................................................................................................58
Printing Using a Virtual Printer.....................................................................................................................58
If Errors Occur with the Specified Paper Size and Type...............................................................................60
Changing the Paper Tray Settings..............................................................................................................60
Printing from a Selected Tray......................................................................................................................60
Canceling a Print Job...................................................................................................................................61
Proceeding with Printing Using the Bypass Tray........................................................................................62
2

3. Printing Stored Documents
Using the Print Job Function.............................................................................................................................63
Print Job Screen............................................................................................................................................63
Printing from the Print Job Screen....................................................................................................................66
Sample Print..................................................................................................................................................66
Locked Print..................................................................................................................................................69
Hold Print......................................................................................................................................................72
Stored Print...................................................................................................................................................75
Printing from the User ID Screen.....................................................................................................................79
Printing the Selected Print Job.....................................................................................................................79
Printing All Print Jobs....................................................................................................................................80
Canceling a Print Job.......................................................................................................................................81
If Printing Has Not Yet Started....................................................................................................................81
If Printing Has Already Started...................................................................................................................81
4. Making Printer Settings Using the Control Panel
Menu Chart.......................................................................................................................................................83
Applying the Machine Settings to Other Printers...........................................................................................89
About the Machine Settings Export Function.............................................................................................89
Exporting the Machine Settings to a SD Card...........................................................................................89
Importing the Machine Settings Stored on the SD Card into Other Printers...........................................90
Memory Erase Status Menu............................................................................................................................91
Viewing the Status of Remaining Data in Memory....................................................................................91
Paper Input Menu.............................................................................................................................................92
Paper Input Menu Parameters....................................................................................................................92
Changing the Paper Input Menu................................................................................................................94
Maintenance Menu.........................................................................................................................................96
Maintenance Menu Parameters.................................................................................................................96
Changing the Maintenance Menu...........................................................................................................101
List/Test Print Menu.......................................................................................................................................103
List/Test Print Menu Parameters...............................................................................................................103
Test Printing................................................................................................................................................104
System Menu..................................................................................................................................................107
System Menu Parameters.........................................................................................................................107
3

Changing the System Menu.....................................................................................................................110
Print Settings Menu........................................................................................................................................111
Print Settings Menu Parameters................................................................................................................111
Changing the Print Settings Menu............................................................................................................121
Security Options Menu.................................................................................................................................123
Security Options Menu Parameters.........................................................................................................123
Changing the Security Options Menu.....................................................................................................126
Host Interface Menu......................................................................................................................................128
Host Interface Menu Parameters..............................................................................................................128
Changing the Host Interface Menu..........................................................................................................134
Language Menu.............................................................................................................................................135
Language Menu Parameters....................................................................................................................135
Changing the Language Menu................................................................................................................135
Options Menu................................................................................................................................................136
Options Menu Parameters........................................................................................................................136
Checking the Error Log.............................................................................................................................136
5. Monitoring and Configuring the Printer
Using Web Image Monitor...........................................................................................................................139
Introduction to Web Image Monitor........................................................................................................139
Displaying Top Page.................................................................................................................................140
When User Authentication is Set..............................................................................................................141
About Menu and Mode............................................................................................................................142
Access in the Administrator Mode...........................................................................................................143
Displaying Web Image Monitor Help.....................................................................................................143
Registering Classification Codes..................................................................................................................145
Configuring Classification Codes.............................................................................................................146
Address Book Backup and Restore..............................................................................................................147
Backing Up Address Book Data..............................................................................................................147
Restoring Address Book Data...................................................................................................................147
Using SmartDeviceMonitor for Admin.........................................................................................................148
When Using IPP with SmartDeviceMonitor for Client.................................................................................149
Printer Status Notification by E-Mail............................................................................................................150
Setting the Account for E-mail Notification.............................................................................................151
4

Mail Authentication...................................................................................................................................152
Auto E-mail Notification............................................................................................................................153
On-demand E-mail Notification...............................................................................................................154
Format of On-demand E-mail Messages................................................................................................155
6. Using a Printer Server
Preparing Printer Server................................................................................................................................157
Using NetWare..............................................................................................................................................158
Setting Up as a Print Server (NetWare 3.x)............................................................................................158
Setting Up as a Print Server (NetWare 4.x, 5 / 5.1, 6 / 6.5).............................................................159
Using Pure IP in the NetWare 5 / 5.1 or 6 / 6.5 Environment............................................................160
Setting Up as a Remote Printer (NetWare 3.x).......................................................................................162
Setting Up as a Remote Printer (NetWare 4.x, 5 / 5.1, 6 / 6.5)........................................................163
7. Mac OS X Configuration
Using PostScript 3..........................................................................................................................................167
Job Type.....................................................................................................................................................167
Paper Type.................................................................................................................................................173
Fit to Paper.................................................................................................................................................173
Print Mode.................................................................................................................................................173
Gradation..................................................................................................................................................174
Image Smoothing......................................................................................................................................174
Dithering.....................................................................................................................................................175
Watermark.................................................................................................................................................175
Watermark Text.........................................................................................................................................175
Watermark Font.........................................................................................................................................176
Watermark Size.........................................................................................................................................176
Watermark Angle......................................................................................................................................176
Watermark Style........................................................................................................................................176
8. Appendix
When Using Windows Terminal Service/Citrix Presentation Server/Citrix XenApp..............................177
Operating Environment.............................................................................................................................177
Supported Printer Drivers..........................................................................................................................177
Limitations...................................................................................................................................................177
Using DHCP...................................................................................................................................................179
5

Using AutoNet...........................................................................................................................................179
Configuring the WINS Server......................................................................................................................180
Using Web Image Monitor......................................................................................................................180
Using telnet................................................................................................................................................180
Using the Dynamic DNS Function................................................................................................................181
Updating....................................................................................................................................................181
DNS Servers Targeted for Operation......................................................................................................182
DHCP Servers Targeted for Operation....................................................................................................182
Setting the Dynamic DNS Function..........................................................................................................182
Precautions.....................................................................................................................................................184
Connecting a Dial-Up Router to a Network............................................................................................184
When the Wireless LAN Interface Unit is Installed.................................................................................184
Copyright Information about Installed Applications...................................................................................186
expat...........................................................................................................................................................186
NetBSD......................................................................................................................................................186
FreeBSD 4.6.2/netipx..............................................................................................................................195
Sablotron(Version 0.82)...........................................................................................................................196
JPEG LIBRARY............................................................................................................................................196
SASL...........................................................................................................................................................196
RSA BSAFE®..............................................................................................................................................197
Open SSL...................................................................................................................................................197
Open SSH..................................................................................................................................................199
Open LDAP................................................................................................................................................203
Heimdal......................................................................................................................................................204
IPSTM print language emulations.............................................................................................................205
AppleTalk...................................................................................................................................................205
SPX/IPX......................................................................................................................................................205
WPA Supplicant........................................................................................................................................205
nana...........................................................................................................................................................206
ILU...............................................................................................................................................................206
racoon........................................................................................................................................................207
TrouSerS.....................................................................................................................................................207
Samba........................................................................................................................................................210
6

Trademarks.....................................................................................................................................................217
INDEX...........................................................................................................................................................219
7

How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe and Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For details
about which symbol corresponds to the model you are using, see p.9 "Model-Specific Information".
About IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant
to the environment you are using.
8

Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the front cover of the printer, and it is located in the position shown below. The label
contains details that identify the region your machine belongs to. Read the label.
CEC247
The following information is region-specific. Read the information under the symbol that corresponds to the
region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -22, -27
• 220-240V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -11
• 120-127V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.
Machine Types
This printer comes in two models that have different printing speeds.
When describing procedures that are model-specific, this manual refers to the different printer models as
Type 1 or Type 2. The following table describes the model types.
9

Model types
Model types Model name
Type 1 SP 5200DN
Type 2 SP 5210DN
10

Manuals for This Printer
Read this manual carefully before you use this printer.
Refer to the manuals that are relevant to what you want to do with the printer.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
• A Web browser must be installed in order to view the html manuals.
Safety Information
Contains information about safe usage of this printer.
To avoid injury and prevent damage to the printer, be sure to read this.
Quick Installation Guide
Contains procedures for removing the printer from its box, and connecting it to a computer.
Hardware Guide
Contains information about paper; names and functions of the parts of this printer; and procedures
such as installing options, replacing consumables, responding to error messages, and resolving jams.
Driver Installation Guide
Contains procedures for installing the printer driver. This manual is included on the driver CD-ROM.
Software Guide (This manual)
Contains information about using this printer, its software, and its security functions.
Security Guide
This manual is for administrators of the printer. It explains security functions that you can use to prevent
unauthorized use of the printer, data tampering, or information leakage. Be sure to read this manual
when setting the enhanced security functions, or user and administrator authentication.
VM Card Extended Feature Settings Web Reference
Contains information about setting up the extended features settings using Web Image Monitor.
UNIX Supplement
Contains information about the usage of commands to operate this printer.
To obtain the "UNIX Supplement", visit our Web site or consult an authorized dealer.
This manual includes explanations of functions and settings that might not be available on this printer.
This manual is provided in English only.
• Manuals provided are specific to printer types.
11

• The following software products are referred to as using general names:
Product name General name
DeskTopBinder Lite and DeskTopBinder
Professional*1 DeskTopBinder
SmartDeviceMonitor for Client 2 SmartDeviceMonitor for Client
Enhanced Locked Print NX ELP-NX
*1 Optional
12

List of Options
This section provides a list of options for this printer, and how they are referred to as in this manual.
Option List Referred to as
Hard Disk Drive Type 2670 Hard disk
Memory Unit Type G 256 MB SDRAM module
Memory Unit Type I 512 MB SDRAM module
Gigabit Ethernet Board Type A Gigabit Ethernet board
IEEE 802.11a/g Interface Unit Type L Wireless LAN interface unit
IEEE 802.11a/g Interface Unit Type M Wireless LAN interface unit
IEEE 1284 Interface Board Type A IEEE 1284 interface board
SD card for NetWare printing Type E NetWare card
VM CARD Type O VM card
IPDS Unit Type 5200 IPDS card
• For details about the specifications of each option, see "Specifications", Hardware Guide.
13

14

1. Preparing for Printing
This chapter explains the preparation procedure to use this printer.
Before Using the Printer
This section explains the settings, procedures, items, and other information on which the user is
recommended to check before you can use this printer.
Drivers and Utilities
To use this printer, you must install its driver on your computer.
For details about the procedure for installing the printer driver, see Driver Installation Guide on the driver
CD-ROM.
This printer comes with two CD-ROMs: a driver CD-ROM and a manual CD-ROM.
For details about the contents of the drivers CD-ROM, see p.17 "Software Included on the CD-ROM".
Besides drivers, there are other useful utilities available for this printer.
For details about these utilities, see p.19 "Downloading Utility Software".
Using User Authentication
Using authentication, administrators manage the printer and its users. To enable authentication, information
about both administrators and users must be registered in order to authenticate users via their login user
names and passwords.
There are four kinds of administrator. Each administrator manages a specific area of printer usage, such
as settings or user registration.
Access limits for each user are specified by the administrator responsible for user access to printer functions
and documents and data stored in the printer.
When authentication is set on the printer, see p.21 "If User Authentication is Specified".
Accessing the Extended Features
Various functions besides printing can be accessed using the [Switch Functions] key on this printer.
Use the following procedure to switch between applications.
15
1

1. Press the [Switch Functions] key.
CEC301
2. Press the [ ] or [ ] key to select the [JavaTM/X].
3. Press the [OK] key.
4. If more than one extended feature is installed, use the [ ] or [ ] key to select the extended
feature you want to access.
5. Press the [OK] key.
• On Type 1 models, function switching is possible only when the VM card is installed.
• This manual explains the procedure for changing settings when 'Printer' is selected as the application.
1. Preparing for Printing
16
1

Software Included on the CD-ROM
This section explains the software included on the "Printer Drivers" CD-ROM that comes with this printer.
Viewing the Contents of the CD-ROM
This section explains how to view the contents of the CD-ROM.
1. Insert the CD-ROM into the CD-ROM drive.
2. Select a language, and then click [OK].
3. Click [Browse This CD-ROM].
Explorer starts and displays the contents of the CD-ROM.
Printer Drivers for This Printer
This section explains printer drivers for this printer.
• You can install the PCL printer drivers (PCL 5e and PCL 6), and the PostScript 3 printer driver from the
CD-ROM provided with this printer or download them from the manufacturer's Web site.
• The provided CD-ROM contains printer drivers for Windows XP x64/Vista x64/7 x64 and Windows
Server 2003 x64/2003 R2 x64/2008 x64/2008 R2.
Printing requires installation of the printer driver that is correct for your operating system. The following
drivers are included on the CD-ROM labeled "Printer Drivers".
Operating System PCL 5e PCL 6 PostScript 3
Windows XP *1 OK OK OK
Windows Vista *2 OK OK OK
Windows 7 *3 OK OK OK
Windows Server 2003 *4 OK OK OK
Windows Server 2008 *5 OK OK OK
Mac OS X *6 OK
*1 Microsoft Windows XP Professional Edition/Microsoft Windows XP Home Edition
*2 Microsoft Windows Vista Ultimate/Microsoft Windows Vista Enterprise/Microsoft Windows Vista Business/
Microsoft Windows Vista Home Premium/Microsoft Windows Vista Home Basic
Software Included on the CD-ROM
17
1

*3 Microsoft Windows 7 Home Premium/Microsoft Windows 7 Professional/Microsoft Windows 7 Ultimate/
Microsoft Windows 7 Enterprise
*4 Microsoft Windows Server 2003 Standard Edition/Microsoft Windows Server 2003 Enterprise Edition/
Microsoft Windows Server 2003 R2 Standard Edition/Microsoft Windows Server 2003 R2 Enterprise Edition
*5 Microsoft Windows Server 2008 Standard /Microsoft Windows Server 2008 Enterprise/Microsoft Windows
Server 2008 Standard without Hyper-V/Microsoft Windows Server 2008 Enterprise without Hyper-V/
Microsoft Windows Server 2008 R2 Standard/Microsoft Windows Server 2008 R2 Enterprise
*6 Mac OS X 10.2 later
PCL Printer Drivers
Two kinds of PCL printer drivers (PCL 5e and PCL 6) are included. These drivers allow your computer
to communicate with this printer using a printer language.
PostScript 3 Printer Driver
PostScript 3 printer driver allows the computer to communicate with the printer using a printer
language.
PPD files
PPD files allow the printer driver to enable specific printer functions.
Font Manager
For installing new screen fonts, or organizing and managing fonts already in the system. For details
about Font Manager, see the manual on the CD-ROM labeled "Printer Drivers".
• Some applications may require installation of the PCL 5e printer driver.
• For details about installation procedure, see Driver Installation Guide.
1. Preparing for Printing
18
1