Ricoh Pro C901S User manual

Placing Originals
Basic Copying
Color Copying
Advanced Copying
Document Server
Appendix
1
2
3
4
5
6
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in "About This Machine" before using the machine.
Copy/Document Server
Reference
Operating Instructions

TABLE OF CONTENTS
Manuals for This Machine.................................................................................................................................6
Notice..................................................................................................................................................................8
Important.........................................................................................................................................................8
What You Can Do with This Machine <Color Functions/Color Adjustments>.............................................9
Color Copying................................................................................................................................................9
Stamping on Copies....................................................................................................................................11
Adjusting Colors...........................................................................................................................................12
Adjusting Image Qualities...........................................................................................................................13
What You Can Do with This Machine............................................................................................................15
Reducing/Enlarging Originals by Specifying the Paper Size..................................................................15
Saving Paper................................................................................................................................................15
Copying onto Various Types of Paper.......................................................................................................17
Creating a Booklet or Magazine...............................................................................................................18
Copying Originals Such as Books..............................................................................................................19
Registering the Initial Display's Default Functions......................................................................................21
How to Read This Manual...............................................................................................................................22
Symbols........................................................................................................................................................22
Names of Major Items.................................................................................................................................22
Notes............................................................................................................................................................23
Laws and Regulations......................................................................................................................................24
Legal Prohibition..........................................................................................................................................24
Functions Requiring Optional Configurations................................................................................................25
Display Panel....................................................................................................................................................26
Simple Screen..............................................................................................................................................27
1. Placing Originals
Originals...........................................................................................................................................................29
Sizes and Weights of Recommended Originals.......................................................................................29
Sizes Detectable with Auto Paper Select...................................................................................................30
Missing Image Area....................................................................................................................................33
Placing Originals..............................................................................................................................................34
Original Orientation....................................................................................................................................34
Reverse Orientation.....................................................................................................................................36
Left Original Beeper.....................................................................................................................................37
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Placing Originals on the Exposure Glass...................................................................................................37
Placing Originals in the Auto Document Feeder.......................................................................................38
Batch Mode..................................................................................................................................................39
SADF Mode.................................................................................................................................................40
Mixed Sizes Mode......................................................................................................................................41
Thin Paper Mode.........................................................................................................................................42
Specifying Original Sizes............................................................................................................................43
2. Basic Copying
Basic Procedure................................................................................................................................................47
Interrupt Copy..............................................................................................................................................48
Copy Face Up..............................................................................................................................................49
Auto Start......................................................................................................................................................51
Job Preset......................................................................................................................................................51
Copying onto Tab Stock..............................................................................................................................54
Copying from the Multi Bypass Tray (Tray 7)................................................................................................58
Copying onto Regular Size Paper..............................................................................................................61
Copying onto Custom Size Paper..............................................................................................................61
Copying onto Thin Paper............................................................................................................................63
Copying onto Thick Paper...........................................................................................................................64
Copying onto Tab Stock from the Multi Bypass Tray (Tray 7).................................................................65
Copying onto Envelopes from the Multi Bypass Tray (Tray 7)................................................................67
Copying from Tray 3, 4, or the Wide Large Capacity Tray.........................................................................69
Copying onto Tab Stock from Tray 3, 4, or the Wide Large Capacity Tray..........................................69
Copying onto Envelopes from Tray 3, 4, or the Wide Large Capacity Tray.........................................69
Reducing or Enlarging Originals.....................................................................................................................71
Preset Reduce / Enlarge.............................................................................................................................71
Zoom.............................................................................................................................................................73
Auto Reduce / Enlarge...............................................................................................................................75
Duplex Copying...............................................................................................................................................78
Originals and Copy Orientation................................................................................................................80
Combined Copying.........................................................................................................................................82
One-Sided Combine...................................................................................................................................82
Two-Sided Combine....................................................................................................................................86
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Finishing............................................................................................................................................................90
Sort................................................................................................................................................................90
Stack.............................................................................................................................................................94
Staple............................................................................................................................................................95
Punch.............................................................................................................................................................99
Z-fold..........................................................................................................................................................101
Ring Binding...............................................................................................................................................103
Perfect Binding...........................................................................................................................................107
Storing Data in the Document Server...........................................................................................................118
Managing Jobs..............................................................................................................................................120
Job List Screen...........................................................................................................................................120
Checking Jobs in the Job List.....................................................................................................................121
Changing the Order of Jobs.....................................................................................................................122
Holding Jobs..............................................................................................................................................122
Deleting Jobs..............................................................................................................................................123
Checking the Job History..........................................................................................................................124
Registering Frequently Used Functions.........................................................................................................125
Registering Functions in a Program..........................................................................................................125
Changing a Stored Program....................................................................................................................126
Recalling a Stored Program.....................................................................................................................127
Deleting a Stored Program.......................................................................................................................127
Changing the Default Functions of the Copy's Initial Display....................................................................129
3. Color Copying
Color Functions..............................................................................................................................................131
Selecting a Color Mode...........................................................................................................................131
Convert Colors...........................................................................................................................................132
Erase Color................................................................................................................................................133
Color Background.....................................................................................................................................135
Adjusting Color and Image Quality.............................................................................................................136
Color Balance............................................................................................................................................136
Color Balance Program............................................................................................................................137
Color Adjustment.......................................................................................................................................139
Image Adjustment......................................................................................................................................140
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User Color..................................................................................................................................................143
4. Advanced Copying
Adjusting Copy Image Density.....................................................................................................................149
Auto Image Density...................................................................................................................................149
Manual Image Density..............................................................................................................................149
Combined Auto and Manual Image Density..........................................................................................150
Selecting the Original Type..........................................................................................................................151
Selecting Copy Paper...................................................................................................................................153
Auto Paper Select......................................................................................................................................153
Manual Paper Select................................................................................................................................155
Advanced Reduce / Enlarge Copying........................................................................................................156
Size Magnification....................................................................................................................................156
Directional Magnification (%)..................................................................................................................157
Directional Size Magnification (inch)......................................................................................................159
Create Margin...........................................................................................................................................161
Stamps............................................................................................................................................................162
Preset Stamp..............................................................................................................................................162
User Stamp.................................................................................................................................................165
Date Stamp................................................................................................................................................171
Page Numbering.......................................................................................................................................174
Stamp Text.................................................................................................................................................179
Advanced Copier Functions.........................................................................................................................183
Scan Position..............................................................................................................................................183
Margin Adjustment....................................................................................................................................184
Erase Center / Border..............................................................................................................................186
Erase Inside................................................................................................................................................192
Erase Outside............................................................................................................................................194
Image Repeat............................................................................................................................................196
Double Copies...........................................................................................................................................199
Centering....................................................................................................................................................200
Positive/Negative.....................................................................................................................................202
Mirror Image.............................................................................................................................................202
3 Edges Full Bleed.....................................................................................................................................203
4

Series Copies.............................................................................................................................................204
Booklet/Magazine...................................................................................................................................206
Creep Adjustment......................................................................................................................................211
Mix 1 & 2 Sided........................................................................................................................................212
Covers........................................................................................................................................................214
Designate...................................................................................................................................................216
Chapters.....................................................................................................................................................218
Designation Sheet Copy...........................................................................................................................219
Insert Sheet.................................................................................................................................................221
Slip Sheet...................................................................................................................................................222
5. Document Server
Relationship between Document Server and Other Functions...................................................................225
Document Server Display..............................................................................................................................226
Simple Screen............................................................................................................................................227
Preview Display.........................................................................................................................................228
Using the Document Server...........................................................................................................................230
Storing Data...............................................................................................................................................230
Changing the User Name of a Stored Document..................................................................................234
Changing the File Name of a Stored Document....................................................................................235
Changing the Password of a Stored Document......................................................................................236
Checking the Details of a Stored Document...........................................................................................236
Searching for Stored Documents.............................................................................................................237
Printing Stored Documents........................................................................................................................239
Editing a Stored Document.......................................................................................................................244
Deleting a Stored Document....................................................................................................................246
Displaying Stored Documents with Web Image Monitor......................................................................247
Downloading Stored Documents with Web Image Monitor.................................................................248
6. Appendix
Function Compatibility...................................................................................................................................251
Supplementary Information...........................................................................................................................255
User Tools Menu (Copier / Document Server Features)...........................................................................265
Trademarks.....................................................................................................................................................272
INDEX...........................................................................................................................................................273
5

Manuals for This Machine
Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you
want to do with the machine.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
• A Web browser must be installed in order to view the html manuals.
About This Machine
Before using the machine, be sure to read the section of this manual entitled Safety Information.
This manual introduces the machine's various functions. It also explains the control panel, preparation
procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Troubleshooting
Provides a guide to resolving common usage-related problems, and explains how to replace paper,
toner, staples, and other consumables.
Copy/Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to place originals.
Scanner Reference
Explains Scanner functions and operations.
Network Guide
Explains how to configure and operate the machine in a network environment.
General Settings Guide
Explains how to connect the machine to a network. Also explains how to change User Tools settings,
and how to register information in the Address Book.
Paper Settings Reference
Explains how to make paper settings.
Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
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For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
• In addition to the above, manuals are also provided for the Printer function.
• The following optional software products are referred to using general names:
Product name General name
ScanRouter EX Professional and ScanRouter EX Enterprise the ScanRouter delivery software
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Notice
Important
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
8

What You Can Do with This Machine <Color
Functions/Color Adjustments>
This section introduces the machine's color functions that you are likely to use most often.
Color Copying
You can switch the color copy mode depending on the type of originals used and the desired finish.
You can also erase or convert a certain color in the original, or add a background color to the whole page.
See p.131 "Selecting a Color Mode".
Primary Colors
Colors can be created by combining the three primary colors: yellow, magenta, and cyan. Black can
be made by combining yellow, magenta and cyan, however, as there might be some slight
differences, “black” will be expressed using a black toner.
BZH015
Yellow
RedGreen
Black
Magenta
Blue
Cyan
Full Color
Copies using four colors: yellow, magenta, cyan, and black.
BZH016
Black & White
Copies in black and white even if the original is colored.
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BZH017
Convert Colors
Copies by changing a certain color in the original to another color.
See p.132 "Convert Colors".
BZH018
Erase Specified Color
Copies by erasing a certain color in the original.
See p.133 "Erase Color".
BZH019
Color Background
Copies by adding a color to the whole page.
See p.135 "Color Background".
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BZH020
Stamping on Copies
Copies with the date, page numbers, etc.
The stamp color can be yellow, red, cyan, magenta, green, blue, and black.
BZH021
Printed inserts types:
Preset Stamp
See p.162 "Preset Stamp".
User Stamp
See p.165 "User Stamp".
Date Stamp
See p.171 "Date Stamp".
Page Numbering
See p.174 "Page Numbering".
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Stamp Text
See p.179 "Stamp Text".
Adjusting Colors
You can adjust the color tone of copies.
Color Balance
Adjusts the overall color tone of copies.
See p.136 "Color Balance".
BZH022
Adjust Color
Adjusts the specific colors (yellow, red, magenta, blue, cyan and green) by mixing them with adjacent
colors in the color circle.
See p.139 "Color Adjustment".
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BZH023
Adjusting Image Qualities
You can adjust image qualities.
See p.140 "Image Adjustment".
Sharp / Soft
Adjusts the outline of an image.
See p.141 "Sharp / Soft".
BZH024
Contrast
Adjusts the shades of an image.
See p.142 "Contrast".
13

BZH025
Background Density
Adjusts the background density of an image.
See p.142 "Background Density".
BZH026
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What You Can Do with This Machine
This section introduces the machine's copier functions that you are likely to use most often.
Functions differ depending on machine type and options.
See p.25 "Functions Requiring Optional Configurations".
Reducing/Enlarging Originals by Specifying the Paper Size
The machine automatically detects the original size, and then selects an appropriate reproduction ratio
based on the paper size you select.
Auto Reduce / Enlarge
See p.75 "Auto Reduce / Enlarge".
BZH027
Saving Paper
The Duplex and Combine functions allow you to save paper.
Duplex
Copies two 1-sided pages or one 2-sided page onto a 2-sided page.
See p.78 "Duplex Copying".
15

BZH028
BZH029
One-Sided Combine
Combines up to eight pages of originals onto one side of a sheet.
See p.82 "Combined Copying".
BZH030
16

BZH031
Two-Sided Combine
Combines up to 16 pages of originals onto two sides of one sheet.
See p.82 "Combined Copying".
BZH032
BZH033
Copying onto Various Types of Paper
You can copy onto various types of paper such as tab stock, envelopes, and thick paper.
17

BZH034
See p.54 "Copying onto Tab Stock".
See p.58 "Copying from the Multi Bypass Tray (Tray 7)".
See p.69 "Copying from Tray 3, 4, or the Wide Large Capacity Tray".
Creating a Booklet or Magazine
Copies two or more originals in page order.
Booklet
Make copies in page order for a folded booklet.
See p.206 "Booklet/Magazine".
BZH035
1. Open to left
2. Open to right
BZH036
1. Open to left
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