Savin 3699 Use and care manual

129
5. Communication
Information
Checking and Canceling Transmission
Files
Transmission files are documents that
have been stored in memory and are
awaiting transmission. The features
that produce transmission files are
Memory Transmission, Confidential
Transmission, Transfer Request, Poll-
ing Reception and Polling Transmis-
sion. These features are described in
detail elsewhere in this document.
This section describes how you can:
• Delete a file (cancel a transmission)
• Print a file *1
• Check the destination(s) and op-
tions selected
• Alter when a file will be sent
• Resend a file
• Change destinations
• Delete destinations
• Add destinations
*1 This does not apply to Polling Recep-
tion or Confidential Transmission.
Limitation
❒If you cancel a file being sent, the
communication is immediately
stopped and the file is canceled. A
page which has already been sent
cannot be canceled.
❒You cannot change the start time
add/delete a destination while a
file is being sent.
Canceling a Transmission
APress [
Info.
].
The “Information” menu is shown.
BEnter the code for “Check/Cancel
TX Files” with the number keys.
Note
❒If “Check/Cancel TX Files” is
not shown, press [↑
Prev.
]or [↓
N-
ext
].

Communication Information
130
5
CPress the 0or 1key until the file
you want to delete is shown and
press [
Delete
].
DPress [
Yes
].
The file is erased.
EPress [
Exit
].
Note
❒To delete another file, repeat
steps
Cand D.
❒If no faxes are on transmission
standby, the display in step F.
FPress [
Exit
].
The standby display is shown.
Printing a File
If you wish to check the contents of a
fax that is stored in memory and has
not been sent yet, use this procedure
to print it out.
APress [
Info.
].
The “Information” menu is shown.
BEnter the code for “Check/Cancel
TX Files” with the number keys.
Note
❒If “Check/Cancel TX Files” is
not shown, press [↑
Prev.
]or [↓
N-
ext
].

Checking and Canceling Transmission Files
131
5
CPress the 0or 1key until the file
you want to print is shown and
press
[
Print
].
DPress the {
Start
}key.
The file is printed.
Note
❒Press [
Cancel
]to stop printing
the file and return to the step C
display.
EPress [
Exit
].
The “Information” menu is shown
again.
FPress [
Exit
].
The standby display is shown.
Checking and Editing a File
Use this procedure to check or edit
destination(s), check options selected
or alter the transmission time.
APress [
Info.
].
The “Information” menu is shown.
BEnter the code for “Check/Cancel
TX Files” with the number keys.
Note
❒If “Check/Cancel TX Files” is
not shown, press [↑
Prev.
]or [↓
N-
ext
].

Communication Information
132
5
CPress the 0or 1key until the file
you want to print is shown. Then
press [
Check
].
DDepending on the setting you
want to check or change, use one
of the following procedures.
Checking destinations
(Destination List)
AEnter the code for “Destination
List” with the number keys.
The total number of destina-
tions and the fax number or
each destination's name is
shown.
Note
❒To see hidden destinations,
press
[↑
Prev.
]or [↓
Next
].
Changing the transmission time
AEnter the code for “Change
Start Time” with the number
keys.
BEnter the transmission time (4
digits) with the number keys.
Use 24-hour or 12-hour format
depending on your area. For 12-
hour format, press [
AM
↔
PM
]to
switch between AM and PM.
Note
❒You can not specify a start
time more than 24 hours into
the future.
❒To start transmission imme-
diately, press [
Immediate
]. If
memory contains other files
queued for transmission,
those files are sent first.
Re-sending a file
If you select the failed transmis-
sion file, you can resend it. This
feature allows you to transmit a fax
message again. You can choose to
have files that were not transmit-
ted successfully stored in memory
with the File Retention feature.
These files will be kept for either
up to 24 or 72 hours depending on
how you program File Retention
feature.⇒P.242 “File Retention”

Checking and Canceling Transmission Files
133
5
AEnter the code for “Retrans-
mit” with the number keys.
BPress [
Yes
].
Note
❒If you do not want to send
the file, press [
No
].
CEnter the code for “Change
Start Time“ with the number
keys.
DEnter the start time with the
number keys.
Use 24-hour or 12-hour format
depending on your area. For 12-
hour format, press [
AM
↔
PM
]to
switch AM and PM.
Note
❒You can not specify a start
time more than 24 hours into
the future.
❒To start transmission imme-
diately, press [
Immediate
]. If
memory contains other files
queued for transmission,
those files are sent first.
Changing a destination
You can delete or add destinations.
AEnter the code for “Change
Dest.” with the number keys.
BChange the destination.
Note
❒To cancel a destination, press
the 0or 1key until the des-
tination you want to cancel is
shown and press the {
Stop
}
key or {
Clear
}key.
❒To add a destination, press
[
Add
]and enter the fax num-
ber with the number keys.
Destinations can be specified
only by using the number
keys. The destination is add-
ed to the end of the list.
❒If you change a destination of
a file that is automatically be-
ing dialed or awaiting redial,
redial is canceled so you will
need to resend that file.
EPress [
Exit
].

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134
5
FPress [
Exit
].
GPress [
Exit
].
The “Information” menu is shown.
HPress [
Exit
].
The standby display is shown.

Printing a List of Files in Memory (Print TX File List)
135
5
Printing a List of Files in Memory (Print TX
File List)
Print this list if you wish to find out
which files are stored in memory and
what their file numbers are. Knowing
the file number can be useful (e.g.,
when erasing files).
Note
❒The contents of a document stored
in memory can also be printed.⇒
P.130 “Printing a File”
APress [
Info.
].
The “Information” menu is dis-
played.
BEnter the code for “Print TX File
list” with the number keys.
Note
❒If “Print TX File list” is not
shown, press [↑
Prev.
]or [↓
Next
].
CPress the {
Start
}key.
The transmission file list is printed.
When the printing is completed,
the "Information" menu is shown.
Note
❒Press [
Cancel
]to stop printing
the file list and return to the "In-
formation" menu.
DPress [
Exit
].
The standby display is shown.

Communication Information
136
5
Checking the Transmission Result (TX
Status)
If you wish to find out whether a file
was sent successfully, you don't have
to always print the Journal. With this
function you can browse through the
last 250 completed transmissions on
the display.
Limitation
❒Only the last 250 transmissions are
shown. Earlier transmissions are
not available.
❒If a transmission is completed
while you are using this function,
the result will not be shown until
you exit TX Status and start it
again.
Note
❒When the optional Function Up-
grade card is installed, you can
check up to 1,000 communications.
APress [
Info.
].
The "Information" menu is shown.
BEnter the code for “TX Status”
with the number keys.
Note
❒If “TX Status” is not shown,
press
[↑
Prev.
]or [↓
Next
].
CPress [↑
Prev.
]or [↓
Next
]to scroll
through the list.
The results are shown two at a time
with the most recent above.
DPress [
OK
].
The standby display is shown.
EPress [
Exit
].

Checking the Reception Result (RX Status)
137
5
Checking the Reception Result (RX Status)
This function lets you check up on the
last 250 messages received without
having to print the Journal. You can
browse through the received messag-
es on the display.
Limitation
❒Only the last 250 messages are dis-
played. Earlier messages are not
available.
❒If a message is received while you
are using this function, the result
will not be shown until you exit RX
File Status and start it again.
Note
❒When the optional Function Up-
grade card is installed, you can
check up to 1,000 communications.
APress [
Info.
].
The "Information" menu is shown.
BEnter the code for “RX Status”
with the number keys.
Note
❒If “RX Status” is not shown,
press
[↑
Prev.
]or [↓
Next
].
CPress [↑
Prev.
]or [↓
Next
]to scroll
through the messages.
The results are shown two at a time
with the most recent above.
DPress [
OK
].
The standby display is shown.
EPress [
Exit
].

Communication Information
138
5
Printing a Confidential Message
This feature is designed to prevent
messages being picked up casually by
anyone when they are received. If
someone sends you a message using
Confidential Transmission, it is
stored in memory and not automati-
cally printed. To print the message
you have to enter the Confidential ID
code. When your machine has re-
ceived a confidential message, the i
indicator lights.
Preparation
Before using this function, pro-
gram your Confidential ID.⇒
P.250 “Registering ID Codes”
Important
❒If the Main Power switch is off
more than an hour, all Confiden-
tial Messages are deleted. In such a
case, use the Power Failure Report
to identify which messages have
been lost.⇒P.178 “When Power is
Turned Off or Fails”
Limitation
❒You must program the Confiden-
tial ID for Confidential Reception
to work.
AMake sure that the iindicator is
lighting.
BPress [
Info.
].
The "Information" menu is shown.
CEnter the code for “Print Conf.
RX” with the number keys.
Note
❒If “Print Conf. RX” is not
shown, press [↑
Prev.
]or [↓
Next
].
DEnter the Confidential ID (4-digit
number) with the number keys.
Note
❒If you receive a fax by Confiden-
tial ID Override Reception, en-
ter the override Confidential ID.
❒You need to obtain the override
Confidential ID from the send-
er.
EPress the {
Start
}key.
The received messages are printed.
When printing has finished, the
"Information" menu is shown.

Printing a Confidential Message
139
5
Note
❒If no Confidential Messages
have been received, the mes-
sage “No matching document
found.” is shown. Press [
OK
].
❒If the Confidential IDs or Per-
sonal Confidential IDs do not
match, the message “No match-
ing document found.” is dis-
played. Press [
OK
]to cancel the
operation, check the Confiden-
tial ID or Personal Confidential
ID with the other party and try
again.
FPress [
Exit
].
The standby display is shown.
Confidential File Report
By default, this report is printed
whenever your machine receives a
Confidential Message.
Note
❒You can turn this report off with
the User Parameters.⇒P.236
“Changing the User Parameters”

Communication Information
140
5
Printing a File Received with Memory Lock
This is a security feature designed to
prevent unauthorized users from
reading your messages. If Memory
Lock is switched on, all received mes-
sages are stored in memory and are
not automatically printed. To print
the messages, you have to enter the
Memory Lock ID code. When your
machine has received a message with
Memory Lock, the iindicator
blinks.
Preparation
Before you start, program your
Memory Lock ID.⇒P.250 “Regis-
tering ID Codes”
Note
❒Messages received by Polling Re-
ception are automatically printed
even if this feature is switched on.
❒If the Main Power Switch is turned
off for more than an hour, all mes-
sages protected by Memory Lock
will be deleted. In such a case, the
Power Failure Report will be print-
ed so you can confirm which mes-
sages have been lost.⇒P.178
“When Power is Turned Off or Fails”
❒Memory Lock is switched off by
default. Turn it on with the User
Tools.⇒P.276 “Memory Lock”
❒You can also apply Memory Lock
to messages that come only from
certain senders.⇒P.276 “Memory
Lock”
AMake sure that the iindicator is
flashing. Press [
Info.
].
The "Information" menu is shown.
BEnter the code for “Print Mem.
Lock” with the number keys.
Note
❒If “Print Mem. Lock” is not
shown on the display, press
[↑
Prev.
]or [↓
Next
].
CEnter the Memory Lock ID (4-dig-
it number).
DPress the {
Start
}key.
The received messages are printed.
When the printing is completed,
the "Information" menu is shown.
Note
❒If no messages have been re-
ceived, the following message
will appear. “No matching doc-
ument found.” Press [
OK
].

Printing a File Received with Memory Lock
141
5
❒If the Memory Lock IDs do not
match, the following message
will appear: “No matching doc-
ument found.”. Press [
OK
]and
retry after checking the Memory
Lock ID.
EPress [
Exit
].
The standby display is shown.

Communication Information
142
5
Printing the Journal
The Journal contains information
about the last 250 communications
made by your machine. By default, it
is printed automatically after every 50
communications (receptions + trans-
missions).
You can also print a copy of the Jour-
nal at any time by following the pro-
cedure below.
Note
❒The sender's name column of the
Journal is useful when you need to
register a Specified Sender.
❒If you do not want the Journal
printed, you can turn it off.⇒P.236
“Changing the User Parameters”
❒When the optional Function Up-
grade Card is installed, you can
check up to 1,000 communications.
APress [
Info.
].
The "Information" menu is shown.
BEnter the code for “Print Journal”
with the number keys.
Note
❒If “Print Journal” is not shown,
press [↑
Prev.
]or [↓
Next
].
CPress the 0or 1key to select the
format you require.
When choosing ”All”
APress [
OK
].

Printing the Journal
143
5
When choosing “File No.”
APress [
OK
].
BEnter a 4-digit file number
with the number keys.
When choosing “Personal Code”
APress [
OK
].
BEnter a Personal Code (up to 20
digits) with the number keys.
When choosing “Date”
APress [
OK
].
BChoose the month with
[↑
Month
]or [↓
Month
].
CPress the 1key, then enter the
day.
DPress the {
Start
}key.
The Journal is printed.
Note
❒Press [
Cancel
]to return to the
"Information" menu.

Communication Information
144
5
EPress [
Exit
].
The standby display is shown.

Displaying the Files in Memory
145
5
Displaying the Files in Memory
Use this function to display a summa-
ry of current memory usage. Items
shown are the percentage of free
memory space, the number of re-
ceived confidential messages, the
number of files to be sent, and the
number of received messages to be
printed.
APress [
Info.
].
The "Information" menu is shown.
BEnter the code for “Files in Mem-
ory” with the number keys.
Note
❒If “Files in Memory” is not
shown, press [↑
Prev.
]or [↓
Next
].
CThe usage is displayed. When
you have finished, press [
OK
].
Note
❒"Others" is displayed for the fol-
lowing kinds of files:
• Auto Documents(⇒P.204)
• Incoming messages sent with
the Transfer Request fea-
ture(⇒P.124)
• Messages that have been re-
ceived into Transfer Boxes(⇒
P.29)
To print the transmission file list
APress [
Prt. List
].
BPress the {
Start
}key.
Note
❒Press [
Cancel
]to stop printing
the Transmission File List
and return to step C.
DPress [
Exit
].
The standby display is shown.

Communication Information
146
5
TX/RX File Save
This feature requires the optional Function Upgrade Card and optional 40M Expanded
Memory Card.
When the TX/RX File In HD feature
is turned on, you can print out sent or
received documents that are stored in
memory.
The following functions are available
with TX/RX File Save:
• Search TX File⇒P.146
Search memory for sent faxes
• Search RX File⇒P.149
Search memory for received faxes
• Disk File Search List/Visual List⇒
P.152
Print either of these lists for a hard
copy of the search results generat-
ed by the Search TX File and
Search RX File functions.
• Print File⇒P.152
Print out faxes stored in memory
• Delete File⇒P.153
Delete faxes stored in memory
Preparation
These features require that the TX/
RX File In HD feature is turned on.
When the machine is shipped, this
feature is turned off by default. For
how to turn it on, see P.279 “TX/
RX File In HD”.
Important
❒If a TX/RX file is saved in memory,
it does not guarantee that the com-
munication was successful. Mes-
sages that were not delivered or
generated an error are also stored.
Limitation
❒If the “Memory Reception if no RTI
or TTI received” settings in the
User Parameters is set to “Not Pos-
sible” and neither the CSI nor RTI
is stored in the other party's fax
machine, the TX/RX file feature
can not be used. Set “Memory Re-
ception if no RTI or TTI received”
to “Possible” or request the other
party to store their RTI/CSI.
❒When free memory goes below
50%, the oldest stored message is
erased.
Note
❒You can have this feature used
only for messages received from
Specified Senders.⇒P.279 “TX/RX
File In HD”
❒By default, both transmissions and
receptions are stored. Your service
representative can change this to
one of the following options:
• Transmissions Only
•ReceptionsOnly
Searching Memory for Sent
Faxes
APress [
Info.
].

TX/RX File Save
147
5
BEnter the code for “TX/RX File
Save” with the number keys.
Note
❒If the item you require is not
displayed, press [↑
Prev.
]or [↓
N-
ext
]until it is.
CEnter the code for “Search TX
File” with the number keys.
DPress [
Search
].
Note
❒To print a list off all files, press
[
Prt. List
].
EEnter the code of the search meth-
od you require.
FDo one of the following:
Searching By RTI/CSI
AEnter the RTI or CSI using the
Quick Dials or number keys.
Note
❒Press [
A
↔
a
]to switch be-
tween upper and lower case.
❒Press [
Symbols
]if you wish to
enter symbols.
BPress [
OK
].
Note
❒If you press [
Cancel
], the ma-
chine returns to the display
in step E.
Searching By Date/Time
AChoose the month with
[↑
Month
]or [↓
Month
]. Press the
1key, then enter the day, year
and time with the number
keys.

Communication Information
148
5
BPress [
OK
].
Note
❒If you press [
Cancel
], the ma-
chine returns to the display
in step E.
Searching By Personal Code
(SUB Code)
AEnter the Personal Code/SUB
Code (up to 20 digits) with the
number keys.
BPress [
OK
].
Reference
P.108 “Personal Code Trans-
mission”.
Note
❒If you press [
Cancel
], the ma-
chine returns to the display
in step E.
Searching By File Number
AEnter the file number (4 digits)
with the number keys.
BPress [
OK
].
Note
❒If you press [
Cancel
], the ma-
chine returns to the display
in step E.
GPress [
Exit
].
HPress [
Prt. List
].