Savin 3699 Use and care manual

129
5. Communication
Information
Checking and Canceling Transmission
Files
Transmission files are documents that
have been stored in memory and are
awaiting transmission. The features
that produce transmission files are
Memory Transmission, Confidential
Transmission, Transfer Request, Poll-
ing Reception and Polling Transmis-
sion. These features are described in
detail elsewhere in this document.
This section describes how you can:
• Delete a file (cancel a transmission)
• Print a file *1
• Check the destination(s) and op-
tions selected
• Alter when a file will be sent
• Resend a file
• Change destinations
• Delete destinations
• Add destinations
*1 This does not apply to Polling Recep-
tion or Confidential Transmission.
Limitation
❒If you cancel a file being sent, the
communication is immediately
stopped and the file is canceled. A
page which has already been sent
cannot be canceled.
❒You cannot change the start time
add/delete a destination while a
file is being sent.
Canceling a Transmission
APress [
Info.
].
The “Information” menu is shown.
BEnter the code for “Check/Cancel
TX Files” with the number keys.
Note
❒If “Check/Cancel TX Files” is
not shown, press [↑
Prev.
]or [↓
N-
ext
].

Communication Information
130
5
CPress the 0or 1key until the file
you want to delete is shown and
press [
Delete
].
DPress [
Yes
].
The file is erased.
EPress [
Exit
].
Note
❒To delete another file, repeat
steps
Cand D.
❒If no faxes are on transmission
standby, the display in step F.
FPress [
Exit
].
The standby display is shown.
Printing a File
If you wish to check the contents of a
fax that is stored in memory and has
not been sent yet, use this procedure
to print it out.
APress [
Info.
].
The “Information” menu is shown.
BEnter the code for “Check/Cancel
TX Files” with the number keys.
Note
❒If “Check/Cancel TX Files” is
not shown, press [↑
Prev.
]or [↓
N-
ext
].

Checking and Canceling Transmission Files
131
5
CPress the 0or 1key until the file
you want to print is shown and
press
[
Print
].
DPress the {
Start
}key.
The file is printed.
Note
❒Press [
Cancel
]to stop printing
the file and return to the step C
display.
EPress [
Exit
].
The “Information” menu is shown
again.
FPress [
Exit
].
The standby display is shown.
Checking and Editing a File
Use this procedure to check or edit
destination(s), check options selected
or alter the transmission time.
APress [
Info.
].
The “Information” menu is shown.
BEnter the code for “Check/Cancel
TX Files” with the number keys.
Note
❒If “Check/Cancel TX Files” is
not shown, press [↑
Prev.
]or [↓
N-
ext
].

Communication Information
132
5
CPress the 0or 1key until the file
you want to print is shown. Then
press [
Check
].
DDepending on the setting you
want to check or change, use one
of the following procedures.
Checking destinations
(Destination List)
AEnter the code for “Destination
List” with the number keys.
The total number of destina-
tions and the fax number or
each destination's name is
shown.
Note
❒To see hidden destinations,
press
[↑
Prev.
]or [↓
Next
].
Changing the transmission time
AEnter the code for “Change
Start Time” with the number
keys.
BEnter the transmission time (4
digits) with the number keys.
Use 24-hour or 12-hour format
depending on your area. For 12-
hour format, press [
AM
↔
PM
]to
switch between AM and PM.
Note
❒You can not specify a start
time more than 24 hours into
the future.
❒To start transmission imme-
diately, press [
Immediate
]. If
memory contains other files
queued for transmission,
those files are sent first.
Re-sending a file
If you select the failed transmis-
sion file, you can resend it. This
feature allows you to transmit a fax
message again. You can choose to
have files that were not transmit-
ted successfully stored in memory
with the File Retention feature.
These files will be kept for either
up to 24 or 72 hours depending on
how you program File Retention
feature.⇒P.242 “File Retention”

Checking and Canceling Transmission Files
133
5
AEnter the code for “Retrans-
mit” with the number keys.
BPress [
Yes
].
Note
❒If you do not want to send
the file, press [
No
].
CEnter the code for “Change
Start Time“ with the number
keys.
DEnter the start time with the
number keys.
Use 24-hour or 12-hour format
depending on your area. For 12-
hour format, press [
AM
↔
PM
]to
switch AM and PM.
Note
❒You can not specify a start
time more than 24 hours into
the future.
❒To start transmission imme-
diately, press [
Immediate
]. If
memory contains other files
queued for transmission,
those files are sent first.
Changing a destination
You can delete or add destinations.
AEnter the code for “Change
Dest.” with the number keys.
BChange the destination.
Note
❒To cancel a destination, press
the 0or 1key until the des-
tination you want to cancel is
shown and press the {
Stop
}
key or {
Clear
}key.
❒To add a destination, press
[
Add
]and enter the fax num-
ber with the number keys.
Destinations can be specified
only by using the number
keys. The destination is add-
ed to the end of the list.
❒If you change a destination of
a file that is automatically be-
ing dialed or awaiting redial,
redial is canceled so you will
need to resend that file.
EPress [
Exit
].

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5
FPress [
Exit
].
GPress [
Exit
].
The “Information” menu is shown.
HPress [
Exit
].
The standby display is shown.

Printing a List of Files in Memory (Print TX File List)
135
5
Printing a List of Files in Memory (Print TX
File List)
Print this list if you wish to find out
which files are stored in memory and
what their file numbers are. Knowing
the file number can be useful (e.g.,
when erasing files).
Note
❒The contents of a document stored
in memory can also be printed.⇒
P.130 “Printing a File”
APress [
Info.
].
The “Information” menu is dis-
played.
BEnter the code for “Print TX File
list” with the number keys.
Note
❒If “Print TX File list” is not
shown, press [↑
Prev.
]or [↓
Next
].
CPress the {
Start
}key.
The transmission file list is printed.
When the printing is completed,
the "Information" menu is shown.
Note
❒Press [
Cancel
]to stop printing
the file list and return to the "In-
formation" menu.
DPress [
Exit
].
The standby display is shown.

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136
5
Checking the Transmission Result (TX
Status)
If you wish to find out whether a file
was sent successfully, you don't have
to always print the Journal. With this
function you can browse through the
last 250 completed transmissions on
the display.
Limitation
❒Only the last 250 transmissions are
shown. Earlier transmissions are
not available.
❒If a transmission is completed
while you are using this function,
the result will not be shown until
you exit TX Status and start it
again.
Note
❒When the optional Function Up-
grade card is installed, you can
check up to 1,000 communications.
APress [
Info.
].
The "Information" menu is shown.
BEnter the code for “TX Status”
with the number keys.
Note
❒If “TX Status” is not shown,
press
[↑
Prev.
]or [↓
Next
].
CPress [↑
Prev.
]or [↓
Next
]to scroll
through the list.
The results are shown two at a time
with the most recent above.
DPress [
OK
].
The standby display is shown.
EPress [
Exit
].

Checking the Reception Result (RX Status)
137
5
Checking the Reception Result (RX Status)
This function lets you check up on the
last 250 messages received without
having to print the Journal. You can
browse through the received messag-
es on the display.
Limitation
❒Only the last 250 messages are dis-
played. Earlier messages are not
available.
❒If a message is received while you
are using this function, the result
will not be shown until you exit RX
File Status and start it again.
Note
❒When the optional Function Up-
grade card is installed, you can
check up to 1,000 communications.
APress [
Info.
].
The "Information" menu is shown.
BEnter the code for “RX Status”
with the number keys.
Note
❒If “RX Status” is not shown,
press
[↑
Prev.
]or [↓
Next
].
CPress [↑
Prev.
]or [↓
Next
]to scroll
through the messages.
The results are shown two at a time
with the most recent above.
DPress [
OK
].
The standby display is shown.
EPress [
Exit
].

Communication Information
138
5
Printing a Confidential Message
This feature is designed to prevent
messages being picked up casually by
anyone when they are received. If
someone sends you a message using
Confidential Transmission, it is
stored in memory and not automati-
cally printed. To print the message
you have to enter the Confidential ID
code. When your machine has re-
ceived a confidential message, the i
indicator lights.
Preparation
Before using this function, pro-
gram your Confidential ID.⇒
P.250 “Registering ID Codes”
Important
❒If the Main Power switch is off
more than an hour, all Confiden-
tial Messages are deleted. In such a
case, use the Power Failure Report
to identify which messages have
been lost.⇒P.178 “When Power is
Turned Off or Fails”
Limitation
❒You must program the Confiden-
tial ID for Confidential Reception
to work.
AMake sure that the iindicator is
lighting.
BPress [
Info.
].
The "Information" menu is shown.
CEnter the code for “Print Conf.
RX” with the number keys.
Note
❒If “Print Conf. RX” is not
shown, press [↑
Prev.
]or [↓
Next
].
DEnter the Confidential ID (4-digit
number) with the number keys.
Note
❒If you receive a fax by Confiden-
tial ID Override Reception, en-
ter the override Confidential ID.
❒You need to obtain the override
Confidential ID from the send-
er.
EPress the {
Start
}key.
The received messages are printed.
When printing has finished, the
"Information" menu is shown.