Savin 3725 User manual

i
TABLE OF CONTENTS
How to Read this Manual........................................................................... 1
Symbols ......................................................................................................... 1
Manuals for This Machine.......................................................................... 2
Advanced Features (this manual) .................................................................. 2
Basic Features ............................................................................................... 2
1.Transmission Options
Sending at a Specific Time (Send Later).................................................. 3
Fax Header Print ......................................................................................... 5
Sending Confidential Messages ............................................................... 6
Label Insertion ............................................................................................ 8
Calling to Request a Message (Polling Reception) ................................. 9
File Reserve Report (Polling RX) ................................................................. 10
Communication Result Report (Polling RX) ................................................. 11
2.Job Information
Canceling Transmission or Reception ................................................... 13
Printing a List of Files in Memory (Print File List)................................. 14
Printing a Stored Message (Print TX File) .............................................. 15
Printing a Confidential Fax Message...................................................... 16
Printing a Memory-locked Message ...................................................... 17
Printing the Journal.................................................................................. 18
Report Formats ............................................................................................ 19
3.Other Transmission Features
Handy Dialing Functions ......................................................................... 21
Chain Dial..................................................................................................... 21
Telephone Directory..................................................................................... 22
Redial ........................................................................................................... 22
On Hook Dial............................................................................................. 23
Manual Dial................................................................................................ 24
Transmission Features ............................................................................ 25
SEP Code .................................................................................................... 25
SUB Code .................................................................................................... 26
Closed Network Transmission ..................................................................... 27
Blank Sheet Detect ...................................................................................... 27
Scanner Cleaning Message ......................................................................... 28
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ii
More Transmission Functions ................................................................ 29
If Memory Runs Out While Storing an Original ............................................ 29
Checking the Transmission Result............................................................... 29
Broadcasting Sequence ............................................................................... 30
Sending a Fax Message Immediately .......................................................... 30
Broadcasting : Checking Progress............................................................... 30
Automatic Redial .......................................................................................... 30
Batch Transmission...................................................................................... 30
Dual Access ................................................................................................. 31
ECM (Error Correction Mode) ...................................................................... 31
Parallel Memory Transmission..................................................................... 31
Printed Reports......................................................................................... 32
File Reserve Report (Switch 03, Bit 2) ......................................................... 32
Communication Result Report (Switch 03, Bit 0) ......................................... 32
Communication Failure Report (Switch 03, Bit 0) ........................................ 32
Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5) ... 33
Confidential File Report (Switch 04, Bit 0) ................................................... 33
4.Reception Features
General ...................................................................................................... 35
Immediate Reception ................................................................................... 35
Memory Reception ....................................................................................... 35
Printing Documents that have been Received into Memory (Substitute
Reception).................................................................................................. 36
Screening Out Messages from Anonymous Senders................................ 36
Receiving Messages in Telephone Mode .................................................... 37
Printing Options ....................................................................................... 38
Center Mark ................................................................................................. 38
Checkered Mark........................................................................................... 38
TSI Print ....................................................................................................... 38
Reception Time ............................................................................................ 39
Page Separation and Length Reduction ..................................................... 39
When There is No Paper of the Correct Size............................................... 40
5.Copying
Copying ..................................................................................................... 43
Copying on special paper............................................................................. 44
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iii
6.Facsimile User Tools
Counters ................................................................................................... 45
Programs................................................................................................... 46
Storing a Program ........................................................................................ 46
Using a Program .......................................................................................... 47
Changing a Program ................................................................................... 47
Editing the Program Name........................................................................... 47
Deleting a Program ..................................................................................... 48
Storing an Often Used Document (Auto Document)............................. 49
Storing an Auto Document .......................................................................... 49
Sending an Auto Document as an Attachment ............................................ 50
Changing an Auto Document ...................................................................... 51
Editing an Auto Document Name................................................................. 51
Deleting an Auto Document ......................................................................... 52
User Function Keys.................................................................................. 53
Functions You Can Assign to User Function Keys ...................................... 53
Making a User Function Key Assignment .................................................... 54
Using a User Function Key .......................................................................... 54
Deleting a User Function Key ...................................................................... 55
Printing Reports/Lists.............................................................................. 56
Adjusting the Display Contrast............................................................... 59
Setting the Date and Time ...................................................................... 60
Setting the Auto Ring Time .................................................................... 61
Changing the Paper Size Setting ............................................................ 62
Changing the Paper Type for Bypass Tray ............................................ 63
Setting the Fax Reset Timer .................................................................... 64
On Hook Timeout...................................................................................... 65
Selecting the Display Language ............................................................. 66
7.Key Operator Settings
Function List............................................................................................. 67
Using Key Operator Settings................................................................... 69
Resetting the ADF Counter .......................................................................... 69
Authorized Reception................................................................................... 70
Memory Lock................................................................................................ 72
Specified Tray .............................................................................................. 74
Forwarding ................................................................................................... 76
Switching Forwarding On/Off..................................................................... 77
Registering Forwarding Stations................................................................ 78
Editing a Forwarding Station...................................................................... 79
Editing a Specified Sender ........................................................................ 80
Deleting a Forwarding Station ................................................................... 80
Deleting a Specified Sender ..................................................................... 81
Printing the Specified Sender list............................................................... 82
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iv
Energy Save Timer ...................................................................................... 83
User Parameters .......................................................................................... 85
Changing the User Parameters ................................................................. 89
Printing the User Parameter List................................................................ 90
Personal Codes............................................................................................ 91
Registering and Editing.............................................................................. 91
Deleting...................................................................................................... 92
Printing the Personal Code List ................................................................. 93
Restricted Access ...................................................................................... 94
ID Code ........................................................................................................ 94
Registering ................................................................................................ 95
Line Type ..................................................................................................... 96
Select Line ................................................................................................... 96
PSTN Access Number ................................................................................. 97
Memory File Transfer ................................................................................... 98
Margin Adjust ............................................................................................... 99
RDS (Remote Diagnostic System)............................................................. 100
8.Solving Operation Problems
Printing the Help List ............................................................................. 101
Clearing a Copy, Fax or Print Jam........................................................ 102
Clearing a Copy, Fax, or Print Jam in the Optional Paper Tray Unit.......... 102
Reading Reports..................................................................................... 103
Error Report .............................................................................................. 103
Power Failure Report ................................................................................. 103
9.Maintaining Your Machine
Loading paper in the Optional Paper Tray Unit ................................... 105
Loading paper in the Bypass Tray........................................................ 106
Changing the Paper Size in the Main Paper Tray................................ 108
Changing the Paper Size in the Optional Paper Tray Unit.................. 110
Cleaning the Scanner............................................................................. 112
Replacing the ADF Maintenance Kit..................................................... 113
Replacing the Photo Conductor Unit (PCU)......................................... 114
Replacing the Toner Cassette ............................................................... 117
Toner Cassette Storage ......................................................................... 119
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v
10.Installation
Before Installation .................................................................................. 121
Machine Environment ............................................................................ 122
Location...................................................................................................... 122
Connecting the Power and Switching On ............................................ 123
Connecting to a Telephone Line and an External Telephone ............ 124
Connecting to a Telephone Line ................................................................ 124
Connecting an External Telephone............................................................ 124
11.Appendix
Specifications ......................................................................................... 125
Base Machine ............................................................................................ 125
Available Options ....................................................................................... 126
Originals ..................................................................................................... 127
Sizes and weights of Recommended Originals ....................................... 127
Originals unsuitable for the Document Feeder (ADF) ................................ 127
Paper.......................................................................................................... 128
Recommended Paper Sizes and Types .................................................. 128
Non-recommended Paper ....................................................................... 129
Paper Storage.......................................................................................... 130
Energy Saving............................................................................................ 130
Introduction .............................................................................................. 130
Entering Energy Saving mode................................................................. 131
Exiting Energy Saving mode.................................................................... 131
Selecting the Energy Saving mode type.................................................. 132
Reception in Energy Saving mode .......................................................... 132
Maximum Values .................................................................................... 133
Advanced Transmission Features........................................................ 134
Job Information ...................................................................................... 135
User Tools ............................................................................................... 136
Key Operator Tools ................................................................................ 138
INDEX....................................................................................................... 140
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vi
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1
How to Read this Manual
Symbols
The following set of symbols is used in this manual.
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the operation panel of the machine.
StellaF1EN-3_FM.book Page 1 Monday, November 12, 2001 11:40 AM

2
Manuals for This Machine
Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.
Advanced Features (this manual)
The Advanced Features manual describes more advanced functions and also ex-
plains settings for key operators.
Basic Features
The Basic Features manual explains the most frequently used fax functions and
operations.
❖
❖❖
❖Chapter 1 Getting Started
Names and describes the parts of the control panel and machine.
❖
❖❖
❖Chapter 2 Faxing
Explains basic transmission. You can also learn about other types of transmis-
sions.
❖
❖❖
❖Chapter 3 Registering
Explains how to make initial settings, such as the Own Name and Own Fax
Number settings. Also explains the Quick Dial, Speed Dial and Group keys.
These keys allow you to store numbers and save time when dialing. This
chapter also explains how to enter letters and symbols.
❖
❖❖
❖Chapter 4 Troubleshooting
Explains clearing original jams, loading paper, changing the volume of audi-
ble signals by the machine, and how to interpret error messages. When the
display or indicator show unusual information, check the list and take appro-
priate action.
StellaF1EN-3_FM.book Page 2 Monday, November 12, 2001 11:40 AM

3
1. Transmission Options
Sending at a Specific Time (Send Later)
Using the Send Later function, you
can delay transmission of your fax
message until a specified time. This
allows you to take advantage of off-
peak telephone line charges without
having to be by the machine at the
time of transmission.
Note
❒You can not specify a time more
than 24 hours later.
A
AA
AMake sure that the machine is in
Facsimile mode and the standby
display is shown.
B
BB
BPlace your original and select any
scan settings you require.
C
CC
CPress the {
{{
{Trans. Option}
}}
}key.
D
DD
DConfirm that " 1. Send Later " is
displayed.
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress 0
00
0or 1
11
1to select "On".
G
GG
GPress the {
{{
{OK}
}}
}key.
H
HH
HPress 0
00
0or 1
11
1to select “AM” or
“PM”.
I
II
IPress the {
{{
{OK}
}}
}key.
J
JJ
JEnter the time that you want to
send the fax message with the
number key.
Enter the hour setting (1 to 12).
Then press 0or 1.
Then enter a 2-digit number for the
minute setting (00 to 59).
Note
❒If you make a mistake, press the
{
{{
{Clear/Stop}
}}
}key and try again.
❒If the current time shown on the
display is not correct, change it.
See p.60 “Setting the Date and
Time”.
K
KK
KPress the {
{{
{OK}
}}
}key.
The specified time is set.
Transmitter
Send Later
at 21:00 (9:00PM)
Receiver
ND1X01E4
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Transmission Options
4
1
L
LL
LSpecify the destination.
If you want to specify another des-
tination, press the {
{{
{OK}
}}
}key and
repeat step L.
M
MM
MPress the {
{{
{Start}
}}
}key.
Note
❒You can cancel a message trans-
mission set for Send Later. See
p.13 “Canceling Transmission
or Reception”.
StellaF1EN-3_FM.book Page 4 Monday, November 12, 2001 11:40 AM

Fax Header Print
5
1
Fax Header Print
Normally, the Fax Header pro-
grammed in your machine is printed
at the top of each of the pages you
transmit when they are received at
the other end. The top of the image
will be overprinted if there is no mar-
gin at the top of the transmitted page.
Note
❒
You can switch this function off
with the User Parameters. See
p.85
“User Parameters”(Switch06,
Bit0).
A
AA
AMake sure that the machine is in
Facsimile mode and the standby
display is shown.
B
BB
BPlace your original, and then se-
lect any scan settings you require.
C
CC
CPress the {
{{
{Trans. Option}
}}
}key.
The Transmission Option menu
appears.
D
DD
DPress 0
00
0or 1
11
1until “2. Fax Header
Print”is displayed.
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress 0
00
0or 1
11
1to select "On".
G
GG
GPress the {
{{
{OK}
}}
}key.
H
HH
HPress the {
{{
{Trans. Option}
}}
}key.
I
II
ISpecify the destination.
If you want to specify another des-
tination, press the {
{{
{OK}
}}
}key and
repeat step I.
J
JJ
JPress the {
{{
{Start}
}}
}key.
StellaF1EN-3_FM.book Page 5 Monday, November 12, 2001 11:40 AM

Transmission Options
6
1
Sending Confidential Messages
This feature is called Confidential
Transmission. Use this feature if you
do not want your message to be
picked up casually by anybody at the
other end. The message will be stored
in the memory at the other end. It will
not be printed until the Confidential
ID is entered.
There are two types of Confidential
Transmission.
❖
❖❖
❖Normal Confidential Transmission
The other party can print the mes-
sage by entering the ID that was
previously stored in the other par-
ty's terminal using the Confiden-
tial ID feature.
❖
❖❖
❖Confidential ID Override
If you wish to send a confidential
message to a particular person at
the other end, you can specify the
Confidential ID that person has to
enter to see that message. Any-
body entering the machine's Confi-
dential ID will not be able to see
the message. Before you send the
message, do not forget to tell the
intended receiver what code must
be entered to print the message.
To set up a confidential transmission,
do the following:
Limitation
❒The machine at the other end must
have memory space available and
it must have the Confidential Re-
ception feature.
❒This is a proprietary function, and
as such it only functions with ma-
chines produced by the same man-
ufacturer that have this function.
Note
❒A Confidential ID can be any 4-
digit number except 0000.
❒Before sending a confidential mes-
sage, it is recommended that you
call the receiver and advise them
that you are sending a fax message
in this manner.
A
AA
APlace your original and select any
scan settings you require.
B
BB
BPress the {
{{
{Trans. Option}
}}
}key.
C
CC
CPress 0
00
0or 1
11
1until "3. Confiden-
tial TX" is displayed.
D
DD
DPress the {
{{
{OK}
}}
}key.
E
EE
EPress 0
00
0or 1
11
1to select "On".
F
FF
FPress the {
{{
{OK}
}}
}key.
G
GG
GSelect the type of Confidential
Transmission.
Normal Confidential Transmission:
APress 0
00
0or 1
11
1to select "De-
fault".
BPress the {
{{
{OK}
}}
}key.
Normal Confidential Transmis-
sion is set.
CSpecify the other party's fax
number.
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Sending Confidential Messages
7
1
Confidential ID Override Option:
APress 0
00
0or 1
11
1to select "Over-
ride".
BPress the {
{{
{OK}
}}
}key.
Confidential ID Override is set.
CEnter the Confidential ID (4-
digits) with the number keys.
DPress the {
{{
{OK}
}}
}key.
ESpecify the other party's fax
number.
H
HH
HPress the {
{{
{Start}
}}
}key.
-
--
-When sending messages to
fax machines produced by
other manufacturers
Normally you can only send and re-
ceive confidential faxes between ma-
chines of the same make which
support confidential sending and re-
ceiving. However, if the other party's
fax is not the same as your own, you
can still send and receive confidential
fax messages if the other party's fax
machine supports the SUB/SID func-
tion. See p.26 “SUB Code”.
StellaF1EN-3_FM.book Page 7 Monday, November 12, 2001 11:40 AM

Transmission Options
8
1
Label Insertion
With this function, you can have the
receiver's name programmed in
Quick Dial or Speed Dial printed on
the message when it is received at the
other end. The name will be printed
at the top of the page and will be pre-
ceded by "To".
If you program the Label Insertion
function in a Quick Dial or Speed Di-
al, the function is enabled when you
select “On”. This function cannot be
used if the other party's name is not
programmed.
If you select the Label Insertion func-
tion and then enter your personal
code, your personal code will also ap-
pear on the page. "From" is automati-
cally inserted before your personal
code. This function is available when
personal code is registered and the
Restricted Access is turned on.
1. Name that is registered in the
Quick Dial or Speed Dial key.
2. Name that is assigned to the Per-
sonal Code.
Reference
To program the Label Insertion
function in a Quick Dial, see p.46
“Quick Dial”, <Basic Features>.
To program the Label Insertion
function in a Speed Dial, see p.52
“Speed Dial”, <Basic Features>.
For details about personal codes,
see p.91 “Personal Codes”.
Note
❒You can set this function for each
destination.
FEB.1.2002 9:15AM ABC COMPANY
TO:DEF COMPANY
NO.005 P. 1
FROM:DEF
12
GFREPO3
N
StellaF1EN-3_FM.book Page 8 Monday, November 12, 2001 11:40 AM

Calling to Request a Message (Polling Reception)
9
1
Calling to Request a Message (Polling
Reception)
Use this function if you want to poll a
message from another terminal. You
can also poll documents from many
terminals.
There are two types of Polling Recep-
tion:
❖
❖❖
❖Secured Polling Reception
If the Polling ID is programmed in
your machine, any messages wait-
ing in the transmitting machine
with the same ID are received. If
the other machine does not have
any messages waiting with the
same Polling ID, any messages that
do not require an ID are received
(Free Polling).
❖
❖❖
❖Stored ID Override Polling Reception
You must enter an Override Poll-
ing ID unique to this transmission.
This ID overrides the Polling ID.
Your machine will receive any
messages waiting in the transmit-
ting machine with matching ID's.
If no ID's match, any messages that
does not require an ID are received
(Free Polling).
Limitation
❒Polling Reception requires that the
other machine can perform Polling
Transmission.
❒To receive a message sent by any
Secured Polling Transmission or
Stored ID Override Polling Trans-
mission, it is necessary to specify
the same Polling ID as the sender's.
❒To receive a message sent by Se-
cured Polling Transmission or
Stored ID Override Polling Trans-
mission, the sender must be a ma-
chine of the same manufacturer
and equipped with the Polling Re-
ception function.
Note
❒The communication fee is charged
to the receiver.
A
AA
AMake sure that the machine is in
Facsimile mode and the standby
display is shown.
B
BB
BPress the {
{{
{Trans. Option}
}}
}key.
C
CC
CPress 0
00
0or 1
11
1until " 4. Polling RX
”is displayed.
D
DD
DPress the {
{{
{OK}
}}
}key.
E
EE
EPress 0
00
0or 1
11
1to select "On".
Transmission
Request
Receiver
(This machine) Sender
ND1X01E8
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Transmission Options
10
1
F
FF
FPress the {
{{
{OK}
}}
}key.
G
GG
GSelect the type of Polling Recep-
tion.
Secured Polling Reception
APress 0
00
0or 1
11
1to select ”De-
fault”.
Stored ID Override Polling
Reception
APress 0
00
0or 1
11
1to select ”Over-
ride”.
BPress the {
{{
{OK}
}}
}key.
CEnter the Polling ID (4 digits)
with the number keys or Quick
Dial keys.
Note
❒You can enter A to F by the
Quick Dial keys.
❒You can enter 0 to 9 by the
number keys.
❒0000 and FFFF can not be en-
tered.
If you make a mistake, press the
{
{{
{Clear/Stop}
}}
}key and try again.
H
HH
HPress the {
{{
{OK}
}}
}key.
I
II
ISpecify the other party's fax num-
ber.
J
JJ
JPress the {
{{
{Start}
}}
}key.
-
--
-Polling Documents from Other
Manufacturer's Fax Machines:
Standard Polling Reception only
works with machines of the same
manufacturer that have the Polling
Reception function. However, if the
other party's fax machine supports
SEP Code Polling Reception, you can
receive documents from them using
SEP Code. (See p.25 “SEP Code”.)
File Reserve Report (Polling RX)
This report is printed after Polling Re-
ception has been set up.
You can check the date and time, Fax
Header, File No., Transmission con-
dition and the Other party's name
with this report.
Note
❒You can turn this function on or off
with the User Parameters. See p.85
“User Parameters”(Switch03,
Bit3).
StellaF1EN-3_FM.book Page 10 Monday, November 12, 2001 11:40 AM

Calling to Request a Message (Polling Reception)
11
1
Communication Result Report
(Polling RX)
This report is printed after a Polling
Reception has been completed and
shows the result of the Polling Recep-
tion.
You can check the date and time, Oth-
er party's name and result with this
report.
Note
❒You can also check the result of a
Polling Reception with the Journal.
❒You can turn this function on or off
with the User Parameters. See p.85
“User Parameters”(Switch03,
Bit4).
StellaF1EN-3_FM.book Page 11 Monday, November 12, 2001 11:40 AM

Transmission Options
12
1
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13
2. Job Information
Canceling Transmission or Reception
Transmission files are originals that
have been stored in memory and are
awaiting transmission. The functions
that produce transmission files are
Memory Transmission and Polling
Reception.
If you notice an error in the destina-
tion specified or the document con-
tent after scanning a document into
memory, you can cancel transmission
of that document. This is done by
searching for the document in the fax
machine's memory and deleting it.
Note
❒You can cancel Memory Transmis-
sion even while files are being sent.
However, any pages that have al-
ready been sent cannot be can-
celed.
❒To cancel transmission in progress,
press the {
{{
{Clear/Stop}
}}
}key.
❒You can print out a File List to con-
firm the transmission files stored
in memory.
Reference
For details about Memory Trans-
mission and Polling Reception, see
p.25 “Memory Transmission”,
<Basic Features>, and p.9 “Calling
to Request a Message (Polling Re-
ception)”.
A
AA
AMake sure that the machine is in
Facsimile mode and the standby
display is shown.
B
BB
BPress the {
{{
{Job Information}
}}
}key.
Confirm that " 1. Cancel TX / RX "
is displayed.
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DDisplay the file you want to can-
cel.
To display the file, enter the file
number with the number keys or
press 0or 1until the file number
is displayed.
Note
❒If you make a mistake, press the
{
{{
{Cancel}
}}
}key and try again.
❒If you cannot find the file you
want to cancel, the document
has already been sent.
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FConfirm that you have selected
the correct file, and press the {
{{
{OK}
}}
}
key.
" Trans. Cancelled File Deleted " is
displayed, and the machine re-
turns to the standby display.
StellaF1EN-3_FM.book Page 13 Monday, November 12, 2001 11:40 AM

Job Information
14
2
Printing a List of Files in Memory (Print File List)
Print this list if you wish to find out
which files are stored in memory and
what their file numbers are. Knowing
the file number can be useful (for ex-
ample when erasing files).
Note
❒The contents of an original stored
in memory can also be printed. See
p.15 “Printing a Stored Message
(Print TX File)”.
A
AA
AMake sure that the machine is in
Facsimile mode and the standby
display is shown.
B
BB
BPress the {
{{
{Job Information}
}}
}key.
C
CC
CPress 0
00
0or 1
11
1until " 2. Print File
List " is displayed.
D
DD
DPress the {
{{
{OK}
}}
}key.
E
EE
EPress the {
{{
{Start}
}}
}key.
The File List is printed out and the
machine returns to the standby
display.
StellaF1EN-3_FM.book Page 14 Monday, November 12, 2001 11:40 AM