Savin Fax Option Type 1027 User manual

FAX Option Type 1027
Operating Instructions
Facsimile Reference (option)
<Basic Features>
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

FAX Option Type 1027 Operating Instructions
Printed in Japan
UE USA B418-8607

Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information in the Copy Reference manual before using this machine. It con-
tains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Notes:
Some illustrations might be slightly different from your machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.
Available Options
• Fax Function Upgrade Unit (Fax Function Upgrade Type 185)
• ISDN Unit (ISDN Open Type 1027)
• Extra G3 Interface Unit (G3 Interface Unit Type 1027)
• Expansion Memory (32MB: DIMM)
Supplies
• Marker Ink (Marker Type 30 is recommended for the best performance)

i
NOTICE
RCAUTION:
Use of controls, adjustments or performance of procedures other than those
specified here in may result in hazardous radiation exposure.
Shielded interconnect cables must be employed with this equipment to ensure
compliance with the pertinent RF emission limits governing this device.
Note
❒Some illustrations might be slightly different from your machine.
❒Certain options might not be available in some countries. For details, please
contact your local dealer.
Important
Parts of this manual are subject to change without prior notice. In no event will
the company be liable for direct, indirect, special, incidental, or consequential
damages as a result of handling or operating the machine.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Micro-
soft Corporation in the United States and/or other countries.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights in
those marks.
Note
The proper names of the Windows operating systems are as follows:
•Microsoft
®Windows®95 operating system
•Microsoft
®Windows®98 operating system
•Microsoft
®Windows®Millennium Edition (Windows Me)
•Microsoft
®Windows®2000 Professional
•Microsoft
®Windows®2000 Server
•Microsoft
®Windows NT®Server operating system Version 4.0
•Microsoft
®Windows NT®Workstation operating system Version 4.0
Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser
beam exposure to the operator.

ii
Note to users in the United States of America
-
--
-Notice:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential in-
stallation. This equipment generates, uses and can radiate radio frequency ener-
gy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be deter-
mined by turning the equipment off and on, the user is encouraged to try to cor-
rect the interference by one more of the following measures:
•Reorient or relocate the receiving antenna.
•Increase the separation between the equipment and receiver.
•Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
•Consult the dealer or an experienced radio /TV technician for help.
-
--
-Warning
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
Note to users in Canada
-
--
-Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
-
--
-Avertissement:
Cet appareil numérique de la classe B est conforme àla norme NMB-003 du Can-
ada.

iii
-
--
-Notice about the Telephone Consumer Protection Act (Valid in USA
only).
The Telephone Consumer Protection Act of 1991 among other things makes it
unlawful for any person to send any message via a telephone fax machine unless
such message clearly contains in a margin at the top or bottom of each transmit-
ted page or on the first page of the transmission, the date and time it is sent and
an identification of the business, other entity, or other individual sending the
message and the telephone number of the sending machine or such business,
other entity or individual. This information is transmitted with your document
by the TTI (Transmit Terminal Identification) feature. In order for you to meet
the requirement, your machine must be programmed by following the instruc-
tions in the accompanying Operation Manual. In particular, please refer to the
chapter of Installation. Also refer to the TTI (Transmit Terminal Identification)
programming procedure to enter the business identification and telephone
number of the terminal or business. Do not forget to set the date and time.
Thank you.

iv
Caution
When using your telephone equipment, basic safety precautions should always
be followed to reduce the risk of fire, electric shock and injury to persons, includ-
ing the following:
•Do not use this product near water, for example, near a bathtub, wash bowl,
kitchen sink or laundry tub, in a wet basement or near a swimming pool.
•Avoid using a telephone during an electrical storm. There may be a remote
risk of electric shock from lightning.
•Do not use a telephone in the vicinity of a gas leak to report the leak.
•Use only the power cord and batteries indicated in this manual. Do not dis-
pose of batteries in a fire. They may explode. Check with local codes for pos-
sible special disposal instructions.
Save these instructions.
Certalnes mesures de sécuritédoivent être prises pendant l’utilisation de matéri-
al téléphonique afin de réduire les risques d’incendle, de choc électrique et de
blessures. En voici quelquesunes:
•Ne pas utiliser l’appareil près de l’eau, p.ex., près d’une balgnoire, d’un lava-
bo, d’un évier de cuisine, d’un bac àlaver, dans un sous-sol humide ou près
d’une piscine.
•Éviter d’utiliser le téléphone (sauf s’il s’agit d’un apparell sans fil) pendant un
orage électrique. Ceci peut présenter un risque de choc électrique causépar la
foudre.
•Ne pas utiliser l’appareil téléphonique pour signaler une fulte de gaz s’il est
situéprès de la fuite.
•Utiliser seulement le cordon d’alimentation et le type de piles indiqués dans
ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se con-
former aux règlements pertinents quant àl’élimination des piles.
Conserver ces instructions.

v
How to Read this Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are in-
cluded in the Safety Information section in the Copy Reference manual.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in the Safety
Information section in the Copy Reference manual.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfeed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation or actions to take after misoper-
ation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
{}
Keys built into the machine's control panel.

vi
TABLE OF CONTENTS
Manuals for This Machine.......................................................................... 1
Basic Features (this manual) ......................................................................... 1
Advanced Features ........................................................................................ 1
1.Getting Started
Guide to Components................................................................................ 3
Front View ...................................................................................................... 3
Rear View....................................................................................................... 5
Control Panel .............................................................................................. 6
Starting the Machine .................................................................................. 8
Turning On the Power .................................................................................... 8
Turning Off the Power .................................................................................... 9
Switching Between Copy Mode, Facsimile Mode and Printer/Scanner Mode ... 10
Reading the Display ................................................................................. 12
Reading the Display Panel and Using Keys................................................. 12
Standby Display ........................................................................................... 14
Communication Display ............................................................................... 15
Display Prompts ........................................................................................... 16
2.Faxing
Transmission Modes................................................................................ 17
Placing Originals ...................................................................................... 18
Placing a Single Original on the Exposure Glass......................................... 19
Placing Originals in the Document Feeder (ADF) ........................................ 20
Setting a Scan Area ..................................................................................... 21
If the Machine Cannot Detect the Size of Your Original............................... 23
Original Sizes Difficult to Detect................................................................... 24
Memory Transmission ............................................................................. 25
Canceling a Memory Transmission ........................................................ 29
Canceling the Transmission Before the Original is Scanned ....................... 29
Canceling a Transmission While the Original is Being Scanned ................. 29
Canceling a Transmission During Transmission Standby Mode.................. 29
Immediate Transmission ......................................................................... 32
Canceling an Immediate Transmission.................................................. 35
Canceling a Transmission Before You Have Pressed the Start Key ........... 35
Canceling a Transmission After You Have Pressed the Start Key .............. 35
Scan Settings............................................................................................ 36
Resolution .................................................................................................... 36
Original Type................................................................................................ 37
Image Density (Contrast) ............................................................................. 38
Mixing Scan Settings for a Multiple Page Original ....................................... 40

vii
Dialing........................................................................................................ 41
Number Keys ............................................................................................... 41
Quick Dials ................................................................................................... 44
Groups ......................................................................................................... 45
Reception .................................................................................................. 46
Selecting the Reception Mode ..................................................................... 46
3.Setup
Initial Settings and Adjustments............................................................. 47
Programming................................................................................................ 48
Editing .......................................................................................................... 51
Deleting ........................................................................................................ 52
Quick Dial.................................................................................................. 54
Programming Quick Dials ............................................................................ 54
Editing Quick Dials ....................................................................................... 58
Deleting Quick Dials..................................................................................... 61
Groups....................................................................................................... 63
Programming Groups................................................................................... 63
Editing Groups ............................................................................................. 66
Deleting Groups ........................................................................................... 69
Entering Text............................................................................................. 72
Available Characters .................................................................................... 72
Keys ............................................................................................................. 72
How to Enter Text ........................................................................................ 73
4.Troubleshooting
Adjusting Volume..................................................................................... 75
Error Messages and Their Meanings...................................................... 77
When the {
{{
{Facsimile}
}}
}Key is Lit in Red .................................................... 78
Solving Problems ..................................................................................... 79
INDEX......................................................................................................... 81

viii

1
Manuals for This Machine
Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.
Basic Features (this manual)
The Basic Features manual explains the most frequently used fax functions and
operations.
Advanced Features
The Advanced Features manual describes more advanced functions and also ex-
plains settings for key operators.
❖
❖❖
❖Chapter 1 Transmission Mode
Explains how to send a fax at a specific time without having to be by the ma-
chine and also take advantage of off-peak telephone line charges.
❖
❖❖
❖Chapter 2 Checking and Canceling Transmission Files
Explains how to cancel a transmission and resend a message when it fails to
be transmitted.
❖
❖❖
❖Chapter 3 Communication Information
Explains how to erase a fax message programmed in memory and check the
contents of any file in memory.
❖
❖❖
❖Chapter 4 Transmission Features
Explains useful transmission features. Learn how to dial numbers easily.
❖
❖❖
❖Chapter 5 Reception Features
Explains reception features. Learn how to receive messages in telephone
mode, and print two pages of received messages on one page.
❖
❖❖
❖Chapter 6 Simplifying the Operation
Explains how to specify a Program and use the Document Server.
❖
❖❖
❖Chapter 7 The Facsimile Features
Explains how to program frequently used functions as a Quick Dial Key and
User Function Key.
❖
❖❖
❖Chapter 8 Key Operator Setting
Explains functions the key operator handles. Learn how to setup the phone
line type and how to store the Memory Locked ID and the Confidential ID.
❖
❖❖
❖Chapter 9 PC FAX Feature
Explains how to fax directly from a computer and make necessary settings.

2
❖
❖❖
❖Chapter 10 Troubleshooting
Explains what to do when toner runs out and when power is turned off or
fails.
❖
❖❖
❖Chapter 11 Appendix
You can check the consumables and options for facsimile functions.

3
1. Getting Started
Guide to Components
Front View
1. Document Feeder (ADF)/Expo-
sure Glass Cover (Option)
Holds a document stack of up to 50
sheets which are fed automatically one at
a time. Place documents face up here.
2. Exposure Glass
Place the original face down on the upper
left corner of the exposure glass, aligning
the upper left corner with the reference
mark. Close the exposure glass cover
when you place a document on the expo-
sure glass.
3. Internal Tray
Fax messages are delivered here.
4. Parallel Interface Port (Option)
Plug the parallel cable into this port.
5. Network Interface Unit (Option)
Plug the network cable into this port.
6. Main Power Switch
When this switch is turned off, the Main
Power indicator goes off and the power
turns off completely.
Do not touch this switch normally. This
switch should be only used by a service
representative.
Important
❒If the Main Power switch is turned
off, a facsimile cannot be received.

Getting Started
4
1
Note
❒If you leave the Main Power switch
off for more than an hour, all files in
memory are lost. ⇒Chapter 10,
"When Power is Turned Off or Fails"
in the Advanced Features manual
❒The On indicator blinks when:
•The exposure glass cover or docu-
ment feeder (ADF) is open.
•The machine is communicating
with other destination machines.
•The hard disk is running.
7. Operation Switch
Press this switch to turn the power on
(the On indicator lights up). To turn the
power off, press this switch again (the On
indicator goes off). ⇒p.8 “Turning On
the Power”
Note
❒When the Main Power switch is
turned on, a facsimile can be received
even if the On indicator is off.
❒If the operation switch is on and there
is still no power, turn on the Main
Power switch.
8. Remove Paper Indicator
The indicator is lit when paper is output
on the Internal Tray 2 (Option). When
they are removed from the Internal Tray
2, the indicator goes off.
9. Internal Tray 2 (Option)
Fax messages are delivered here when re-
ceived. Using the Internal Tray 2 allows
you to distinguish fax messages from
copied or printed paper that is delivered
to other trays. ⇒Chapter 1, "Printing a
Received Fax" in the System Settings Ref-
erence
10. Handset / External Telephone
(Option)
Note
❒Interchange unit is necessary to install
the Internal tray 2.

Guide to Components
5
1
Rear View
1. Bypass Tray (Option)
Select this tray for non-standard size pa-
per.
⇒"Copying from the Bypass Tray" in the
Copy Reference
⇒Chapter 5, "Having Incoming Messag-
es Printed on Paper From the Bypass
Tray" in the Advanced Features manual
2. Analog Line Connector
⇒Appendix, "Connecting the Machine
to a Telephone Line and Telephone" in
the Advanced Features manual
3. Handset (Option)/External Tele-
phone Connector
⇒Appendix, "Connecting the Machine
to a Telephone Line and Telephone" in
the Advanced Features manual
4. ISDN Line Connector (Option)
5. Extra G3 Interface Unit Connector
(Option)
⇒Appendix, "Connecting the Machine
to a Telephone Line and Telephone" in
the Advanced Features manual

Getting Started
6
1
Control Panel
1. Receive File Indicator
Lights when a message other than a Con-
fidential Reception or Memory Lock file
has been received. ⇒Chapter 5, "When
the Confidential File Indicator is Lit or
Blinking" in the Advanced Features man-
ual
2. Communicating Indicator
Lights during transmission or reception.
3. {
{{
{User Tools/Counter}
}}
}key
User Tools:
Press to enter User Tools mode. These
tools allow you to customize the default
settings. ⇒Chapter 7, "General Set-
ting/Adjustment" in the Advanced Fea-
tures manual
Counter:
Display and print the total number of
pages transmitted and received.
4. Confidential File Indicator
Lights when a message has been received
into memory with Confidential Recep-
tion. Blinks when a Memory Lock file has
been received into memory. ⇒Chapter 3,
"Printing a Confidential Message" and
Chapter 3, "Printing a File Received with
Memory Lock" in the Advanced Features
manual
5. LCD display
This guides you through tasks and in-
forms you of the machine status. A mes-
sages appears here. ⇒p.12 “Reading the
Display”
6. {
{{
{Start Manual RX}
}}
}key
Press to start manual reception.
7. {
{{
{Check Modes}
}}
}key
Press this key before pressing the {
{{
{Start}
}}
}
key to check the settings selected for the
fax about to be sent.
8. {
{{
{Program}
}}
}key
Press to use the program function. ⇒
Chapter 6, "Simplifying the Operation" in
the Advanced Features manual
9. {
{{
{Clear Modes}
}}
}key
Press to cancel the current settings and
return to standby mode.
10. {
{{
{Energy Saver}
}}
}key
Hold down for more than a second to en-
ter Energy Saver mode.
11. {
{{
{Interrupt}
}}
}key
Press to interrupt the current fax opera-
tion in order to start copying.

Control Panel
7
1
12. {
{{
{Facsimile}
}}
}key
Press to switch to Facsimile mode. ⇒p.14
“Standby Display”
•Lights in yellow
Facsimile mode has been selected.
•Lights in green
Facsimile mode has been printing.
•Lights in red
Lights up whenever any facsimile er-
ror occurs. Press {
{{
{Facsimile}
}}
}to display
the error message and take the appro-
priate action. ⇒p.78 “When the {Fac-
simile}Key is Lit in Red”
13. {
{{
{On Hook Dial}
}}
}key
Use to dial a number from the number
keys without having to lift the handset.
⇒Chapter 4, "Handy Dialing Functions"
in the Advanced Features manual
14. {
{{
{Tone}
}}
}key
Press to send tonal signals down a pulse
dialing line. ⇒p.43 “Tone”
15. {
{{
{Pause/Redial}
}}
}key
Pause:
Insert a pause when you are dialing or
storing a fax number. A pause cannot be
inserted as the first digit. ⇒p.42 “Pause”
Redial:
Press to redial one of the last ten num-
bers. ⇒Chapter 4, "Redial" in the Ad-
vanced Features manual
16. Number keys
Use to dial fax numbers or enter the
number of copies.
17. {
{{
{Clear/Stop}
}}
}key
Clear:
Deletes one character or digit.
Stop:
Interrupts the current operation (trans-
mission, scanning, copying or printing).
18. {
{{
{Start}
}}
}key
Press to start transmitting or printing.

Getting Started
8
1
Starting the Machine
To start the machine, turn on the op-
eration switch.
Note
❒This machine automatically enters
Energy Saver mode or turns itself
off if you do not use the machine
for a while. ⇒"Energy Saver Tim-
er", "Auto Off Timer" in the Copy
Reference
-
--
-Power switches
This machine has two power switch-
es: ⇒p.3 “Guide to Components”
❖
❖❖
❖Operation switch
Turn on this switch to activate the
machine. When the machine has
warmed up, you can make copies
or send faxes.
❖
❖❖
❖Main power switch
Do not touch the Main Power
switch. It should be used only by a
service representative when the
optional fax unit is installed.
Important
❒If you leave the Main Power
switch off for more than one hour,
all fax files in memory are deleted.
See "Turning Off The Power" be-
low.
Turning On the Power
A
AA
AConfirm that the power cord is
plugged into the wall outlet firm-
ly and the Main Power switch is
on.
B
BB
B
Confirm that the Main power switch
is on.
C
CC
CTurn on the operation switch. The
On indicator should light.
The panel display will turn on.