Sharp MX-C250 User manual

MODEL: MX-C250
MX-C300W
DIGITAL FULL COLOR
MULTIFUNCTIONAL SYSTEM
OPERATION GUIDE

2
INTRODUCTION
This manual describes MX-C250/MX-C300W Digital full color multifunctional system.
• Where "MX-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the
name of your model, see p.8.
• The screen images and procedures that appear in this manual are mainly for Windows 7. With other versions
of Windows, some screen images may be different from those in this manual.
• For information on using your operating system, refer to your operating system's manual or online Help.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
Note

3
CONTENTS
INTRODUCTION ................................................ 2
USING THE MANUAL ....................................... 7
●ABOUT THE MANUALS ...................................7
●CONVENTIONS USED IN THIS MANUAL.......7
DIFFERENCES BETWEEN MODELS............... 8
1BEFORE USING THE MACHINE
PART NAMES AND FUNCTIONS ..................... 9
●OPERATION PANEL ......................................11
DISPLAY .......................................................... 13
●LEFT MENU AND RIGHT MENU ...................13
●HOW TO USE THE DISPLAY ........................14
POWER ON AND OFF..................................... 15
●POWER ON ....................................................15
●POWER OFF ..................................................15
●POWER SAVE MODES..................................15
●DEFAULT SETTINGS.....................................15
LOADING PAPER............................................ 16
●PAPER............................................................16
●PRINT SIDE FACE UP OR FACE DOWN......17
●LOADING PAPER...........................................19
●TRAY SETTINGS ...........................................22
USER AUTHENTICATION MODE................... 23
●USING USER AUTHENTICATION MODE .....23
ENTERING CHARACTERS............................. 24
●CHARACTERS THAT CAN BE ENTERED ....24
2COPY FUNCTIONS
NORMAL COPYING ........................................ 26
●PLACING THE ORIGINAL............................. 27
●MAKING A COPY DARKER OR LIGHTER ... 28
●SELECTING THE TRAY................................ 28
●SETTING THE NUMBER OF COPIES .......... 28
●SELECTING THE ORIGINAL SIZE ............... 29
●USING THE BYPASS TRAY TO COPY A
SPECIAL SIZE ORIGINAL............................. 29
●REDUCING OR ENLARGING A COPY......... 29
●AUTOMATIC DUPLEX COPYING................. 30
CONVENIENT COPY FUNCTIONS................. 31
●SORT COPY.................................................. 31
●ID CARD COPY ............................................. 32
●RESOLUTION SETTINGS............................. 33
SPECIAL MODES............................................ 34
●COPYING MULTIPLE ORIGINALS ONTO A
SINGLE SHEET OF PAPER (2 IN 1 / 4 IN 1
COPY)............................................................ 34
●CARD SHOT.................................................. 35
●ADJUSTING RED/GREEN/BLUE IN COPIES
(RGB Adjust).................................................. 35
●ADJUSTING THE SHARPNESS OF AN IMAGE
(Sharpness) ................................................... 36
●WHITENING FAINT COLORS IN COPIES
(Suppress Background) ................................. 36
FREQUENTLY USED SETTINGS (PROGRAMS) .. 37

4
3PRINTER
●PRINTER FUNCTION OF THE MACHINE.....39
PRINTING FROM WINDOWS.......................... 40
● PRINTER DRIVER PROPERTIES WINDOW ....40
●
BASIC PRINTING PROCEDURE ......................41
●
PRINTING WHEN THE USER AUTHENTICATION
FUNCTION IS ENABLED
.................................43
●
VIEWING PRINTER DRIVER HELP ..................44
●
SAVING FREQUENTLY USED PRINT SETTINGS ........45
●
CHANGING THE PRINTER DRIVER DEFAULT
SETTINGS
.......................................................47
PRINTING FROM A MACINTOSH .................. 48
● BASIC PRINTING PROCEDURE ......................48
●
PRINTING WHEN THE USER AUTHENTICATION
FUNCTION IS ENABLED
.................................51
FREQUENTLY USED FUNCTION................... 52
● SELECTING THE COLOR MODE .....................52
●
SELECTING A PRINT MODE SETTING ...........54
●
TWO-SIDED PRINTING ...................................55
●
FITTING THE PRINT IMAGE TO THE PAPER.........56
● PRINTING MULTIPLE PAGES ON ONE PAGE ....57
CONVENIENT PRINTING FUNCTIONS.......... 59
● CONVENIENT FUNCTIONS FOR CREATING
PAMPHLETS AND POSTERS
..........................59
●
FUNCTIONS TO ADJUST THE SIZE AND
ORIENTATION OF THE IMAGE
.......................62
●
COLOR MODE ADJUSTMENT FUNCTION ......64
●
FUNCTIONS THAT COMBINE TEXT AND
IMAGES..............................................................68
● PRINT FUNCTIONS FOR SPECIAL PURPOSES.......71
● CONVENIENT PRINTER FUNCTIONS .............72
PRINTING WITHOUT THE PRINTER DRIVER ... 74
● DIRECTLY PRINTING A FILE IN USB MEMORY .......75
● DIRECTLY PRINTING FROM A COMPUTER.............76
● CANCELING A PRINT JOB FROM THE MACHINE......... 76
● CHANGE THE MACHINE TO OFFLINE MODE ......76
APPENDIX ....................................................... 77
● PRINTER DRIVER SPECIFICATION LIST ..............77
4FAX FUNCTIONS
TO USE THIS PRODUCT CORRECTLY AS A
FACSIMILE ...................................................... 79
POINTS TO CHECK AND PROGRAM AFTER
INSTALLATION ............................................... 80
●FAX MODE (BASE SCREEN) ....................... 81
ORIGINALS ..................................................... 82
●ORIGINALS THAT CAN BE FAXED.............. 82
CONVENIENT DIALING METHODS (AUTO-
DIALING) ......................................................... 83
FAX TRANSMISSION METHODS................... 84
●ADDRESS REVIEW FUNCTION................... 84
SENDING A FAX ............................................. 85
● BASIC PROCEDURE FOR SENDING FAXES............85
●TRANSMISSION BY AUTO-DIALING (SPEED
DIALING AND GROUP DIALING) ................. 87
●
SEARCHING FOR A PROGRAMMED
DESTINATION (USING THE [ADDRESS]
KEY)
............................................................... 87
●FAXING A TWO-SIDED ORIGINAL............... 88
●HOW TO SELECT THE RESOLUTION......... 92
●CHANGING THE EXPOSURE....................... 92
●CANCELING A FAX TRANSMISSION .......... 93
RECEIVING FAXES......................................... 95
●RECEIVING A FAX........................................ 95
●MANUAL FAX RECEPTION .......................... 96
FUNCTION KEY .............................................. 97
●FAX PRINT HOLD FUNCTION...................... 97
●AUTOMATIC TRANSMISSION AT A
SPECIFIED TIME .......................................... 98
●SENDING THE SAME DOCUMENT TO
MULTIPLE DESTINATIONS IN A SINGLE
OPERATION.................................................. 99
●SENDING OPTIONS ................................... 100
●POLLING MEMORY .................................... 101
●STORING, EDITING, AND DELETING AUTO-
DIAL NUMBERS (SPEED DIAL NUMBERS,
AND GROUP DIALS)................................... 103
●STORING, EDITING AND DELETING
PROGRAMS ................................................ 107
PRINTING LISTS OF PROGRAMMED
INFORMATION AND SETTINGS .................. 109
●INCLUDING SENDER INFORMATION ON
FAXES (OWN NUMBER SENDING) ........... 109
●FORWARDING FUNCTION......................... 110
●USING THE FORWARDING FUNCTION.... 111
USING SETTINGS STORED AS A PROGRAM 112
●USING A PROGRAM................................... 112

5
FORWARDING RECEIVED DATA TO A NETWORK
ADDRESS (INBOUND ROUTING SETTINGS)
..... 113
●CONFIGURING THE BASIC SETTINGS .....113
●SETTINGS THE DESTINATION...................115
SENDING A FAX DIRECTLY FROM A
COMPUTER (PC-Fax) ....................................... 116
CONNECTING AN EXTENSION PHONE ............. 117
●CONNECTING AN EXTENSION PHONE ....117
●USING AN EXTENSION PHONE .................118
WHEN A TRANSACTION REPORT IS PRINTED ..120
●INFORMATION APPEARING IN THE TYPE/
NOTE COLUMN ...........................................120
REPORT AT REGULAR INTERVALS
(COMMUNICATION ACTIVITY REPORT)..............121
WHEN AN ALARM SOUNDS AND A WARNING
MESSAGE IS DISPLAYED .....................................121
●SELF-DIAGNOSTIC FUNCTION..................122
●
MESSAGES DURING NORMAL OPERATION ...122
5SCANNER FUNCTIONS
ABOUT THE SCANNER FUNCTIONS.......... 123
● THE BASE SCREEN OF SCANNER MODE ...125
SENDING AN IMAGE .................................... 126
●BASIC TRANSMISSION PROCEDURE.......126
●SELECTING A DESTINATION (USING THE
[ADDRESS] KEY) .........................................128
●
TRANSMITTING A TWO-SIDED ORIGINAL .....129
STORING SCANNING SETTINGS ................ 130
●SETTING THE SCANNING SIZE .................130
●SELECTING THE RESOLUTION .................130
●SELECTING THE FILE FORMAT.................131
●ADJUSTING THE GRAYSCALE OF BLACK &
WHITE MODE...............................................131
●
ADJUSTING THE SCANNING EXPOSURE ....132
●ENABLING SCANNING MARGINS (VOID
AREA) ...........................................................132
●WHITENING FAINT COLORS IN COPIES
(SUPPRESS BACKGROUND) .....................132
●ADJUSTING THE SHARPNESS OF AN IMAGE
(SHARPNESS) .............................................132
●SCANNING BUSINESS CARDS (BUSINESS
CARD SCAN)................................................133
●IMAGE ORIENTATION AND STANDARD
ORIGINAL PLACEMENT ORIENTATION ....133
●STORING AND EDITING/DELETING A
PROGRAM ...................................................134
●USING STORED SETTINGS (PROGRAM)..134
SCANNING FROM YOUR COMPUTER (PC
SCAN) ............................................................ 135
●SCANNING FROM A TWAIN-COMPLIANT
APPLICATION ..............................................135
USB MEMORY SCAN.................................... 139
● USING THE USB MEMORY SCAN FUNCTION ..139
6TROUBLESHOOTING
TROUBLESHOOTING................................... 141
●NETWORK PROBLEMS.............................. 143
●MACHINE/COPYING PROBLEMS.............. 143
●PRINTING AND SCANNING PROBLEMS .. 146
●FAX PROBLEMS ......................................... 149
INDICATORS AND DISPLAY MESSAGES .... 151
IF YOUR E-MAIL IS RETURNED .................. 152
MISFEED REMOVAL .......................................... 153
●MISFEED IN THE DOCUMENT FEEDER... 153
●MISFEED IN THE BYPASS TRAY .............. 155
●MISFEED IN THE MACHINE....................... 156
●MISFEED IN THE PAPER TRAY 1.............. 159
●MISFEED IN THE PAPER TRAY 2.............. 159
REPLACING THE TONER CARTRIDGE ...... 160
REPLACING THE TONER COLLECTION
CONTAINER .................................................. 161
7ROUTINE MAINTENANCE
CHECKING THE TOTAL OUTPUT COUNT AND
TONER REMAINING
...................................... 163
ROUTINE MAINTENANCE............................ 163
●CLEANING THE DOCUMENT GLASS AND
DOCUMENT FEEDER................................. 163
●CLEANING THE ORIGINAL SCANNING
GLASS (ONLY WHEN AN DOCUMENT
FEEDER IS INSTALLED) ............................ 164
●CLEANING THE BYPASS TRAY PAPER FEED
ROLLER....................................................... 164
●CLEANING THE AUTOMATIC DOCUMENT
FEEDER ROLLERS..................................... 164
●CLEANING THE MAIN CHARGER OF THE
PHOTOCONDUCTIVE DRUM..................... 165
●CLEANING THE LASER UNIT .................... 166
ADJUSTING THE DISPLAY CONTRAST ........ 167

6
8SYSTEM SETTINGS
PURPOSE OF THE SYSTEM SETTINGS ...... 168
●PROGRAMS RELATED TO ALL FUNCTIONS
OF THE MACHINE .......................................168
●PROGRAMMING AN ADMINISTRATOR
PASSWORD .................................................168
PROGRAMMING AN ADMINISTRATOR
PASSWORD
................................................... 169
SYSTEM SETTINGS LIST .............................. 170
USING THE SYSTEM SETTINGS .................. 175
●Change Admin Pw ........................................176
●Default Settings.............................................176
●Network.........................................................176
●User Control..................................................178
●Device Control ..............................................179
●Operation Setting ..........................................179
●Energy Save .................................................180
●List Print ........................................................181
●AutoColorCalib..............................................181
●Security Settings ...........................................182
●Copier ...........................................................182
●Printer ...........................................................183
●Fax ................................................................183
●Scanner.........................................................189
9 WEB FUNCTIONS IN THE MACHINE
ABOUT THE WEB PAGES ............................ 190
●HOW TO ACCESS THE WEB PAGE .......... 190
ABOUT THE WEB PAGES (FOR USERS) .... 191
CONFIGURING THE PRINTER CONDITION
SETTINGS
...................................................... 192
●HOW TO CONFIGURE THE SETTINGS..... 192
●PRINTER CONDITION SETTING MENU.... 193
●PRINTER CONDITION SETTINGS ............. 193
CONFIGURING THE SCANNER CONDITION
SETTINGS
...................................................... 195
●STORING DESTINATIONS ......................... 195
●BASIC SETTINGS FOR NETWORK SCAN
(FOR THE ADMINISTRATOR) .................... 201
ABOUT THE WEB PAGES (FOR THE
ADMINISTRATOR)
......................................... 202
CONFIGURING SMTP, DNS AND LDAP
SERVER SETTINGS
...................................... 203
PROTECTING INFORMATION PROGRAMMED
IN THE WEB PAGE ([Passwords])
............... 204
ADMINISTRATOR SETTINGS ....................... 205
●CONFIGURING A SETTING IN THE
ADMINISTRATOR SETTINGS .................... 205
●ADMINISTRATOR SETTINGS .................... 205
E-MAIL STATUS AND E-MAIL ALERT
SETTINGS
...................................................... 206
●INFORMATION SETUP............................... 206
●SMTP SETUP .............................................. 206
●STATUS MESSAGE SETUP ....................... 207
●ALERTS MESSAGE SETUP ....................... 207
TRADEMARK ACKNOWLEDGMENTS ......... 209

7
USING THE MANUAL
This machine has been designed to provide convenient copying features in a minimum amount of office space and
with maximum operational ease. To get full use of all machine features, be sure to familiarise yourself with this
manual and the machine. For quick reference during machine use, SHARP recommends printing out this manual
and keep it in a handy location.
ABOUT THE MANUALS
The manuals for the machine are as follows:
Start Guide
This manual explains:
• Specifications
• Cautions for using the machine in safety
Operation Guide (on the accessory CD-ROM)
This manual explains:
How to use the machine and what to do if trouble occurs.
Software Setup Guide (on the accessory CD-ROM)
This manual explains:
How to install software to operate the machine from your computer.
CONVENTIONS USED IN THIS MANUAL
The icons in the manuals indicate the following types of information:
Warns the user that injury may result if the contents of the warning are not properly followed.
Cautions the user that damage to the machine or one of its components may result if the contents
of the caution are not properly followed.
Notes provide information relevant to the machine regarding specifications, functions,
performance, operation and such, that may be useful to the user.
Warning
Caution
Note

8
DIFFERENCES BETWEEN MODELS
This manual covers the following models.
AB series (metric) and inch series references
Both specifications are quoted where applicable.
For example:
Page 4: 8-1/2" x 11" and 5-1/2" x 8-1/2" (A4 and B5)
Start Guide: 50%, 64%, 77%, 95%, 100%, 121%, 129%, 141%, 200% (50%, 70%, 81%, 86%, 100%, 115%, 122%,
141%, 200%)
Although inch series size indications are shown on the operation panel of this manual, AB series indications are
displayed on the AB series machines.
Model Copy Speed Wireless LAN FAX Function Document Feeder
MX-C300W 30CPM Yes Yes 2-sided
MX-C250 25CPM No No 1-sided

9
1
BEFORE USING THE MACHINE
This chapter contains basic information that should be read before using the machine.
PART NAMES AND FUNCTIONS
(1) Document glass
Place an original that you wish to scan face down
here. (p.27)
(2) Power switch
Press to turn the machine power on and off.
(3) Center tray extensions
When you eject the paper of 8-1/2" x 11" size or
more, you can use open to the outside.
(4) Handles
Use to move the machine. When attaching tray
2, use the handle at the bottom.
(5) Center tray
Copies and printed pages are output to this tray.
(6) Tray 1
Tray 1 can hold approximately 250 sheets of copy
paper (21 lbs. (80
g /m
2
)). For restrictions on paper
types, sizes, and weights, refer to "PAPER" (p.16).
(7) Tray 2 (Option)
Tray 2 can hold approximately 500 sheets of copy
paper (21 lbs. (80
g /m
2
)). For restrictions on paper
types, sizes, and weights, refer to "PAPER" (p.16).
(8) Operation panel
Contains operation keys and indicator lights.
(9) USB 2.0 port (Type A)
This is used to connect a USB device such as
USB memory to the machine.
(10) Front cover
Open to replace the toner cartridge etc.
(11) Side cover handle
Pull to open the side cover.
(12) Side cover
Open to remove misfed paper.
(13) Bypass tray guides
Adjust to the width of the paper when using the
bypass tray.
(14) Bypass tray
Special paper (heavy paper or transparency film)
can be fed from the bypass tray.
(15) Extension phone socket
The line from an extension phone can be
connected to this socket to use the telephone
function.
(16) Telephone line socket
When the fax function of the machine is used,
the telephone line is connected to this socket.
(17) USB 2.0 port (Type B)
Connect to your computer to this port to use the
printer function.
(18) LAN connector
Connect the LAN cable to this connector when
the machine is used on a network.
(19) Bypass tray extension
Open this tray when loading paper in the bypass
tray.
(17)
(4)
(18)
(19)
(1)
(11)
(12)
(5)
(3)
(8)
(9)
(2)
(4)
(4)
(10)
(6)
(7)
(13)
(14)
(15)
(16)
The main unit is extremely heavy, and thus two
people are required to do the work. When lifting
the main unit, grasp the handles on each side firm
Note

10
BEFORE USING THE MACHINE
(20) Toner cartridge (Y/M/C/Bk)
Contains toner. When the toner runs out in a
cartridge, the cartridge of the color that ran out
must be replaced.
(21) Document feeder tray
Place the original(s) that you wish to scan face
up here.
(22) Toner collection container
This collects excess toner that remains after
printing.
(23) Feeding roller cover
Open to remove misfed originals.
(24) Original guides
Adjust to the size of the originals.
(25) Feeding roller tray
Open to place the originals.
(26) Extension tray
Open this when you scan a long original.
(27) Exit area
Originals exit the machine here after
copying/scanning when the document feeder is
used.
(28) Fusing unit paper guide
Open to remove misfed paper.
(29) Peep Hole
Use the peep hole (see the illustration at right) to
check the position of the original.
(Models with the one-sided scanning function only)
(30) Fusing unit release levers
Push down these levers to release the pressure
when removing misfed paper from inside the
fusing area or when feeding an envelope from
the bypass tray.
(31) Roller rotating knob
Rotate to remove misfed paper.
(32) Paper tray right side cover
Open this to remove a paper misfeed in trays.
(33) Duplex conveyor cover
Open this cover to remove a misfeed.
(20)
(21)
(24)
(23)
(22)
(25)
(33)
(27)
(26)
(28)
(30)
(31)
(32)
(29)
• The fusing unit is hot. Do not touch
the fusing unit when removing
misfed paper. Doing so may cause
a burn or injury.
• When pushing down the levers,
pinch the levers with your thumb
and index finger while pushing
down slowly. If you push the levers
strongly, the levers may hit your
fingers.
Warning
Do not to block the exhaust slots of the machine by placing something in front of them or setting the machine closely
attached to the wall.
Note

11
BEFORE USING THE MACHINE
OPERATION PANEL
(1) Display
Shows various messages. (p.13, 81, 125)
(2) [FAX] key
/ indicator
Press to select fax mode.
(3)
[PROGRAM 1 / PROGRAM 2] key
Press to use the scanner settings already stored.
(p.134)
(4) [SCAN] key / indicator
Press to select scan mode.
(5) [ZOOM] key
Press to select a reduction or enlargement copy
ratio. (p.29)
(6) [COPY] key
/ indicator
Press to select copy mode.
(7) [ID CARD COPY] key
Enable ID Card Copy.
(8) Arrow keys
Press to move the highlighting (which indicates
that an item is selected) in the display.
(9) [OK] key
Press to enter the selected setting.
(10) [EXPOSURE] key
Use to select the exposure mode. (p.28)
(11) [ENERGY SAVE] key
/ indicator
Press to enter the energy save mode.
(12) [BACK] key
Press to return the display to the previous
screen.
(13) [SPECIAL FUNCTION] key
Press to select special functions.
(14) [C] key
Press to clear the set number of copies or stop a
copy run.
(15) [ADDRESS] key
Used to search for address, numbers and other
contact information stored for auto dialing. (p.87)
(16) [DUPLEX] key
Select the duplex copy/fax/scan mode.
(1) (2) (3) (4) (5) (6)(7) (8) (9) (10) (11) (12) (13)
(14) (15)(16)

12
BEFORE USING THE MACHINE
(17) [COMM. SETTING] key
This is used to switch between memory
transmission and direct transmission, and to
switch between automatic reception and manual
reception. (p.89)
(18) [SPEED] key
This is used to dial by Speed dialing. (p.83)
(19) [FAX STATUS] key
This is used to cancel a fax transmission or a
stored fax transmission. (p.93)
(20) [SPEAKER] key
This is used to dial without lifting an extension
phone connected to the machine. (p.83)
(21) [REDIAL/PAUSE] key
This is used to redial the last number dialed, and
enter a pause when entering a fax number.
(p.83, p.85)
(22) [COLOR START] key
/ indicator
Press this key to copy or scan an original in color.
This key cannot be used for fax.
(23) [BLACK & WHITE START] key
/ indicator
Press this key to copy or scan an original in black and
white. This key is also used to send a fax in fax mode.
(24) [LOGOUT] key
Press this key to log out after you have logged in
and used the machine. When using the fax
function, this key can also be pressed to send
tone signals on a pulse dial line.
(25) Numeric keys
Enter characters/numbers.
(26) [READ-END] key
When copying in sort mode from the document
glass, press this key when you have finished
scanning the original pages and are ready to
start copying.
(27) [CA] key
Clears all selected settings and returns the
machine to the default settings. (p.15)
(28) [STOP] key
Press this key to stop a copy job or scanning of
an original.
(29) FAX mode indicators
•LINE indicator
Lights up when a fax is being sent or received.
•DATA indicator
Blinks when a fax cannot be printed because
there is no paper or otherwise. Lights steadily
when there is an unsent fax.
(30) Printer mode indicators
•ONLINE indicator
Print data can be received when this lamp is lit.
•DATA indicator
Blinks when print data is being received. Lights
steadily during printing.
(17) (18) (19) (20) (21) (22) (23)
(24) (25) (26) (27) (29) (30)(28)
The content of the operation panel varies by
model.
Note

13
BEFORE USING THE MACHINE
DISPLAY
This section explains how to use the display.
LEFT MENU AND RIGHT MENU
The display on the machine has a right menu containing frequently used settings and a left menu for display of the
settings and setting screens of each function.
Left Menu (Example: Copy mode)
(1) Message display
Messages are displayed regarding machine
status and operation.
(2) Special function icon display
Icons of enabled special functions will appear.
(3) Paper size display
Displays the selected paper size.
(4) Exposure display
Indicates the selected exposure mode.
(5) Copy ratio display
Displays the copy ratio for reduction or
enlargement.
(6) Original size display
When the original size is specified in "Original
Size" in the right menu, this shows the specified
size.
The following icons appear when the original is
placed.
None: Document Glass
: Automatic document feeder (one-sided
scanning).
: Automatic document feeder (two-sided
scanning)
(Models with the two-sided scanning
function)
Left MenuRight Menu
(1)
(6)(2)
(3)
(4)
(5)
1-sided to 2-sided copy
2-sided to 2-sided copy
(
Models with the two-sided scanning function only )
2-sided to 1-sided copy
( Models with the two-sided scanning function only )
Sort function
\
RGB Adjust
Suppress BG
2 in 1 copy
4 in 1 copy
Card shot
ID card copy
Sharpness

14
BEFORE USING THE MACHINE
Right Menu
(7) Connection status display
(Models with the wireless LAN function only)
Displayed when wireless LAN is on.
(8) Number of copies display
Shows the number of copies set.
(9) Function display
Shows the basic functions of each mode.
HOW TO USE THE DISPLAY
Selecting an item with the direction keys (up/down)
Use the up/down direction keys (indicated in this manual by [ ] [ ]) to move to and select (highlight) a setting item
in the selection screen. Press the [OK] key to display the screen of the selected setting item. Press [OK] in the
setting screen to save your settings.
Selecting an item with the direction keys (left/right)
The left/right direction keys (indicated in this manual by [ ] [ ]) are used to set the exposure and numbers in
setting screens. Press the [OK] key to save your settings.
Use the [BACK] key to return to the previous setting screen.
(7) (8)
(9)
Wireless infrastructure mode:
Connecting
Wireless infrastructure mode:
Not connected
Wired + wireless access point mode:
With handset connected
Wired + wireless access point mode:
Without handset connected
Connection failure of wireless LAN
device inside machine
The [ ] [ ] icons appear in the selection screen of settings that use the
up/down direction keys.
The [ ] [ ] icons appear in setting screens that use the left/right direction keys.

15
BEFORE USING THE MACHINE
POWER ON AND OFF
The power switch is located on the left side of the machine.
POWER ON
Turn the power switch to the "ON"
position.
While the machine is warming
up, the message "Warming
Up" will appear in the
message display.
POWER OFF
Make sure that the machine is not in
operation and then turn the power switch
to the "OFF" position.
If the power switch is turned off while the machine is in
operation, a misfeed may occur and the job that was in
progress will be canceled.
POWER SAVE MODES
The machine has two power save modes to reduce overall power consumption thereby reducing the cost of
operation. In addition, these modes conserve natural resources and help reduce environmental pollution. The two
power save modes are "Preheat mode" and "Auto power shut-off mode".
Preheat mode
This function automatically switches the machine to a low power consumption state if the duration of time set in the
system settings elapses without the machine being used when the power is on. In preheat mode the display turns
off. Normal operation automatically resumes when a key on the operation panel is pressed, an original is placed, or
a print job or fax is received.
Auto power shut-off mode
This function automatically switches the machine to a state that consumes even less power than preheat mode if the
duration of time set in the system settings elapses without the machine being used when the power is on. During auto
power shut-off, only the [ENERGY SAVE] indicator blinks. To restore the machine to normal operation, press the
[ENERGY SAVE] key. Normal operation also resumes automatically when a print job or fax is received or scanning is
begun from a computer. While auto power shut-off is in effect, pressing a key other than the [ENERGY SAVE] key will
have no effect.
DEFAULT SETTINGS
The machine is set at the factory to return all settings to the default
settings one minute after a copy job is finished (auto clear function) or
when the [CA] key is pressed. When the settings return to the default
settings, any functions that were selected are canceled.
The auto clear time can be changed in the system settings. (p.179)
In the default state the display shown below appears. The default state of
the display may vary depending on settings in the system settings.
• The machine reverts to the initial settings when it is first turned on, when the [CA] key is pressed, or when no
keys are pressed for the preset "Auto clear" time following the end of a copy job. When the machine reverts to
the initial settings, all settings and functions selected to that point are canceled. The "Auto clear" time can be
changed in the system settings. (p.179)
• The machine is initially set to automatically enter power save mode if not used for copying or printing, for a
preset period of time. This setting can be changed in the system settings. (p.180)
• Before using fax mode, read the following sections and then turn on the power.
"TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE" (p.79)
"POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" (p.80)
Note
The preheat activation time and the "Auto power shut-off timer" can be changed using system settings.
Note

16
BEFORE USING THE MACHINE
LOADING PAPER
The message "TRAY< >:Add paper." will be displayed when there is no copy paper in the selected paper tray.
(< > is the tray number.) Load paper in the indicated paper tray.
PAPER
For best results, use only SHARP recommended paper.
*1 The number of sheets of the paper which can be set changes with the weight of a paper. The paper must not be
higher than the indicator line.
*2 When feeding an envelope, push down the fusing unit release levers to release the pressure. "Loading the
bypass tray" (p.20)
PLAIN PAPER, SPECIAL MEDIA
Plain paper that can be used
• SHARP standard plain paper (21 lbs. (80 g/m2)). For paper specifications, see the specifications in the Start
Guide.
• Plain paper other than SHARP standard paper (16 lbs. to 28 lbs. (60 g/m2to 105 g/m2))
Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Contact
your dealer or nearest SHARP Service Department for advice on using these types of paper.
* The "lbs." (g/m2) units used in these explanations indicate the weight of the paper.
Paper tray type Paper type Size Weight Capacity*1
Tray 1 Plain paper
Recycled paper
Color
Letter head
Pre-printed
Pre-punched
8-1/2" x 11",
5-1/2" x 8-1/2",
7-1/4" x 10-1/2",
A4, B5, A5, 16K
16 lbs. to 28 lbs.
(60 g/m2to 105 g/m2)250 sheets
Tray 2 (Option) 500 sheets
Bypass tray Plain paper
Recycled paper
Color
Letter head
Pre-printed
Pre-punched
8-1/2" x 11",
5-1/2" x 8-1/2",
7-1/4" x 10-1/2",
8-1/2" x 14",
8-1/2" x 13-1/2",
8-1/2" x 13-2/5",
8-1/2" x 13",
A4, B5, A5, A6, 16K
13 lbs. to 28 lbs.
(55 g/m2to 105 g/m2)50 sheets
Labels 28 lbs. to 80 lbs.
(106 g/m
2
to 220 g/m
2
)
1 sheet
Transparency film 10 sheets
Heavy paper 20 sheets
Glossy Paper 1 sheet
Envelopes*2 International DL
(110 mm x 220 mm)
International C5
(162 mm x 229 mm)
Monarch
(98 mm x 191 mm)
Commercial 10
(105 mm x 241 mm)
10 sheets
Custom Horizontal: 5-1/2" to 14"
(140 to 356 mm)
Vertical: 3-5/8" to 8-1/2"
(90 to 216 mm)

17
BEFORE USING THE MACHINE
PRINT SIDE FACE UP OR FACE DOWN
Paper is loaded with the print side face up or face down depending on the paper type and tray.
The loading orientation of punched paper, letterhead paper, and pre-printed paper differs from that of other paper.
For details, see "Example: Placement orientations of punched paper, letter head paper, and pre-printed paper" (p.17).
Trays 1 to 2
Load the paper with the print side face up.
However, if the paper type is "Pre-Punched", "Letter Head" or "Pre-Printed", load the paper with the print side face down.
Bypass tray
Load the paper with the print side face down.
However, if the paper type is "Pre-Punched", "Letter Head" or "Pre-Printed", load the paper with the print side face up.
Example: Placement orientations of punched paper, letter head paper, and pre-printed paper
Document feeder tray Original glass
A
A
Pre-punched (Left binding) Letter head Pre-printed
Tray 1 to 2
Load the paper print side
down with the punch holes to
the front and the top edge to
the right.
Load the paper print side
down with the letter head (top
edge) to the right.
Load the paper print side
(pre-printed side) down with
the top edge to the right.
Bypass tray
Load the paper print side up
with the punch holes to the
front and the top edge to the
left.
Load the paper print side up
with the letter head (top edge)
to the left.
Load the paper print side
(pre-printed side) up with the
top edge to the left.
A
ABC
ABC
A
-1-
A
-1-
A
ABC
ABC
AA
-1-
A
-1-

18
BEFORE USING THE MACHINE
Paper that cannot be used
• Special media for inkjet printers (fine paper, glossy
paper, glossy film, etc.)
• Carbon paper or thermal paper
• Pasted paper
• Paper with clips
• Paper with fold marks
• Torn paper
• Oil-feed transparency film
• Thin paper less than 13 lbs. (55 g/m2)
• Paper that is 80 lbs. index (220 g/m2) or heavier
• Irregularly shaped paper
• Stapled paper
• Damp paper
• Curled paper
• Paper on which either the print side or the reverse
side has been printed on by another printer or
multifunction device.
• Paper with a wave-like pattern due to moisture
absorption
Non-recommended paper
• Iron-on transfer paper
• Japanese paper
• Perforated paper
Paper that can be used for automatic 2-sided printing
Paper used for automatic duplex printing must meet the following conditions.
Paper type: Plain paper (special paper cannot be used.)
Paper size: Standard sizes (8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", A4, B5, A5, 16K)
Paper weight: 16 lbs. to 28 lbs. (60 g/m2to 105 g/m2)
Special papers
Follow these guidelines when using special papers.
• Use SHARP recommended transparency film and label sheets. Using other than SHARP recommended paper
may result in misfeeds or smudges on the output. If other than SHARP recommended media must be used, feed
each sheet one at a time using the bypass tray (do not attempt continuous copying or printing).
• There are many varieties of special paper available on the market, and some cannot be used with this machine.
Before using special paper, contact your SHARP Service Department.
• Before using other than SHARP recommended paper, make a test copy to see if the paper is suitable.
• Various types of plain paper and special media are sold. Some types cannot be used with the machine. Contact
your dealer or nearest SHARP Service Department for advice on using these types of paper.
• The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and
paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or
nearest SHARP Service Department for advice on using these types of paper.
• The use of non-recommended or prohibited paper may result in skewed feeding, misfeeds, poor toner fusing
(the toner does not adhere to the paper well and can be rubbed off), or machine failure.
• The use of non-recommended paper may result in misfeeds or poor image quality. Before using
non-recommended paper, check if printing can be performed properly.
Note

19
BEFORE USING THE MACHINE
LOADING PAPER
Make sure that the machine is not copying or printing, and then follow these steps to load paper.
Loading the paper tray
1Gently lift and pull out the paper tray until it stops.
2Push the pressure plate down, and adjust the plates in the tray to the length and width
of the paper.
(1) Push the center of the pressure plate down until it locks into place.
(2)
The plate A and B are slide-type guides. Grasp the locking knob on the
guide and slide the guides until the width that the paper can be loaded
properly.
3Load paper into the tray.
• Open the package of the paper and load it without fanning the paper.
• Make sure the stack of paper is straight before loading it.
• After loading the paper, close the guides to the paper width not to leave the
gap from the guides.
4Gently push the paper tray into the machine.
Push the tray in completely.
• Do not load paper higher than the line on the guide (up to 250 sheets).
• Do not add paper to the loaded paper. It may cause multiple feed of
paper.
•
The loaded paper should not go higher than the protrusion of the plate A.
• If you loaded a different size of paper than was loaded previously in
the tray, go to "CHANGING THE PAPER SIZE SETTING OF A TRAY"
(p.22).
• When misfeed occurs, rotate the paper 180 degrees and reload it.
• Straighten curled paper before using it.
(1)
(2)
(2)
(2)
Plate B Plate A
Roller
Line on
the guide
Protrusion
Note
Note

20
BEFORE USING THE MACHINE
Loading the bypass tray
To feed an envelope, first press down the fixing unit
release levers (2 places) to release the pressure,
and then follow the steps below.
1Unfold the bypass tray.
Open out the bypass tray extension.
2Push the center of the pressure plate down until it locks into place.
3Set the paper guides to the copy paper width.
4Insert the paper (print face down) all the way into the bypass tray.
To prevent a misfeed, verify once more that the paper guides are adjusted to
the width of the paper.
After feeding an envelope, be sure to press up and return the fixing unit release levers
(2 places) to their original positions.
If you loaded paper in the bypass tray, press the [SPECIAL FUNCTION] key and select "Paper Select" to select
the bypass tray.
Warning
Note