Sharp ER-A440S User manual

ELECTRONIC CASH REGISTER
INSTRUCTION MANUAL
ER -A440S
MODEL
Sharp ER-A440S instruction ManualSharp ER-A440S instruction ManualSharp ER-A440S instruction ManualSharp ER-A440S instruction Manual

CONTENTS
INTRODUCTION····················································································································································1
IMPORTANT··························································································································································1
PRECAUTION························································································································································1
CONTENTS····························································································································································2
EXTERNAL VIEW··················································································································································7
Front view···············································································································································7
Rear view················································································································································7
PRINTER································································································································································8
KEYBOARD···························································································································································9
1 Standard keyboard layout··························································································································9
2 Standard key number layout····················································································································10
KEYS AND SWITCHES·······································································································································11
1 Mode switch and mode keys ···················································································································11
2 Drawer lock key·······································································································································11
DISPLAYS ···························································································································································12
Machine state symbols·························································································································12
PRIOR TO PROGRAMMING·······························································································································13
1 General instructions·································································································································13
2 How to program alphanumeric characters·······························································································13
Using character keys on the keyboard·································································································13
Entering character codes······················································································································14
PROGRAMMING ·················································································································································16
Preparations for Programming ·············································································································16
Direct Programming···········································································································································16
1 Setting the date and time·························································································································16
Date······················································································································································16
Time······················································································································································17
2 Programming for departments·················································································································17
Unit price ··············································································································································17
Functional selection······························································································································18
3 Price lookup (PLU) programming ············································································································20
Unit price ··············································································································································20
Functional selection······························································································································20
PLU assignment to departments··········································································································22
4 European Article Number(EAN)/Universal Product Code(UPC) programming ·······································23
Unit price ··············································································································································23
Functional selection······························································································································24
EAN assignment to departments··········································································································26
5 Programming for discount keys···············································································································27
Deduction amount (-)························································································································27
High amount lockout (HALO) and +/- sign (-)···················································································28
6 Programming for percent keys ················································································································29
Percent rate (%)·································································································································29
Sign (+/-) (%)······································································································································29
7 Programming for exchange keys·············································································································30
Currency exchange rate (e) ··············································································································30
8 Programming for the Å, r, p, 'and îkeys··············································································30
High amount lockout (HALO) (Å, r, p, ', and î) ··································································30
FOR THE MANAGER
2

9 Programming the tax rate························································································································31
Tax rate ················································································································································31
Job-Code-Based Programming ························································································································32
1 Setting the date and time·························································································································32
Setting the date (#2610)·······················································································································32
Setting the time (#2611)·······················································································································32
2 Setting the register and consecutive numbers ························································································33
Setting the register number (#2612)·····································································································33
Setting the consecutive number (#2613)······························································································33
3 Programming the tax rate························································································································34
Tax rate (#2711)···································································································································34
4 Programming for departments·················································································································35
Functional programming (#2110) ·········································································································35
Tax status (#2111)································································································································36
A limit amount (HALO) of entry (#2112)·······························································································37
Alphanumeric characters (#2114) ········································································································38
Unit price (#1110)·································································································································38
Commission group assignment (#2115)·······························································································39
Group number (#2116)·························································································································40
Department key positioning (#2119)·····································································································41
5 Price lookup (PLU) programming ············································································································42
Department assignment (#1200, 2230)································································································43
Unit prices (#1210)·······························································································································44
Base quantity (#1211) ··························································································································44
PLU/subdepartment mode (#2210, 2231)····························································································45
Sign (+/-) and tax status (#2211, 2232)································································································46
Alphanumeric characters (#2214) ········································································································47
Assigning of PLUs to commission groups (#2215, 2235)·····································································48
Link PLU (#2220)··································································································································49
Direct PLU key positioning (#2219)······································································································49
6 European Article Number (EAN) or Universal Product Code (UPC) programming·································50
EAN or UPC code·································································································································50
Add-on code·········································································································································52
EAN/UPC programming ·······················································································································52
Department assignment (#1000)··········································································································53
Unit prices (#1010)·······························································································································54
Base quantity (#1011) ··························································································································54
Delete method (#2010)·························································································································55
Sign (+/-) and tax status (#2011)··········································································································56
Alphanumeric characters (#2014) ········································································································57
EAN link (#2030) ··································································································································58
Delete period for non-accessed EAN codes (#2029)···········································································58
Programming Non-PLU code format (#2025)·······················································································59
Press code functional programming (#2035)························································································60
7 Programming for miscellaneous keys······································································································61
Programming the rate (%, e, commission) and the deduction (-) (#1310)··································61
Programming the number of digits after decimal point for exchange keys (#2330) ·····························62
Currency description text programming (#2334)··················································································62
Assigning the drawer number to the drawer for foreign currency (#2680) ··········································63
A limit amount (HALO) of entry (-, r, p) (#2312)········································································63
+/- sign (%, -) (#2311)····················································································································64
Item % or subtotal % selection (%) (#2315)·······················································································65
Percent rate limitation (%) (#2313)·····································································································65
Item âor subtotal âselection (-) (#2316) ······················································································66
3

8 Programming for the ;, Å, (through +, and ]through ’keys·············································67
Functional programming (#2320) ·········································································································67
High amount lockout (HALO) for cheque change, cheque cashing, and cash in drawer (#2321)········68
High amount lockout (HALO) of entry for media keys (#2322)·····························································69
9 Programming of function text···················································································································69
Programming (#2314)···························································································································69
List of function texts······························································································································70
10 Cashier and clerk programming ··············································································································71
Cashier code (#1500)···························································································································71
Cashier name (#1514)··························································································································72
Functional programming for cashiers (#2510)······················································································72
Clerk code (#1400)·······························································································································73
Clerk name (#1414)······························································································································73
11 Programming various functions···············································································································74
Programming for optional feature selection (#2616) ············································································74
Programming the limit on the number of times of validation printing and feed line after printing of a
difference subtotal (#2615)···················································································································79
Programming alarm length of time with drawer opening (#2617)·························································79
Programming of print messages (#2614)·····························································································80
Selection of X1/Z1 and X2/Z2 reports to be printed in the stacked report sequence (#2620)··············81
Setting the time range for hourly reports (#2619)·················································································82
RS-232C channel assignment (#2690) ································································································82
Barcode reader programming (#2691)·································································································83
Secret codes to control access to the PGM1 mode, X1/Z1 mode and X2/Z2 mode
(#2630, 2631, 2632)·····························································································································84
Setting the AUTO key - Automatic sequencing key - (#2900)······························································85
12 Reading stored programs························································································································86
Program details and procedures for their reading················································································86
Sample printouts···································································································································87
13 Training mode··········································································································································93
READING (X) AND RESETTING (Z) OF SALES TOTALS·················································································94
1 Summary of reading (X) and resetting (Z) reports and the key operations to obtain the reports ············94
2 Daily sales totals······································································································································97
Full reading and resetting of sales totals······························································································97
Cashier reading and resetting ············································································································101
Clerk reading and resetting ················································································································103
Reading and resetting of hourly sales information ·············································································104
Full department reading ·····················································································································105
Individual group reading·····················································································································106
Full group reading·······························································································································106
Reading and resetting of sales information for a range of PLUs/subdepartments·····························107
Reading of sales information on PLUs/subdepartments associated with an individual department···108
Reading of PLUs/subdepartments whose sales amounts are zeros··················································108
Reading of PLU/subdepartments whose sales amounts are zeros (by associated department)·······108
Reading of sales information for the price amount range of PLUs/subdepartments··························108
Reading and resetting of sales information for EANs·········································································109
Reading and resetting of sales information for EANs associated with an individual department·······110
Reading of EANs whose sales amounts are zero··············································································110
Reading of EANs whose sales amounts are zeros (by associated department)································110
Reading of commission sales information··························································································111
Transaction reading····························································································································111
Total in drawer reading·······················································································································111
Reading and resetting of a stacked report··························································································112
Deleting of non-accessed EANs·········································································································112
4

3 Periodic consolidation····························································································································113
Generality···········································································································································113
Reading and resetting of daily net totals ····························································································114
Reading and resetting of a stacked report··························································································114
COMPULSORY CASH/CHEQUE DECLARATION···························································································115
PROGRAMMING FOR EURO ···························································································································117
Automatic modification of register system for introduction of EURO··················································118
Optional programming for the introduction of EURO··········································································119
OVERRIDE ENTRIES········································································································································120
CORRECTION AFTER FINALIZING A TRANSACTION (AFTER GENERATING A RECEIPT)······················121
PRIOR TO ENTRIES ·········································································································································122
1 Preparations for entries ·························································································································122
Receipt and journal paper rolls···········································································································122
Receipt ON/OFF function···················································································································122
Cashier and clerk assignment············································································································122
2 Error warning·········································································································································123
ENTRIES····························································································································································124
1 Item entries············································································································································124
Single item entries······························································································································124
Repeat entries····································································································································125
Multiplication entries···························································································································126
Successive multiplication entries········································································································127
Split-pricing entries·····························································································································128
Single item cash sale (SICS)/single item finalize (SIF) entries···························································129
Link PLU/EAN link entries ··················································································································129
EAN learning function·························································································································130
Price inquiry (view) function (for EANs)······························································································131
Price change function (for EANs)·······································································································132
2 Displaying subtotals·······························································································································134
Normal subtotal ··································································································································134
Difference subtotal (Differ ST)············································································································134
3 Finalization of transaction······················································································································135
Cash or cheque tendering··················································································································135
Mixed tendering (cheque + cash)·······································································································135
Cash or cheque sale that does not need any tender entry·································································135
Credit sale ··········································································································································136
Mixed-tender sale (cash or cheque tendering + credit tendering)······················································136
4 Computation of VAT (Value Add Tax)/tax ·····························································································136
VAT/tax system ··································································································································136
VAT shift entries·································································································································138
5 Auxiliary entries ·····································································································································138
Percent calculations (premium or discount) ·······················································································138
Deduction entries································································································································139
Refund entries····································································································································139
Printing of non-add code numbers ·····································································································140
6 Payment treatment ································································································································140
Currency exchange ····························································································································140
Received on account entries··············································································································141
Paid out entries···································································································································141
No sale (exchange) ····························································································································142
Cashing a cheque·······························································································································142
7 Automatic sequencing key (`key) entries··························································································142
FOR THE OPERATOR
5

6
CORRECTION ···················································································································································143
1 Correction of the last entry (direct void)·································································································143
2 Correction of the next-to-last or earlier entries (indirect void)································································144
3 Subtotal void··········································································································································144
4 Correction of incorrect entries not handled by the direct or indirect void function·································144
SPECIAL PRINTING FUNCTIONS····················································································································145
1 Copy receipt printing······························································································································145
2 Guest check copy··································································································································146
3 Validation printing function ····················································································································146
Validation slip setting and printing······································································································146
Validation printing examples···············································································································147
Validation slip specification·················································································································149
4 Printing of the employee arrival and departure times············································································149
OVERLAPPED CASHIER ENTRY ····················································································································150
OPERATOR MAINTENANCE ···························································································································151
1 In case of power failure ·························································································································151
2 In case of printer's motor locking···········································································································151
3 Paper roll near-end sensing function (only for the journal paper) <option>···········································151
4 Installing and removing the paper roll····································································································152
Recording paper specifications ··········································································································152
Installing the paper roll ·······················································································································152
Removing the paper roll ·····················································································································153
Removing a paper jam ·······················································································································154
5 Installing the ink ribbon cassette ···········································································································155
6 Removing the till and the drawer···········································································································156
7 Opening the drawer by hand ·················································································································156
8 Installing the fixing angle bracket ··········································································································157
9 Before calling for service ·······················································································································158
Error code table··································································································································158
LIST OF OPTIONS ············································································································································159
SPECIFICATIONS ·············································································································································160

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