Sharp FO-165 User manual

SHARP.
FACSIMILE
OPERATION MANUAL
1.INSTALLATION
.2.INITIAL SETTINGS
3.BASIC OPERATIONS
4.ANSWERING MACHINE HOOK-UP
5.SPECIAL FUNCTIONS
6.OPTIONAL SETTINGS
7.PRINTING OUT REPORTS AND LISTS
8.MAINTENANCE
9.TROUBLESHOOTING
SPECIFICATIONS
QUICK REFERENCE GUIDE
INDEX

WARNING —AUSTEL regulations state that no unauthorised changes
or modifications to this equipment are permitted.
Note: Complies with AUSTEL and NZ TELECOM standard
AS/NZS3548 regarding emission of electromagnetic interference.
These limits are designed to provide reasonable protection against
interference in an installation. This equipment generates, uses and can
radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause interference. However.
there is no guarantee that interference will not occur in aparticular
installation. If this equipment does cause interference to radio or
television reception, which can be determined by turning the equip-
ment off and on, the user is encouraged to try to correct the interference
by one or more of the following measures:
—Reorient or relocate the receiving antenna.
—Increase the separation between the equipment and the receiver.
—Connect the equipment into an outlet on a circuit different from that
to which the receiver is connected.
—Consult the dealer or an experienced radioflV technician for help.
FOR YOUR RECORDS
Pleaserecordthe model numberandserial numberbelow.for easy reference.
incase of lossor theft. These numbersare locatedonthe rearside ofthe unit.
Space is also provided for other relevant information.
Model Number
Serial Number
Date of Purchase
Place of Purchase

~//’”
Welcome to the FO-165/365 and thank you for choosingSharp! In dition to
providingyou with the ease and convenienceof plain-paperptinting, the
FO-165/365features avariety of special functions designedto increasethe range
and power of your communications.
This manual gives you easy-to-follow instructionsfor installingand usingthe
FO-I 65/365.The Table of Contents will show you where instructionsfor usingeach
feature are located. Whilst you may not needto readevery section in detail at first,
we recommendyou at least review them briefly.
If you haveany questions or problems which cannot be solvedby readingthis
manual, please contact your Sharp dealer.
Important:
●
.0
●
●
This facsimile machine is not designed for use on a line which has call waiting,
call forwarding, and certain special servicesoffered by your telephonecompany.
If you attempt to usethe fa machine in conjunctionwith any of these services.
you mayexperience errors during transmission and receptionof facsimile
messages.
This fax machine is not compatible with digital telephonesystems.No other fax
machinesmay be connected to the same line.
For your safety, if any of your equipment is not operating properlyor should any
physicaldamage occur to the equipmentwhere internal parts may become
exposed,the equipment should be immediatelydisconnectedfrom the phone
line and then the power line and returnedto aSHARPauthorised ServiceCentre
for inspection, repair, or disposal.
The FO-I 65/365 is designed to operate in Australia and New Zealandonly.
WARNING NOTICE:
NO calls can be madeto or from this fax during amains power failure
INTRODUCTION

INTRODUCTION
Important safety information
●The socket-outlet must be installed near the equipmentand must be easily acces-
sible.
●Never install telephone wiring during alightningstorm.
●Neverinstalltelephonejacks in wet locationsunlessthejack isspecificallydesigned
for wet locations.
●Nevertouch uninsulatedtelephone wires or terminals unlessthe telephoneline has
been disconnected at the network interface.
●InAustralia, installing or modifyingtelephonelinesshouldonlybedonebyanAustel
licensedserviceman. InNewZealand, installingor modifyingtelephonelinesshould
be done in accordance with Teiecom wiring practices.
●Avoidusingatelephone(otherthan acordlesstype)duringanelectricalstorm.There
may be a remote risk of electric shockfrom lightning.
●Do not use atelephone in the vicinity of agas leak
●Do not install or usethe machine near water,or whenyou are wet. Take care notto
spill any liquids on the machine.
+Your fax machine and the telephone system
The Australian Austel Permit Number and Ringer EquivalenceNumber(REN) and
the NewZealand Teiecom Registration and RingerApproximate Loading (RAL)for
this equipment are shown on the labels on the back of the machine.The telephone
company may require these numbers.
For Australia: The sum of all Ringer EquivalenceNumberson your telephone line
should bethree or less in order to assure proper servicefrom the telephone
company.
For New Zealand: The sum of all RingerApproximate Loadingson your telephone
line should be five or less in order to assure properservice from the telephone
company.
ii INTRODUCTION

1INSTALLATION 1-1
Unpacking Check List . . . 1-1
Connections 1-2
Loading Fax Paper .1-5
2INITIAL SE~lNGS 2-1
Setup Guide . . 2-1
ALook at the Operation Panel . . 2-2
Entering Your Name and Fax Number 2-4
Entering Letters for Names 2-5
Setting the Date and Time ~2-7
Selecting the Reception Mode 2-8
Distinctive Ringing (Fixability and Fax Duet) . . .2-9
Storing Numbers for Automatic Dialling 2-10
Volume Adjustment .2-13
3BASIC OPERATIONS 3-1
4ANSWERING MACHINE CONNECTION 4-1
5SPECIAL FUNCTIONS 5-1
Anti Junk Fax . . . 5-1
Polling . . . . . . . . ~cGŠ 5-2
Timer Operations 5-5
,.,
Ill

TABLEOFCONTENTS
6OPTIONAL SEITINGS 6-1
7PRINTING OUT REPORTS AND LISTS 7-1
8MAINTENANCE 8-1
9TROUBLESHOOTING 9-1
Problems and Solutions .9-1
Messages and Signals .9-4
Clearing Paper Jams . . 9-5
SPECIFICATIONS
QUICK REFERENCE GUIDE
INDEX
iv

UNPACKINGCHECKLIST
After unpackingyour fax, make sure you have all the items shown below. If any are
missing,contact your dealer.
Received /Rapidkey labels
documenttray
\
n
o
Z“%>/ ‘Pera’ionmanua’
~~ /$
.W.
Handset —
Handsetlead =
Telephone
line cord .@2
—
Warranty card
Businessproducts
dealer installation
report
Adapter
(forAustralia)
Adapter
(for New Zealand)
Points to keep in mind when setting up
oThe fax must be installed on a level surface.
+Keepthe fax away from air conditioners. heaters, direct sunlight. and dust
+If the fax is moved from acold to awarm place. it is possiblethat condensation
mayform on the reading glass, preventing proper scanningof documentsfor
transmission.To removethe condensation, turn on the powerand wait
approximatelytwo hours before using the fa.
INSTALLATION 1-1

A~ACHMENTS ANDCONNECTIONS
Connectthe handset lead to the handset
6
and the fax as shown.
,.
y
m
●The ends of the handset lead are iden-
?’k~’+-> ‘“ tical, so they will go into either socket.
--- .
J
Placethe handset on the handset rest.
.+< ‘~: Usethe handsetto makeordinary
.
.=..~c ./-”
//” phone calls,or to transmit and
receivedocuments manually.
I
Installthe fax machine near an easily ac-
cessiblepower point 230-240V. 50Hz.
Plugthe power lead into a230-240 V.
50 Hz,earthed (3-prong) AC outlet.
The fax does not haveapower onloff
switch,so the power is turned on and
off by simply plugging or unplugging
the power lead.
Caution: When disconnecting the fax,
unplugthe telephone line cord before
unpluggingthe power lead.
Attachthe received documenttrav bv in-
. .
sertingthe tabs into the holes in the rear
\of the fax.
\, \,
m—-,’
b
1-2 INSTALLATION

A~ACHMENTS AND CONNECTIONS
Insefl one end of the telephone line cord into the adapter, Insertthe other end of
the line cord into the socket on the back of the fax marked“TEL LINE”. Plug the
adapter into the telephone socket on the wall.
●Be sure to plug the line cord into the
TEL. LINE socket on the fax. Do not
plug it into the TEL. SET socket,
3
,,,,.(
.
Moving your faxand reconnecting
Should it be necessaryto move your fax to anew location, first disconnectthe
telephoneline cord before disconnecting the power lead. When reconnecting,it is
necessaryto connectthe power lead before connectingthe telephone line cord.
Note: If your area experiencesahigh incidence of lightning orpower surges, we
recommendthat you install surge protectors for thepower and telephone
lines. Surgeprotectors can be purchased at most telephonespecialiy stores
INSTALLATION 1-3

A~ACHMENTS AND CONNECTIONS
If desired, youcan connecteither an answering machine or an extension phoneto
your fax.
Connectingan answeringmachineto the fax as shown below will allow youto
receivebothvoice andfax messageson the same line while you are out. For
details on usingthis feature, see Chapter 4.
An extensionphoneconnectedto the same line as your fax can be usedto
make and receive calls. For details on receivingfaxes from an extension phone,
see “ReceivingDocuments”in Chapter3.
Note: WhenFaxAbilityor Fax Duet (distinctive ring) is used, the answering
machinemay be connectedto any extension of the same line.
Insert one end of the answering machine
or extension phone line into the socket
marked “TEL. SET” on the fax (first re-
move the seal from the socket).
Important: In NewZealand, not all
standard telephones and answering
machineswill respondto incoming
ringing when connectedto the extension
socket of the equipment.
Important: When connecting an
answering machine, make surethe line
plug is inserted into the answering
machine’s telephone line socket,not its
telephone socket.
Note: YOUcan also connectan answering machine usjng a.sDecialadapter which
is availableat your dealer. For more information. consultyour dealer.
1-4 INSTALLATION

LOADINGTHEFAXPAPER
Your fax prints by aprocess called thermal printing.The print head applies heat to
special paper which is chemically treated to changecolourwhen heated, and this
creates the printed text or image.
Followthe steps below to load the sample rollof fax paper provided.
1
c
Grasp the finger hold on the right side of
the papercompartmentcover, and pull
--- ““iup to open it.
--- -“~
--------+-~ !
~- Removethe packingpaper from the pa-
per compatiment.
2~y Unwrapthe roll of fax paper and insert it
<4w{
“,,
,P> 10 in the compartment
/: ●
,,” ----
,--
K~’:: I
~-//
\/
YES
\
ti ,,-, ,;
‘. ,,.
Important: The roll must be placedso
that the leadingedgeof the paper
unrollsfrom the bottomthe roll. (The
paper is only coated on one side for
printing. If the roll is placed upside
down. the paperwill come out blank
after printing.)
3-F
T
““.<~7 4’-.
Metal cutter guide .*
~~
1~
my g“’
\, /!~ .- ‘1
-,, ‘,,,,* a, ‘m
Arrow ?~t
Note: Ifyou have difficulvpassing the leadingedge of the paper through the
opening, try cutting off the corners of thepaper with apair of scissors.
FO-165: Pullthe leadingedge of the pa-
per out from the roll about 20 cm. then
pass it underthe roller and throughthe
opening in the backof the fax.
.Important: While pulling the paper
straight out from the back, closethe
cover.
FO-365: Pullthe ieadingedge of the pa-
per out from the roll about20 cm, then
pass it underthe metalcutter guide and
throughthe opening in the back of the fax.
sImportant: While pulling the paper
straight out from the back (make sure it
Arrow is alignedbe~een the 9reen arrows as
shown in the diagram), close the cover.
INSTALLATION 1-5

LOADING THE FAX PAPER
4
Note: The~0-365 nasabui/f-inanti-curi
FO-165: Pressthe START key.Ashon
length of the fax paperwill feed out.
Grasp the paper by the edgeand pull up-
ward to tear it off.
FO-365: Ashort lengthof the fax paper
wil! feed out and be cut off (If this
doesn’i happen, repeatthe loadingpro-
cedure.)
mecnanlsm that will help to reducepaper
curllngproblems. Theanti-curl mechanism ISmore effectivea! thebeglnn;ng
of thepaper rolland less effective toward the end.
TGassure along life for yourfax and obtain the best reproductionquality.we
recommendthat >/ouusethe following type of Sha~ fax (thermal) paperwhich are
available a?your dealer.The useof any other paper may result in poor copyquality
and excessivebuiid-upof residueon the print head.
FO-40PR6THERMAL PAPER(50 mroll) ~“t~= 1-’-kld~ .
When the paper runsout, OUTOF PAPERwill appear in the display. Reception
and copyingwill no longerbe possible.To replacethe paper. flrsf take outthe old
roll. then loadthe new roll as descri~edabove.
+The initial roll of paperis 10mlong.
Handling fax paper
Do not unpackthe paper untl!you are read} tc use it, It ma>becomed!scoioureoif:
+II IS store~at hlgnnumlait} or high temperature.
+It ts exposedtc:dlrec! sunllgnt,
+II comes tncontactwith glue,thinner. or afresnl!, copied blueprint.
+Arubbererase-or adhesivetaDeis usedon l;. or it IS scratched.
1-6 INSTALLATION

(’ SETUPGUIDE )
Beforeyou can begin usingyour fax, there are some settingswhich must be made
with the keys on the operation panel. Some of the settings are requiredfor basic
use of your fax, others may or may not be necessarydependingon howyou want to
use the fax. The proceduresfor makingthe settings are describedin this chapterin
the order shown below,with the exception of answering machineconnection.
Required settings:
+Enteringyour nameand faw’telephonenumber in the fax
+Setting the fax to the current date and time
+Selecting the reception mode
Settings which may be necessary:
+Distinctive ring: If you subscribeto adistinctive ring servicefrom your telephone
company (this is aservicewhich signalsvoice calls andfaxes by different ring
patterns), you will needto set your fax for distinctive ringoperation.See
“Distinctive Ring” in this chapter.
+Answering machineconnection: If you have connectedan answeringmachineto
your fax, you mustset Option Setting 10to “YES” as describedin Chapter6.
“Optional Settings”. For more information on preparationsand usingthe
connection,see Chapter 4. (Note: This option setting is not necessarywhen the
fax is set for Distinctive Ring.)
Other settings:
Storing numbersfor automatic dialling: Automatic dialling allows youto dial afull
fax or phone number by simply pressing aRapid Key,or by pressingthe SPEED
DIAL key and entering a2-digit number.To use automaticdialling, you must
store the desired fax and phone numbers in the fax.
Volume adjustment:Adjustment of the volume of the speakerand ringer.
INITIAL SETTINGS 2-1

ALOOK AT THE OPERATION PANEL
Beforeyou makethe settings.take amomentto familiarise yourself with the
operation panel.
REDIAL key SPEED DIAL key
Pressthis keyto Pressthis key to
automatically redial dial a2-digit Speed
the last number Dial number. \
dialled
Number keys
Usethese keysto dial
numbers.and enter
numbersand letters
during numberiname
storing procedures.
f
PQRS
m
10
*
HOLD/SEARCH key “/
Pressthis key to search
for an automatic dialling SPEAKER key
number, or, during aPressthis keyto
phoneconversation press dial anumber
it to put the other party on without picking up
hold. the handset.
2-2 INITIAL SETTINGS

ALOOK AT THE OPERATION PANEL
Display FUNCTION key
This displays various press this key to
messagesduring operation various special
functions.
and programmln9. I
IRECEPTION MODE key
Pressthis key to select
the modeof reception. /
select
RESOLUTION key
Pressthis keyto adjustthe
resolutionand contrast
before sendingor copyinga
document.
//\vOLUME keys
press these keysto
adjustthe volume of
I1RECEPTION the speaker~vhen
MOOE :uNCTION RESOLUTION the SPEAKER key
~o0o~> “has beenpressed
or the volumeof the
ringerat all other
times
List aquick
referenceguideto
the operationof your
fax
d
VOLUME STOP key
~~ press this keyto
stop operations
beforethey are
COPY/HELPSTOP completed.
Qm coPY/HELP key
When adocumentis
START in the feeder, press
I
Rapid Dial Keys START key
Press one of these keys to dial afax or press this keyto send
voice numberautomatically. (Note that you or receiveadocument.
must attach the Rapid Key labels.)
INITIAL SETTINGS 2-3

ENTERINGYOURNAMEANDFAXNUMBER
To haveyour name and fax/telephone number (called the “Sender’sname” and
“Sender’s numbe~’)printed at the top of every page you transmit, programthem by
pressing the panel keys as shown below.
+If you enter an incorrect number or letter, press the HOLD/SEARCH keyto
move the cursor back to the mistake. then enter the correct numberor letter. [To
move the cursorforward. press the SPEAKER key.)
1‘“~””@Pressthe keys shown at Iefl. “ENTRY
MODE” will appear in the display.
2mm Pressthe “#” key 2times. “OWN NUM-
BER SET” will appearin the display.
3START
a
Pressthe START key
Q/
4Enter yourfax number (max. of 20 digits)
@~ ~ ~~ ~ := by pressingthe numberkevs. (To insert
aspacebetween digits. pressthe “#”
(Example) key.To insert a“+” press the “*” key.)
5i“:”
2Pressthe START key
6~(~ ~ ~ ~ Enter your name by pressingthe appro-
~~:= priate numberkeys as shownon the fol-
lowing page. Presseach key repeatedly
m‘3 until the desired letter appearsin the dis-
amD‘a play. (Max.of 24 characters.)
SPEAKER
o
mB(Example: “SHARP”)
73mPressthe START key and thenthe
STOP key.
2-4 INITIAL SETTINGS

ENTERINGLE~ERS FORNAMES
Namesare programmedby pressing the numeric keys.You will noticethat letters
are indicated aboveeach of the number keys “2” through“9”. To enter aletter (or
number), pressthe appropriate key one or more times until the letter appearsin the
display (the numberwill appearfirst, followed by the letters in the order indicated
abovethe key).The keys usedfor entering letters and editingare shown below.
Letters and numbers
To enter aletter or number. press
Space the appropriate key repeatedlyuntil
Pressthis keytwice to the desired number/letterappears
enter aspace. in the display (the numberappears
first, then the letters [nthe order
‘A
shown above the key).
/Delete
——-----—— Press[his key to deletethe
—----- letter highlightedbythe cursor
‘~-1 @@~spEo’Ybackspaceandde,ete{~e”,ast
(if the cursor is to the rigntof
the last letter entereo,ItWIII
ia @m[ :0’=:::’,
IB-,@l-@-i ‘Eq~:~(;:;::;:;:;::k;;::
~+~ “O(,::”:;
Presseither key repeatedly until the cursor to the right.
desired symbolappears (see the
symbol list on the following page).
Comments:
.To enter two letters in successionwhich require usingthe samekey, pressthe
SPEAKER keyonce after entering the first letter. then enterthe secondletter.
.To change one individual letter to another, move the cursorto that letter and
enterthe desired letter. The new letter will simply replacethe old one.
INITIAL SETTINGS 2-5

ENTERING LE~ERS FOR NAMES
Symbol list
To enter asymbolfrom the list below, pressthe “#” key or the “*” key repeatedly until
thedesired symbol appears.
i#+ +* I
Example
The following is an example of entering the name “ABC Co, #l”
+The cursor in the display is indicated below by arectangle: ~
Step ~Press these keys: ~Display I
2-6 INITIAL SETTINGS

SETTINGTHEDATEANDTIME
The date andtime appear in the display and reports,and are printed at the top of
every pageyou transmit. Set the date and time by pressingthe keyson the
operation panel as shown below,
+To correct amistake, press the SPEED DIAL key to movethe cursor back to
the mistake,and then enter the correct number.
1FUNCTION Pressthe keysshown at left. “ENTRY
Qa MODE” will appear in the display,
23aPressthe keysshown at left. “DATE &
TIME SET” will appear Inthe display.
3START
a
Pressthe START key
~@
(Example: the 5th)
Enter a2-digit numberfor the day (“01”
to “31“),
5‘~ ~Enter a2-digit numberfor the month
(“01” for January, “02” for February,“12”
(Example:January) for December etc.)
6‘SD Enter the last 2digits of the year,
(Example: 1997)
(Example: 9:25)
Entera2-digit numberfor the hour(“00”
to “23”) and a 2-digit numberfor the min-
ute “00” to “59”).
8amPressthe START key and thenthe
STOP key.
INITIAL SETTINGS 2-7

SELECTING THE RECEPTION MODE
Your fax hastwo modesfor receivingincoming calls andfaxes:
TEL mode: This is the most convenient modefor receivingphone calls. You can
also receivefaxes: however,you must answer all calls and start fax reception by
pressingthe START key.
FAX mode: Selectthis modewhen you only want to receive faxes on your line.
The fax machinewill automaticallyanswer all calls and receive incomingfaxes.
Tel/Fax Auto Changeover,aspecialfunction for receiving both faxes and voice
calls, also operates inthis mode.
Setting the reception mode
RECEPTION Set the modeof receptionwith the
MODE FUNCTIONRESOLUTION RECEPTION MODE key on the panel
n00
h
.To select FAX, press the key until
=~~. “FAX” appears Inthe display.
●To selectTEL, pressthe key until
“TEL” appears in the display.
For more informationon usingTEL mode, FAX mode, and Tel/Fax Auto
Changeover.see “Receiving Documents”in Chapter 3.
2-8 INITIAL SETTINGS