Sharp FO-885 User manual

MODEL
FO-885
OPERATION MANUAL
FACSIMILE
1. Installation
2. Using the Answering Machine
3. Sending Documents
4. Receiving Documents
5. Making Copies
6. Making Telephone Calls
7. Special Functions
8. Option Settings
9. Printing Reports and Lists
10. Maintenance
11. Troubleshooting

WARRANTY
Facsimile Products
Congratulations onYour Purchase!
FOR THE SERVICING OF PRODUCTS
PURCHASED IN
NEW ZEALAND
CONTACTYOUR SELLING DEALER/RETAILER
OR FOR REFERRAL TO A
SERVICE CENTRE,
CALL SHARP CUSTOMER SERVICES
TELEPHONE: [phone]
FACSIMILE: 09 636 6972
SHARP CORPORATION OF NEW ZEALAND LIMITED
Cnr Mahunga Drive & Hastie Avenue,
Mangere, AUCKLAND
This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from
the date of original purchase.
In the event of any defect arising in the equipment during the warranty period, such repairs should only
be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved
by Sharp to service this type of equipment.These repairs would be carried out at no charge to the
owner, subject to the conditions specified herein.
The owner is responsible for any transportation and insurance costs if the product has to be returned
for repair.
This warranty does not extend to accessories or defects or injuries caused by or resulting from causes
not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or
injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid
spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any
alterations made to the product which are not authorised by Sharp.
Please retain your sales documentation, as this should be produced to validate a warranty claim.
This warranty is in addition to and in no way limits, varies or excludes any express and implied rights
and remedies under any relevant legislation in the country of sale. However, to the extent permitted by
such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the
purchase or use of the product.
To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the
product is one that is not normally required for personal, domestic or household use, Sharp limits its
liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by
Sharp to be defective.
For your reference, please enter the particulars of your purchase below and retain, with your purchase
documentation.
Model No.
Serial No.
Date of Purchase
Place of Purchase SPform046 (2Sept97)
FOR LOCATION ENQUIRIES WITHIN
AUSTRALIA
REGARDINGYOUR LOCAL
SHARP APPROVED SERVICE CENTRE
CALL THE
SHARP SERVICE REFERRAL CENTRE
FREECALL: 1 300 15 50 22
FACSIMILE: [phone]
DURING NORMAL BUSINESS HOURS
SHARP CORPORATION OF AUSTRALIA PTY.LIMITED
A.C.N. 003 039 405
1 Huntingwood Drive, Huntingwood NSW 2148
Important Notice: This warranty applies only to products sold in Australia & New Zealand

1
Introduction
*Based on ITU-T Test Chart #1 at standard resolution, excluding time for proto-
col signals (i.e., ITU-T phase C time onl ).
Automatic dialling Rapid Ke Dialling: 8 numbers
Speed Dialling: 80 numbers
Imaging film Initial starter film (included with fax
machine):
10 m roll (approx. 30 A4 pages)
Replacement film:
FO-3CR 30 m roll (two rolls in
package, one roll ields approx. 95 A4
pages)
Automatic document
feeder
10 sheets max.
Memory size*: 512 KB (approx. 30 pages with no voice
messages recorded and ECM turned off, or 24
minutes of voice messages (including OGMs)
with no documents in memor )
Modem speed 14400 bps with automatic fallback to lower
speeds.
Transmission time* Approx. 6 seconds (onl when ECM is on)
Reception modes FAX, TEL, TEL/FAX, A.M.
Resolution orizontal:
8 lines/mm
Vertical:
Standard: 3.85 lines/mm
Fine/Halftone: 7.7 lines/mm
Super fine: 15.4 lines/mm
Welcome, and thank you for
choosing a Sharp facsimile!
The features and specifica-
tions of your new Sharp fax
are shown below.

2
As a part of our polic of continuous improvement, SHARP reserves the right to make
design and specification changes for product improvement without prior notice. The
performance specification figures indicated are nominal values of production units.
There ma be some deviations from these values in individual units.
Display 16-digit LCD displa
Recording system Thermal transfer recording
alftone (greyscale) 64 levels (when sending)
Applicable telephone line Public switched telephone network
Compatibility ITU-T (CCITT) G3 mode
Compression scheme MH, MR, MMR
Scanning method Sheet-feeder CIS (Contact Image Sensor)
Effective printing width 204 mm max.
Input document size Automatic feeding:
Width: 148 to 210 mm
Length: 140 to 297 mm
Manual feeding:
Width: 148 to 210 mm
Length: 140 to 600 mm
Effective scanning width 210 mm max.
Contrast control Automatic/Dark selectable
Copy function Single/Multi-cop /Sort-cop (99 copies/page)
Telephone function Standard (Cannot be used for incoming/
outgoing if power fails)
Power requirements 230-240 V AC, 50 Hz
Operating temperature 5 to 35°C
umidity Maximum: 85 %
Power consumption Stand-b : 2.3 W
Maximum: 115 W
Dimensions Width: 343 mm
Depth: 313 mm
Height: 312 mm
Weight Approx. 3.4 kg

3
Important safety information
• For our safet , if an of our equipment is not operating properl
or should an ph sical damage occur to the equipment where
internal parts ma become exposed, the equipment should be
immediatel disconnected from the phone line and then the power
line and returned to a SHARP authorised Service Centre for
inspection, repair, or disposal.
• In Australia, installing or modif ing telephone lines should onl be
done b an ACA licensed serviceman. In New Zealand, installing or
modif ing telephone lines should be done in accordance with
Telecom wiring practices.
• Do not disassemble this machine or attempt an procedures not
described in this manual. Refer all servicing to qualified service
personnel.
• This machine must onl be connected to a 230-240 V, 50 Hz,
earthed (3-prong) outlet. Connecting it to an other kind of outlet
ma damage the machine.
• Do not install or use the machine near water, or when ou are wet.
Take care not to spill an liquids on the machine.
• Unplug the machine from the telephone socket and then the power
outlet and consult a qualified service representative if an of the
following situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is fra ed or damaged.
- The machine has been dropped or the housing damaged.
• Do not allow an thing to rest on the power cord, and do not install
the machine where people ma walk on the power cord.

4
• Never insert objects of an kind into slots or openings on the
machine. This could create a risk of fire or electric shock. If an
object falls into the machine that ou cannot safel remove, unplug
the machine and consult a qualified service representative.
• Do not place this machine on an unstable cart, stand or table. The
machine could be seriousl damaged if it falls.
• Never install telephone wiring during a lightning storm.
• Never install telephone sockets in wet locations unless the socket is
specificall designed for wet locations.
• Never touch uninsulated telephone wires or terminals unless the
telephone line has been disconnected at the network interface.
• Use caution when installing or modif ing telephone lines.
• Avoid using a telephone (other than a cordless t pe) during an
electrical storm. There ma be a remote risk of electric shock from
lightning.
• Do not use a telephone to report a gas leak in the vicinit of the
leak.
• The socket-outlet must be installed near the equipment and must be
easil accessible.
Important:
• This facsimile machine is not designed for use on a line which has
call waiting, call forwarding, or certain other special services
offered b our telephone compan . If ou attempt to use the fax
machine on a telephone line using an of these services, ou ma
experience errors during transmission and reception of facsimile
messages.
• This facsimile machine is not compatible with digital telephone
s stems.
• This facsimile machine is designed to operate in Australia and New
Zealand onl .

5
WARNING NOTICE:
NO calls can be made to or from this fax during a mains power
failure.
WA R N I N G - Australian Communications Authorit (ACA)
regulations state that no unauthorised changes or modifications to this
equipment are permitted.
Note: Complies with ACA and NZ TELECOM standard AS/
NZS3548 regarding emission of electromagnetic interference.
These limits are designed to provide reasonable protection against
interference in an installation. This equipment generates, uses and can
radiate radio frequenc energ and, if not installed and used in
accordance with the instructions, ma cause interference. However,
there is no guarantee that interference will not occur in a particular
installation.
If this equipment does cause interference to radio or television
reception, which can be determined b turning the equipment off and
on, the user is encouraged to tr to correct the interference b one or
more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and the receiver.
- Connect the equipment to an outlet on a different circuit to that
which the receiver is connected.
- Consult the dealer or an experienced radio/TV technician for help.
For Australia: The Ringer Equivalence Number (REN) for this
equipment is written on the back of the machine.The sum of all the
Ringer Equivalence Numbers (REN's) on our telephone line should
not exceed 3 to assure correct service from our telephone compan .

6
IMPORTANT NOTICE FOR NEW ZEALAND USERS
Please note:
The grant of a Telepermit for an item of terminal equipment indicates
onl that Telecom has accepted that the item complies with the
minimum conditions for connection to its network.
It indicates no endorsement of the product b Telecom, nor does it
provide an sort of warrant . Above all, it provides no assurance that
an item will work correctl in all respects with another item of
Telepermitted equipment of a different make or model, nor does it
impl that an product is compatible with all of Telecom's network
services.
This equipment shall not be set up to make automatic calls to the
Telecom '111' Emergenc Service.
To avoid telephone charges for local calls, be sure to store numbers
without area code in our rapid or speed dial locations.
This equipment ma not provide for the effective hand-over of a call
to another device connected to the same line.
All persons using this device for recording telephone conversations
shall compl with New Zealand law. This requires that at least one
part to the conversation is to be aware that it is being recorded. In
addition , the Principles enumerated in the Privac Act 1993 shall be
complied with in respect to the nature of the personal information
collected, the purpose for its collection, how it is used and what is
disclosed to an other part .

7
Table of Contents
Introduction 1
Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Important notice for new zealand users . . . . . . . . . . . . . . . . . . . . . . . 6
Table of Contents 7
1. Installation 9
Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . 26
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
2. Using the Answering Machine 36
Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 43
Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
3. Sending Documents 60
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Resolution and Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 68

Table of Contents
8
4. Receiving Documents 77
Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Using FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . .84
5. Making Copies 85
6. Making Telephone Calls 88
7. Special Functions 91
Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96
Broadcasting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . .105
Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . .107
Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . .109
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112
8. Option Settings 114
9. Printing Reports and Lists 121
10. Maintenance 128
11. Troubleshooting 132
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139
QUICK REFERENCE GUIDE 142
Index 144

9
1. Installation
1. Installation
Unpacking Checklist
If any are missing,
contactyourdealer
or retailer.
Before setting up,
make sure you
have all of the
following items.
Paper tray
extension
Rapid key
labels
Operation
manual
Telephone
line cord
Original
document
support
Handset
Handset
lead
Gears (4)
Imaging film
(initialstarter
roll) Imaging film
cartridge
Adapter
(for Australia) Adapter (for New Zealand)

A Look at the Operation Panel
10
SPEED DIAL key
Press this ke to dial a 2-digit Speed Dial number.
REDIAL key
Press this ke to automaticall redial the last number dialled.
REPEAT key
Press this ke to repeat pla back of a message.
Display
This displa s messages and prompts during operation and
programming.
PLAY/SKIP key
Press this ke to pla recorded messages. During pla back, press it to
skip forward to the next message.
RECEPTION MODE key
Press this ke to select the reception mode. An arrow in the displa
will point to the currentl selected reception mode.
A Look at the Operation Panel
FACE DOWN
(MAX 10 SHEETS)
JKL
SPEED
DIAL
REDIAL
SPEAKER
HOLD/
SEARCH
REPEAT REC/MEMO PLAY/SKIP
DELETE
STOP
COPY/HELP
START/MEMORY
VOLUME
DOWN UP
RECEPTION
MODE
RESOLUTION FUNCTION
TEL FAX
A.M.TEL/FAX
ABC
2
1
DEF
3
WXYZ
9
GHI
45
MNO
6
PQRS
7
TUV
8
0
1243 78910
5 6
11 12 13 15 17 18 19
14 16
08/POLL07060504
03
0201
1
2
3
4
5
6

A Look at the Operation Panel
11
1. Installation
RESOLUTION key
Press this ke to adjust the resolution and contrast before sending or
cop ing a document.
VOLUME key
Press these ke s to adjust the volume of the speaker when the
SPEAKER ke has been pressed, or the volume of the ringer at all
other times.
FUNCTION key
Press this ke to select various special functions.
Panel release
Grasp this finger hold and pull toward ou to open the operation
panel.
Number keys
Use these ke s to dial numbers, and enter numbers and letters during
number/name storing procedures.
OLD/SEARC key
Press this ke to search for an automatic dialling number, or, during a
phone conversation, press this ke to put the other part on hold.
SPEAKER key
Press this ke to hear the line and fax tones through the speaker before
sending a document, or dialling a voice number.
Note: This is not a speakerphone. You must pick up the handset to
talk with the other part .
REC/MEMO key
Press this ke to record a phone conversation or a message.
Rapid Dial keys
Press one of these ke s to dial a fax or voice number automaticall .
(Note that ou must attach the Rapid Ke labels.)
DELETE key
Press this ke to erase recorded messages.
7
8
9
10
13
12
11
14
15

A Look at the Operation Panel
12
STOP key
Press this ke to cancel operations before the are completed.
START/MEMORY key
Press this ke to send or receive a document, or to scan a document
into memor before sending it.
COPY/ ELP key
When a document is in the feeder, press this ke to make a cop . At
an other time, press this ke to print out the Help List, a quick
reference guide to the operation of our fax.
17
18
19

Connections
13
1. Installation
Connections
Points to keep in mind when setting up
Do not place the machine in
direct sunlight. Do not place the machine near heaters or air conditioners.
Keep dust away from the
machine. Keep the area around the machine clear.
About condensation
If the machine is moved from a cold to a warm place, it is possible that
condensation ma form on the scanning glass, preventing proper
scanning of documents for transmission. To remove the condensation,
turn on the power and wait approximatel two hours before using the
machine.

Connections
14
Handset
Connect the handset as shown and place it on the handset rest.
♦The ends of the handset lead are identical, so the will go into either
socket.
Use the handset to make
ordinary phone calls, or
to transmit and receive
documents manually.
Makesurethehandset
lead goes into the
socket marked with a
handset symbol on the
side of the machine!

Connections
15
1. Installation
Power lead
Plug the power lead into a 230-240 V, 50 Hz, earthed (3-prong) AC
outlet.
♦Caution: When disconnecting the fax, unplug the telephone line
cord before unplugging the power lead.
♦Caution: The mains outlet (socket outlet) should be installed near
the equipment and be easil accessable.
Note: If our area experiences a high incidence of lightning or power
surges, we recommend that ou install surge protectors for the power and
telephone lines. Surge protectors can be purchased at most telephone spe-
cialt stores.
Moving your fax and reconnecting
Should it be necessar to move our fax to a new location, first
disconnect the telephone line cord before disconnecting the power
lead. When reconnecting, it is necessar to connect the power lead
before connecting the telephone line cord.
The machine does not have
a power on/off switch, so
the power is turned on and
off by simply plugging or
unplugging the power lead.

Connections
16
Telephone line cord
Insert one end of the telephone line cord into the adapter. Insert the
other end of the line cord into the socket on the back of the fax marked
TEL. LINE. Plug the adapter into the telephone socket on the wall.
TEL.
SET
TEL.
LINE
Be sure to insert the
telephone line cord into
the TEL. LINE socket.
Do not insert it into the
TEL. SET socket.
Comments:
♦Your fax is set for tone dialling. If ou are on a pulse onl dial line,
ou must set the fax for pulse dialling b changing Option Setting 7.
This procedure is described in Chapter 8, Option Settings.
♦If ou intend to use a computer fax modem on the same phone line,
ou must reset Option Setting 10 (Fax Signal Receive) to NO in
order to prevent transmission and reception errors. This procedure
is described in Chapter 8, Option Settings.
For Australia
For New Zealand

Connections
17
1. Installation
Trays
Attach the paper tra extension.
♦Pull the paper release plate forward. Insert the paper tra extension
horizontall into the notches in the paper tra . Rotate the paper tra
extension up until it snaps into place.
Attach the original document support.
Note: The original
document support
has a top side and a
bottom side. If you
cannot insert the
tabs on the support
into the holes, turn
the support over.

Connections
18
Extension phone (optional)
If desired, ou can connect an extension phone to the TEL. SET
socket on the fax.
1
Remove the seal covering the TEL.
SET socket.
TEL.
SETTEL.
LINE
2
Connect the extension phone line to
the TEL. SET socket.
Important: In New Zealand, not all standard telephones and
answering machines will respond to incoming ringing when
connected to the extension socket of the equipment.