Sharp UX-B800SE - B/W Inkjet - Fax User manual

FACSIMILE
OPERATION MANUAL
MODEL
UX-B800SE

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not
expressly approved by the manufacturer could void the user’s authority to operate this equipment.
Note: This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable
protection against harmful interference in a residential installation.This equipment generates, uses
and can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one or more of the
following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and the receiver.
- Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
- Consult the dealer or an experienced radio/TV technician for help.
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device to send any message via a telephone facsimile machine unless
such message clearly contains in a margin at the top or bottom of each transmitted page or on the
first page of the transmission the following information:
(1) The date and time of transmission.
(2) Identification of either the business, business entity or individual sending the message.
(3) Telephone number of either the sending machine, business, business entity or individual.
In order to program this information into your facsimile machine, please refer to the appropriate
instructions in the operation manual."
As an ENERGY STAR®partner, SHARP has determined
that this product meets the ENERGY STAR®guidelines for
energy efficiency.
Declaration of Conformity
SHARP FACSIMILE, UX-B800SE
This device complies with Part 15 of the FCC rules. Operation is subject to the following two
conditions:
(1) This device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
Responsible Party:
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, New Jersey 07430-1163
TEL: [phone]
Trademark information
All other company names and product names appearing in this manual are the trademarks of their
respective owners.

1
Introduction 2
A Look at the Operation Panel 5
1. Installation 7
Unpacking Checklist. . . . . . . . . . . . . . 7
Setup . . . . . . . . . . . . . . . . . . . . . . . . . 7
Loading Paper . . . . . . . . . . . . . . . . . . 8
Connecting the Power Cord . . . . . . . . 9
Installing the Print Cartridge. . . . . . . . 9
Connecting the Phone Line . . . . . . . 11
Name and Fax Number . . . . . . . . . . 11
Setting the Date and Time . . . . . . . . 12
Setting the Reception Mode. . . . . . . 13
Volume Adjustment . . . . . . . . . . . . . 13
2. Fax to E-mail 14
Connecting the Machine . . . . . . . . . 14
E-mail Settings . . . . . . . . . . . . . . . . . 17
Storing E-mail Addresses. . . . . . . . . 19
Fax to E-mail Transmission . . . . . . . 20
Network Settings . . . . . . . . . . . . . . . 23
3. Sending Faxes 24
Transmittable Documents . . . . . . . . 24
Loading the Document . . . . . . . . . . . 24
Resolution and Contrast. . . . . . . . . . 25
Sending a Fax: Normal Dialing . . . . 26
Sending a Fax: Auto Dialing. . . . . . . 27
Batch Page Numbering . . . . . . . . . . 31
Sending a Fax From Memory. . . . . . 31
4. Receiving Faxes 32
Using AUTO Mode . . . . . . . . . . . . . . 32
Using MANUAL Mode . . . . . . . . . . . 32
TEL/FAX Mode. . . . . . . . . . . . . . . . . 33
Reception to Memory . . . . . . . . . . . . 33
5. Making Copies 34
6. Special Functions 35
Broadcasting . . . . . . . . . . . . . . . . . . . 35
Caller ID (Requires Service) . . . . . . 37
Distinctive Ring (Requires Service) . 39
Blocking Unwanted Faxes . . . . . . . . 40
Duplex Scanning. . . . . . . . . . . . . . . . 40
Receiving Faxes to E-mail . . . . . . . . 41
Secure Receive. . . . . . . . . . . . . . . . . 43
7. Option Settings and Print
Settings 45
8. Printing Lists 50
Transaction Report . . . . . . . . . . . . . . 51
9. Maintenance 52
Cleaning the Machine . . . . . . . . . . . . 52
Improving Print Quality . . . . . . . . . . . 53
10. Troubleshooting 56
Problems and Solutions . . . . . . . . . . 56
Messages and Signals . . . . . . . . . . . 59
Clearing Paper Jams . . . . . . . . . . . . 62
Ordering Parts. . . . . . . . . . . . . . . . . . 63
Quick Reference Guide 68
Guía de referencia rápida 69
Index 70
Table of Contents

2
Specifications
*Ink Save mode is initially turned off. To turn on Ink Save mode, see pages 45 and 49.
**Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e.,
ITU-T phase C time only).
Print cartridge yield* ** Replacement cartridge: SHARP UX-C80B
Ink Save mode ON: Approx. 800 letter pages
Ink Save mode OFF: Approx. 480 letter pages
(The initial cartridge has the same yield as the above
replacement cartridge.)
Paper tray capacity Letter: Approx. 200 sheets (20-lb. copier paper at room
temperature; maximum stack height should not be
higher than the line on the tray)
Legal: 100 sheets
Recommended paper weight: 20-lb. Copy Bond
Recording system Thermal inkjet
Print resolution 600 ×600 dpi
Effective printing width 8.0" (203 mm) max.
Fax to E-mail Yes; requires an Internet connection and a router,
switch, or hub to connect the machine. LAN cable
(10Base-T/100Base-TX straight- through cable) must be
purchased separately.
File formats Tiff (G4), PDF (G4)
Memory capacity** Approximately 100 average pages
Modem speed 14,400 bps with auto fallback to lower speeds.
Transmission time** Approx. 6 seconds
Compatibility ITU-T (CCITT) G3 mode
Compression scheme MR, MH, MMR
Storable transmission
destinations
Rapid Keys: 36 A, B, C keys: 3 (e-mail only)
Speed Dial numbers: 63
Telephone function Yes (cannot be used if power fails)
Effective scanning width 8.2" (208 mm) max.
Introduction

3
As a part of our policy of continuous improvement, SHARP reserves the right to make design and
specification changes for product improvement without prior notice. The performance
specification figures indicated are nominal values of production units. There may be some
deviations from these values in individual units.
Applicable telephone line Public switched telephone network
Reception modes AUTO, MANUAL, TEL/FAX
Automatic document
feeder
Letter/A4: 20 sheets max. (20-lb. paper; temperature:
64 - 82°F (18 - 28°C); humidity: 45 - 65% RH)
Legal: 5 sheets max.
Input document size Automatic feeding:
Width: 5.8" to 8.5" (148 to 216 mm)
Length (20 sheets): 5.5" to 11" (140 to 279 mm)
Length (5 sheets): 5.5" to 14" (140 to 356 mm)
Manual feeding:
Width: 2.75" to 8.5" (70 to 216 mm)
Length: 5.5" to 14" (140 to 356 mm)
Scanning Resolution Standard: 203 x 98 dpi
Fine: 203 x 196 dpi
Super fine: 203 x 391 dpi
Halftone: 203 x 196 dpi
Halftone (grayscale) 64 levels
Contrast control Automatic/Dark selectable
Copy function Single/Multi/Sort (99 copies/page)
Display LCD display, 20 digits x 2 lines
Power requirements 120 V AC, 60 Hz
Power consumption Standby: 6.0 W, Maximum: 40 W
Operating temperature 60 - 90°F (15 - 32°C)
Humidity 25 - 80% RH
Dimensions
(without attachments)
Width: 15.0" (380 mm)
Depth: 11.0" (280 mm)
Height: 6.1" (156 mm)
Weight
(without attachments)
Approx. 9.7 lbs. (4.4 kg)

4
Important: This machine is not designed for use on a line which has call waiting, call
forwarding, or certain other special services offered by your telephone company (errors
may occur during transmission and reception of faxes).
This machine is not compatible with digital telephone systems.
Important safety information
Do not disassemble this machine or attempt any procedures not described in this
manual. Refer all servicing to qualified service personnel.
Do not install or use the machine near water, or when you are wet. For example, do not
use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement, or near a swimming pool. Do not spill any liquids on the machine.
Unplug the machine from the power outlet and telephone jack and consult a qualified
service representative if any of the following situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
Do not allow anything to rest on the power cord, and do not install the machine where
people may walk on the power cord.
This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet.
Connecting it to any other kind of outlet will damage the machine and invalidate the
warranty.
Never insert objects of any kind into slots or openings on the machine. This could
create a risk of fire or electric shock. If an object falls into the machine that you cannot
remove, unplug the machine and consult a qualified service representative.
Do not place this machine on an unstable cart, stand or table. The machine could be
seriously damaged if it falls.
Never install telephone wiring during a lightning storm.
Never install telephone jacks in wet locations unless the jack is specifically designed for
wet locations.
Never touch bare telephone wires or terminals unless the telephone line has been
disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There
may be a remote risk of electric shock from lightning.
Do not use a telephone to report a gas leak in the vicinity of the leak.
The power outlet must be installed near the equipment and must be easily accessible.

5
Number keys: Use to dial numbers.
SCAN TO E-MAIL key: Press to
send a document to an e-mail
recipient.
Display: This displays messages to
help you operate the machine.
A, B, C keys: An e-mail address
can be stored in each key for one-
touch selection (p. 19).
RESOLUTION/RECEPTION key
When a document is in the feeder,
press to adjust the scanning
resolution (p. 25). At any other time,
press to select the reception mode
(p. 13).
FUNCTION key: Press this key
followed by the arrow keys to select
special functions and settings.
COPY/HELP key
When a document is in the feeder,
press to make a copy (p. 34). At any
other time, press to print the Help
List.
A Look at the Operation Panel
STOP key: Press to cancel an
operation before it is completed.
Group Keys: Multiple fax or e-mail
destinations can be stored in each
key for one-touch selection (p. 36).
Rapid Keys / letter keys: A fax
number or e-mail address can be
stored in each of these keys for one-
touch selection (attach the Rapid
Key labels). When entering text, the
keys are used as letter keys.
BROADCAST key: Press to send to
multiple fax or e-mail destinations
(p. 35).
SECURE key: Press to use the fax
secure receive function (p. 43).
DUPLEX key: Use to scan two-
sided documents for transmission
and copying (p. 40).
SPEED DIAL key: Press to select a
fax or e-mail destination stored in a
2-digit Speed Dial number (pp. 19,
27).
1
2
2
3
4
5
6
7
8
9
11
10
12
13
FUNCTION
UP
COPY/HELP STOP
DOWN
SPEED DIAL
HOLD
ZA
SPEAKER
REDIAL
RESOLUTION/
RECEPTION MODE
01 02 03 04 05 06 07 08 09 10 11
12 13 14 15 16 17 18 19 20 21
22 23 24 25 26 27 28 29 30 31
32 35 36
DEFABC
JKLGHI
PQRS TUV
MNO
WXYZ
33/G1 34/G2
DEL
B'CAST SECURE DUPLEX
4
10
9
8
27
6
3
1
15 16
14
12 1311 17
5
18
14
Note: Affix the Rapid Key labels as shown above.

6
HOLD key: Press to put a phone
call on hold (p. 33).
SPEAKER key: Press to listen to
the line and fax tones through the
speaker when faxing (p. 26).
Note: This is not a speakerphone.
It cannot be used for speaking.
START/MEMORY key: Press after
dialing to send a fax (p. 26). Press
before dialing to send a fax through
memory (p. 31). Press in the date
and time display to show the
percentage of memory currently
used.
Arrow keys: Use to scroll through
and select settings, and to search
for stored destinations (pp. 21, 29).
15
16
17
18
Letter keys
Use these keys when the display prompts you to enter a name, e-mail address,
or other text.
87
6
16 18
17
DEL
B'CAST SECURE DUPLEX
óéñ
íá
Ñ
Spanish national characters
1
6 7
2 3 54
SYMBOL key: Press to enter a
symbol (the character appearing on
the right side of each letter key).
Press again to return to normal letter
entry mode.
Caps Lock key: Press to enter
upper case letters. Press again to
return to lower case letter entry.
SHIFT key: Hold down to
temporarily change case.
Letter keys: Use to enter letters.
@key, .com key: Press to
conveniently enter “@” and “.com”
when entering an e-mail address.
DEL key: Press to delete the
character marked by the cursor.
When the cursor is to the right of a
line of text, press to backspace and
clear characters. (The cursor can be
moved by pressing or .)
To delete all entered characters,
hold down until all characters are
cleared.
Spanish national characters:
These can be entered when the
display language is set to Spanish.
To enter the character indicated
inside the key, press the key. To
enter the character indicated above
the key, press the key while holding
down the SHIFT key.
1
2
2
3
4
6
7
5

Unpacking Checklist
7
1. Installation
Points to keep in mind when
setting up
♦Do not place the machine in direct
sunlight.
♦Do not place the machine near
heaters or air conditioners.
♦Keep dust away from the machine.
♦Keep the area around the machine
clear.
About condensation
If the machine is moved from a cold to a
warm place, condensation may form on
the scanning glass, preventing proper
document scanning. To remove the
condensation, turn on the power and
wait approximately two hours before
using the machine.
1. Installation
Unpacking Checklist
Manual
Print
cartridge
Paper
tray
Document
exit tray
Remove the packing tape
1Open the cover (➊) and remove the
tape (➋). (Do not install the print
cartridge yet.)
Setup
Connect the handset
Handset
cord
Rapid
Key
labels
Setup
guide
Handset
Phone
line
cord
1
2
Received
document
tray
Attach the trays
Attach the received
document tray
2Close the cover.

Loading Paper
8
Loading Paper
Letter or legal size paper can be
loaded.
Maximum number of sheets
(20-Ib. copy bond paper at room
temperature)
Letter: Approx. 200 sheets
(maximum stack height should not be
higher than the line on the tray)
Legal size: 100 sheets
1Fan the paper, and then tap the
edges against a flat surface to even
the stack.
2Pull the paper plate forward and
insert the stack of paper into the
tray, print side up.
Pull the received document
tray extension all the way out
Attach the
document exit tray
and flip out the
extension
Attach the paper tray
The stack must
not be higher
than this line
•If paper remains in the tray, take it
out and combine it into a single stack
with the new paper.
•Printing on the reverse side of the
paper may result in poor print quality.
•Do not use paper that has already
been printed on or is curled.
•Remove received faxes and other
printed output before about 50
sheets (10 legal-size sheets)
accumulate in the received
document tray (otherwise the sheets
may scatter).
If you loaded legal size paper...
You must change the “PAPER SIZE”
setting to “LEGAL” (pp. 45 and 49).
(Before changing the setting, plug in
the power cord and install a print
cartridge as explained in the following
sections.)

Connecting the Power Cord
9
1. Installation
Plug the power cord into a 120 V, 60 Hz,
grounded AC (3-prong) outlet.
Caution! Do not plug the power cord
into any other kind of outlet. This will
damage the machine and is not
covered under the warranty.
Caution! Remove all packing tape
before plugging in the power cord
(see page 7), or damage to the
machine may result.
The display will show [CHECK
CARTRIDGE] until you install the print
cartridge.
Connecting the Power Cord
♦It is recommended that you install
surge protectors for the power and
telephone lines. Surge protectors can
be purchased at most telephone
specialty stores.
Print cartridge yield
SHARP UX-C80B replacement
cartridge
Ink Save mode OFF:
Approx. 480 letter pages
Ink Save mode ON:
Approx. 800 letter pages
(The initial cartridge has the same
yield as the replacement cartridge.)
♦Ink Save mode is initially turned off.
To turn on Ink Save mode, see
pages 45 and 49.
Installing the Print Cartridge
Caution! Do not open the cover while
the machine is printing.
Note: Keep print cartridges sealed in
their packages until you are ready to
install them. It is recommended that you
do not use a cartridge that has been left
unused for a long time after opening, as
the print quality may be considerably
degraded.
♦Make sure the machine’s power cord
is plugged in and paper is loaded in
the paper tray.
1Open the cover (grasp the finger
grip).
If at any time the display shows [ADD
PAPER &]/ [PRESS START KEY],
check the paper tray. If the tray is
empty, add paper. If there is paper in
the tray, take it out and then reinsert it.
When finished, press .

Installing the Print Cartridge
10
2Remove only the
tape from the new
cartridge.
•Make sure all
tape is removed.
•CAUTION!
DO NOT touch
the gold
contact area
on the
cartridge.
3Make sure the cartridge holder is in
the position shown. Place your
fingers on top of the holder and
open the holder release.
If the display shows [PRINTER ERROR]
or [PRINTER ERROR/CHECK PAPER],
open the cover and check for jammed
paper. Remove any jammed paper (see
page 62) and close the cover.
4Insert the new print cartridge (➊).
Close the holder (➋), making sure it
clicks into place.
•CAUTION! DO NOT touch the gold
contact area or pull on the cable.
•If you are replacing the cartridge,
remove the old cartridge. If you are
going to use the old cartridge again,
place it in an air-tight container
(containers for this purpose can be
purchased at most office supply
stores).
1
2
5Close the cover, pressing firmly on
both front corners.
Display: [CHANGE CARTRIDGE]/
[1=NEW, 2=OLD].
6Press (NEW) if the cartridge
you installed is new.
Display: [NEW CARTRIDGE?] /
[OK:PRESS START]
Press (OLD) if the cartridge
you installed is old.
7Press .
If you selected "OLD" in the
previous step, this completes the
installation procedure. (Note: If you
find that print quality is not
satisfactory, see p. 53 to align the
print cartridge.)

Connecting the Phone Line
11
1. Installation
In this example, “15” is
closest to a straight line.
The machine is initially set to print
high quality images, which require
more ink. If you prefer to use less ink
and speed up drying time, change the
“INK SAVE MODE” setting to “ON”
(pp. 45 and 49).
Connecting the Phone Line
Standard (RJ-11C) wall jack
The machine is initially set for tone
dialing. If you are on a pulse dial line,
change the “DIAL MODE” setting (pp.
45 and 46).
If you selected "NEW", the machine
will print an alignment page.
Continue with the steps below.
8In the alignment page, locate the
line that is closest to a straight line.
9Enter the number of the straightest
line with the number keys.
•To clear a mistake, press .
10 Press .
Name and Fax Number
Enter your name and fax number.
♦Your entered name and fax number
will be printed automatically at the top
of all fax pages you send. (This is
required by FCC regulations.)
1Press , then until
[ENTRY MODE] appears.
2Press .
Display: [OWN NUMBER SET]
3Press . [ENTER FAX #]
FUNCTION
When the resolution is set to HALF
TONE, the machine is initially set to
print at a slower printing speed to
enable higher quality images. When
using HALF TONE, if you prefer faster
printing at the expense of slightly
reduced image quality, change the
“QUALITY MODE” setting to “NO” (pp.
45 and 49).
TEL. LINE
jack
To change the language used in the
display, reports, and lists, change the
“LANGUAGE SELECTION” setting as
explained on pp. 45 and 48.

Setting the Date and Time
12
4Enter your fax number with the
number keys (max. 20 digits).
•To insert a space, press .
•To clear a mistake, press .
5Press .
6Enter your name using the letter
keys (max. 24 characters).
Example: SHARP
•To clear a mistake, press .
•For information on using the text
entry keys, see page 6.
7Press . [DATE&TIME SET]
8Press to exit.
STOP
Setting the Date and Time
Set the date and time.
♦The date and time will be printed
automatically at the top of all fax
pages you send (this is required by
FCC regulations). The date and time
also appear in the display.
♦To have the clock automatically move
forward and backward at the
beginning and end of daylight-saving
time, turn on the “DAY LIGHT
SAVING” setting (pp. 45 and 47). Do
this before you set the date and time.
1Press , then until
[ENTRY MODE] appears.
2Press , then until
[DATE&TIME SET] appears.
3Press .
•The currently set date appears
(example): [DATE 08-15-2006]
4Enter a two-digit number for the
month ("01" for January, "02" for
February, "12" for December, etc.).
Example: January
[DATE 01-15-2006]
•To correct a mistake, press to
move the cursor back to the mistake
and enter the correct number.
5Enter a two-digit number for the day
("01" to "31").
Example: the 5th
[DATE 01-05-2006]
6Enter the year (4 digits).
Example:
•The currently set time appears
(example): [TIME 12:19 PM]
7Enter a two-digit number for the
hour ("01" to "12") and a two-digit
number for the minute ("00" to "59").
Example 9:25:
[TIME 09:25 PM]
8Press to select A.M. or
to select P.M.
FUNCTION

Setting the Reception Mode
13
1. Installation
Setting the Reception Mode
The machine has three modes for
receiving incoming faxes:
AUTO mode:
The machine automatically answers all
calls on 4 rings and begins fax
reception.
MANUAL mode:
All calls, including faxes, must be
answered by picking up the
machine's handset or an extension
phone connected to the same line.
TEL/FAX mode:
The machine automatically answers all
calls on 2 rings. If the machine detects
that a call is a voice call (including a
manually dialed fax), it makes a special
ringing sound to alert you to answer. If
the machine detects that the call is an
automatically dialed fax, it begins
reception automatically.
To set the reception mode, make sure a
document is not loaded in the
document feeder, and then press
until the desired mode
appears in the display.
For more information on receiving
faxes, see Chapter 4.
RESOLUTION/
RECEPTION MODE
Volume Adjustment
Speaker volume
1Press .
2Press or to select
HIGH, MIDDLE, or LOW.
•Press again to turn off the
speaker.
SPEAKER
SPEAKER
Handset receiver volume
1When talking through the handset,
press or to select HIGH,
MIDDLE, or LOW.
•Note: The volume reverts to
MIDDLE each time you replace the
handset.
Ringer volume
1Press or to select
HIGH, MIDDLE, LOW, or OFF.
(Make sure has not been
pressed, the handset is not lifted,
and a document is not loaded in the
feeder.)
•The ringer will ring once at the
selected level.
2If you selected “OFF OK ?” to turn
off the ringer, press .
SPEAKER
9Press . [ANTI JUNK #]
10 Press to exit.
STOP

Connecting the Machine
14
2. Fax to E-mail
The Fax to E-mail feature lets you scan
a document and directly send the image
to an e-mail recipient.
♦This saves you the trouble of scanning
the document into a computer and
sending the scanned file using an e-
mail program.
♦The scanned document is sent as an
attachment to an e-mail message.
The attached file can be in TIFF or
PDF format.
Requirements
To use Fax to E-mail, you must
♦Have a broadband (cable or DSL)
Internet connection.
♦Have a broadband router or LAN
switch/hub through which you can
connect the machine to the Internet
(the router is usually connected to a
cable modem or DSL modem).
A typical setup is shown below.
The machine is connected using an
Ethernet cable (not included). Please
purchase a 10Base-T/100Base-TX
straight-through (regular) cable.
Connect one end of the cable to the
LAN port on the machine.
Connect the other end to a LAN port on
your router, switch, or hub.
♦If you are uncertain which port to
connect the cable to, see the manual
for the router, switch or hub.
♦The connections can be made with all
devices powered on.
♦For other questions about how the
machine should be connected,
consult your Internet service provider.
Cable/DSL
modem
Router
LAN ports
(Hub/Switch)
LAN cable LAN cable
LAN cable
LAN cable
WAN port
Internet
Connecting the Machine

Connecting the Machine
15
2. Fax to
E-mail
IP address
The machine requires an IP address to
communicate on the Internet.
If your network is set up to
automatically assign IP addresses, you
do not need to do anything; the
machine will automatically receive an
IP address when it is connected.
Automatic assignment of IP addresses
is normally performed by a DHCP
server, which may be a computer,
router, or other device on the network.
(Most routers used on home networks
contain a DHCP server.)
If your network requires that a static
(permanent) IP address be assigned to
the machine, see Network Settings on
page 23 to enter the IP address and
related information.
Checking your IP address and
the connection
To check the machine’s IP address and
verify that the machine is able to
communicate on the network, follow
these steps.
1Press , then until
[NETWORK SETTING] appears.
2Press , then to show
[NETWORK INFORMATION]
FUNCTION
3Press .
•If the machine has automatically
received an IP address and is able
to communicate, [IP ADDRESS/
DHCP: ON] will appear on the top
line of the display, followed by the IP
address on the bottom line. To show
the machine’s host name, press
.
•If a static IP address has been
entered in the machine and the
machine is able to communicate,
[IP ADDRESS/DHCP: OFF] will
appear on the top line of the display,
followed by the IP address on the
bottom line. To show the machine’s
host name, press .
•If the machine was unable to
receive an IP address automatically,
or if the router locked up after the
machine received an IP address,
[IP ADDRESS/DHCP: FAIL] /
[192.168. 1 .201] will appear.
“192.168. 1 .201“ is an IP address
that is assigned to the machine for
diagnostic purposes when
connection fails (it cannot be used
for regular communication).
•If a cable has not been connected,
[CHECK CABLE] will appear.
•If [NOW CONNECTING / CHECK
LATER] appears, press to exit,
wait briefly, and then repeat the
procedure again.
STOP

Connecting the Machine
16
If the machine is unable to
communicate...
♦Check the Ethernet cable. Are the
connections secure? Are you using
straight-through (not crossover) cable
for 10Base-T/100Base-TX?
♦There may be a problem in the router
or other device to which the machine
is connected. Try removing and then
restoring the power to the router (see
the manual for the router).
♦If [IP ADDRESS/DHCP: FAIL]
appears, remove and then reinsert
the Ethernet cable plug, and repeat
Steps 1 to 3 above. If the same
message appears, check the device
that acts as the DHCP server on your
network (try removing and restoring
the power). If your router is your
DHCP server, make sure that DHCP
is enabled in the router settings. If
your network does not have a DHCP
server, set a static IP address as
explained on page 23.
♦If a static IP address has been set,
make sure that the network settings
(page 23) are correct .

E-mail Settings
17
2. Fax to
E-mail
Before the Fax to E-mail function can be
used, you must configure the e-mail
settings.
The e-mail settings specify your
outgoing mail server, as well as your
sender name, sender address, and
other items that appear in the e-mail
message to which scanned image files
are attached.
♦It is easiest to configure the e-mail
settings in the machine’s Web page.
The machine’s Web page can be
accessed from any computer on the
same network as the machine.
♦The e-mail settings can also be
configured using the machine’s
operation panel.
Note: If you need to configure “POP
before SMTP” settings, you must use
the Web page.
If you do not know your SMTP server
name or whether or not you need to
configure “POP before SMTP” settings,
ask your Internet service provider.
Accessing the machine’s Web
page
To access the Web page, you will need
to know the machine’s host name or IP
address (usually it is most convenient to
use the host name).
To check the machine’s host name or IP
address, follow the procedure in
Checking your IP address and the
connection (page 15), or print the
Network Settings List (page 50).
E-mail Settings Type in the host name or IP address of
the machine in the Address bar of the
Web browser on your computer.
The Web page menu will appear. Select
E-mail Setup and configure the
settings. For explanations of the
settings, click Help in the Web page
menu.
Note: If the Web page is used while the
machine is in operation (except for
voice calls using the handset), machine
operation may become unstable.
Using the machine’s operation
panel to configure the settings
Follow the steps below to display the e-
mail settings, and then configure each
setting as explained in the table on the
next page.
1Press , then until
[E-MAIL SETTING] appears.
2Press , then repeatedly
until the setting that you wish to
configure appears.
3Press . (Note: This step is not
necessary for the “FILE FORMAT”
setting.)
4Enter the required information for
the setting as explained in the table
on the next page.
5After configuring the setting, the
next e-mail setting will appear in the
display. You can configure the next
setting, or press to exit.
FUNCTION
STOP

E-mail Settings
18
E-mail settings
Enter the required information for each setting as explained below.
This is done in step 4 of the procedure on the previous page.
♦The sender address and SMTP server settings are required. The other settings are
optional.
♦Use the letter keys to enter text. For information on using the letter keys, see page 6.
♦The e-mail subject, e-mail message, and file format that you enter below are default
settings. They will be used if you do not specify these items at the time of
transmission.
Setting Description
SENDER
NAME
Enter the sender name that will appear in the e-mail message
(max. of 50 characters). When finished, press .
SENDER
ADDRESS
Enter your sender e-mail address (max. of 128 characters). When
finished, press . (Note: Be sure to enter your actual e-mail
address. Return e-mail and undelivered mail reports will be sent to
this address. In addition, some SMTP servers reject outgoing e-
mail if a valid sender e-mail address is not entered.)
E-MAIL
SUBJECT
Enter a default subject (max. of 128 characters). When finished,
press .
E-MAIL
MESSAGE
Enter a default message (max. of 256 characters). When finished,
press .
FILE FORMAT This sets the default format of the file that is created when you
scan a document. Press for TIFF or for PDF.
Initial setting: TIFF
SMTP SERVER Enter the host name or IP address of your outgoing (SMTP) mail
server (max. of 60 characters). When finished, press .