Siemens HiPath 500 User manual

Communication for the open minded
Siemens Enterprise Communications
www.siemens.com/open
Documentation
HiPath 500, HiPath 3000, HiPath 5000
OpenStage 40 T
OpenStage Key Module 40
OpenStage Busy lamp field 40
User Guide

Important information
2
Important information
Trademarks
For safety reasons, the telephone should only be supplied
with power (required in connection with an OpenStage key
module Æpage 14Æpage 14Æpage 14,
Æpage 16Æpage 16):
• using the original power supply unit.
Part number: L30250-F600-C14x (x: 1=EU, 2=UK,
3=US).
Never open the telephone or a key module. Should you en-
counter any problems, contact the responsible service per-
sonnel.
Use only original Siemens accessories. The use of other ac-
cessories may be hazardous and will render the warranty,
extended manufacturer’s liability and the CE marking in-
valid.
The device conforms to the EU directive 1999/5/EC as at-
tested by the CE marking.
All electrical and electronic products should be disposed of
separately from the municipal waste stream via designated
collection facilities appointed by the government or the lo-
cal authorities.
Proper disposal and separate collection of your old appli-
ance will help prevent potential damage to the environ-
ment and human health. It is a prerequisite for reuse and
recycling of used electrical and electronic equipment.
For more detailed information about disposal of your old
appliance, please contact your city office, waste disposal
service, the shop where you purchased the product or your
sales representative.
The statements quoted above are only fully valid for equip-
ment which is installed and sold in the countries of the Eu-
ropean Union and is covered by the directive 2002/96/EC.
Countries outside the European Union may impose other
regulations regarding the disposal of electrical and elec-
tronic equipment.
Q

Important information
3
Location of the telephone
• The telephone should be operated in a controlled environment with an
ambient temperature between 5°C and 40°C.
• To ensure good speakerphone quality, the area in front of the micro-
phone (front right) should be kept clear. The optimum speakerphone
distance is 50 cm.
• Do not install the telephone in a room where large quantities of dust
accumulate; this can considerably reduce the service life of the tele-
phone.
• Do not expose the telephone to direct sunlight or any other source of
heat, as this is liable to damage the electronic components and the
plastic casing.
• Do not operate the telephone in damp environments such as
bathrooms.
Product support on the internet
Information and support for our products can be found on the Internet at:
http://siemens-enterprise.com/.
Technical notes, current information about firmware updates, frequently
asked questions and lots more can be found on the Internet at:
http://wiki.siemens-enterprise.com/.

4
Contents
Contents
Important information. . . . . . . . . . . . . . . . . . . . . . . . . .2
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Product support on the internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
General information. . . . . . . . . . . . . . . . . . . . . . . . . . .10
About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Telephone type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Speakerphone quality and display legibility . . . . . . . . . . . . . . . . . . . . . . 11
Multi-line telephone, executive/secretary functions . . . . . . . . . . . . . . . 11
Team functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Getting to know your OpenStage phone . . . . . . . . .12
The User Interface of Your OpenStage 40 T . . . . . . . . . . . . . . . . . . . . . 12
Ports on the underside of the phone. . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Key Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
OpenStage Key Module 40 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
OpenStage Key Module 15 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
OpenStage Busy lamp field 40 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Audio keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
5-way navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Programmable sensor keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Keypad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Idle mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Telephony dialogs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Program/Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Call preparation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Call pop-up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Audio accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

5
Contents
Basic functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Answering a call via the loudspeaker (speakerphone mode). . . . . . 33
Accepting a call via the headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Switching to speakerphone mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Switching to the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Open listening during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Off-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Dialing with the headset connected . . . . . . . . . . . . . . . . . . . . . . . . 36
Dialing with DDS keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Redialing a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Rejecting calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Turning the microphone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Calling a second party (consultation) . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Switching to the held party (alternating) . . . . . . . . . . . . . . . . . . . . . 39
Transferring a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Using variable call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Using call forwarding no reply (CFNR) . . . . . . . . . . . . . . . . . . . . . . . 42
Call forwarding in the carrier network and
forwarding multiple subscriber numbers (MSN) (not for U.S.). . . . . 43
Using callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Storing a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Accepting a callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Viewing and deleting a stored callback . . . . . . . . . . . . . . . . . . . . . . 45

6
Contents
Enhanced phone functions. . . . . . . . . . . . . . . . . . . . .46
Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Accepting a call with the headset . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Accepting a specific call for your colleague . . . . . . . . . . . . . . . . . . . 46
Using the speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Answering calls from the entrance telephone
and opening the door. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Accepting a call from an answering machine . . . . . . . . . . . . . . . . . 49
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
En-bloc sending/correcting numbers . . . . . . . . . . . . . . . . . . . . . . . . 50
Using the caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Dialing a number from the internal directory . . . . . . . . . . . . . . . . . . 52
Using the LDAP directory (not for HiPath 500) . . . . . . . . . . . . . . . . 53
Making calls using system speed-dial numbers . . . . . . . . . . . . . . . 55
Dialing with speed-dial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Talking to your colleague with a speaker call. . . . . . . . . . . . . . . . . . 56
Talking to your colleague with discreet calling (not for HiPath 500) 57
Automatic connection setup (hotline) . . . . . . . . . . . . . . . . . . . . . . . 57
Reserving a trunk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Assigning a station number (not for U.S.) . . . . . . . . . . . . . . . . . . . . 58
Associated dialing/dialing aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
During a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Using call waiting (second call) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Preventing and allowing call waiting (automatic camp-on) . . . . . . . 61
Turning the call waiting tone on and off. . . . . . . . . . . . . . . . . . . . . . 61
Saving a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Holding external calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Conducting a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Activating tone dialing/DTMF suffix-dialing . . . . . . . . . . . . . . . . . . . 65
Recording a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Transferring a call after a speaker call announcement in a group . . 68
Send trunk flash (not for HiPath 500). . . . . . . . . . . . . . . . . . . . . . . . 69
If you cannot reach a destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Call waiting (camp-on) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Busy override – joining a call in progress . . . . . . . . . . . . . . . . . . . . . 70
Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Programming a sensor key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Configuring function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Overview of functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Programming a procedure key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Configuring repdial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Changing the label. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Deleting sensor key programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

7
Contents
Displaying and assigning call charges . . . . . . . . . .80
Displaying call charges (not for U.S.) . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Displaying call charges for another telephone (not for U.S.) . . . . . . . . . 81
Dialing with call charge assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Privacy/security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Turning ringer cutoff on and off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Activating/deactivating "Do not disturb". . . . . . . . . . . . . . . . . . . . . . . . . 83
Caller ID suppression. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Silent Monitor (not for HiPath 500) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Monitoring a room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Trace call: identifying anonymous callers (not for U.S.). . . . . . . . . . . . . 85
Locking the telephone to prevent unauthorized use . . . . . . . . . . . . . . . 86
Locking another telephone to prevent unauthorized use . . . . . . . . . . . 87
Saving your PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
More functions/services . . . . . . . . . . . . . . . . . . . . . .89
Appointments function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Saving appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Using timed reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Sending a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Creating and sending a message. . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Viewing and editing incoming messages. . . . . . . . . . . . . . . . . . . . . 91
Leaving an advisory message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Deleting advisory messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Displaying the number of waiting calls/overload display . . . . . . . . . . . . 93
Using another telephone like your own for a call. . . . . . . . . . . . . . . . . . 93
Fax details and message on answering machine . . . . . . . . . . . . . . . . . 95
Resetting services and functions
(system-wide cancellation for a telephone) . . . . . . . . . . . . . . . . . . . . . . 95
Activating functions for another telephone . . . . . . . . . . . . . . . . . . . . . . 96
Using system functions from outside
DISA (direct inward system access) . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Using functions in ISDN via code dialing (keypad dialing) . . . . . . . . . . . 98
Controlling connected computers/programs/telephone data service . . 99
Communicating with PC applications over a CSTA interface . . . . . . . 100
Controlling relays (only for HiPath 3000) . . . . . . . . . . . . . . . . . . . . . . . 101
Sensors (HiPath 33x0/35x0 only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Paging persons (not for USA, not for HiPath 500) . . . . . . . . . . . . . . . . 102

8
Contents
Making calls in the team/executive/
secretary configuration . . . . . . . . . . . . . . . . . . . . . .103
Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Line utilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Line seizure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Trunk keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Answering calls with the trunk keys . . . . . . . . . . . . . . . . . . . . . . . 105
Dialing with trunk keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Placing a call on hold on a trunk key and retrieving the held call . . 105
Making calls on multiple lines alternately . . . . . . . . . . . . . . . . . . . 106
MULAP conference release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Direct station selection key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Using DSS keys to answer calls . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Calling a team member directly . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Transferring a call in progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Accepting a call for another team member . . . . . . . . . . . . . . . . . . 108
Forwarding calls on trunks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Transferring calls directly to the executive phone . . . . . . . . . . . . . . . . 111
Using team functions. . . . . . . . . . . . . . . . . . . . . . . . .112
Activating/deactivating a group call . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Accepting a call for another member of your team . . . . . . . . . . . . . . . 114
Ringing group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Uniform Call Distribution (UCD). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Special functions in the LAN
(not for HiPath 500). . . . . . . . . . . . . . . . . . . . . . . . . . .117
Leaving hunt group/group call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Setting up "follow me" call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . 118
Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Ringing group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Controlling relays (only for HiPath 3000) . . . . . . . . . . . . . . . . . . . . . . . 121
Opening a door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

9
Contents
Individual phone configuration . . . . . . . . . . . . . . .123
Adjusting display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Adjusting the display to a comfortable reading angle . . . . . . . . . . 123
Illuminated display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Setting contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Adjusting displays on the Open Stage Key Module . . . . . . . . . . . . . . 123
Adjusting audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Adjusting the attention ring volume. . . . . . . . . . . . . . . . . . . . . . . . 125
Adjusting the speakerphone to the room acoustics . . . . . . . . . . . 125
Activating/deactivating the ringer. . . . . . . . . . . . . . . . . . . . . . . . . . 125
Language for system functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Testing the phone . . . . . . . . . . . . . . . . . . . . . . . . . . .126
Phone functions, testing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Checking the key assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Differingdisplayview inaHiPath 4000 environment
(not for HiPath 500) . . . . . . . . . . . . . . . . . . . . . . . . . .127
Fixing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128
Responding to error messages on the screen . . . . . . . . . . . . . . . . . . 128
Contact partner in the case of problems . . . . . . . . . . . . . . . . . . . . . . . 129
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131
Overview of functions and codes. . . . . . . . . . . . . .136
Display icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141

General information
10
General information
About this manual
This document contains general descriptions of the technical options,
which may not always be available in individual cases. The respective fea-
tures must therefore be individually defined in the terms of the contract.
If a particular function on your phone is not available to you, this may be
due to one of the following reasons:
• The function is not configured for you or your telephone. Please con-
tact your system support representative.
• Your communications platform does not feature this function. Please
contact your Siemens sales partner for information on how to upgrade.
This user guide is intended to help you familiarize yourself with OpenStage
and all of its functions. It contains important information on the safe and
proper operation of your OpenStage phone. These instructions should be
strictly complied with to avoid operating errors and ensure optimum use of
your multifunctional telephone in the network.
These instructions should be read and followed by every person installing,
operating or programming an OpenStage phone.
This user guide is designed to be simple and easy to understand, providing
clear step-by-step instructions for operating your OpenStage phone.
Administrative tasks are dealt with in a separate manual. The Quick Refer-
ence Guide contains quick and reliable explanations of frequently used
functions.
Service
If you experience problems or defects with the phone, please dial the ser-
vice number for your country.
For your own protection, please read the section dealing with safety
in detail. Follow the safety instructions carefully in order to avoid en-
dangering yourself or other persons and to prevent damage to the
unit.
The Siemens service department can only help you if you experi-
ence problems or defects with the phone.
Should you have any questions regarding operation, your specialist
retailer or network administrator will gladly help you.
For queries regarding connection of the telephone, please contact
your network provider.

General information
11
Intended use
The OpenStage phone was developed as a device for speech transmission
and should be placed on the desk or mounted on the wall. Any other use
is regarded as unauthorized.
Telephone type
The identification details (exact product designation and serial number) of
your telephone can be found on the nameplate on the underside of the
base unit. Specific details concerning your communications platform can
be obtained from your service technician.
Please have this information ready when you contact our service depart-
ment regarding faults or problems with the product.
Speakerphone quality and display legibility
• To ensure good speakerphone quality, the area in front of the telephone
(front right) should be kept clear.
The optimum handsfree distance is 20 in. (50 cm).
• Proceed as follows to optimize display legibility:
– Turn the phone to tilt the display. This ensures you have a frontal view
of the display while eliminating light reflexes.
Multi-line telephone, executive/secretary functions
Your OpenStage 40 T is a "multi-line telephone". This means that your ser-
vice personnel can configure multiple lines on your phone, which is not the
case with single-line phones. Each line is assigned an individual phone
number which you can use to make and receive calls.
The programmable sensor keys function as line keys on multi-line phones
Æpage 104.
When using a multi-line phone to make and receive calls, certain particu-
lars must be taken into account Æpage 105 ff.
The executive-secretary configuration is a special case. This is a multi-line
telephone with special features (e.g., "Ring Transfer" and "Accept call"),
configured especially for executive/secretary use Æpage 103 ff.
Team functions
To increase the efficiency of telephony, your service personnel can config-
ure various Team functions such as pickup groups, hunt groups, and call
distribution groups.

Getting to knowyour OpenStage phone
12
Getting to know your OpenStage phone
The following sections describe the most frequently used operating ele-
ments and the displays on your OpenStage phone.
The User Interface ofYour OpenStage 40 T
1 You can make and receive calls as normal using the handset.
2 The display permits intuitive operation of the phone Æpage 22.
3 You can customize your telephone by assigning phone numbers and
functions to the programmable sensor keys Æpage 19.
4 You can use function keys when conducting a call to access frequent-
ly used functions (such as, Disconnect) or to open the Program/Ser-
vice menu and mailbox Æpage 17.
5Audio keys are also available, allowing you to optimally configure the
audio features on your telephone Æpage 17.
6 The 5-way navigator is a convenient navigation tool Æpage 18.
7 The keypad can be used to enter phone numbers and text
Æpage 20.
8 Incoming calls are visually signaled via the call display.
5
7
1
6
4
8
23

Getting to know your OpenStage phone
13
Ports on the underside of the phone
Properties of your OpenStage 40 T
Display type LCD, 40 x 6 characters
Illuminated display ;
Programmable sensor keys 6
Full-duplex speakerphone function ;
Headset ;
USB slave ;
Phone/analog adapter ;
Interface for key modules ;
Wall mounting ;
Headset
Busy Lamp field
key module
Handset
USB slave
HiPath

Getting to knowyour OpenStage phone
14
Key Module
OpenStage Key Module 40
The OpenStage Key Module 40 is a key module attached to the side of the
phone that provides 12 additional illuminated, programmable keys.
Like keys on the phone, these keys can be programmed and used accord-
ing to your needs Æpage 19.
You can attach up to two OpenStage Key Module 40s to your
OpenStage 40 T.
To operate an OpenStage Key Module 40, you always require a
power supply unit Æpage 2

Getting to know your OpenStage phone
15
OpenStage Key Module 15
The OpenStage Key Module 15 is a key module attached to the side of the
phone that provides an additional 18 illuminated, programmable sensor
keys.
Like keys on the phone, these keys can be programmed and used accord-
ing to your needs
You can only attach one OpenStage Key Module 15 to your OpenStage 40.
You cannot mix the OpenStage Key Module 15 with the
OpenStage Key Module 40.

Getting to knowyour OpenStage phone
16
OpenStage Busy lamp field 40
The OpenStage Busy lamp field 40 is a key module attached to the side of
the phone, that provides 90 illuminated, programmable keys.
Like keys on the phone, these keys can be programmed and used accord-
ing to your needs Æpage 19.
You can attach one OpenStage Busy lamp field 40 to your
OpenStage 40 T.
Key label
Your OpenStage Busy lamp field 40 is delivered with label strips. Write
functions or names in the white fields on the label strips.
Alternatively, you can use the Key Labeling Tool to conveniently create new
label strips. You can find this including instructions at http://wiki.siemens-
enterprise.com/index.php/Key_Labelling_Tool .> .
Lay the labeled strips on the key fields and place the transparent cover over
them (rough side up).
Your OpenStage 40 T can be configured as an attendant console in
conjunction with an OpenStage Busy lamp field 40 (ask your service
personnel).

Getting to know your OpenStage phone
17
Keys
Functionkeys
Audio keys
Key Function when key is pressed
sEnd (disconnect) call Æpage 38.
,Redialing Æpage 37.
rButton for call forwarding (with red LED key)[1] Æpage 41.
[1] If the LED key flashes on the phone, your phone was configured as a forwarding destina-
tion.
OOpen mailbox (with red LED key) Æpage 26.
NOpen telephone menu (with red LED key) Æpage 28.
Key Function when key is pressed
oActivate/deactivate headset Æpage 46.
pActivate/deactivate microphone (also for speakerphone mode)
Æpage 38.
-Set volume lower and contrast brighter Æpage 123.
nTurn speaker on/off (with red LED key) Æpage 34.
+Set volume louder and contrast darker Æpage 123.

Getting to knowyour OpenStage phone
18
5-way navigator
With this control, you can manage most of your phone’s functions, as well
as its displays.
Remove the protective film from the ring around the 5-way naviga-
tor before using the phone.
Operation Functions when key is pressed
Press c
In idle mode:
• Open the idle menu Æpage 23
In lists and menus:
• Go to next level
You can now access a context menu:
• Open the context menu
Press a
In lists and menus:
• go back one level or go back to the
telephony interface by pressing
several times
During en-bloc dialing:
• Delete character to the left of the
cursor
Press d
In idle mode:
• Open the idle menu Æpage 23
In lists and menus:
• Scroll down
• Long press (key held down): jump
to the end of the list/menu
Press b
In idle mode:
• Open the idle menu Æpage 23
In lists and menus:
• Scroll up
• Long press (key held down): jump
to the start of the list/menu
Press i
In idle mode:
• Open the idle menu Æpage 23
Entry selected:
• Perform action

Getting to know your OpenStage phone
19
Programmable sensor keys
Your OpenStage 40 T has six illuminated sensor keys. You can assign func-
tions and phone numbers to them on two levels.
Depending on how they are programmed, you can use the sensor keys as:
• Function keys Æpage 72
• Repdial keys Æpage 77
• Procedure keys Æpage 75
Touch the key to activate the programmed function or dial the stored num-
ber.
Press the key to open a menu for programming it Æpage 75.
A label for the function is displayed to the left of the key. You can define
the labeling according to your requirements Æpage 78.
The status of a function is shown by the LED on the corresponding sensor
key.
Meaning of LED displays on function keys and DSS keys
Increase the number of programmable sensor keys by connecting a
key module Æpage 14.
You can program all programmable sensor keys (except "Shift") on
two levels. The Shift key Æpage 72 must be configured for this,
and extended key functionality must be active (contact your service
personnel).
In addition to functions and procedures, external phone numbers
and internal numbers without LED display can also be saved on the
second level Æpage 77.
LED Meaning of function key Meaning of DSS key
SOff The function is deactivated. The line is free.
TFlashing[1]
[1] In this manual, flashing sensor keys are identified by this icon, regardless of the flashing
interval. The flashing interval represents different statuses, which are described in detail in
the corresponding sections of the manual.
Indicates the function sta-
tus.
The line is busy.
ROn The function is activated. There is a call on the line.
The programmable sensor keys on multi-line phones function as
trunk keys Æpage 104.
Mirea, Ch
Layer 1

Getting to knowyour OpenStage phone
20
Keypad
In cases where text input is possible, you can use the keypad to input text,
punctuation and special characters in addition to the digits 0 to 9 and the
hash and asterisk symbols. To do this, press the numerical keys repeatedly.
Example: To enter the letter "h", press the number 4key on the keypad
twice.
Alphabetic labeling of dial keys is useful when entering vanity numbers
(letters associated with the phone number’s digits as indicated on the tele-
phone spell a name; e.g. 0700 - PATTERN = 0700 - 7288376).
Multi-function keys
Character overview (depends on the current language setting)
Function )(
Long press
(key held down)
Turn ringtone on/off
Æpage 125.
Turn phone lock on/off
Æpage 86.
Text i n p u t Æpage 21 Next letter in upper case. Delete character.
Key 1x2x3x4x5x
1[1]
[1] Space
1
2abc2
3de f 3
4gh i 4
5jkl5
6mno6
7pq r s7
8tuv8
9wx y z 9
0+. -0
)[2]
[2] Next letter in upper case
([3]
[3] Delete character