Toshiba e-STUDIO 305CP User manual

Quick Reference
Learning about the printer
Using the printer control panel
Use the To
1Display •Show the status of the printer.
•Set up and operate the printer.
2Home button Go to the home screen.
3Keypad Enter numbers, letters, or symbols on the
printer.
4Sleep button Enable Sleep mode or Hibernate mode.
Notes:
•Pressing any hard button, touching the
printer control panel, attaching a device to
a USB port, sending a print job, or
performing a power-on reset with the
main power switch wakes the printer from
Sleep mode.
•Pressing the Sleep button or the power
switch causes the printer to wake from
Hibernate Mode.
5Stop or
Cancel
button
Stop all printer activity.
Use the To
6Indicator
light
Check the status of the printer.
7USB port Connect a USB a flash drive to the printer.
Note: Only the front USB port supports flash
drives.
Understanding the colors of the Sleep
button and indicator lights
The colors of the Sleep button and indicator lights on the printer control
panel signify a certain printer status or condition.
Indicator light Printer status
Off The printer is off or in Hibernate mode.
Blinking green The printer is warming up, processing data,
or printing.
Solid green The printer is on, but idle.
Blinking red The printer requires user intervention.
Sleep button light Printer status
Off The printer is off, idle or in Ready state.
Solid amber The printer is in Sleep mode.
Blinking amber The printer is entering or waking from
Hibernate mode.
Blinking amber for 0.1
second, then goes
completely off for 1.9
seconds in a slow, pulsing
pattern
The printer is in Hibernate mode.
Understanding the home screen
When the printer is turned on, the display shows a basic screen,
referred to as the home screen. Use the home screen buttons and icons
to initiate an action.
Note: Your home screen may vary depending on your home screen
customization settings, administrative setup, and active embedded
solutions.
Touch To
1Change Language Change the primary language of the printer.
2Bookmarks Create, organize, and save a set of
bookmarks (URLs) into a tree view of folders
and file links.
Note: The tree view does not include
bookmarks created within Forms and
Favorites, and the ones in the tree are not
usable in Forms and Favorites.
3Held Jobs Display all current held jobs.
4USB View, select, or print photos and documents
from a flash drive.
Note: This icon appears only when you
return to the home screen while a
memory card or flash drive is connected to
the printer.
5Menus Access printer menus.
Note: These menus are available only
when the printer is in ready state.
6Status message
bar
•Show the current printer status such as
Ready or Busy.
•Show the status of printer supplies.
•Show intervention messages and the
instructions on how to clear them.
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Touch To
7Status/Supplies •Show a printer warning or error
message whenever the printer requires
intervention to continue processing.
•View more information on the printer
warning or message, and on how to
clear it.
8Tips View a context‑sensitive help information.
This may also appear on the home screen:
Touch To
Search Held Jobs Search current held jobs.
Jobs by user Access print jobs saved by user.
Profiles and
Solutions
Access profiles and solutions.
Features
Feature Description
Attendance message
alert
If an attendance message affects a function,
then this icon appears and the red indicatorlight
blinks.
Warning If an error condition occurs, then this icon
appears.
Printer IP address
Example:
123.123.123.12
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The IP address of your printer is located at the
top left corner of the home screen and appears
as four sets of numbers separated by periods.
You can use the IP address when accessing the
Embedded Web Server to view and remotely
configure printer settings even when you are not
physically near the printer.
Using the touch-screen buttons
Note: Your home screen may vary, depending on your home screen
customization settings, administrative setup, and active embedded
solutions.
Touch the To
1Radio button Select or clear an item.
2Up arrow Scroll up.
3Down arrow Scroll down.
4Accept button Save a setting.
5Cancel button •Cancel an action or a selection.
•Return to the previous screen.
Touch To
Return to the home screen.
Open a context-sensitive Help dialog on the
printer control panel.
Scroll to the left.
Scroll to the right.
Loading paper and specialty
media
Setting the paper size and type
From the home screen navigate to:
> Paper Menu > Paper Size/Type >select a tray > select the paper
size or type >
Configuring Universal paper settings
The Universal paper size is a user‑defined setting that lets you print on
paper sizes that are not preset in the printer menus.
Notes:
•The smallest supported Universal size is 76 x 127 mm
(3 x 5 inches) and is loaded only in the multipurpose feeder and
manual feeder.
•The largest supported Universal size is 215.9 x 359.9 mm
(8.5 x 14.17 inches) and is loaded only in the multipurpose
feeder and manual feeder.
1From the home screen, navigate to:
> Paper Menu > Universal Setup > Units of Measure > select
a unit of measure
2Touch Portrait Width or Portrait Height.
3Select the width or height, and then touch .
Loading the 250‑and 550‑sheet tray
The printer has one 250-sheet tray (Tray 1) with an integrated manual
feeder. The 250-sheet tray, the 650-sheet duo tray, and the 550-sheet
tray support the same paper sizes and types and are loaded in the same
way.
CAUTION—POTENTIAL INJURY: To reduce the risk of
equipment instability, load each tray separately. Keep all other
trays closed until needed.
1Pull out the tray completely.
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Note: Do not remove trays while a job is printing or while Busy
appears on the display. Doing so may cause a jam.
2If the paper is longer than letter‑size paper, then squeeze and then
slide the length guide at the back of the tray to extend it.
3Squeeze, and then slide the length guide tab to the correct position
for the size of the paper being loaded.
Note: Use the paper size indicators on the bottom of the tray to
help position the guide.
4Squeeze, and then slide the width guide tab to the correct position
for the size of the paper being loaded.
Note: Use the paper size indicators on the bottom of the tray to
help position the guides.
5Flex the sheets back and forth to loosen them, and then fan them.
Do not fold or crease the paper. Straighten the edges on a level
surface.
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6Load the paper stack with the recommended printable side faceup.
7Place the paper guides securely against the edges of the paper.
8Insert the tray.
9From the printer control panel, set the paper size and paper type
in the Paper menu to match the paper loaded in the tray.
Note: Mixing paper sizes or paper types in a tray may cause
jams.
Loading the 650‑sheet duo tray
The 650‑sheet duo tray (Tray 2) consists of a 550‑sheet tray and an
integrated 100‑sheet multipurpose feeder. The tray is loaded in the
same way as the 250‑sheet tray and the optional 550‑sheet tray, and
supports the same paper types and sizes. The only differences are the
look of the guide tabs and the location of the paper size indicators.
CAUTION—POTENTIAL INJURY: To reduce the risk of
equipment instability, load each tray separately. Keep all other
trays closed until needed.
1Length guide tab
2Paper size indicator
3Width guide tab
Loading the multipurpose feeder
1Push the multipurpose feeder latch to the left.
2Open the multipurpose feeder.
3Pull the multipurpose feeder extender.
Note: Guide the extender gently so that the multipurpose feeder
is fully extended and open.
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4Prepare the paper for loading.
•Flex the sheets of paper back and forth to loosen them, and
then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
•Hold transparencies by the edges, and then fan them.
Straighten the edges on a level surface.
Note: Avoid touching the printable side of transparencies.
Be careful not to scratch them.
•Flex a stack of envelopes back and forth to loosen them, and
then fan them. Straighten the edges on a level surface.
Warning—Potential Damage: Never use envelopes with
stamps, clasps, snaps, windows, coated linings, or self‑stick
adhesives. These envelopes may severely damage the
printer.
5Locate the maximum paper fill indicator and tab.
Note: Make sure the paper or specialty media is below the
maximum paper fill indicator located on the paper guides.
1Width guide tab
2Maximum paper fill indicator
3Width guide
4Feeder extender
5Paper size indicator
6Load the paper, and then adjust the width guide to lightly touch
the edge of the paper stack.
•Load paper, card stock, and transparencies with the
recommended printable side facedown and the top edge
entering the printer first.
•Load envelopes with the flap side up and against the right side
of the paper guide.
Notes:
•Do not load or close the multipurpose feeder while a job is
printing.
•Load only one size and type of paper at a time.
•Paper should lie flat in the multipurpose feeder. Make sure
the paper fits loosely in the multipurpose feeder and is not
bent or wrinkled.
7From the printer control panel, set the paper size and type in the
Paper menu to match the paper loaded in the tray.
Loading the manual feeder
The standard 250‑sheet tray has an integrated manual feeder that can
be used to print on different types of paper one sheet at a time.
1Load a sheet of paper into the manual feeder:
•Printable side facedown for one-sided printing
•Printable side faceup for two‑sided (duplex) printing
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Note: There are different ways for loading letterhead depending
on the mode of printing.
One‑sided printing using a
letterhead
Two‑sided printing using a
letterhead
•Load envelope with the flap side up and against the right side
of the paper guide.
2Feed paper into the manual feeder only to the point where its
leading edge can contact the paper guides.
Note: To achieve the best possible print quality, use only
high‑quality media designed for laser printers.
3Adjust the paper guides to the width of the paper loaded.
Warning—Potential Damage: Do not force the paper into the
feeder. Forcing the paper may cause jams.
Linking and unlinking trays
Linking and unlinking trays
Note: This feature applies only in network printers.
1Open a Web browser, and then type the printer IP address in the
address field.
Notes:
•View the printer IP address in the TCP/IP section in the
Network/Ports menu. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
•If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2Click Settings > Paper Menu.
3Change the tray settings to specify the paper size and type for the
tray.
•To link trays, make sure the paper size and type for the tray
match with that of the other tray.
•To unlink trays, make sure the paper size or type for the tray
does not match with that of the other tray.
4Click Submit.
Warning—Potential Damage: Paper loaded in the tray should match
the paper type name assigned in the printer. The temperature of the
fuser varies according to the specified paper type. Printing issues
may occur if settings are not properly configured.
Creating a custom name for a paper type
Using the Embedded Web Server
1Open a Web browser, and then type the printer IP address in the
address field.
Notes:
•View the printer IP address on the printer home screen. The
IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
•If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2Click Settings > Paper Menu > Custom Names.
3Select a custom name, and then type a custom paper type name.
4Click Submit.
5Click Custom Types, and then verify if the new custom paper type
name has replaced the custom name.
Using the printer control panel
1From the home screen, navigate to:
> Paper Menu > Custom Names
2Select a custom name, and then type a custom paper type name.
3Touch .
4Touch Custom Types, and then verify that the new custom paper
type name has replaced the custom name.
Assigning a custom paper type
Using the Embedded Web Server
Assign a custom paper type name to a tray when linking or unlinking
trays.
1Open a Web browser, and then type the printer IP address in the
address field.
Notes:
•View the printer IP address on the printer home screen. The
IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
•If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2Click Settings > Paper Menu > Custom Types.
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3Select a custom paper type name, and then select a paper type
Note: Paper is the factory default paper type for all user‑defined
custom names.
4Click Submit.
Using the printer control panel
1From the home screen, navigate to:
> Paper Menu > Custom Types
2Select a custom paper type name, and then select a paper type
Note: Paper is the factory default paper type for all user‑defined
custom names.
3Touch .
Printing
Printing a document
1From the printer control panel, set the paper type and size to match
the paper loaded.
2Send the print job:
For Windows users
aWith a document open, click File > Print.
bClick Properties, Preferences, Options, or Setup.
cAdjust the settings, if necessary.
dClick OK > Print.
For Macintosh users
aCustomize the settings in the Page Setup dialog:
1With a document open, choose File > Page Setup.
2Choose a paper size or create a custom size to match the
paper loaded.
3Click OK.
bCustomize the settings in the Print dialog:
1With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more
options.
2From the print options pop‑up menus, adjust the settings,
if necessary.
Note: To print on a specific paper type, adjust the
paper type setting to match the paper loaded, or select
the appropriate tray or feeder.
3Click Print.
Printing in black and white
From the home screen, navigate to:
> Settings > Print Settings > Quality Menu > Print Mode > Black
Only >
Adjusting toner darkness
Using the Embedded Web Server
1Open a Web browser, and then type the printer IP address in the
address field.
Notes:
•View the printer IP address on the printer home screen. The
IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
•If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2Click Settings > Print Settings > Quality Menu > Toner Darkness.
3Adjust the setting, and then click Submit.
Using the printer control panel
1From the home screen, navigate to:
> Settings > Print Settings > Quality Menu > Toner Darkness
2Adjust the setting, and then touch .
Using Max Speed and Max Yield
Max Speed and Max Yield let you choose between a faster print speed
or a higher toner yield. Max Yield is the factory default setting.
•Max Speed—This lets you print in either black or color depending
on what is set in the printer driver. The printer prints in color unless
Black Only is selected in the printer driver.
•Max Yield—This lets you switch from black to color based on the
color content found on each page. Frequent color mode switching
can result to slower printing if the content of pages is mixed.
Using the Embedded Web Server
1Open a Web browser, and then type the printer IP address in the
address field.
Notes:
•View the printer IP address on the printer home screen. The
IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
•If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2Click Settings > Print Settings > Setup Menu.
3From the Printer Usage list, select Max Speed or Max Yield.
4Click Submit.
Using the printer control panel
1From the home screen, navigate to:
> Settings > Print Settings > Setup Menu
2From the Printer Usage list, select Max Speed or Max Yield.
3Touch Submit.
Canceling a print job
Canceling a print job from the printer control
panel
1From the printer control panel, touch Cancel Job or press on
the keypad.
2Touch the print job you want to cancel, and then touch Delete
Selected Jobs.
Note: If you press on the keypad, then touch Resume to
return to the home screen.
Canceling a print job from the computer
For Windows users
1Open the printers folder, and then select your printer.
2From the print queue, select the print job you want to cancel, and
then delete it.
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For Macintosh users
1From System Preferences in the Apple menu, navigate to your
printer.
2From the print queue, select the print job you want to cancel, and
then delete it.
Clearing jams
[x]‑page jam, clear standard bin.
1Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note: Make sure all paper fragments are removed.
2From the printer control panel, touch to clear the message
and continue printing. For non‑touch‑screen printer models, select
Next > Clear the jam, press OK, and then press to confirm.
[x]-page jam, open front door to clear
fuser.
1Open the front door.
CAUTION—HOT SURFACE: The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.
2Pull the green lever to open the fuser cover.
3Hold down the fuser cover, and then remove the jammed paper.
Note: Make sure all paper fragments are removed.
4Close the front door.
5From the printer control panel, touch to clear the message
and continue printing. For non‑touch‑screen printer models, select
Next > Clear the jam, press OK, and then press to confirm.
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[x]-page jam, open front door.
1Open the front door.
CAUTION—HOT SURFACE: The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.
2Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note: Make sure all paper fragments are removed.
3Close the front door.
4From the printer control panel, touch to clear the message
and continue printing. For non‑touch‑screen printer models, select
Next > Clear the jam, press OK, and then press to confirm.
[x]‑page jam, open front door to clear
duplex.
1Open the front door.
CAUTION—HOT SURFACE: The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.
2Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note: Make sure all paper fragments are removed.
3Close the front door.
4From the printer control panel, touch to clear the message
and continue printing. For non‑touch‑screen printer models, select
Next > Clear the jam, press OK, and then press to confirm.
[x]‑page jam, open tray [x].
1Pull the tray completely out of the printer.
Note: The message on the printer display determines in which
tray the paper jam is located.
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2Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note: Make sure all paper fragments are removed.
3Insert the tray.
4From the printer control panel, touch to clear the message
and continue printing. For non‑touch‑screen printer models, select
Next > Clear the jam, press OK, and then press to confirm.
[x]‑page jam, clear manual feeder.
1Pull out the standard 250-sheet tray (Tray 1) and manual feeder.
2Grasp the jammed paper on each side, and then gently pull it out.
Note: Make sure all paper fragments are removed.
3Insert the tray.
4From the printer control panel, touch to clear the message
and continue printing. For non‑touch‑screen printer models, select
Next > Clear the jam, press OK, and then press to confirm.
[x]‑page jam, clear multipurpose feeder
1Push the paper release lever in the multipurpose feeder to access
the jammed paper, and then gently pull it out.
Note: Make sure all paper fragments are removed.
2Flex the sheets of paper back and forth to loosen them, and then
fan them. Do not fold or crease the paper. Straighten the edges on
a level surface.
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3Reload paper into the multipurpose feeder. 4Slide the paper guide until it rests lightly against the edge of the
paper stack.
5From the printer control panel, touch to clear the message
and continue printing. For non‑touch‑screen printer models, select
Next > > Clear the jam, press OK > .
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