Weave POLYCOM VVX 310 Instruction manual

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ANSWERING A CALL (4 options):
−Pick up the handset.
−Press the Headset key
−Press the Speaker key – OR-
−Press the soft Answer key
PLACING A CALL (2 options):
−Pick up the handset, press headset, or speaker
key and dial number– OR-
−Dial the number and hit the Dial soft key, –
phone defaults to speaker, pick up handset, or
press headset key if desired.
LOCAL HOLD & RESUME
Holds call on your handset only.
−While on an active call press the Hold soft key
on the display screen or the Hold key located
on the lower left side.
−Press Resume soft key to resume call.
*Note: Local hold holds the call on your
handset only.
UNIVERSAL OR PARK HOLD
Holds call on all handsets.
−Place an active call on Hold 1, Hold 2, or
Hold 3.
−Call can be retrieved on any phone by pressing
the same Hold 1, Hold 2, or Hold 3 key.
MULTIPLE CALLS
−Press the soft Answer key to answer a second
incoming call. The original call is automatically
placed on a local hold.
−Your second caller can also be placed on a local
hold. Use the Navigation/Select key to scroll
to the call you want to manage.
−If you do not want to answer incoming call press
the Reject soft key. The call will continue to
ring on other handsets. If call goes unanswered
patient is sent to the “open for business”
voicemail greeting.
−Press the Ignore soft key if you want to option
of answering the second call once you finish
your current call. Your display screen will show
both your current and incoming call.
TRANSFERRING CALLS
−Press the Transfer soft key on the display
screen or the Transfer key on the left. The
caller will be placed on hold.
−Dial the 3 digit extension you want to send the
call to. (Note: A call can also be transferred to a
10 digit external number if sending to a cell or
home number.)
−If you want to talk to the person receiving the
transfer, wait for them to pick up and explain
that you will be transferring a call.
−Press the Transfer key again to complete the
transfer.
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POLYCOM'VVX'310/410'QUICK'USER'GUIDE'
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CONFERENCE CALLS
−When on a live call, select the More soft key
and then Conference soft key. You will hear a
dial tone. The caller will be placed on hold.
−Dial the 10-digit phone number or three-digit
extension of the third party you want to
conference into the call.
−When the third party answers, press the
Conference soft key to put all three parties on
the call together.
−Your display will show Active: Conference.
−If needed you can press the Split soft key to
end the conference and put both calls on hold.
You can then select which call to resume.
*Note: if you hang up the other two callers can
continue their conversation.
ADDING CONTACTS TO DIRECTORY
−Press the Home key
−Use the Navigation key to navigate to
Directory
−Select Contact Directory
−Press Add
−Enter the contact’s information using the dial
pad
−Press Save
IMPUTING AND ACCESSING FAVORITES
−When inputting a contact into the directory
(either phone number or extension) insert a
number (1-99) in the Favorite Index field.
−Favorites 1 and 2 will appear on the display
screen of an idle phone. Use the keys on the
side of the screen to select the person you want
to call.
−Access the rest of the favorites using the up
arrow of the Navigation key.
VOICEMAIL
−To listen to general voicemails press the
Messages key on any phone or dial 9000.
−It will inform you of any new voicemails and play
them.
−To delete a voicemail after listening to it, select
option 7.
SETTING UP GENERAL VOICEMAIL MESSAGES
−Push the Messages key located on the lower
left side of the phone or dial 9000.
−Select Option 5 (Advanced Options)
−Select Option 1 (Make a New Recording)
−It will ask you to choose between greeting 1 and
9. You will only use 1-4.
−Greeting 1: Open Business Message. Weave
will automatically send callers to this voicemail
when you are in the office but unable to answer
the phone. You will set/edit your office hours in
your Weave Software.
−Greeting 2: Lunch Message. Weave will
automatically send callers to this voicemail when
you are closed for lunch at the time indicated in
the Weave software.
−Greeting 3: Break/Meeting Message. Weave
will automatically send callers to this voicemail
during recurring scheduled meetings or breaks.
−Greeting 4: Closed Business Message. Weave
will automatically send callers to this voicemail
when the office is closed on the weekend and
after normal business hours.
−To listen to your recordings: press Voicemail
key, select Option 5,select Option 2, enter
the # of the mailbox greeting you want to listen
to.
SETTING UP PERSONAL EXTENSION
VOICEMAIL
−Dial 9001
−Select Option 5 (Advanced Options)
−Select Option 1 (Make New Recording)
−It will ask you to choose a greeting between 1
and 9, you will use only number 1.
−After recording, follow the prompts to save your
greeting.
−Press 1 to listen to recording
−Press 2 to save recording
−Press 3 to re-record
TO HEAR PERSONAL VOICEMAIL
−Dial 9001
−It will inform you of any new voicemail you have
and will automatically begin playing them.
−To delete a voicemail after listening to it, press
7.