Xerox Phaser 790DP User manual

Phaser 790
Getting Started
The Document Company
XEROX

©2000 Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of
copyrightable material and information now allowed by statutory or
judicial law or hereinafter granted, including without limitation, material
generated from the software programs that are displayed on the
screen such as styles, templates, icons, screen displays, looks, etc.
Xerox®, The Document Company®, the digital X®, and all Xerox product
names and product numbers mentioned in this publication are
registered trademarks of Xerox Corporation. Xerox Canada is a
licensee of all the trademarks. Other company brands and product
names may be trademarks or registered trademarks of their respective
companies and are also acknowledged.
Changes are periodically made to this document. Technical updates
will be included in subsequent editions.
Printed in the United States of America.

Xerox Phaser 790 Getting Started iii
Safety Notes, Compliances
Certifications, and other notices
Xerox Corporation reserves the right to change this information without
notice, and makes no warranty, express or implied, with respect to this
information. Xerox shall not be liable for any loss or damage, including
consequential or special damages, resulting from the use of this information,
even if loss or damage is caused by Xerox negligence or other fault.
Safety Notes
Your Phaser 790 and its supplies have been designed and tested to meet
strict safety requirements. These include safety agency examination and
approval, and compliance with established environmental standards. Please
read the following instructions carefully before operating the Phaser 790.
Failure to follow the recommendations in this section may result in personal
injury or rescinding of the machine maintenance agreement.
WARNING
An improper connection to the Phaser 790 grounding conductor can result in
electrical shock. Always connect the copier to a properly grounded wall
outlet. If in doubt, have the outlet checked by a qualified electrician.
Never use an extension cord between the copier power cord and an electrical
outlet.
Do not allow anything to rest on the power cord.
Do not place the Phaser 790 where people may step on the power cord.
Follow all warnings and instructions that are marked on or supplied with the
Phaser 790.
Never override or "cheat" electrical or mechanical interlock devices.
Always locate the Phaser 790 on a solid support surface with adequate
strength for the weight of the copier.
Do not use the Phaser 790 near water, wet locations, or outdoors.

Safety Notes, Compliances, Certifications, and other notices
Xerox Phaser 790 Getting Started
iv
Never push objects of any kind into the slots in the covers, as they may touch
dangerous voltage points or short out parts that could result in a risk of fire or
electric shock.
The Phaser 790 is designed to prevent user access to unsafe areas and to
ensure that the device will not operate with the covers opened. Never attempt
any maintenance function that is not specified in the Xerox Phaser 790 User
Information.
Never remove any covers or guards that require a tool for removal, unless
you are instructed to do so. Ensure that you read all Warnings and Cautions,
and follow each step in the instructions exactly as they are written.
Never attempt any activity that is not specified in the Xerox Phaser 790 User
Information, or on the User Interface, or that is not specifically directed by an
authorized Xerox Representative.
Do not look directly at the exposure lamps. The exposure lamps are not
harmful but they are very bright and may cause discomfort. It is
recommended that the Document Handler be closed when the Phaser 790 is
in use.
Never operate the Phaser 790 if unusual noises or odors are detected.
Disconnect the power cord from the wall outlet and call Xerox Service to
correct any problems.
Maintenance Safety
Refer to these instructions as needed in order to ensure the safe operation
of the Printer Copier.
Always use materials that are supplied or approved by Xerox. Use of other
materials may result in poor performance and could create a hazardous
situation.
Do not use aerosol cleaners. Follow the instructions in the Xerox Phaser 790
User Information for the appropriate cleaning methods.
Never use supplies or cleaning materials for purposes other than what they
were intended. Keep all supplies and cleaning materials out of the reach of
children.
Never place coffee or other liquids on the copier.
Never spill liquid of any kind on the copier.
The Phaser 790 is equipped with an energy-saving device to conserve power
when the machine is not in use.

Safety Notes, Compliances, Certifications, and other notices
Xerox Phaser 790 Getting Started v
Unplug the Phaser 790 from the wall outlet and refer servicing to qualified
service personnel under the following conditions:
•When the power cord is damaged or frayed
•If liquid has been spilled into the Phaser 790
•If the Phaser 790 has been exposed to rain or water
•If the Phaser 790 is producing unusual noises or odors
If the system does not work or continues to malfunction after following the
Problem Solving procedures in the Xerox Phaser 790 User Information, call
your local Xerox Service Representative.
For additional safety information concerning the Phaser 790 or Xerox
supplied materials, call the following toll-free number:
1-800-828-6571
Ozone Safety
The Phaser 790 produces ozone during normal operation. The ozone
produced is heavier than air, and the quantity is dependent on the copy/print
volume. Providing the correct environmental parameters, as specified in
Xerox installation procedures, ensures that the concentration levels meet safe
limits for Ozone depleting substances per the US Clean Air Act (1990) and
the 1987 Montreal Protocols.
If additional information concerning ozone is needed, request the Xerox
publication, Ozone, 600P83222, by:
•Calling 1-800-828-6571
•Contacting your local Xerox representative
Laser Safety
Using the controls or adjustments, or performing any procedures other than
those specified herein, may result in a hazardous exposure to laser radiation
exposure.
This equipment complies with safety standards. With specific regard to laser
safety, the equipment complies with performance standards for laser products
set by government agencies as a Class I laser product and does not emit
hazardous lights, the beam is totally enclosed during all modes of customer
operation and maintenance.
.

Safety Notes, Compliances, Certifications, and other notices
Xerox Phaser 790 Getting Started
vi
Safety Notes
FCC
This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection against harmful interference
when the equipment is operated in a commercial environment. This
equipment generates, uses, and can radiate radio frequency energy and, if
not installed and used in accordance with the instruction manual, may cause
harmful interference to radio communications. Operation of this equipment
in a residential area is likely to cause harmful interference in which case the
user will be required to correct the interference at his own expense
Changes or modifications to this equipment not specifically approved
by the Xerox Corporation may void the user’s authority to operate this
equipment.
Shielded cables must be used with this equipment to maintain compliance
with FCC regulations.
European Union
The CE marking applied to this product symbolises XEROX Limited
Declaration of Conformity with the following applicable Directives of the
European Union as of the dates indicated:
January 1, 1995:
Council Directive 73/23/EEC amended by Council Directive
93/68/EEC, approximation of the laws of the member states related to
low voltage equipment.

Safety Notes, Compliances, Certifications, and other notices
Xerox Phaser 790 Getting Started vii
January 1, 1996:
Council Directive 89/336/EEC, approximation of the laws of the
member states related to electromagnetic compatibility.
A full declaration, defining the relevant directives and referenced
standards can be obtained from your XEROX Limited representative or
by contacting:
•Environment, Health and Safety,
•XEROX Limited,
•PO Box 17,
•Bessemer Road,
•Welwyn Garden City,
•Hertfordshire
•AL7 1HE
•ENGLAND.
•Tel Number [phone]
WARNING
This product is certified manufactured and tested in compliance with strict
safety and radio frequency interference regulations. Any unauthorized
alteration which, includes the addition of new functions or the connection of
external devices, may impact this certification. Please contact your local
XEROX Limited representative for a list of approved accessories.
WARNING
In order to allow this equipment to operate in proximity to Industrial, Scientific
and Medical (ISM) equipment, the external radiation from the ISM equipment
may have to be limited or special mitigation measures taken.

Safety Notes, Compliances, Certifications, and other notices
Xerox Phaser 790 Getting Started
viii
WARNING
This is a Class B product. In a domestic environment this product may
cause radio frequency interference in which case the user may be required
to take adequate measures.
Changes or modifications to this equipment not specifically approved by Fuji
Xerox Australia Limited may void the user’s authority to operate this
equipment.
Shielded cables must be used with this equipment to maintain compliance
with the Radio Communications Act of 1992.
Documentation conventions
The following conventions are used through out the customer documentation.
WARNING
Warnings alert you to operations that could cause personal injury.
CAUTION
Cautions alert you to operations that may cause damage to the machine.
Notes contain additional information, explanations, and helpful suggestions.
Keypoints provide techniques or shortcuts.

Xerox Phaser 790 Getting Started xi
Table of contents
1. Setting up the Phaser 790.....................................................................................1-1
Preparing for the installation .....................................................................................1-1
Selecting a location ..............................................................................................1-1
Space requirements ..............................................................................................1-2
Checking the installation components................................................................1-3
Setting up the Printer Cabinet...................................................................................1-5
Installing the 2 Tray Module......................................................................................1-9
Unpacking the Printer..............................................................................................1-13
Installing the Phaser 790 on the Printer Cabinet only..........................................1-16
Installing the Phaser 790 on the 2 Tray Module only...........................................1-18
Printer installation ...................................................................................................1-25
Loading paper in the paper tray..............................................................................1-41
Switching on the power...........................................................................................1-45
Switching off the power...........................................................................................1-45
Printing a test page.................................................................................................1-47
Adding memory to the Printer .................................................................................1-49
2. Getting to know the Phaser 790 ............................................................................2-1
Printer, Front View....................................................................................................2-1
Printer, Rear View.....................................................................................................2-2
Printer, Internal View.................................................................................................2-3
Printer Control Panel.............................................................................................2-4
Accessories...............................................................................................................2-5
Accessories ordering information ..........................................................................2-5
Supply reorder numbers........................................................................................2-6
USA and Canada...............................................................................................2-6
Europe...............................................................................................................2-6

Table of contents User Documentation
Xerox Phaser 790 Getting Started
xii
3. Network Setup .......................................................................................................3-1
Installing the Token Ring Network card.....................................................................3-1
Windows 95/98 .........................................................................................................3-5
Before you begin ...................................................................................................3-5
Installing the print driver .......................................................................................3-5
Windows 2000 ..........................................................................................................3-7
Before you begin ...................................................................................................3-7
Installing the print driver .......................................................................................3-7
Windows NT 4.0........................................................................................................3-9
Before you begin ...................................................................................................3-9
Installing the print driver .......................................................................................3-9
Macintosh OS .........................................................................................................3-11
Before you begin .................................................................................................3-11
Installing the print driver .....................................................................................3-11
Setting up the Phaser 790 Chooser ....................................................................3-11

Xerox Phaser 790 Getting Started 1-1
Setting up the Phaser 790
This chapter contains the hardware installation instructions only. To install
the printer driver software, go to the Network Setup chapter. To install to the
network software, go to the appropriate chapter for your operating system.
Preparing for the installation
Before you begin the installation of your Xerox Phaser 790, read this entire
section. You must locate an appropriate site for the installation of the Phaser
790 Printer. Reading this section assists you with the decision making
process.
Selecting a location
WARNING
The wall outlet must be rated for 115 or 240 volts. It must also be protected
for at least 15 amps for 115 volts, or 8 amps for 240 volts. If you are in
doubt about a power source, ensure that a qualified electrician checks the
outlet.
Do not connect any other devices to the wall outlet designated for the Xerox
Phaser 790.
Install the Xerox Phaser 790 in a location that meets the following conditions:
•The Phaser 790 has a designated wall outlet.
•The power cord cannot be stepped on, or be a tripping hazard.
•The location has a level, stable surface.
DO NOT install the Phaser 790 in a location that has any of the following
conditions:
•In direct sun light •Near an air conditioner or heater
•In a dusty place •Near an open flame
•In a windy place •Near water
•Where it might be subject to
vibration •Near a magnetic field
•Where abrupt changes in temperature or humidity occur
1

1. Setting up the Phaser 790 Preparing for the installation
1-2Xerox Phaser 790 Getting Started
Space requirements
CAUTION
The Xerox Phaser 790 has ventilation grilles on the side and rear, which
must remain unobstructed for safe operation. The Printer should be located
at least 6 and 1/2 inches (165 mm) from the wall. Obstructing the grilles
could present a fire hazard.
Using the space requirements illustrated below ensures that the Printer has
the ventilation it requires. It also ensures that you have the space needed for
replacing the supplies.
Space requirements for the Phaser 790 Printer
The following illustration is a view of the printer from above.
301000B-WOL
0
18 Inches
457.2 mm
36 Inches 914.4 mm
6.5 Inches 165 mm
63 Inches
1600 mm
67 Inches
1702 mm
23 Inches
584.2 mm

Preparing for the installation 1. Setting up the Phaser 790
Xerox Phaser 790 Getting Started 1-3
Checking the installation components
Ensure that each of the components you ordered are available before you
begin the installation. All of the componets are listed below.
•Printer
•Printer Cabinet (optional)
•Duplex Tray (optional)
•2 Tray Module (optional)
You will need a phillips head and a flat blade screwdriver in order to perform
the installation of the Phaser 790.
Following the instructions ensures that the Phaser 790 componets are
installed in the following order:
1. Printer Cabinet, if ordered
2. 2 Tray Module, if ordered
3. Printer
4. Duplex Tray, if ordered
5. Accessories, if ordered
6. Client Software (customer installed)
The first step
Perform one of the procedures listed below:
•If the Phaser 790 was installed for you, go to Chapter 2. Getting to know
the Xerox Phaser 790.
•If you ordered the optional Printer Cabinet, go to the Setting up the
Printer Cabinet procedure.
•If you ordered the optional 2 Tray Module, go to the Installing the 2 Tray
Module procedure.
•If you do not have a 2 Tray Module, go to the Upacking the Printer
procedure.

1. Setting up the Phaser 790 Preparing for the installation
1-4Xerox Phaser 790 Getting Started

Setting up the Printer Cabinet 1. Setting up the Phaser 790
Xerox Phaser 790 Getting Started 1-5
Setting up the Printer Cabinet (optional)
If you ordered the Printer Cabinet, perform the following steps. If you did not
order the Printer Cabinet, go to the Installing the 2 Tray Module procedure.
You will need a phillips screwdriver in order to perform this procedure.
1. Open the carton containing the Printer Cabinet and ensure that you have
received the following items:
•Bottom panel with four casters
•Top panel containing many holes
•Rear (small) panel
•Left side panel with hinge attachments on inside front edge
•Right side Panel without hinge attachments
•Two hinges
•Four wood screws
•12 large screws
•Two locating pins
•One u-shaped locking bracket
2. Locate the bottom panel and lock the four casters.
030 1 2 4 2 A - W O
L

1. Setting up the Phaser 790 Setting up the Printer Cabinet
1-6Xerox Phaser 790 Getting Started
3. Using three large screws, install the Left side panel of the cabinet as
shown below.
301235a
4. Using three large screws, install the Right side panel as shown below.
301236a
5. Place the cabinet on the casters and slide the Rear (small) panel into
position, as shown. Ensure that the Rear panel is seated in the slot in
the Bottom panel.
310237a

Setting up the Printer Cabinet 1. Setting up the Phaser 790
Xerox Phaser 790 Getting Started 1-7
6. Use six remaining large screws to install the Top panel, as shown below.
301238a
7. Install the two Locating Pins into the two screw-holes located in the Top
panel.
030 1 239 A - W O
L

1. Setting up the Phaser 790 Setting up the Printer Cabinet
1-8Xerox Phaser 790 Getting Started
8. Use the four wood screws to install the two hinges onto the door.
301240a
9. Slide the hooks in the hinges, onto the posts in the hardware in the Left
side panel.
301241a
10. Tighten the screws in the hinges to secure the door to the cabinet.
Close the door.
The next step
Go to the Unpacking the Printer procedure.

Installing the 2 Tray Module 1. Setting up the Phaser 790
Xerox Phaser 790 Getting Started 1-9
Installing the 2 Tray Module (optional)
If you ordered the 2 Tray Module, perform the following steps. If you did not
order the 2 Tray Module, go to the Unpacking the Printer procedure.
WARNING
You will need at least two people to remove it from the carton.
1. Open the 2 Tray Module carton.
2. Remove the styrofoam and the plastic wrap from the top of the 2 Tray
Module.
3. With a person on each side of the box, grasp the crossbars in the
locations indicated by the labels.
301098a
4. Lift the 2 Tray Module from the box and place it the selected location.
5. Lock the front casters as shown below.
301007B-WOL
0

1. Setting up the Phaser 790 Installing the 2 Tray Module
1-10 Xerox Phaser 790 Getting Started
6. Remove all the tape from the outside of the 2 Tray Module.
7. Pull the top paper tray open until it stops, and remove the packing
shown below.
301008
8. Close the top tray and repeat step 7 for the lower paper tray.
9. Open both the paper trays again.
WARNING
Use care when removing the packing from connectors and wire harnesses.
10. Remove the cardboard protector from the rear post shown below.
301009B-WOL
0
11. Close the two paper trays.