Aastra 9112i IP PHONE User manual

9112i IP PHONE
RELEASE 1.4
USER GUIDE
41-000111-00 -08

Aastra Telecom will not accept liability for any damages and/or long
distance charges, which result from unauthorized and/or unlawful
use.
While every effort has been made to ensure accuracy, Aastra Telecom
will not be liable for technical or editorial errors or omissions
contained within this documentation. The information contained
in this documentation is subject to change without notice.
Copyright 2005 Aastra Telecom. www.aastra.com
All Rights Reserved.

9112i IP Phone User Guide iii
SOFTWARE LICENSE AGREEMENT
Aastra Telecom Inc., hereinafter known as "Seller", grants to Customer a
personal, worldwide, non-transferable, non-sublicenseable and non-exclu-
sive, restricted use license to use Software in object form solely with the
Equipment for which the Software was intended. This Product may inte-
grate programs, licensed to Aastra by third party Suppliers, for distribution
under the terms of this agreement. These programs are confidential and
proprietary, and are protected as such by copyright law as unpublished
works and by international treaties to the fullest extent under the applica-
ble law of the jurisdiction of the Customer. In addition, these confidential
and proprietary programs are works conforming to the requirements of
Section 401 of title 17 of the United States Code. Customer shall not dis-
close to any third party such confidential and proprietary programs and
information and shall not export licensed Software to any country except in
accordance with United States Export laws and restrictions.
Customer agrees to not reverse engineer, decompile, disassemble or dis-
play Software furnished in object code form. Customer shall not modify,
copy, reproduce, distribute, transcribe, translate or reduce to electronic
medium or machine readable form or language, derive source code with-
out the express written consent of the Seller and its Suppliers, or dissemi-
nate or otherwise disclose the Software to third parties. All Software
furnished hereunder (whether or not part of firmware), including all copies
thereof, are and shall remain the property of Seller and its Suppliers and
are subject to the terms and conditions of this agreement. All rights
reserved.
Customer's use of this software shall be deemed to reflect Customer's
agreement to abide by the terms and conditions contained herein. Removal
or modification of trademarks, copyright notices, logos, etc., or the use of
Software on any Equipment other than that for which it is intended, or any
other material breach of this Agreement, shall automatically terminate this
license. If this Agreement is terminated for breach, Customer shall imme-
diately discontinue use and destroy or return to Seller all licensed software
and other confidential or proprietary information of Seller. In no event
shall Seller or its suppliers or licensors be liable for any damages whatso-
ever (including without limitation, damages for loss of business profits,
business interruption, loss of business information, other pecuniary loss, or
consequential damages) arising out of the use of or inability to use the soft-
ware, even if Seller has been advised of the possibility of such damages.

Table of Contents
v
Table of Contents
About This Guide.........................1
Documentation.............................1
Introduction..................................1
Phone Features ..........................1
Requirements..............................1
Installation and Set-up ................2
Getting Started.............................3
When You First Plug in Your
Phone.......................................3
Updating Your Phone..................3
Start up Screens .........................3
Incomplete Config.......................3
No Service ..................................3
Setting Your Options ..................4
Aastra Web UI...............................5
Finding Your Phone’s IP Address.
5
Accessing the Aastra Web UI .....5
User Password .............................6
Using Your Phone........................7
Hard Keys ...................................7
Navigation Arrow Keys................7
Programmable Keys ....................8
Setting Speeddial........................8
Setting a Key for
"Do Not Disturb" (DND)..........10
Setting a "Flash Key" ................10
Setting a Key for "XML".............11
Setting "Park/Pickup" Keys.......12
Editing a Programmable Key ....14
Deleting a Programmable Key..14
Restarting your phone...............15
Making Calls...............................16
Dialing a Number ......................16
Using Handsfree Speakerphone...
16
Using a Headset........................16
Incoming Intercom Calls............17
Redial........................................18
Mute..........................................18
Receiving Calls ..........................19
Answering an Incoming Call......19
Sending an Incoming Call to
Voicemail................................19
Handling Calls............................19
The Swap Key ..........................19
Placing a Call on Hold...............20
Transferring Calls......................20
Conferencing Calls....................21
Ending Calls..............................22
Managing Calls...........................23
Directory List.............................23
Callers List ................................26
Call Forwarding.........................28
Additional Features....................30
Suppressing DTMF Playback....30
Setting Ring Tones and Tone Sets
30
Stuttered Dial Tone ...................32
Call Waiting Tone......................32
Language....................................33
Troubleshooting Solutions........34
Limited Warranty........................37

9112i IP Phone User Guide 1
About This Guide
About This Guide
This guide explains how to use
your new 9112i phone. Not all
features listed are available by
default. Contact your system
administrator to find out which
features and services are available
on your system. Your system
administrator also has the ability to
customize some features on this
phone.
Documentation
• Aastra 9112i IP Installation
Guide – installation and set-up
instructions, general features
and functions, and basic options
list customization. This guide is
included in the box with your
phone.
•Aastra SIP 9112i IP Phone User
Guide – explains the most
commonly used features and
functions. This guide can be
downloaded from
www.aastra.com
•Aastra SIP 480i/480i CT/9112i/
9133i IP Phone Administration
Guide – explains how to set the
9112i phone up on the network
and contains advanced configu-
ration instructions for the 9112i.
The Administrator Guide has
instructions that are at an
adminstrator level.
Introduction
The 9112i IP telephone has all the
features of a regular business
phone, allowing you to make and
receive calls, transfer, conference
and more. The 9112i IP telephone
provides communication over an
IP Network using the SIP IP
telephony protocol.
Phone Features
• Three-line backlit display screen
• 2 Programmable buttons, which
can be programmed as speed
dials
• Full-duplex speakerphone for
handsfree calls
• Built-in single port, 10/100
Ethernet jack
• Power adapter
Requirements
• A SIP-based IP PBX system or
network installed and running
with a number created for the
new 9112i IP phone.
• Adherence to SIP standard
RFC 3261.
• Access to a configuration server
where you can store the firm-
ware image and configuration
files.
The configuration server must
be able to accept connections
anonymously.
• The IP phone must be config-
ured for a specific type of proto-
col to use. (TFTP is enabled by
default). You can configure the
following protocols on the IP
phone:
- TFTP (Trivial File Transfer
Protocol)
- FTP (File Transfer Protocol)
- HTTP (Hypertext Transfer
Protocol)
• A 802.3 Ethernet/Fast Ethernet
LAN
• Category 5/5e straight through
cabling
• Power adapter

29112i IP Phone User Guide
Introduction
Installation and Set-up
If your system administrator has
not already set-up your 9112i
phone, please refer to the Aastra
9112i Installation Guide for basic
installation and physical set-up of
the 9112i. For more advanced
administration and configuration
information, system administrators
should refer to the Aastra SIP 480i/
480i CT/9112i/9133i IP Phone
Administration Guide.

9112i IP Phone User Guide 3
Getting Started
Getting Started
The 9112i must be set up and
configured prior to its first use.
This section describes phone
behaviour and start up screens you
may see when the phone is first
plugged in,
or when it is restarted.
When You First Plug in Your
Phone
The 9112i automatically begins the
start up sequence as soon as it is
connected. The phone goes
through this process the first time
you plug in your phone and every
time you restart your phone. The
first screen the phone displays is
the Aastra splash screen.
Updating Your Phone
After displaying the Aastra splash
screen, the 9112i checks settings
and looks for new configuration
and firmware updates for the
phone from the server. If a new
update is found, the phone
displays the message “Updating
Config” or “New Firmware”. This
may take a few moments while the
phone downloads the latest
updates.
Note: New updates to your phone can
be automatically scheduled from
the server. This is set up on the
phone system by your system
administrator and should be
scheduled during non-business
hours or slow call periods.
Important! Do not unplug or remove
power to the phone while it is checking
or installing firmware.
Start up Screens
After the phone displays the
Aastra splash screen or after
downloading an update (if an
update was available), the phone
displays the Idle State screen:
The basic Idle State screen lists
your name, extension, and today's
date and time. This screen is
shown whenever your phone is not
in use.
Incomplete Config.
If your phone displays a
“No Service” message without any
extension or user name at the end
of the start up sequence instead of
the Idle State screen, this means
your system administrator has not
set up your extension correctly.
Contact your system administrator
for assistance.
No Service
The “No Service” or “Network
disconnected” prompt appears on
the display and the telephone
status light turns on when the
phone is not properly connected to
the network, or the account has not
been configured by the
administrator. The phone also
displays the default time and date
of 12:00am Jan. 1st, 2000. Check
that the cables are tightly
connected to the phone and to the
wall jack.
)=IJH= ' E
  

 

  

49112i IP Phone User Guide
Getting Started
The phone should automatically
detect when the connection is
reconnected and will display the
“Network Connected” prompt
temporarily. If changes have been
made to your phone settings, you
may need to restart your phone.
For more information on restarting
your phone, see "Restarting your
phone" on page 15.
For more information about
connecting your phone, refer to the
Aastra 9112i Installation Guide
under the section "Connecting to
the Network and to Power". Check
with your system administrator for
assistance.
Setting Your Options
Pressing the Ibutton
gives you a list of configurable
options.
These options allow you to
customize your phone settings.
The "Network Settings" and "SIP
Settings" selections are
administrator level options, and
require an administrator password
to access. Setting defaults under
"Phone Status" also requires an
administrator password. These
options should only be set up and
changed by your system
administrator.
For more information about
customizing your phone, see the
section "Customizing Your Phone"
in the Aastra 9112i Installation
Guide.
For more information about
administrator options, contact your
system administrator.
1Language
2TimeandDate
3 Set Ring Tone
4 Clear Msg. Wtg.
5 Contrast Level
6LiveDialpad
7 Headset Settings
8 Call Forward
9 Network Settings
10 SIP Settings
11 Phone Status
12 User Password

9112i IP Phone User Guide 5
Aastra Web UI
Aastra Web UI
You can access the 9112i phone’s
options using the Aastra Web UI.
In order to access the Aastra
Web UI, you will need to know the
IP address of your phone.
Finding Your Phone’s IP Address
1. Press the Ibutton on
the phone to enter the Option
List.
2. Use the Vkey to scroll down
the list of options to
Phone Status and press the U
key to select.
3. Select "Network Port" and press
the Ukey.
The IP address of your 9112i IP
phone displays in the "IP
Address" field.
Accessing the Aastra Web UI
1. Open your web browser and
enter the phone’s IP address or
host name into the address field.
2. At the prompt, enter your user-
name and password and click
.
Note: For a user, the default user name
is “user” and the password field
is left blank.
The Network Status window dis-
plays for the IP phone you are
accessing.
3. You can logout of the Aastra
Web UI at any time by clicking
LOGOFF.
The following categories display in
the side menu of the Aastra Web
UI: Status, Operation, Basic
Settings.
Status
The Status section displays the
network status and the MAC
address of the IP phone. It also
displays hardware and firmware
information about the IP phone.
The information in the Network
Status window is read-only.
IP Phone UI
11 Phone Status
=Enter
=Next
1 Network Port
=Enter
=Next
IP Address:
10.40.50.112
=Exit
=Next
Aastra Web UI

69112i IP Phone User Guide
User Password
Operation
The Operation section provides the
following options:
-User Password - Allows you to
change user password
-Programmable Keys - Allows
you to configure up to 2
programmable keys for a
specific function (speeddial, do
not disturb (DND), Extensible
Markup Lanaguage (XML),
flash, park, and pickup).
-Directory - Allows you to copy
the Callers List and Directory
List from your IP phone to
your PC.
-Reset - Allows you to restart
the IP phone when required.
Basic Settings
The Basic Settings section provides
the following options:
- Preferences - Allows you to set
suppression of DTMF
playback, set incoming
intercom settings, enable/
disable call waiting tone and
stuttered dial tone, and set
global tone set and ring tone.
-Call Forward - Allows you to
set a phone number
destination for where you want
calls forwarded.
User Password
This category allows you to change
the web-access password for your
phone. Changing your password
ensures that only you can alter
your phone settings, and helps
keep your system secure. You can
change your user password using
the IP phone UI or the Aastra Web
UI.
1. Press Ion the phone to
enter the Options List.
2. Select User Password and
press U.
3. Enter the current user password
and press U.
4. Enter the new user password
and press U.
5. Re-enter the new user password
and press U.
A message, "Password
Changed" displays on the
screen.
1. Click on Operation->User
Password.
2. In the "Current Password" field,
enter the current user password.
Note: By default, the user name is
“user” (all lowercase) and the
password field is left blank. If
you have forgotten your pass-
word, contact your system
administrator for assistance.
3. In the "New Password" field,
enter the new user password.
4. In the "Password Confirm"
field, enter the new user pass-
word again.
5. Click to save your
changes.
IP Phone UI
Aastra Web UI

9112i IP Phone User Guide 7
Using Your Phone
Using Your Phone
The following sections describe the
various 9112i phone key functions,
and how they help you make and
manage your calls and caller
information.
Hard Keys
The following hard keys labeled on
your phone are configured for the
call handling features:
• Callers n
•Conferencel
• Transfer k
• Redial m
•Mutej
These keys are static and cannot be
programmed or changed. They are
located to the right of the dial pad.
The following keys are configured
for managing phone features and
settings:
•Options
(I)
•Directory(J)
• Save (K)
• Delete (L)
•Swap(o)
These keys are static and cannot be
programmed or changed. They are
located to the far upper right of the
dial pad.
Navigation Arrow Keys
The arrow keys located below the
display are navigation keys that
allow you to scroll through and
select various options.
Xfer
Conf
Options
Save
Delete
Directory
Swap

89112i IP Phone User Guide
Programmable Keys
Programmable Keys
There are 2 programmable keys on
the 9112i phone, located to the far
right of the dial pad, below the
Swap key.
You can set the programmable
keys with any of the following
functions:
• speeddial
• DND (do not disturb)
•flash
•XML
•Park
•Pickup
These keys can also be set up to
quickly access features such as Call
return (*69) or Voicemail.
Note: Quick access features like Call
return and Voicemail must first be
configured on your PBX in order to
work on your phone. See your sys-
tem administrator for more infor-
mation.
Setting Speeddial
The speeddial function can be set
using the IP phone UI or the Aastra
Web UI.
You can save 2 speed dial numbers
and names to the 9112i. These can
be programmed to dial directly to
another person’s line or extension,
or set up to quickly access features
such as Caller ID (*69), Voicemail.
Use the following procedures to set
speeddial on the 9112i IP phone.
Entering a Name/Number for
Speeddial Key
To enter a number and name in a
programmable key:
1. Press K.
The screen displays "Save to?"
2. Select a Programmable Key
(M)you want to save to.
3. At the "Enter Number" prompt,
use the dial pad key to enter the
number.
4. Press K.
Note: To add a one second pause dur-
ing number editing press
O.
5. At the "Enter Name" prompt, use
the dial pad keys to select the
letters. Continue to press the
number key to access the next
letter for that key (i.e. press 2
three times to access C). Press
Uto move to the next space, or
wait a moment and the cursor
automatically advances. To
insert a space between letters,
press U. To backspace and
erase a mistake, press Tor
L. You can save up to 16
letters and numbers on each
programmable key entry.
IP Phone UI
 

   

9112i IP Phone User Guide 9
Programmable Keys
6. Press Kto finish.
1. Click on Operation->
Programmable Keys.
2. Select "Hard Key 1" or "Hard
Key 2".
3. In the "Type" field, select
speeddial to apply to the pro-
grammable key.
4. In the "Value" field, enter the
phone number or extension to
apply to this hard key for speed-
dialing.
5. Click to save your
changes.
6. Click on Operation->Reset.
7. In the "Restart Phone" field
click to restart the IP
phone.
Saving an Entry from the Redial,
Callers, or Directory Lists to a
Speeddial key
To save an entry from your Redial,
Callers, or Directory lists from the
IP phone:
1. Press the desired hard key
nor m.
From Callers or Redial, scroll
through the list to find the name
and number that you wish to
save to your speed dial.
2. Press K.
3. Press the selected speed dial. If
the name is displayed with the
number, both are saved to the
speed dial. If no name is dis-
played, you can enter the name
using the dial pad.
Aastra Web UI
  


10 9112i IP Phone User Guide
Programmable Keys
Setting a Key for
"Do Not Disturb" (DND)
The IP phones have a feature you
can enable called "Do not Disturb
(DND). The DND function allows
you to turn "do not disturb" ON
and OFF.
If DND is ON, callers calling into
the phone hear a busy signal or a
message, depending on how your
system administrator set up the
configuration server. The second
line on the screen of the IP phone
shows when DND is set.
If the phone shares a line with
other phones, only the phone that
has DND configured is affected.
You can set DND on the
programmable keys using the
Aastra Web UI only. DND is not
configurable from the IP phone UI.
1. Click on Operation->
Programmable Keys.
2. Select "Hard Key 1" or "Hard
Key 2".
3. In the "Type" field, select do not
disturb to apply to the program-
mable key.
4. Click to save your
changes.
5. Click on Operation->Reset.
6. In the "Restart Phone" field
click to restart the IP
phone.
Setting a "Flash Key"
You can set a programmable key to
generate a flash event when it is
pressed on the 9112i. You do this
by setting the programmable key
to "flash". The IP phone generates
flash events only when a call is
connected and there is an active
RTP stream (for example, when the
call is not on hold).
1Click onOperation->
Programmable Keys.
2Select a "Hard Key 1" through
"Hard Key 7".
3In the "Type" field, select flash.
4Click to save your
changes.
5Click on Operation->Reset.
6In the "Restart Phone" field
click to restart the IP
phone.
Aastra Web UI
Aastra Web UI

9112i IP Phone User Guide 11
Programmable Keys
Setting a Key for "XML"
The 9112i IP phone has a feature
you can enable called "XML"
(Extensible Markup Language).
Setting a programmable key to
XML allows you to access special
services set up by your system
administrator. These services
include things like weather and
traffic reports, contact information,
company info, stock quotes, or
custom call scripts. Contact your
system administrator for more
information.
You can set a programmable key
on the 9112i phone to use XML
using the Aastra Web UI.
However, the XML services must
be set up by your system
administrator before you can use
the key. Contact your system
administrator for more
information.
1. Click on Operation->
Programmable Keys.
2. Select "Hard Key 1" or "Hard
Key 2".
3. In the "Type" field, select xml to
apply to the programmable key.
4. In the "Value" field, enter the IP
address of the XML application.
Note: Contact your system administra-
tor for the appropriate value to
enter in the "Value" field.
5. Click to save your
changes.
6. Click on Operation->Reset.
7. In the "Restart Phone" field
click to restart the IP
phone.
Accessing the XML Service
After a system administrator has
created and saved an XML
application to your IP phone, the
customized service is ready for you
to use.
Note: The programmable key on your
phone must be set to "XML".
1. Press the programmable key
configured for XML on the 9112i
phone.
A "Custom Features" screen
displays (or a title configured by
your system administrator).
2. Use the rand sto scroll
through the customized fea-
tures.
3. For menu and directory services,
select a service to display the
information for that customized
service.
Message services display to the
screen after pressing the pro-
grammable key.
For user input services, follow
the prompts as appropriate.
4. To exit from the "Customized
Features" screen, press the XML
programmable key again.
Aastra Web UI
IP Phone UI

12 9112i IP Phone User Guide
Programmable Keys
Setting "Park/Pickup" Keys
The 9112i phone has a park and
pickup call feature that allows you
to park a call and pickup a call
when required.
The IP phones support the Park/
Pickup feature on the Asterisk,
BroadWorks, Sylantro, and ININ
PBX servers.
You can set the programmable
keys on the 9112i to use the park/
pickup feature by setting a
programmable key as "Park" or
"Pickup" and then:
•specifyavalue
Note: The values you enter for each
softkey are dependent on the
type of server you are using
(Asterisk, BroadWorks, Sylantro,
or ININ PBX).
The park/pickup feature performs
as follows:
• When a call comes in, and you
pickup the handset, you can
press the applicable "Park" pro-
grammable key to park the call.
• After the call is parked, you can
press the "Pickup" programma-
ble key, followed by the applica-
ble value to pickup the call.
You configure a Park and Pickup
programmable configuration using
the Aastra Web UI.
The following table provides the
values you enter for the "Park
Call" and "Pickup Parked Call"
fields in the Aastra Web UI.
PPark/Pickup Call Server Configuration Values
*Leave "value" fields blank to disable the park and pickup feature.
Configuring Park/Pickup
Use the following procedure to
configure park/pickup on the 9112i
phone.
1. Click on Operation->
Programmable Keys and XML.
.
2. Pick a programmable key to
configure for Parking a call.
3. In the "Type" field, select Park.
4. In the "Value" field, enter the
approriate value based on the
server in your network.
Note: For values to enter in this field,
see the table "PPark/Pickup Call
Server Configuration Values" on
page 12.
5. Click to save your
changes.
6. Click on Operation->Reset.
7. In the "Restart Phone" field
click to restart the IP
phone.
Server Park Values* Pickup Values*
Aasterisk 700 700
Sylantro *98 *99
BroadWorks *68 *88
ININ PBX callpark pickup
Aastra Web UI

9112i IP Phone User Guide 13
Programmable Keys
Using the Park Call/Pickup
Parked Call Feature
Use the following procedure on the
IP phones to park a call and pick
up a parked call.
Park a Call
1. While on a live call, press the
"Park" softkey.
2. Perform the following for your
specific server:
If the call is parked successfully,
the response is either a greeting
voice confirming that the call
was parked, or a hang up
occurs. The parked call party
will get music on hold.
3. If the call fails, you can pick up
the call (using the next proce-
dure) and press the "Park" soft-
key again to retry step 2.
Pickup a Parked Call
1. Pick up the handset on the
phone.
2. Enter the extension number
where the call was parked.
3. Press the "Pickup" softkey.
If the call pick up is successful,
you are connected with the
parked call.
For Asterisk Server
- Server announces the extension
number where the call has been
parked. Once the call is parked,
press the Nkey to complete
parking.
For BroadWorks Server
- After you hear the greeting from
the CallPark server, enter the
extension where you want to park
the call.
For Sylnatro Server
- Enter the extension number where
you want to park the call, followed
by "#" key.
For ININ Server
- Enter the extension number where
you want to park the call, followed
by "#" key.

14 9112i IP Phone User Guide
Programmable Keys
Editing a Programmable Key
You can edit a programmable key
from the IP phone UI or the Aastra
Web UI.
• Save a new number to the key
through the n,
mor Jkeys
on your phone. This overwrites
the previous entry.
1. Click on Operation->
Programmable Keys.
2. For "Hard Key 1" or "Hard Key
2", select a function from the
"Type" field.
3. Change the value in the "Value"
field if required.
4. Click to save your
changes.
5. Click on Operation->Reset.
6. In the "Restart Phone" field
click to restart the IP
phone.
Deleting a Programmable Key
You delete a programmable key
function using the Aastra Web UI.
Click on Operation->
Programmable Keys.
7. For "Hard Key 1" or "Hard Key
2", select none from the "Type"
field.
8. Click to save your
changes.
9. Click on Operation->Reset.
10.In the "Restart Phone" field
click to restart the IP
phone.
The programmable function is
deleted from the IP phone
memory.
IP Phone UI
Aastra Web UI
Aastra Web UI