Aastra OpenPhone 73 User manual

OpenPhone IPC
on the OpenCom 100 and OpenCom 1000
Communications Systems
User Guide
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Welcome to Aastra DeTeWe
Thank you for choosing this Aastra DeTeWe product. Our product meets the
strictest requirements with regard to quality and design.
The following operating instructions will assist you in using your OpenPhone IPC
and answer most of the questions that may arise.
If you require further technical support or information about other Aastra DeTeWe
products, please refer to our website at www.Aastra-DeTeWe.de. It provides addi-
tional notes and tips on the product.
We hope you enjoy using OpenPhone IPC.
OpenCom 100 and OpenCom 1000 Product Families
This user guide applies to the OpenCom 100 and OpenCom 1000 product families.
If a reference is made in the text to the OpenCom, the description applies to all
systems; if the individual characteristics are different, a special note is given.
OpenCom 100 Product Family
This product family comprises the OpenCom 130, OpenCom 131, OpenCom 150,
OpenCom 510 and OpenCom X320 communications systems.
OpenCom 1000 Product Family
This product family comprises the OpenCom 1100, OpenCom 1200,
OpenCom 1300 and OpenCom 1010 communications systems.
Nearly all hardware and software names mentioned in this user guide are also registered
trademarks of their respective legal owners and as such underlie legal requirements.
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1
Contents
1. General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.1 Abbreviations and Terminology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
1.2 System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
1.3 Characteristics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
2. Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
3. Functionality. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
4. Configuring the OpenPhone IPC. . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
4.1 OpenCom Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
4.2 Display Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
4.3 Audio Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
4.4 Output volume Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
4.5 Input volume Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
4.6 Voicemail Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
5. Using the OpenPhone IPC with an Interface . . . . . . . . . . . . . . . . . 15
5.1 Program Start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
5.2 Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
5.2.1 Drag & Drop. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
5.2.2 Volume Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
5.3 Audio Functionality. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
5.3.1 Audio functionality with a deactivated Answering Machine . . . . . . .21
5.3.2 Audio functionality with an activated Answering Machine . . . . . . . .22
5.4 Application Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
5.5 Taskbar Symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
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2
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General Information
3
1. General Information
The OpenPhone IPC is a system terminal that can be operated using the
OpenCom 100 or OpenCom 1000.
This system terminal is a PC-software based communications solution. No specific
hardware, other than the communications system, is required to operate the
OpenPhone IPC.
The OpenPhone IPC’s technology is based on VoIP (Voice over Internet Protocol).
PC versions of all system telephones from the OpenPhone 7x and OpenPhone 6x
product range are available for the OpenCom 100 communications system, and
for the OpenCom 1000 communications system, the OpenPhone 73 and
OpenPhone 75 system telephones can be used.
In this user guide, those features of the OpenPhone IPC which set it apart
from the hardware-based system telephones OpenPhonewill be described.
Note: For more information on operating the
OpenPhone IPC, please refer to the “OpenPhone 71, 73, 75 or
OpenPhone 61, 63, 65” user guide.
The OpenPhone IPC is available in two different versions: one with an active tele-
phone user interface and one without a user interface. The OpenPhone IPC
without the user interface can be integrated into Microsoft Outlook (for outgoing
calls).
Product-related licence keys are required for the operation of different communi-
cations systems.
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General Information Abbreviations and Terminology
4
1.1 Abbreviations and Terminology
AEC (Acoustic Echo Cancellation):
Filters out frequencies emitted by the speaker that would be picked up by the
microphone, preventing the caller at the other end from hearing their own echo.
Codecs:
Compression (and decompression) of audio data, in real time, before transpor-
tation via the Internet Protocol, thus reducing network load.
DirectSound:
Application programming interface developed by Microsoft for controlling the
sound card. Makes it possible to simultaneously output the audio data of multiple
applications.
Dynamic Jitter Buffer Adjustment:
Smooths out delays caused by varying network utilisation, that can occur during
transportation of real-time audio data via the Internet Protocol.
RAS (Remote Access Server):
Makes the creation of a network connection via a modem, ISDN or DSL possible.
RTP / RTCP (Real Time Protocol / Real Time Control Protocol):
Protocols for transporting real-time audio data via the Internet Protocol.
Skin:
Interchangeable graphical user interface.
TAPI (Telephony Application Programming Interface):
A programming interface developed by Microsoft and Intel for telephony applica-
tions that use Microsoft Windows.
TSP (TAPI Service Provider):
Hardware-dependent driver module providing TAPI functionality for specific
devices (e.g. for the the OpenCom 100 and OpenCom 1000).
VAD (Voice Activity Detection):
Recognizes speech pauses that are then not sent so as to reduce network load.
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General Information System Requirements
5
1.2 System Requirements
Minimum
■CPU: PIII 1 GHz or comparable processor
■RAM: 64 MB
■Hard drive capacity: 20 MB
■VGA: 800 * 600, 8 bit
■Sound: full-duplex-capable sound card
■Microphone / Speaker
■Network or RAS connection
■Operating System: Microsoft Windows 98 / ME / 2000 / XP
Recommended
■CPU: PIII 1 GHz or comparable processor
■RAM: 128 MB
■Hard drive capacity: 50 MB
■VGA: 800 * 600, 16 bit
■Sound: full-duplex-capable sound card
■Headset
■10 Mbit/s Network connection
■Microsoft Windows XP
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General Information Characteristics
6
1.3 Characteristics
■Photo-realistic user interface with Skin technology
■Fully-fledged system terminal with all features comparable with
OpenPhone75IP
■Automatic software update (from communications system)
■Answering machine with e-mail notification
■Recording of calls
■Sending of audio e-mails
■Tone generator for call melodies, DTMF and notification tones similar to the
OpenPhone system telephones
■Can be completely operated via a PC keyboard
■Alphanumeric dialling via PC keyboard
■Suitable for workstations for the visually-impaired
■Dialling of call numbers/names using “Drag & Drop”
■Automatic RAS dial-in can be configured
■Local voice echo (depending on the sound card)
■Configuration assistant (including sound card configuration)
■Control via the CTI applications of other providers is possible
■Voice codecs G.711, G.729A, G.723.1 each with VAD (Voice Activity Detection)
and dynamic jitter buffer adjustment
■RTP/RTCP
■Echo suppression, AEC (Acoustic Echo Cancellation)
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Installation Characteristics
7
2. Installation
Please note that to install OpenPhone IPC you must have administrator rights for
your PC.
1. Run the “IPhoneSetup.exe” file.
2. Select the language in which the instal-
lation is to be made and click on OK.
3. Click on Next.
4. Now select the directory on your hard
drive into which you would like to install
OpenPhone IPC and confirm by clicking
on Next.
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Installation Characteristics
8
5. Select the desired version:
OpenPhone IPC with Interface:
OpenPhone IPC with an interface for
mouse and/or keyboard operation. This
alternative is skin-capable and can also be
used with a CTI application.
OpenPhone IPC without Interface:
OpenPhone IPC without an interface can
only be used with a CTI application and
cannot be used without a CTI application.
If you have selected the OpenPhone IPC
with an interface, you can now select the
skins you would also like to install and
then click on Next.
Activate one of the plugins listed if a corre-
spondig component is installed on your
PC, then click on Next.
6. Select the directory in the Start menu in
which OpenPhone IPC is to be installed,
then click on Next.
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Installation Characteristics
9
7. Click on Next to start the installation.
8. Once the installation is successfully com-
pleted, click on Finish.
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Functionality Characteristics
10
3. Functionality
Installing OpenPhone IPC also automatically installs a current version of DirectX, if
it is not already on your PC.
In a standard DirectX installation, DirectSound is configured with default settings
that minimize processor load, but which may also reduce audio quality. You can
improve the quality by taking the following steps.
Note: You must have administrator rights to be able to ad-
just the DirectSound audio quality!
1. Go to the Control Panel (in Windows XP),
then to Sounds and Multimedia and
select the Audio tab.
2. In the Sound playback section, click on
Advanced, then select the Performance
tab. Change the Hardware acceleration
to Full and the Sample rate conversion
quality to Best. Confirm the settings with
OK.
3. In the Sound recording section, click on
Advanced. (if available). Change the
Hardware acceleration to Full and the
Sample rate conversion quality to Best.
Confirm the changes with OK.
4. Close the Audio tab with OK.
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Configuring the OpenPhone IPC OpenCom Tab
11
4. Configuring the OpenPhone IPC
When starting the OpenPhone IPC for the first time, the configuration assistant
used to configure the OpenPhone IPC opens automatically. These options can
subsequently be accessed via the Options menu entry (see also Application Menu
starting on page 24).
4.1 OpenCom Tab
4.2 Display Tab
The data required here (the communication
system’s IP address and device ID) can be
obtained from your system administrator. The
Connection setting should only be changed
if you want to connect to the communications
system via an RAS dial-up connection (if
working at home or for a telecommuting
workstation).
This tab is not available for the version of the
OpenPhone IPCwhich does not have an
interface. Select the desired interface from
the Skin selection and the Device type.
Activate the Truecolor version for optimal
display quality. This option is only available if
the graphic card allows for a colour depth of
16 bit (65536 colours) or more.
You can also stipulate that the
OpenPhone IPC is automatically shown in the
foreground of your PC screen when you have
an incoming call. To establish this setting,
activate the Popup an incoming call option.
In Windows 2000 and Windows XP, a Tooltip is
also displayed in the task bar.
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Configuring the OpenPhone IPC Audio Tab
12
4.3 Audio Tab
The Echo cancellation option reduces audible echo for callers. An echo will be
heard if a speaker and a microphone or a badly suppressed headset is used. If this
option is activated, the microphone is suppressed, or for hands-free calls it is
muted during calls via the receiver as soon as the caller speaks.
The Local echo option is only available if your sound card supports the direct
output of microphone data to the speaker. This means that speech is played back
without delay in suppressed form on your speaker, in the same way that it is on
your telephone. This option is only recommended if you are using a headset.
The Use DirectSound option allows multiple applications to output acoustic
signals simultaneously. This means that you can use the OpenPhone IPC while
playing music data, for example. Deactivate this option if you experience
problems with the input and output of audio data.
Select the sound card for the audio input and
output. The selection is necessary if multiple
sound cards or sound-card drivers are
installed. The settings for input and output
must refer to the same device. When using
DirectSound too, the same device must be
selected for input and for output in the
system’s sound and multimedia settings.
You can also specify which connected device
emits the ringing tones, e.g. a connected
headset or a speaker connected to the sound
card.
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Configuring the OpenPhone IPC Output volume Tab
13
4.4 Output volume Tab
4.5 Input volume Tab
Click on Test and the ring tone will be played.
Move the slide control to a position where the
ring tone is played back at an adequate and
audible volume.
Speak into the microphone at normal volume,
keeping a normal distance from the micro-
phone. Wait until the slide control has come
to rest.
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Configuring the OpenPhone IPC Voicemail Tab
14
4.6 Voicemail Tab
This tab is not available for the version of the OpenPhone IPC that does not have
an interface. You can configure the internal answering machine here.
■Select the time after which the call is to be
answered by the internal answering
machine. If you set the time to “0” you
configure immediate answering of calls,
without any delay.
■Select the maximum call duration. By
setting the time to “0”, you configure the
answering machine to operate without
message recording (announcement only).
■Activate the Listen in option to play back
a message via the speaker while the
message is being recorded. This allows
you to decide whether you wish to accept
the call.
■Activate the Send Email option to send an
e-mail notification for each call. Enter the
data for a SMTP server. If a user login is
required for the SMTP server, then you can
enter the user name and password, sepa-
rated by a semicolon respectively, in the
same entry field. Enter the e-mail address
of the recipient of the notification in the
recipient field. Activate the Attach
message option to send the recorded
message as part of the e-mail.
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Using the OpenPhone IPC with an Interface Program Start
15
5. Using the OpenPhone IPC with an
Interface
If you have installed the OpenPhone IPC with a user interface, a telephone user
interface is displayed when the program is started.
If you have selected the ”Default Skin” user interface, the interface will be similar to
the user interface of the OpenPhone 71 (only available on an OpenCom 100),
OpenPhone 73 OpenPhone 75 or OpenPhone 61, 63, 65. For the OpenPhone 73,
the OpenPhone 75 and the OpenPhone 65 different variants with keypad modules
are available.
The following keys are also available:
■Key to minimise, restore or close the OpenPhone IPC
■Key to operate the OpenPhone IPC’s recording function
■Key to call up the options menu
5.1 Program Start
After the OpenPhone IPC is started, the
display will show the status of the log-in to
the communications system. During log-in,
the OpenPhone IPC software version’s com-
patibility with the communications system is
checked. Maybe, the OpenPhone IPC software
will be updated. In this case, confirm the
output of the installation script by pressing
any key.
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Using the OpenPhone IPC with an Interface Operation
16
5.2 Operation
The OpenPhone IPC can be used with a mouse or keyboard of any workstation
computer, in a manner similar to an OpenPhone 71, 73, 75 or OpenPhone 61, 63,
65.
When making entries via the keyboard, please note the terminal’s input mode,
which distinguishes between numeric and alphanumeric input. If, for example,
you enter a call number you are in numeric input mode. When you search for a
name in the telephone book, you will be in alphanumeric input mode. To enter a
“C” on the terminal, for example, you have to press the “2” key three times. When
the letter “C” is entered on the keyboard, the OpenPhone IPC automatically con-
verts it to the corresponding digit key. Always use your workstation computer’s
number pad to enter digits in numeric input mode.
Press the shift key on the workstation computer together with a second key to
enter a long key-press on the OpenPhone IPC. For example, the OpenPhone IPC’s
ABC key has the telephone book (“short”) and language selection (“long”) func-
tions. You can open the telephone book by using the Ctrl+A key combination.
With the key combination Shift+Ctrl+A you reach the language selection.
The following table describes the assignment of the workstation computer’s key-
board to the OpenPhone IPC keys:
Ctrl Shift PC Key(s) (Alpha)
numeric
Phone Key(s) Comment
0-9 Numeric 0- 9Digit input
*Numeric
*Digit input
/Numeric
#Digit input
0-9 Alphanu-
meric
0- 9Digit input
abc… Alphanu-
meric
2
a -> b -> c …
Text input
abc… Alphanu-
meric
2(long)
A -> B -> C …
Text input /
Toggle be-
tween upper
and lower case
✔ ✔
✔
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Using the OpenPhone IPC with an Interface Operation
17
äöüùúû… Alphanu-
meric
2
a -> b -> c -> 2 ->
ä -> â -> à …
Text input
äöüùúû… Alphanu-
meric
2(long)
A -> B -> C -> 2
->
Ä -> Â -> À …
Text input /
Toggle be-
tween upper
and lower case
!"$?*#… Alphanu-
meric
1
! -> " -> $ …
Text input
0-9 Alphanu-
meric
2
a -> b -> c -> 2
Text input
Enter (Receiver)
F1-F9 g(1-9) Short key press
F1-F9 g(1-9) Long key press
F1-F9 g(1-9,
Keypad module)
Short key press
F1-F9 g(1-9,
Keypad module)
Long key press
F11 ;(1) Short key press
F11 ;(1) Long key press
F12 ;(2) Short key press
F12 ;(2) Long key press
F12 ;(3) Short key press
F12 ;(3) Long key press
FMShort key press
FMLong key press
Back CShort key press
Back CLong key press
CCShort key press
Ctrl Shift PC Key(s) (Alpha)
numeric
Phone Key(s) Comment
✔
✔
✔
✔
✔ ✔
✔
✔
✔
✔ ✔
✔
✔ ✔
✔
✔
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Using the OpenPhone IPC with an Interface Operation
18
CCLong key press
Page up P(UP) Short key press
Page up P(UP) Long key press
Page
down P(DOWN) Short key press
Page
down P(DOWN) Long key press
+Numeric
=(+) Short key press
+Numeric
=(+) Long key press
-Numeric
=(-) Short key press
-Numeric
=(-) Long key press
Arrow up P(UP) Short key press
Arrow up P(UP) Long key press
Arrow
down P(DOWN) Short key press
Arrow
down P(DOWN) Long key press
Arrow left =(-) Short key press
Arrow left =(-) Long key press
Arrow
right
=(+) Short key press
Arrow
right
=(+) Long key press
Enter OShort key press
Enter OLong key press
Ctrl Shift PC Key(s) (Alpha)
numeric
Phone Key(s) Comment
✔ ✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
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