Aastra Aastra 610d User manual

www.aastra.com
Created on: 01.04.2010 • Issue 3 • Products similar to illustrations • Right to make technical changes reserved.
Aastra
610d, 620d, 630d
Aastra 610d, 620d, 630d with
GAP-compatible communication systems
User's Guide

i
General information..................................................................................................................1
Prescribed use / Declaration of Conformity …………………………………………………2
Notes on safety …………………………………………………………………………2
Note for wearers of hearing aids …………………………………………………………3
Communications Regulation Information …………………………………………………3
FCC Notices (U.S. Only) …………………………………………………………………3
Health and Safety Information …………………………………………………………3
Industry Canada (Canada only) …………………………………………………………4
Installation ...............................................................................................................................5
Inserting the standard battery ……………………………………………………………5
Inserting the power battery ………………………………………………………………5
Installing/removing a mounting bracket or rotary clip ………………………………………6
Attaching the carrying strap ………………………………………………………………6
Headset connection/Bluetooth® …………………………………………………………7
Aastra 630d - Headset: To remove the sealing cover………………………………………7
USB and external charging connection ……………………………………………………8
Aastra 630d - USB connector: To remove the sealing cover ………………………………8
Connecting the charging unit ……………………………………………………………8
Power supply / Power supply unit …………………………………………………………9
Micro SD card ……………………………………………………………………………9
Important information about the battery …………………………………………………9
Precautions during use ………………………………………………………………10
Commissioning .......................................................................................................................11
Charging and durations …………………………………………………………………11
Battery: Charging states …………………………………………………………………12
Battery warning ………………………………………………………………………12
Registering your handset (log-in)…………………………………………………………12
Registration …………………………………………………………………………13
Subscription …………………………………………………………………………13
Function overview...................................................................................................................14
Displays, softkeys, LEDs and key functions ………………………………………………14
Key assignment (on delivery) …………………………………………………………14
Display arrangement …………………………………………………………………15
Display ………………………………………………………………………………15
Softkey line and idle display……………………………………………………………16
LED …………………………………………………………………………………17
Key functions …………………………………………………………………………18
Navigating in menus ...............................................................................................................21
Example: Setting the language …………………………………………………………21
Example: Personal phone book/Editor ……………………………………………………21
Editors …………………………………………………………………………………23
Contents
Thank you for choosing an Aastra product. Our product stands for highest quality standards combi-
ned with high-quality design.
The following User's Guide will assist you in using your Aastra DECT telephone and provide answers
to all your most important questions. If you should require further technical support or information
about other Aastra products, please contact the person responsible for your system or get in touch
with your local dealer.
You can also find further information about these devices and other products on
our website http://www.aastra.de or http://www.aastra.com .
We hope you enjoy using your Aastra DECT telephone
About this User's Guide
Your handset can be used as a system or GAP telephone. The telephone system must support the
device as a system telephone.
The handset is described as a GAP-compatible telephone in this User's Guide.
GAP (Generic Access Profile) and the DECT standard define methods according to which digital cord-
less telephones can set up connections. As the GAP standard is not manufacturer-specific, it's possi-
ble to combine base stations and handsets from different manufacturers with one another. Basic
functions (making and receiving calls) as well as the local features of the device are always possible
when using these combinations. Other system features that may be supported by the telephone
system (e.g. code entry) can be found in the corresponding user’s guide of the respective system
manufacturer.
Welcome

iiiii
ContentsContents
Active features ………………………………………………………………………41
Phone book …………………………………………………………………………42
Time/Alarms ………………………………………………………………………42
Audio ………………………………………………………………………………42
Call filter ……………………………………………………………………………42
System ………………………………………………………………………………42
Settings ………………………………………………………………………………42
Protection functions …………………………………………………………………42
Profiles ………………………………………………………………………………43
"Info" menu …………………………………………………………………………43
"Active features" menu …………………………………………………………………44
"Phone book" menu ……………………………………………………………………44
"Time/Alarms" menu …………………………………………………………………45
"Audio" menu …………………………………………………………………………47
"Call filter" menu ………………………………………………………………………49
"System" menu …………………………………………………………………………50
"Settings" menu…………………………………………………………………………51
"Security" menu …………………………………………………………………………54
"Profiles" menu ………………………………………………………………………57
Key programming ...................................................................................................................59
Programming (general) …………………………………………………………………59
Special features for the VIP list (on the hotkey on delivery)…………………………………60
Appendix.................................................................................................................................61
Care and Maintenance …………………………………………………………………61
Environmental Characteristics and Disposal ………………………………………………61
Instructions for disposal ………………………………………………………………61
Declaration of Conformity ………………………………………………………………62
Limited Waranty ………………………………………………………………………63
Exclusions ……………………………………………………………………………63
Warranty Repair Services ………………………………………………………………63
After Warranty Service…………………………………………………………………64
Accessories ……………………………………………………………………………65
Technical specifications …………………………………………………………………67
Menu Structure …………………………………………………………………………69
Index……………………………………………………………………………………72
Basic functions ........................................................................................................................24
Switching the handset on/off ……………………………………………………………24
Key lock / Phone lock ……………………………………………………………………24
Switching hands-free operation on/off ……………………………………………………24
Acknowledging an appointment/alarm clock ……………………………………………25
Adjusting the volume of the earpiece during the call ……………………………………25
Switching the ringer on/off ………………………………………………………………25
Switching ringer off at call ………………………………………………………………25
Illumination / display dimming …………………………………………………………26
Activating the display illumination ………………………………………………………26
Changing the brightness/contrast of the display …………………………………………26
Muting the handset ……………………………………………………………………26
Automatic hide / Info window ……………………………………………………………27
Event window and "Info"- Menu …………………………………………………………27
Vibra call (620d, 630d only) ………………………………………………………………27
Configuring your personal directory ………………………………………………………27
Editing lists ……………………………………………………………………………28
Using the Bluetooth® headset (Aastra 620d, 630d) ………………………………………29
Registration …………………………………………………………………………29
Deregister / rename …………………………………………………………………29
Telephoning via the Bluetooth headset…………………………………………………30
Special key (Hotkey) /VIP list (Aastra 620d, 630d) …………………………………………30
VIP list (Aastra 610d) ……………………………………………………………………31
Profiles …………………………………………………………………………………31
Adapting to your environment …………………………………………………………31
Special functions ………………………………………………………………………32
Emergency call key (SOS)………………………………………………………………32
Alarm Sensor (Aastra 630d only) ………………………………………………………32
Alarm time settings……………………………………………………………………33
Settings for other alarm parameters ……………………………………………………34
Several alarm types activated simultaneously …………………………………………35
Telephoning............................................................................................................................36
Answering a call…………………………………………………………………………36
Making internal / external calls …………………………………………………………37
Direct dial ……………………………………………………………………………37
Predial ………………………………………………………………………………37
Calling from the Redial list ………………………………………………………………37
Calling from your Personal phone book (Personal directory) ………………………………38
Calling from the Caller lists ………………………………………………………………38
Ending calls ……………………………………………………………………………39
Multiple connections ……………………………………………………………………40
Consultation call / Brokering …………………………………………………………40
Devices menu..........................................................................................................................41
Notes on the display symbols in the menu………………………………………………41
Overview ………………………………………………………………………………41
Info …………………………………………………………………………………41

1iv
General information
General information
Aastra 610d
- 3 softkeys (2 of which are programmable) / 2 sidekeys (+/-)
- Caller list for 30 entries
- Redial list for 20 entries
- Local phone book for 200 entries
- Connection socket for headset
- Safety class IP 50
Aastra 620d
- 1 hotkey / 3 sidekeys (programmable)
- 3 softkeys (2 of which are programmable)
- 2 programmable navigation keys
- Caller list for 50 entries
- Redial list for 30 entries
- Local phone book for 200 entries
- Headset connection via cable or
Bluetooth
- Micro SD card for device-specific settings (optional)
- Mini USB connection
- Safety class IP 50
Aastra 630d
- 1 hotkey / 3 sidekeys (programmable)
- 3 softkeys (2 of which are programmable)
- 2 programmable navigation keys
- 1 emergency call key (SOS)
- Caller list for 50 entries
- Redial list for 30 entries
- Local phone book for 200 entries
- Sensor for "Mandown", no-movement alarm, escape alarm
- Headset connection via cable or
Bluetooth
- Micro SD card for device-specific settings (optional)
- Mini USB connection
- Safety class IP 65 (dust and water spray protected)

32
General information
• This product’s earcap region (at the front) and the loudspeaker region (at the rear) is slightly mag-
netic and may pick up metallic objects, such as staples or pins. Please check both regions for
metallic objects before use.
Note for wearers of hearing aids
Before using the handset, users of hearing aids should note that radio signals can affect hearing aids
and, if powerful enough, can cause an unpleasant buzzing sound.
Communications Regulation Information
FCC Notices (U.S. Only)
This device complies with part 15 of the FCC Rules. Operation is subject to the following two condi-
tions:
(1) This device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
Modifications not expressly approved by this company could void the user's authority to operate the
equipment.
NOTE: This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protec-
tion against harmful interference in a residential installation. This equipment generates, uses and
can radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that inter-
ference will not occur in a particular installation. If this equipment does cause harmful interference
to radio or television reception, which can be determined by turning the equipment off and on, the
user is encouraged to try to correct the interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is con-
nected.
• Consult the dealer or an experienced radio/TV technician for help.
Health and Safety Information
Exposure to Radio Frequency (RF) Signals:
The wireless phone is a radio transmitter and receiver. It is designed and manufactured not to
exceed the emission limits for exposure to radio frequency (RF) energy set by the Federal Communi-
cations Commission (FCC) of the U.S. Government. These limits are part of comprehensive guidelines
and establish permitted levels of RF energy for the general population. The guidelines are based on
General information
Prescribed use / Declaration of Conformity
This product can be used in all EU member states on a DECT-GAP-compatible communication sys-
tem. The telephone complies with the radio-specific European harmonised standards for DECT. The
CE mark on the product confirms its conformance with the technical directives for user safety and
electromagnetic compatibility, the relevant declaration of conformity according to European Direc-
tive 99/5/EC applies at the date of issue.
The declaration of conformity can be viewed on the Aastra homepage on the Internet.
This device is also approved for use in North America (USA and Canada). For more information on
this, read the safety information on page 3.
Please also use the other documentation that was supplied with the parts of your telephone system.
Notes on safety
It is imperative to observe the following instructions when setting up, connecting and using the
telephone.
• Place the charger cradle on a non-slip surface.
• Lay the connection cable so it cannot cause accidents!
• Important instructions for using the battery are given on page 9.
• Do not place the handset or the charger cradle
• close to heat sources
• in direct sunlight
• next to other electrical devices
• Protect your telephone from moisture, dust, aggressive liquids and gases.
• Only use approved accessories.
• Only use the plug-in power supply supplied (23-00-1061-00).
• Only use the standard batteries 23-001059-00 or 23-001080-00 or as accessories the power batte-
ries 23-001060-00 or 23-001081-00.
• Always switch off the handset before removing the battery
• Never
• open the charger cradle or the handset (except for the battery compartment cover) yourself!
• touch the plug contacts with pointed metallic objects!
• carry the charger cradle by the connection cable!
• Only clean your telephone with a slightly moist cloth.
• Do not use your telephone in explosive areas.
• Do not use the Aastra 610d and 620d in wet rooms (e.g. bathrooms).
• Do not hold the handset up to your ear in handsfree mode or when the ringer is ringing as the
volume can be very loud.

54
Installation
Installation
Inserting the standard battery
Aastra 610d, 620d
Push the battery cover downwards until it disengages
from the locking mechanism and lift off. Insert the bat-
tery with the contacts downwards. Replace the battery
cover and push upwards until it snaps into place.
Aastra 630d
Undo the two screws on the back of the handset with a
suitable tool and remove the cover. Insert the battery
with the contacts downwards, close the battery com-
partment with the cover (insert underneath, press
down from above) and screw back in place. Do not
damage the rubber seal when assembling.
Inserting the power battery
You can order a battery with higher capacity
(power battery) for the Aastra 620d and 630d
as an accessory (see page 65).
This battery has a thicker design so you need another
battery cover that protrudes approx. 6 mm beyond the
rear of the device.
Install the new battery cover as described above.
In the Aastra 620d and 630d you should remove any
installed fixing bracket beforehand.
the safety standards previously set by both U.S. and international standards bodies. These standards
include a substantial safety margin designed to assure the safety of all persons, regardless of age
and health.
This device and its antenna must not be co-located or operating in conjunction with any other
antenna or transmitter.
This EUT has been shown to be capable of compliance for localized specific absorption rate (SAR) for
uncontrolled environment/general population exposure limits specified in ANSI/IEEE Std. C95.1-
1992 and had been tested in accordance with the measurement procedures specified in FCC/OET
Bulletin 65 Supplement C (2001) and IEEE 1528-2003.
Industry Canada (Canada only)
Operation of this device is subject to the following two conditions: (1) this device may not cause
interference, and (2) this device must accept any interference, including interference that may cause
undesired operation of the device.
Privacy of communications may not be ensured when using this telephone.
Exposure to Radio Frequency (RF) Signals:
The wireless phone is a radio transmitter and receiver. It is designed and manufactured not to
exceed the emission limit for exposure to radio frequency (RF) energy set by the Ministry of Health
(Canada), Safety Code 6. These limits are part of comprehensive guidelines and established permit-
ted levels of RF energy for the general population. These guidelines are based on the safety stan-
dards previously set by international standard bodies. These standards include a substantial safety
margin designed to assure the safety of all persons, regardless of age and health.
This device and its antenna must not be co-located or operating in conjunction with any other
antenna or transmitter.
This device has been shown to be capable of compliance for localized specific absorption rate (SAR)
for uncontrolled environment / general public exposure limits specific in ANSI/IEEE C95.1-1992 and
had been tested in accordance with the measurement procedures specified in IEEE 1528-2003.
General information

7
Installation
Headset connection/ Bluetooth
®
All handsets have a 2.5 mm jack plug at the bottom left for connecting a headset. Only use the
recommended headsets (see Accessories page 65).
The Aastra 620d/630d mobile handsets have a
Bluetooth interface (2.0) for corresponding headsets.
With a headset only audio data can be transferred via the
Bluetooth interface.
Safety information
Headsets (earphones and headphones) can produce very loud and high-pitched feedback. Exposure
to such feedback can damage hearing. Before using a headset, set the volume as low as possible. For
wired headsets, you can adjust the settings in the menu ❯❯❯ Audio > Volume > Headset (wire). In
the case of Bluetooth headsets, adjust the setting on the device (please consult the User’s Guide for
the device). If you are making a call with the headset, adjust the volume slowly if necessary.
Aastra 630d - Headset: o remove the sealing cover
The opening of the headset connection is closed with a captive cover. If the headset is not in use,
please close the opening so the device can be used in accordance with its protection class.
Remove the sealing cover from the device by pulling it out on the upper edge. Never pull it out on
the bottom edge.
6
Installation
Installing/removing a mounting bracket or rotary clip
Aastra 610d, 620d
Place the supplied fixing bracket on both openings at
the upper end of the handset and snap in place by
pressing downwards. To remove the fixing bracket,
press into the small cutouts at the edge of the bracket
and pull the two sides slightly apart.
The Aastra 610d and 620d can also be fitted with
a rotary clip as an accessory. Place the supplied fixing
bracket on both openings at the upper end of the
handset and snap in place by pressing downwards. The
clip is then pushed onto the protruding button. To
release the handset from the clip, press the top button.
Attaching the carrying strap
Aastra 610d, 620d: There are two openings
in the upper part of the fixing bracket. Feed the lower
end of the carrying strap through these openings (ple-
ase install with the fixing bracket removed). Carrying
straps are available as accessories (see page 65).
Aastra 630: A carrying strap with carrying strap
attachment is available as an accessory. To
attach the holder, replace the screwed-on belt
clip by the carrying strap attachment.

9
Installation
Power supply / Power supply unit
The power supply unit is designed for 100V to 240V AC (50-60 Hz). It is supplied with four change
adapters enabling virtually worldwide use. Where necessary, connect the plug normally used in your
country to the power supply unit. There are two versions of the plug-in power supply unit that are
connected slightly differently:
Version 1: Set the switch on the power supply unit to OPEN and push out the existing plug upwards.
Then insert the new plug required into the power supply unit and lock it with the switch (LOCK).
Version 2: Remove any existing plug by pressing OPEN. Then insert the required new plug into the
power supply unit at a slight angle with the label TOP upwards. Press downwards until it snaps into
place.
Micro SD card
Aastra 620d, 630d: There is a slot for a micro SD card under the battery in the handset. This is not
used in the current delivery condition and is available for future applications. Please make sure that
the card slot is not damaged when inserting the battery.
Important information about the battery
The devices are powered by a Li-ion battery (both standard and power battery).
It is vital that you read the safety regulations before using the battery for the first time. Keep these
safety regulations and all instructions for use at hand for future reference.
• Dispose of used batteries according to the instructions on page 61.
Failure to heed any of the following precautions when using the battery can lead to overheating, fire
and danger of explosion.
• CAUTION: Risk of explosion if the battery is replaced by an incorrect type.
• Never try to use the battery for the power supply of any device other than these handsets.
• Never use or leave the battery close to a naked flame.
• Never put the battery into a microwave oven, do not throw it into a fire and do not expose it to
high temperatures by any other means.
• Never carry or store the battery together with electrically conducting objects (neck chains, pencil
leads, etc.)
• Never attempt to open the battery, never modify it in any way or subject it to severe blows.
• Never immerse the battery in fresh or salt water.
• Never use or leave the battery in direct sunlight, in a vehicle parked in blazing sunlight or in any
other location with high temperatures.
8
Installation
USB and external charging connection
Aastra 620d, 630d: A mini USB connection (2.0) is located at the bottom right. This has two func-
tions:
• as an interface for connecting to a PC to load data from or to the device, for example. If the hand-
set is connected to a PC, the battery is charged at the same time. The charging process is, howe-
ver, slower than if the handset is charged in the charging unit.
• as a connection socket for a USB charging device (see Accessories, page 65) to charge the handset
even when it is in a leather pouch. The charging process is also slower here than charging in the
charger cradle.
Only use a shielded USB cable of the type “USB 2.0 A on USB Mini B”.
Aastra 630d - USB connector: o remove the sealing cover
The opening of the USB connection in the Aastra 630d is closed with a captive cover. If the USB cable
is not in use, please close the opening so the device can be used in accordance with its protection
class.
Remove the sealing cover from the device by pulling it out on the upper edge. Never pull it out on
the bottom edge.
Connecting the charging unit
Aastra 610d, 620d: This handset can be used without any changes to the charger cradle.
Aastra 630d: To use this handset, you must remove
the two lateral guides in the charger cradle. They are
easy to lift on the inside edge using a fingernail or a
paper clip.
The plastic guides can also be removed, by pushing a suitable
screwdriver into the slits on the bottom of the charger.
Connect the plug-in power supply to the charger cradle and place the connection cable through the
cable guide. Place the charger cradle on a non-slip surface. Change the plug of the power supply
unit if necessary (see below).

11
Commissioning
Commissioning
Make sure you charge up the battery before you use your handset for the first time as it ships out
with only a low charge level. To do so, place the handset (switched on or off) in the charger cradle. If
the handset is switched off (e.g. after the battery has been inserted for the first time), it will remain
switched off in the charger cradle, but will still be charging. The LED flashes alternately green and
red to indicate this status. If you switch the handset on (see page 24) the handset’s current charge
level is indicated on the display (see page 12).
It takes three to five charge and discharge cycles for the battery to achieve maximum performance.
So make sure you place the handset in the charger cradle regularly to achieve the optimum battery
charge.
Charging and durations
Charging time in the charger cradle (empty battery):
Full capacity: 2,5 hours (standard battery), 5 hours (power battery).
Charging time with USB charging device:
Full capacity: 5 hours (standard battery), 10 hours (power battery).
Talk time:
Standard battery - up to 15 hours (when fully charged) for North America.
Standard battery - up to 12 hours (when fully charged) for other countries.
Power battery - up to 30 hours (when fully charged) for North America.
Power battery - up to 24 hours (when fully charged) for other countries.
Standby time:
Standard battery - up to 105 hours (when fully charged) for North America.
Standard battery - up to 110 hours (when fully charged) for other countries.
Power battery - up to 190 hours (when fully charged) for North America.
Power battery - up to 200 hours (when fully charged) for other countries.
Note
Poor radio signals (far away from the system base station) reduce the handset standby and talk
times. High loudspeaker or ringer volume, frequent key activation and display illumination as well as
active vibration alarm and
Bluetooth operation are features that can specifically shorten standby
and talk times.
10
Installation
• If you ever notice liquid leaking out, unusual odour, build-up of heat, discolouration, deformation
or any other abnormal condition when you use, charge or store the battery, remove the battery
immediately from the handset and keep it away from naked flames.
• The battery fluid can damage your sight. If at any time battery fluid accidentally gets into your
eyes, rinse your eyes immediately with clean tap water and contact a doctor.
• If the battery is to be used by children, make sure a responsible adult instructs the children in the
precautions and proper handling, and make sure the children handle the battery correctly.
• If battery fluid accidentally gets onto your clothing or skin, rinse the affected place immediately
with pure tap water. Prolonged contact with battery fluid can lead to skin inflammation.
Precautions during use
• The battery is designed for use with these handsets only.
• Only use the charger cradle supplied for charging.
• A new battery is not charged so you need to charge it before using for the first time.
• Using the battery in a cold environment can shorten the expected operating life of a full charge.
Charge the battery at a location with a temperature between 10° C and 35° C. Charging outside
this temperature range can lead to a longer-than-usual charging time or even to failure of the
charging process.
• An extremely short operating time after a full charge indicates that the lifetime of the battery has
expired. Replace the battery.
• Never wipe the battery with thinners, benzene, alcohol, or other volatile substances, or chemically
treated cloths. These can cause deformation of the battery and malfunction.
• If you need to send your handset with an installed li-ion battery or li-ion batteries separately,
make sure you comply with the applicable laws and regulations with regard to the shipment of
hazardous goods.

13
Commissioning
Registration
A registration is stored in the device for each communications system on which the handset has
been logged in. A registration entry also includes a system name (e.g. A, B, C,..).
If you have logged into the system with your handset, this name appears on the display.
Subscription
After the handset is subscribed in one or more communications systems you can use the telephone
to make and receive calls. If the Auto search feature (see page 50) is activated, the handset (in idle
mode) automatically selects the nearest accessible system and logs in there. If you don’t want to use
the Auto search feature, you can use the stored registration entries to carry out a manual log-in on
any system you want.
12
Commissioning
Battery: Charging states
The charge status of the battery is indicated on the display. The displays mean:
Batteries are 61 - 100 % charged
Batteries are 31 - 60 % charged
Batteries are 11 - 30 % charged
Batteries are 6 - 10 % charged
Batteries are 0 - 5 % charged
• If the handset is placed in the charger cradle when the battery is completely discharged, there is
no indication until a specific charge status is reached. This process can take a few minutes and is
not a malfunction.
• Even when the handset is switched off, the battery slowly discharges.
• When charging, the LED lights orange; when the battery is fully charged, the LED lights green (can
be deactivated in Menu ❯❯❯ Settings -> Illumination -> ED indications -> ife indication).
Battery warning
When the battery capacity is almost exhausted, a warning sign appears on the display and a series of
warning beeps sounds (can be deactivated in the Menu ❯❯❯ Audio -> Attention tones). If you are
making a call, you have approximately five minutes' talk time left before the handset switches itself
off.
Registering your handset (log-in)
Your handset can be operated on up to 10 different communications systems.
To do so, it must be registered or, more precisely, logged in on each station.
Your system administrator will usually register the handset for operation on the telephone system.
The log-in must be enabled for this. Depending on the manufacturer of the system, the enabling can
vary. In most cases the IPEI of the handset is needed (found in Menu ❯❯❯ System -> Show IPEI). To
register the handset itself on the communication system, proceed as described in the "System"
menu. This requires a PARK number sequence and an access code (AC = Authentication Code) from
the system administrator.

15
Function overview
Display arrangement
Symbols on the upper display line:
Signal strength
Microphone switched off
Battery charge status
Loudspeaker switched on
Headset active
Bluetooth headset ready to use
Bluetooth connection active
Voice box message (if available)
Ringer switched off
Call key pressed
Call filter active
Alarm sensor active (Aastra 630d only)
Display
Information on the current connection status or lists and text
of the menu are shown on the display. In the idle status you will see
• System name with internal call number
• Your programmed user name
• Current time and date
• Any set alarm clock and/or appointment
• Any activated features
• Symbols for programmed functions
The time is only displayed if it has been transferred from the system or set by you.
The navigation keys are used to scroll upwards or downwards through selection lists (e.g. phone
book) and the features menu. A selectable entry is highlighted.
14
Function overview
Function overview
Displays, softkeys, LEDs and key functions
Key assignment (on delivery)
Emergency call key (Aastra 630d only)
Earpiece
Aastra 610d:
+/- keys (volume adjustment)
Aastra 620d/630d:
3 sidekeys (programmable) and
volume adjustment
Navigation keys
(programmable in part)
Open listening/Hands-free
mode
Call key/consultation call key
Headset connection
Ringer on/off
LEDs
Hotkey (programmable)
(not Aastra 610d)
Displays
Rear: Loudspeaker
3 softkeys
(programmable in part)
Delete key
Cancel key / Power on/off key
Number/letter keys
Mini USB connection
(not Aastra 610d)
Key lock
Microphone

17
Function overview
LED
The LED (3-colour/red-orange-green) at the upper corner signals specific events that currently can-
not be changed as they are required by the system or can be switched on or off by you (s. page 52).
Please refer to the following table for more details.
Colour Status Description can be switched on/off
Green Flashes quickly Incoming call Yes
Flashes slowly Ready indicator / Within range / Not in Yes
the charger cradle
Lights Hands-free operation switched on Yes
Lights Battery fully charged (if in the charger cradle) Yes
Red Flashes quickly Sensor Alarm (Aastra 630d only) No
Flashes quickly Outside the system range Yes
Flashes quickly Alarm call / Message No
Flashes slowly New entries in the info panel (e.g. call list) Yes
Flashes slowly Alarm clock / Appointment Yes
Orange Flashes slowly Ready indicator / Within range / Not in Yes
the charger cradle / Battery capacity below 60%
Lights Battery is charging Yes
Green/ alternating Handset switched off and charging No
Red in the charger cradle
16
Function overview
Softkey line and idle display
The three keys below the display are called softkeys. The functions assigned to these keys are shown
in the bottom display line. The key function changes automatically according to the operating state
of the handset.
When the handset is delivered the following symbols are shown in the softkey line:
Enables selection from the redial list.
Navigation menu. This is used to call up a selection list with frequently used features.
These include:
†Handset phone book (personal phone book)
√Information lists (call list, voice box*, redial) or the programmed function
®Profiles or the programmed function
These functions are also assigned to the navigation keys.
* if available
You can use them to reach the phone menu (see page 41).
Note
Please note that the functions of the left and middle softkeys and of the left/right navigation keys
are programmable and therefore may subsequently be assigned with different functions.

19
Function overview
Hands-free short Standby Set up connection with hands-free operation
Connection Switch open listening/hands-free operation
on/off
Lists Set up hands-free connection to selected
entry
Key C short Incoming call Switch off the call signal (for current
call only)*
Lists Delete the corresponding entry**
Editor Delete the character left of the cursor
long Lists Delete the complete list (except phone book)
Menus Return to Standby status
Editor Delete all characters
Call key short Standby Connection set-up
(pick-up), green Connection R-key function
Lists Set up connection to selected
entry
long Standby Select the redial list
Lists Transfer the entry into predial
End key short Standby Special Options menu
(hang-up), red Connection End connection
Incoming call Reject call (if supported by
system)
Menus/Lists Return to Standby status
Editor Exit Editor without changes
long Every status Switch off handset
Handset switched off Switch on handset
Number keys short Standby Enter number into predial
- Editor Character according to table (see page 23)
Number long Standby Connection to voice box (if available)
Number - long Standby Select the corresponding Quick Call
destination (if Quick Call programmed)
Key short Standby Enter * in predial
Editor To switch between upper and lower case
when entering text.
long Standby Switch call signal on/off (permanent)
18
Function overview
Key functions
The following table gives an overview of the various key functions (on delivery).
Key Duration . . . in status Description
Right softkey short Standby Call up the whole menu
Menus, Lists Call up the respective option menu
or save
Left softkey short Standby Redial (delivery setting) or
call up the programmed function
Menus, Lists Confirmation (Ok)
Connection Option menu during connection
long Standby Programming the key function
Middle softkey short Standby Display of the "Navigation Menu" (list of
the functions that can also be accessed via the
navigation keys) (delivery setting) or
call up the programmed function
Menus, Lists,
Editor Cancel (Esc)
long Standby Programming the key function
Navigation key short Standby Select the Personal directory
Top Connection Increase volume (save with Ok)
Menus, Lists Scroll up
Editor One line up
Navigation key short Standby Select the Personal directory
Bottom Connection Reduce volume (save with Ok)
Menus, Lists Scroll down
Editor One line down
Navigation key short Standby Retrieve the info list (delivery setting) or
Left call up the programmed function
Menus Go forward one menu level. Replaces the
Esc softkey (back)
Editor Cursor back one character
long Standby Program the key function
Editor Cursor to start of line
Navigation key short Standby Retrieve the profile setting (delivery setting)
Right or call up the programmed function
Menüs Go back one menu level. Usually
replaces the softkey Ok/change
Editor Cursor forward one character
long Standby Programming the key function
Editor Cursor to end of line * where supported by the system
** not in phone book lists and VIP list
Key Duration . . . in status Description

21
Navigating in menus
Navigating in menus
Example: Setting the language
1. Open the menu - depending on the configuration of your handset, press
- the softkey ❯❯❯
or
- briefly press the end key and select the menu item from the list.
2. Use the navigation keys π/†to select the Settings entry from the list and press the
Ok
softkey or the navigation key ®.
3. Use the navigation keys π/†to select the Display entry from the list and press the
Ok
softkey or the navigation key ®.
4. Use the navigation keys π/†to select the anguage entry from the list and press the
Ok
softkey or the navigation key ®.
5. Use the navigation keys π/†to select one of the languages offered from the list and
press the softkey (Save).
6. Exit the menu by pressing the
Esc softkey several times, the navigation key √, the Ckey or
by actuating the end key.
Example: Personal phone book/Editor
1. Open the menu - depending on the configuration of your handset, press
- the navigation key †or π.
- the softkey ❯❯❯ and select the Phone book entry/
Ok or ®
and Personal directory/
Ok or ®.
- one of the function keys to which you have assigned access to the phone book.
2. If the phone book is empty, press the
New softkey.
If entries already exist, press the ❯❯❯ softkey, select New entry and confirm with
Ok or ®.
3. You will see an overview of the possible entries. Select Name and press the
Ok softkey or ®.
20
Function overview
Key short Standby Enter # in predial
Editor Character according to table (see page 23)
long Standby Key lock on
Hotkey (not 610d) short Standby Select the programmed function (VIP list -
delivery setting)
long Standby Programming with the desired
function
SOS key long Standby Make an emergency call (call or message,
(630d only) Connection depending on the programming and the
telephone system)
Top sidekey short Standby Select the programmed function
(620d, 630d only) Connection Increase volume (for current
connection only)
long Standby Programming with the desired
function
Sidekey short Connection Increase volume (for current
(610d only) connection/save with Ok)
Middle sidekey short Standby Select the programmed function
(620d, 630d only) long Standby Programming with the desired
function
Bottom sidekey short Standby Select the programmed function
(620d, 630d only) Connection Reduce volume (for current
connection only)
long Standby Programming with the desired
function
Sidekey short Connection Reduce volume (for current
(610d only) connection/save with Ok)
Key Duration . . . in status Description

23
Navigating in menus
Editors
Entering names/call numbers
Various Editors are available to help you enter new call numbers and names on the lists or to edit
existing ones (e.g. phone book). The maximum length for entering call numbers (numbers) is 32
characters and for entering names (letters) is 24 characters.
For entering letters the following character set can be used:
Key Upper case ower case
1 ? ! 1 - + * / = & ( ) % ¿ ¡ ? ! 1 - + * / = & ( ) % ¿ ¡
2 A B C 2 Ä Å À Á Ã Æ Ç a b c 2 ä å à á ã æ ç
3 D E F 3 È É Ê Ë d e f 3 è é ê ë
4 G H I 4 Í Ì Î Ï ∏g h i 4 í ì î ï π
5 J K L 5 j k l 5
6 M N O 6 Ñ Ö Ò Ó Ô Õ Ø m n o 6 ñ ö ò ó ô õ ø
7 P Q R S 7 ß Ωp q r s 7 ß µ
8 T U V 8 Ü Ù Ú Û t u v 8 ü ù ú û
9 W X Y Z 9 w x y z 9
0 space , . 0 : ; _ ” ‘ ˆ ˜ space , . 0 : ; _ ” ‘ ˆ ˜
✳Switching upper/lower case Switching lower/upper case
Long keypress: input ✳Long keypress: input ✳
# # €$ £ ¥ § < > { | } [ \ ] # €$ £ ¥ § < > { | } [ \ ]
When entering digits (call numbers) it may be necessary to enter the Rcharacter (for enquiry con-
nections). Press the #-key several times to key in R.
22
Navigating in menus
4. Press the key repeatedly to select the character of a key, the character assigned to this key
then appears. The entry position automatically moves forward if you make no immediate
entry or enter a new character. You can correct entries by moving the cursor to the num-
ber/letter to be deleted with the √/®keys and then pressing the Ckey. You can now add
new characters at this point.
Every word is automatically started with an upper case letter. Press the * key several times
to switch between upper and lower case (Aor ais shown) or only upper case at the start of
the word (Aa is shown). Confirm your inputs with
Ok .
5. Now select the next line from †(e.g. Private) and press
Ok or ®.
6. Enter the private call number for the entry and press
Ok .
7. Select the next line from †(e.g. Business) and press
Ok or ®.
8. Enter the business call number for the entry and press
Ok .
9. Use this method to enter the mobile call number, the email address and the fax number, if
required.
10. If you want to assign a Quick Call number key to the entry, select Quick call and press
Ok or
®. Select a key 2...9 from the list and press
Ok or ®. Exit the list with Esc or √. In the list
you can delete or overwrite existing entries.
11. You can assign a special melody to the entry that will signal a call from this call number.
Select Melody and press
Ok or ®. Select a melody from the list. Press Ok or ® to save your
selection.
12. Press the softkey to save the complete phone book entry.

25
Basic functions
If you make a call using the handset and place it in the charger cradle, the hands-free operation
feature is automatically activated.
Do not hold the handset up to your ear in handsfree mode or when the ringer is ringing as the
volume can be very loud.
Acknowledging an appointment/alarm clock
You are notified of an appointment or alarm clock by the specified ringer and the LED flashing red
for approx. 45 sec. The display shows the corresponding text. You can acknowledge the signalling
with
Esc .
Adjusting the volume of the earpiece during the call
Aastra 610d
Press the +/- sidekeys to increase/lower the volume of the current call or use the π(louder) and †
(quieter) navigation keys.
Aastra 620d/630d
Press the top or bottom sidekeys to increase or lower the volume of the current call or use the π
(louder) and †(quieter) navigation keys.
Note
If you press the Ok softkey when adjusting the volume, the new value is saved (i.e. accepted as a
menu entry). If under the upper or lower left-hand sidekey of the Aastra 620d/630d you program a
function that is also active in the connected state (e.g. SOS/emergency call), you can only use the
π/ †-keys to adjust the volume.
Switching the ringer on/off
Switch off: Press the star key and hold for a moment, the symbol appears on the display.
Switch on: Press the star key again and hold for a moment, the symbol will switch off.
Switching ringer off at call
If you want to switch off the ringer for a call that has just come in, press the Ckey or the softkey .
You can still accept the call as long as the caller has not hung up.
24
Basic functions
Basic functions
Switching the handset on/off
Switching the handset on
To switch on press and hold the End key until the display lights again. This can take up to 10
seconds.
Switching the handset off
Press the End key and hold it down for a moment
or …
Press the End key briefly, select
Switch off and press Ok .
The handset will switch off after a confirmation prompt.
Note
If the handset is switched off when placed in the charger cradle, it remains switched off but conti-
nues to be charged. The LED flashes red/green alternately to indicate that the handset is charging.
For technical reasons the switched-off handset can switch itself on when placed in the charger
cradle if it is removed from the cradle again before the red / green flashing LED is displayed.
Key lock / Phone lock
Switching on the key lock
Press the router key and hold for a moment. The key lock is activated and the symbol appe-
ars in the display.
Switching the key lock off
Press the softkey with the symbol and then the router key within 3 seconds.
Releasing the phone lock
If you have locked your telephone against unauthorised use (see page 54), you can release the lock
again by pressing the softkey and entering your PIN.
Switching hands-free operation on/off
Press the loudspeaker key to switch hands-free operation on or off.
The symbol appears on the display if the hands-free operation feature is enabled.

27
Basic functions
Automatic hide / Info window
If you are in a menu or an entry mask when a call comes in, the information relevant to the call appe-
ars on the display (caller name/call number etc.). After completing the call you return to the where
you were before the call arrived.
In some settings of the Devices menu information text appears that automatically scrolls if the text is
long. You can also scroll manually by pressing the π/ †keys.
Event window and "Info"- Menu
In the idle state of the handset an event window will appear, when e.g. new entries are saved in the
Caller list, the Voice box* or the Message list*. If there is more than one new entry you will see the
topic New Infos.
To access the entries you can open the Info-Menu:
Just press in the idle state the Navigation key √and choose one menu item. Alternatively you can
also open the Info-Menu by pressing the - key or the -key.
Vibra call (620d, 630d only)
The vibration alarm can be switched on/off in the Menu ❯❯❯ -> Audio -> Ringer settings ->
Device -> Vibra Call.
Configuring your personal directory
You can store up to 200 names in the personal phone book, with up to 3 call numbers each. You can
assign the entries a ringing melody, an abbreviated dialling number and an e-mail address in the
usual way.
How to create new entries is described in the "Example" section of the Phone Book/Editor from
page 21.
26
Basic functions
Illumination / display dimming
The keyboard and display are lit. The illumination is activated each time a key is pressed or a call is
made; it remains lit for a user-definable amount of time. To prevent the display illumination from
switching itself off completely after that time, you can activate the display dimming. The illumina-
tion then remains lit at a weak level. This setting does however reduce the battery life. You can make
changes in the Menu ❯❯❯ -> Settings -> Illumination -> Keyboard/Display/Display dimming .
Activating the display illumination
If the display illumination is switched off completely, you can activate it using one of the three keys
below the display (softkeys) without triggering the function stored under that key.
Changing the brightness/contrast of the display
Aastra 610d
Adjust the brightness of the display to your local conditions. Change the contrast in the Menu ❯❯❯
-> Settings -> Display -> Contrast .
Aastra 620d, 630d
Adjust the brightness of the display to your local conditions. Change the brightness in the Menu
❯❯❯ -> Settings -> Display -> Brightness.
Muting the handset
If you do not want your call partner to listen in while you talk to someone in the room for instance,
you can temporarily mute your handset.
You are making a call.
Press the softkey. The symbol appears on the top line of the display.
Your call partner on the telephone can no longer hear you.
Press the softkey once more when you want to talk with your call partner again. Your call partner
on the telephone can hear you again.
* If supported by the system

29
Basic functions
Using the Bluetooth
®headset (Aastra 620d, 630d)
The Bluetooth
®word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such
marks by [licensee name] is under license. Other trademarks and trade names are those of their
respective owners.
The
Bluetooth feature of the handsets allows registration of two Bluetooth headsets, one of which
can be selected for use.
A registered and accessible
Bluetooth headset ( symbol) has priority over any other headset also
connected via cable ( symbol).
If the hands-free operation key is pressed when a headset is being used (
Bluetooth or connected via
cable), the call is forwarded to the handset loudspeaker.
If the connection between the handset and
Bluetooth headset is lost during a call, a message appe-
ars on the display. You can decide whether you want to continue the call with a headset connected
via cable if necessary, or on the handset itself, or to terminate the call.
Registration
Switch the headset to "Pairing mode". Follow the User's Manual of the headset for this.
Switch on the function in Menu ❯❯❯ -> Settings -> Bluetooth -> BT Status die Funktion ein (An).
Open the Menu ❯❯❯ -> Settings -> Bluetooth -> Subscribe headset and then press the
New soft-
key.
The headset that is found is shown by its name on the display. Confirm the display with
Ok and enter
the PIN of the headset. The headset is now logged in and the symbol appears on the top line of
the display.
You can specify the active headset in the Menu ❯❯❯ -> Settings -> Bluetooth -> Select headset.
Deregister / rename
Select in the menu ❯❯❯ -> Settings -> Bluetooth -> Register headset -> [Headset name] ❯❯❯ ->
Delete / Edit.
28
Basic functions
Editing lists
The following options are available in the redial list and caller list:
Open the respective list, e.g. in the Info menu, with the √navigation key.
Press ❯❯❯ to reach the Options menu.
The following options are available
Dial number …
The previously selected entry is immediately called.
Predial
The previously selected entry is transferred to the predial for calling.
Add to...
The call number of the entry is transferred into your personal phone book, the call filter or the
VIP list.
Details ...
Further information on the entry is displayed.
Delete
Deletes the entry.
Delete all
Deletes the entire list.

31
Basic functions
VIP list (Aastra 610d)
The programmable keys of the Aastra 610d can also be assigned with a VIP phone book. To do so,
program one of these keys as described on page 59 and then save the name and call number as des-
cribed in the previous section.
Profiles
Profiles consist of a group of handset settings each assigned to a particular situation or application.
For instance you can switch from “Normal” mode (e.g. in the office) to “Loud” mode when you enter
a different environment (e.g. a factory floor). As a result of the switch, features such as ringer
volume, vibra call, speech quality, LED signalling, etc., adapt to the new environment. Your handset
has five profiles.
While they are predefined, they can be changed at any time. If required, change the default settings
to suit your handset applications (see page 57).
Note
If when a profile is activated you change a number of features contained in the profile using the nor-
mal menu access (e.g. using ❯❯❯ Audio > Volume > Ringer), the settings are adopted by the pro-
file.
Adapting to your environment
Your handset has two functions which can be used to adapt the handset to loud environments:
If you activate the function using the menu ❯❯❯ Audio > Ringer settings > Noise detection, the
ringer volume is automatically increased in loud ambient noise. Make sure in this case that you have
not set the ringer volume to “Increasing”.
If you activate this feature using the menu ❯❯❯ Audio > oud environment, the handset will
attempt to improve the speech quality in a loud environment. This applies to connections via the
handset itself and with a wired headset (but not to Bluetooth headsets and the handsfree mode).
30
Basic functions
elephoning via the Bluetooth headset
Answering a call:
Press the "Connect key" on the headset or the green call key on the handset. The symbol is dis-
played.
Ending a call:
Press the "End key" on the headset or the End key on the handset.
Making a call:
Enter the call number on the handset and press the "Connect key" on the headset or the green call
key on the handset.
Hands-free operation:
If you press the hands-free key to answer a call or during a call,
Bluetooth operation is interrup-
ted and the handset's loudspeaker/microphone is activated.
Answering a call on the headset:
During a call on the handset: Press the Connect key on the headset.
Transferring a call on the handset:
During a call on the headset: Press ❯❯❯ and select Transfer BT to handset.
Special key (Hotkey) /VIP list (Aastra 620d, 630d)
On delivery the special key (hotkey) at the top right of the 620d and 630d handsets is prepared as
VIP phone book/VIP list for saving up to six telephones to be available very quickly (the key can be
reprogrammed).
To program your favourite call numbers briefly press the hotkey followed by the
New softkey. Enter
the name and the call number. You can specify further call numbers under the option ❯❯❯ -> New
Entry.
To dial these call numbers briefly press the hotkey, select the desired entry and press the call key
: the call will be set up.
Calls from call numbers on the VIP list are signalled using the VIP ring tone. The relevant setting is
made in the Menu ❯❯❯ -> Audio -> Ringer setting -> Melodies.

33
Basic functions
or SOS emergency number (see previous section) and the Alarm Sensor feature is activated. The
handset supports the following alarms:
• "Mandown"
• No movement alarm
• Escape alarm
All three alarm types can be activated in parallel. The alarm number is the same for all alarm types. If
no alarm number is stored, the SOS emergency number of the emergency call key / SOS key is used
instead.
The alarm to be signalled is always the first alarm type to be recognised. Activated sensor alarms are
displayed using the symbol on the first line of the display. To check which alarm is activated, use
the Active features menu (among others).
Make sure the handset is worn as freely as possible (on a belt clip, carry-strap, etc.), i.e. not in a
pocket, to ensure that the feature is able to operate reliably.
Mandown
The handset is normally worn more or less vertically, e.g. attached directly to the wearer’s belt clip. A
position check is carried out continuously to verify that the handset is still in the vertical position. If
the handset is detected as being at an angle of more than 45 degrees from the vertical, an alarm is
triggered after a predefinable amount of time as this may indicate an emergency.
No movement alarm
This alarm is triggered if the handset has been completely still for a user-definable amount of time
(no movement by the handset or the person carrying the handset). The sensor has three sensitivity
settings. To guarantee a reliable operation it is advisable to test the sensitivity of the no movement
alarm with the person to be monitored.
The no movement alarm is switched off whenever the handset is being charged in the charger
cradle or via the USB socket.
Escape alarm
The escape alarm is triggered if the sensor detects violent handset movements for user-definable
period of time. As with the no movement alarm the sensor has three sensitivity settings. To guaran-
tee a reliable operation it is advisable to test the sensitivity of the escape alarm with the person to
be monitored.
Alarm time settings
All the settings can be found in the menu ❯❯❯ Protection > Alarm Sensor
The alarm times are structured as follows.
Delay
This is the period of time that begins after the triggering event (“mandown”, no movement, escape).
32
Basic functions
Special functions
Emergency call key (SOS)
All the devices offer the possibility of storing an SOS emergency-call function under one of the pro-
grammable keys (see page 55). To dial an SOS emergency number, all you have to do is briefly press
the programmable key (emergency call key). Whether dialling is possible only in the idle state or
also in the connected state depends on the device and the assigned key type and the system.
Aastra 610d: The emergency call key is available in idle mode only.
Aastra 620d / 630d: If you programmed the SOS emergency-call feature under the left or middle
softkey or under left or right navigation key, the emergency call key will be available in idle mode
only. If you program the emergency call feature under one of the other keys (sidekeys / hotkey), the
emergency call key can also be used in the connected state (depending on the system).
On the Aastra 610d / 620d, the handset is always switched to handsfree mode when the SOS emer-
gency number is dialled. On the Aastra 630d you can set whether the number is dialled in handsfree
mode or in handset operation (see menu item Handsfree in alarm in the event of an alarm under
Alarm Sensor).
The Aastra 630d handset has a separate SOS key along the top. If you press the SOS key briefly, the
SOS emergency number is only dialled after a safety prompt; if you press the key for longer, the SOS
emergency number is dialled directly. In the menu ❯❯❯ -> Settings -> Key programming -> [and
press the SOS key] you can also set the response in such a way that the SOS emergency number is
dialled immediately after a short keypress.
You can enter the SOS emergency number in the menu ❯❯❯ -> Protection -> SOS number. If the
SOS emergency number is predefined by the system, this menu item is not displayed.
For Aastra DeTeWe systems only: If you always store the SOS emergency number preceded by the
R-key feature (enquiry / hold), the emergency call can also be made during a call (depending on the
system / and handset – see above). To enter the R-key feature, press the #-key three times (see also
page 23).
Other systems: On other systems the “Hold” function may be generated using other codes. See the
relevant system documentation for the appropriate programming.
Note
You can also use the emergency call key / SOS key when the key lock or phone lock is activated.
Alarm Sensor (Aastra 630d only)
The Aastra 630d handset is equipped with an alarm sensor that permanently determines the hand-
set’s tilt angle and movement. Various types of alarm can be deduced from these readings, trigge-
ring an automatic alarm call. The only requirement is that you have programmed an alarm number