Aficio 3235C User manual

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=188 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 9.400000 mm
3228C/3235C/3245C Operating Instructions General Settings Guide
B1807500
3228C/3235C/3245C Operating Instructions General Settings Guide
RICOH COMPANY, LTD.
15-5, Minami Aoyama 1-chome,
Minato-ku, Tokyo 107-8544, Japan
Phone: [phone]
3228C/3235C/3245C
Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in this manual before using the machine.
Getting Started
Combined Function Operations
Document Server
User Tools (System Settings)
Troubleshooting
Remarks
Entering Text
Specifications
Overseas Affiliates
U.S.A.
RICOH CORPORATION
5 Dedrick Place
West Caldwell, New Jersey 07006
Phone: [phone]
The Netherlands
RICOH EUROPE B.V.
Groenelaan 3, 1186 AA, Amstelveen
Phone: [phone]
United Kingdom
RICOH UK LTD.
Ricoh House,
1 Plane Tree Crescent, Feltham,
Middlesex, TW13 7HG
Phone: [phone]
Germany
RICOH DEUTSCHLAND GmbH
Wilhelm-Fay-Strasse 51,
D-65936 Frankfurt am Main
Phone: [phone]
France
RICOH FRANCE S.A.
383, Avenue du Général de Gaulle
BP 307-92143 Clamart Cedex
Phone: [phone]
Spain
RICOH ESPAÑA S.A.
Avda. Litoral Mar, 12-14,
Blue Building, Marina Village,
08005 Barcelona
Phone: [phone]
Italy
RICOH ITALIA SpA
Via della Metallurgia 12,
37139 Verona
Phone: [phone]
China
RICOH CHINA CO.,LTD.
29/F., Lippo Plaza, No.222
Huai Hai Zhong Road,
Lu Wan District,
Shanghai P.C.:200021
Phone: [phone]
Singapore
RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
#15-01/02 The Heeren,
Singapore 238855
Phone: [phone]
Printed in The Netherlands
GB GB B180-7500

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=188 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 9.400000 mm
Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-
rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a
aa
ameans POWER ON.
b
bb
bmeans POWER OFF.
c
cc
cmeans STAND BY.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
This machine is considered a Class 1 laser device, safe for office/EDP use. The machine contains five
AIGalnP laser diodes, 7-milliwatt, 645-660 nanometer wavelength for each emitter. Direct (or indirect
reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and
interlock mechanisms have been designed to prevent any possible laser beam exposure to the opera-
tor.
The following label is attached on the back side of the machine.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see P.15 “Machine Types”.)
•Type 1: Aficio 3228C
•Type 2: Aficio 3235C
•Type 3: Aficio 3245C
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts with your Ricoh office products.
Power Source
220–240V, 50/60Hz, 7A or more
Please be sure to connect the power cord to a power source as shown above. For details about power
source, see P.147 “Power Connection”.
Copyright © 2004 Ricoh Co., Ltd.

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Manuals provided are specific to machine type.
❒Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒Two CD-ROMs are provided:
• CD-ROM 1 “Operating Instructions”
• CD-ROM 2 “Scanner Driver and Document Management Utility”
❖
❖❖
❖General Settings Guide (this manual)
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions, and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖
❖❖
❖Security Reference
This manual is for administrators of this machine. It describes security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖
❖❖
❖Network Guide (PDF file - CD-ROM1)
Provides information about configuring and operating the printer in a net-
work environment or using software.
This manual covers all models, and therefore contains functions and settings
that may not be available for your model. Images, illustrations, functions, and
supported operating systems may differ from those of your model.
❖
❖❖
❖Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖
❖❖
❖Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine's fac-
simile function.
❖
❖❖
❖Facsimile Reference <Advanced Features>
Describes advanced facsimile functions such as line settings and procedures
for registering IDs.
❖
❖❖
❖Printer Reference
Describes system settings, operations, functions, and troubleshooting for the
machine's printer function.
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ii
❖
❖❖
❖Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scan-
ner function.
❖
❖❖
❖Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document Management Utility”.
•DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder Lite in detail. This guide can be displayed from the [Setup]display
when DeskTopBinder Lite is installed.
•DeskTopBinder Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start]menu when DeskTopBinder
Lite is installed.
•Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start]menu when Desk-
TopBinder Lite is installed.
❖
❖❖
❖Other manuals
•PS3 Supplement (PDF file - CD-ROM1)
•Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
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iii
What You Can Do with This Machine
The following introduces the functions of this machine, and the relevant manu-
als containing detailed information about them.
Products marked with * are optional. For details about optional products, see
p.164 “Options”, or contact your local dealer.
Copier, Facsimile, Printer, and
Scanner Functions
This machine provides copier, fac-
simile*, printer, and scanner func-
tions.
•You can make copies of originals.
With a finisher*, you can sort and
staple copies. See Copy Reference.
•You can send originals by fax and
receive faxes from other parties.
See Facsimile Reference <Basic Fea-
tures> , and Facsimile Reference
<Advanced Features>.
•You can print documents created
using applications. See Printer Ref-
erence.
•You can scan originals and send
the scan file to a computer. See
Scanner Reference.
Utilizing Stored Documents
•You can store file from originals
scanned by this machine, or file
sent from other computers, into
the machine's hard disk. You can
print and fax stored documents as
required. You can also change
print settings and print multiple
documents (Document Server).
See p.37 “Using the Document
Server”.
•With DeskTopBinder Profession-
al*/Lite, you can search, check,
print, and delete stored documents
using your computer. You can also
retrieve stored documents scanned
in scanner mode. With File Format
Converter*, you can even down-
load documents stored in copy and
printer functions to your compu-
ter. See Network Guide.
ADL001S
ADL002S
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iv
Paperless Fax Transmission
and Reception
Reception
•You can store received fax messag-
es on the machine's hard disk, in-
stead of printing them onto paper.
You can use DeskTopBinder Pro-
fessional*/Lite or a Web browser
to check, print, delete, retrieve, or
download documents using your
computer (Storing received docu-
ments). See Facsimile Reference
<Advanced Features>.
Transmission
•You can send documents created
using applications to another par-
ty's fax machine directly, without
performing a print job (LAN-Fax).
See Facsimile Reference <Advanced
Features>.
Fax Transmission and
Reception Through the
Internet
• You can send fax documents through
e-mail by specifying the recipient's
e-mail address (Internet Fax Trans-
mission).
You can receive sent documents
via Internet Fax, or from comput-
ers (Internet Fax Reception). See
Facsimile Reference <Basic Features>.
•You can send faxes by using data
such as the IP address to specify
the IP-Fax destination (IP-Fax
Transmission).
The transmitted files can be re-
ceived using an Internet fax ma-
chine (IP-Fax Reception). See
Facsimile Reference <Basic Features>.
ADL003S
ADL004S
ADL008S
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v
Using the Scanner in a
Network Environment
•You can send scanned documents
to other network computers using
e-mail (Sending stored scan file by
e-mail). See Scanner Reference.
•With ScanRouter delivery soft-
ware, you can save scanned docu-
ments in specified destinations on
network computers (File storage).
See Scanner Reference.
•You can send scanned documents
to other network folders (Scan to
Folder). See Scanner Reference.
Administrating the
Machine/Protecting
Documents (Security
Functions)
•You can protect documents from
unauthorized access and stop
them from being copied without
permission. See Security Reference.
•You can control the use of the ma-
chine, as well as prevent machine
settings from being changed with-
out authorization. See Security Ref-
erence.
•By setting passwords, you can pre-
vent unauthorized access via the
network. See Security Reference.
•You can erase the data on the hard
disk to prevent the information
from leaking out. See the manual
for the DataOverwriteSecurity
Unit* and Security Reference.
ADL005S
ADL006S
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vi
Monitoring the Machine Via
Computer
You can monitor machine status and
change settings using a computer.
•Using SmartDeviceMonitor for
Admin, SmartDeviceMonitor for
Client, or a Web browser, you can
use a computer to view the ma-
chine's status, such as to check on
paper quantities, or misfeeds, etc.
See Network Guide.
•You can also use a Web browser to
make network settings. See Net-
work Guide.
•You can also use a Web browser to
register and manage items such as
user codes, fax numbers, e-mail
addresses, and folders in the Ad-
dress Book. See the Web browser's
Help.
ADL007S
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vii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
What You Can Do with This Machine..................................................................iii
Copier, Facsimile, Printer, and Scanner Functions................................................... iii
Utilizing Stored Documents....................................................................................... iii
Paperless Fax Transmission and Reception............................................................. iv
Fax Transmission and Reception Through the Internet ............................................ iv
Using the Scanner in a Network Environment ........................................................... v
Administrating the Machine/Protecting Documents (Security Functions) .................. v
Monitoring the Machine Via Computer...................................................................... vi
Notice......................................................................................................................1
Copyrights and Trademarks .................................................................................2
Trademarks ................................................................................................................2
Information about Installed Software..........................................................................3
How to Read This Manual .....................................................................................9
Safety Information ...............................................................................................10
Safety During Operation...........................................................................................10
Positions of Labels and Hallmarks for R
RR
RWARNING and R
RR
RCAUTION............12
ENERGY STAR Program .....................................................................................13
Machine Types .....................................................................................................15
1. Getting Started
Guide to Components .........................................................................................17
External Options.......................................................................................................19
Internal Options........................................................................................................20
Control Panel........................................................................................................21
Display Panel ...........................................................................................................23
When the Authentication Screen is displayed..........................................................24
Turning On the Power .........................................................................................26
Turning On the Main Power .....................................................................................26
Turning On the Power ..............................................................................................26
Turning Off the Power ..............................................................................................27
Turning Off the Main Power .....................................................................................27
Saving Energy..........................................................................................................28
2. Combined Function Operations
Changing Modes..................................................................................................29
Multi-Access.........................................................................................................31
3. Document Server
Relationship between Document Server and Other Functions .......................35
Document Server Display ........................................................................................36
Using the Document Server................................................................................37
Storing Data .............................................................................................................37
Changing a Stored Document's File Name, User Name, or Password....................40
Selecting a Document ..............................................................................................40
Searching for Stored Documents.............................................................................41
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viii
Printing Stored Documents ......................................................................................42
Deleting Stored Documents .....................................................................................45
Viewing Stored Documents Using a Web Browser ..................................................45
Downloading Stored Documents..............................................................................46
Settings for the Document Server......................................................................47
4. User Tools (System Settings)
User Tools Menu (System Settings)...................................................................49
Accessing User Tools (System Settings) ..........................................................52
Changing Default Settings .......................................................................................52
Exiting User Tools ....................................................................................................52
Settings You Can Change with User Tools .......................................................53
General Features .....................................................................................................53
Tray Paper Settings .................................................................................................56
Timer Settings ..........................................................................................................59
Administrator Tools ..................................................................................................61
Address Book.......................................................................................................68
Registering Names ..............................................................................................71
Registering a Name .................................................................................................71
Changing a Registered Name..................................................................................71
Deleting a Registered Name ....................................................................................72
Authentication Information .................................................................................73
Registering a New User Code..................................................................................73
Changing a User Code.............................................................................................74
Deleting a User Code...............................................................................................74
Displaying the Counter for Each User Code ............................................................75
Printing the Counter for Each User Code.................................................................75
Clearing the Number of Prints..................................................................................76
Fax Destination ....................................................................................................77
Registering a Fax Destination ..................................................................................78
Changing a Registered Fax Destination ..................................................................80
Deleting a Registered Fax Destination.....................................................................81
Registering an IP-Fax Destination ...........................................................................82
Changing a Registered IP-Fax Destination..............................................................83
E-mail Destination................................................................................................84
Registering an E-mail Destination............................................................................84
Changing a Registered E-mail Destination ..............................................................85
Deleting a Registered E-mail Destination ................................................................86
Registering Folders .............................................................................................87
Using SMB to Connect.............................................................................................87
Using FTP to Connect..............................................................................................91
Registering Names to a Group ...........................................................................94
Registering a New Group.........................................................................................94
Registering Names to a Group.................................................................................95
Displaying Names Registered in Groups .................................................................95
Removing a Name from a Group .............................................................................96
Changing a Group Name .........................................................................................96
Deleting a Group......................................................................................................97
Adding a Group to Another Group ...........................................................................97
Deleting a Group within a Group..............................................................................97
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