Aficio C6055 User manual

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Getting Started
Authentication and its Application
Ensuring Information Security
Managing Access to the Machine
Enhanced Network Security
Specifying the Extended Security Functions
Troubleshooting
Appendix
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information
in "About This Machine" before using the machine.
Security Reference
Operating Instructions

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and
benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct,
indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or
accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your
legal advisor.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, your machine may include certain options as standard. For details, please
contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual might result
in hazardous radiation exposure.

Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
• A Web browser must be installed in order to view the html manuals.
• For enhanced security, we recommend that you first make the following settings. For details, see
"Setting Up the Machine", Security Reference.
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also explains the control panel,
preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs
provided.
Troubleshooting
Provides a guide to solving common problems, and explains how to replace paper, toner, staples,
and other consumables.
Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to place originals.
Facsimile Reference
Explains Facsimile functions and operations.
Printer Reference
Explains Printer functions and operations.
Scanner Reference
Explains Scanner functions and operations.
Network Guide
Explains how to configure and operate the machine in a network environment, and use the software
provided.
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General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail
addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.
Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. Be sure to read
this manual when setting the enhanced security functions, or user and administrator authentication.
PostScript 3 Supplement
Explains how to set up and use PostScript 3.
UNIX Supplement
For "UNIX Supplement", please visit our Web site or consult an authorized dealer.
This manual includes descriptions of functions and settings that might not be available on this machine.
Information
Contains general notes on the machine, and information about the trademarks of product names used
in the manuals.
Other manuals
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
• Auto Document Link Guide
• Manuals provided are specific to machine types.
• The following software products are referred to using general names:
Product name General name
DeskTopBinder Lite and DeskTopBinder
Professional *1 DeskTopBinder
ScanRouter EX Professional *1 and ScanRouter
EX Enterprise *1 The ScanRouter delivery software
*1 Optional
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TABLE OF CONTENTS
Manuals for This Machine.................................................................................................................................1
How to Read This Manual.................................................................................................................................9
Symbols...........................................................................................................................................................9
IP Address.......................................................................................................................................................9
1. Getting Started
Enhanced Security............................................................................................................................................11
Glossary.......................................................................................................................................................11
Setting Up the Machine...............................................................................................................................12
Security Measures Provided by this Machine................................................................................................15
Using Authentication and Managing Users...............................................................................................15
Ensuring Information Security.....................................................................................................................15
Limiting and Controlling Access..................................................................................................................17
Enhanced Network Security.......................................................................................................................18
2. Authentication and its Application
Administrators and Users.................................................................................................................................19
Administrators...............................................................................................................................................19
User...............................................................................................................................................................20
The Management Function..............................................................................................................................22
About Administrator Authentication............................................................................................................22
About User Authentication..........................................................................................................................23
Enabling Authentication...................................................................................................................................25
Authentication Setting Procedure...............................................................................................................25
Administrator Authentication...........................................................................................................................27
Specifying Administrator Privileges............................................................................................................27
Registering the Administrator......................................................................................................................30
Logging on Using Administrator Authentication........................................................................................35
Logging off Using Administrator Authentication........................................................................................36
Changing the Administrator........................................................................................................................37
Using Web Image Monitor.........................................................................................................................38
User Authentication..........................................................................................................................................40
User Code Authentication...............................................................................................................................41
Specifying User Code Authentication........................................................................................................41
Basic Authentication.........................................................................................................................................46
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Specifying Basic Authentication..................................................................................................................46
Authentication Information Stored in the Address Book...........................................................................50
Specifying Login User Name and Login Password...................................................................................50
Specifying Authentication Information to Log on......................................................................................52
Windows Authentication.................................................................................................................................56
Specifying Windows Authentication..........................................................................................................57
LDAP Authentication.........................................................................................................................................69
Specifying LDAP Authentication.................................................................................................................70
Integration Server Authentication....................................................................................................................79
Specifying Integration Server Authentication............................................................................................79
Printer Job Authentication................................................................................................................................88
If User Authentication is Specified..................................................................................................................91
User Code Authentication (Using the Control Panel)................................................................................91
User Code Authentication (Using a Printer Driver)....................................................................................92
Login (Using the Control Panel)..................................................................................................................92
Log Off (Using the Control Panel)..............................................................................................................93
Login (Using a Printer Driver)......................................................................................................................94
Login (Using Web Image Monitor)............................................................................................................94
Log Off (Using Web Image Monitor).........................................................................................................94
User Lockout Function..................................................................................................................................95
Auto Logout..................................................................................................................................................97
Authentication Using an External Device.....................................................................................................100
3. Ensuring Information Security
Preventing Unauthorized Copying...............................................................................................................101
Unauthorized Copy Prevention................................................................................................................101
Data Security for Copying........................................................................................................................102
Printing Limitations.....................................................................................................................................104
Notice.........................................................................................................................................................104
Printing with Unauthorized Copy Prevention and Data Security for Copying.....................................105
Printing a Confidential Document.................................................................................................................108
Specifying a Locked Print File...................................................................................................................108
Printing a Locked Print File........................................................................................................................109
Deleting Locked Print Files........................................................................................................................110
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Changing Passwords of Locked Print Files..............................................................................................112
Unlocking Locked Print Files.....................................................................................................................114
Specifying Access Permission for Stored Files.............................................................................................116
Assigning Users and Access Permission for Stored Files........................................................................116
Specifying Access Privileges for Files Stored using the Scanner and Fax Functions............................119
Assigning the User and the Access Permission for the User's Stored Files............................................123
Specifying Passwords for Stored Files.....................................................................................................126
Unlocking Files...........................................................................................................................................127
Preventing Data Leaks Due to Unauthorized Transmission........................................................................130
Restrictions on Destinations.......................................................................................................................130
Using S/MIME to Protect Email Transmission.............................................................................................133
Email Encryption........................................................................................................................................133
Attaching an Electronic Signature............................................................................................................135
Protecting the Address Book.........................................................................................................................141
Address Book Access Permission.............................................................................................................141
Encrypting Data in the Address Book......................................................................................................144
Encrypting Data on the Hard Disk................................................................................................................147
Enabling the Encryption Settings..............................................................................................................147
Printing the Encryption Key.......................................................................................................................150
Updating the Encryption Key....................................................................................................................152
Canceling Data Encryption......................................................................................................................154
Deleting Data on the Hard Disk....................................................................................................................157
Overwriting Data on the Hard Disk.........................................................................................................157
4. Managing Access to the Machine
Preventing Modification of Machine Settings..............................................................................................167
Menu Protect..................................................................................................................................................169
Menu Protect..............................................................................................................................................169
Limiting Available Functions..........................................................................................................................174
Specifying Which Functions are Available.............................................................................................174
Managing Log Files.......................................................................................................................................177
Specifying Delete All Logs........................................................................................................................177
Transfer Log Setting...................................................................................................................................178
5. Enhanced Network Security
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Preventing Unauthorized Access..................................................................................................................181
Access Control...........................................................................................................................................181
Enabling/Disabling Protocols..................................................................................................................182
Specifying Network Security Level..........................................................................................................190
Encrypting Transmitted Passwords...............................................................................................................194
Driver Encryption Key...............................................................................................................................194
Group Password for PDF files...................................................................................................................196
IPP Authentication Password.....................................................................................................................197
Protection Using Encryption..........................................................................................................................199
SSL (Secure Sockets Layer) Encryption....................................................................................................199
User Settings for SSL (Secure Sockets Layer)..........................................................................................204
Setting the SSL / TLS Encryption Mode...................................................................................................204
SNMPv3 Encryption.................................................................................................................................206
Transmission Using IPsec...............................................................................................................................209
Encryption and Authentication by IPsec..................................................................................................209
Encryption Key Auto Exchange Settings and Encryption Key Manual Settings...................................210
IPsec Settings.............................................................................................................................................211
Encryption Key Auto Exchange Settings Configuration Flow................................................................218
Encryption Key Manual Settings Configuration Flow.............................................................................223
telnet Setting Commands..........................................................................................................................224
Authentication by telnet.................................................................................................................................232
"authfree" Command.................................................................................................................................232
6. Specifying the Extended Security Functions
Specifying the Extended Security Functions................................................................................................233
Changing the Extended Security Functions.............................................................................................233
Procedure for Changing the Extended Security Functions.....................................................................233
Settings.......................................................................................................................................................235
Other Security Functions...............................................................................................................................240
Fax Function...............................................................................................................................................240
Scanner Function.......................................................................................................................................240
Weekly Timer Code..................................................................................................................................241
Limiting Machine Operation to Customers Only.........................................................................................244
Settings.......................................................................................................................................................244
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Specifying Service Mode Lock Preparation............................................................................................244
Canceling Service Mode Lock.................................................................................................................246
7. Troubleshooting
Authentication Does Not Work Properly.....................................................................................................249
A Message Appears.................................................................................................................................249
An Error Code Appears............................................................................................................................251
Machine Cannot Be Operated................................................................................................................266
8. Appendix
Supervisor Operations..................................................................................................................................271
Logging on as the Supervisor...................................................................................................................271
Logging off as the Supervisor...................................................................................................................273
Changing the Supervisor..........................................................................................................................273
Resetting an Administrator's Password....................................................................................................275
Machine Administrator Settings....................................................................................................................277
System Settings..........................................................................................................................................277
Maintenance..............................................................................................................................................280
Copier / Document Server Features.......................................................................................................280
Facsimile Features.....................................................................................................................................280
Printer Features..........................................................................................................................................282
Scanner Features.......................................................................................................................................283
Settings via Web Image Monitor.............................................................................................................283
Settings via SmartDeviceMonitor for Admin...........................................................................................287
Network Administrator Settings....................................................................................................................288
System Settings..........................................................................................................................................288
Facsimile Features.....................................................................................................................................289
Scanner Features.......................................................................................................................................289
Settings via Web Image Monitor.............................................................................................................289
Settings via SmartDeviceMonitor for Admin...........................................................................................292
File Administrator Settings.............................................................................................................................293
System Settings..........................................................................................................................................293
Facsimile Features.....................................................................................................................................293
Printer Features..........................................................................................................................................293
Settings via Web Image Monitor.............................................................................................................294
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User Administrator Settings...........................................................................................................................295
System Settings..........................................................................................................................................295
Settings via Web Image Monitor.............................................................................................................295
Settings via SmartDeviceMonitor for Admin...........................................................................................296
Document Server File Permissions................................................................................................................297
The Privilege for User Account Settings in the Address Book.....................................................................299
User Settings - Control Panel Settings..........................................................................................................302
Copier / Document Server Features............................................................................................................303
Printer Functions.............................................................................................................................................309
Printer Features...............................................................................................................................................310
Scanner Features...........................................................................................................................................314
Facsimile Features..........................................................................................................................................316
System Settings...............................................................................................................................................319
User Settings - Web Image Monitor Settings..............................................................................................327
Device Settings...............................................................................................................................................328
Printer..............................................................................................................................................................338
Scanner...........................................................................................................................................................342
Fax..................................................................................................................................................................344
Interface..........................................................................................................................................................347
Network..........................................................................................................................................................349
Functions That Require Options....................................................................................................................354
INDEX...........................................................................................................................................................355
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