Aficio MP 301spf User manual

Cover Paper Thickness = 0.10 Body Paper Thickness = 0.08 Pages in Book = 0
Spine Width = 0 Mlogo Mag = 1.3 Mlogo Off = 0.65
Printed in China
D127-7504
US
EN
Read this manual carefully before you use this machine and keep
it handy for future reference. For safe and correct use, be sure to
read the Safety Information in this manual before using the
machine.
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
Appendix
Information for This Machine
Safety Information
Manuals Provided with This Machine
Read This First

TABLE OF CONTENTS
Introduction.........................................................................................................................................................3
How to Read the Manuals.................................................................................................................................4
Symbols Used in the Manuals.......................................................................................................................4
Disclaimer........................................................................................................................................................4
Notes...............................................................................................................................................................4
Machine Types...............................................................................................................................................5
1. Manuals Provided with This Machine
Manuals for This Machine.................................................................................................................................7
Manuals List......................................................................................................................................................10
On-screen Operating Instructions...................................................................................................................11
Formats of the Operating Instructions.........................................................................................................11
Reading the HTML Manuals on the CD-ROM..........................................................................................11
Installing and Opening the HTML Manuals..............................................................................................12
Reading the PDF Manuals on the CD-ROM..............................................................................................12
2. Safety Information
Safety During Operation.................................................................................................................................15
Safety Precautions to Be Followed.................................................................................................................16
Environments where the machine can be used..........................................................................................16
Handling power cords and power cord plugs..........................................................................................17
Handling the main machine........................................................................................................................19
Handling the machine's interior..................................................................................................................21
Handling the machine's supplies................................................................................................................22
Safety Labels of This Machine.........................................................................................................................24
Positions of WARNING and CAUTION labels.........................................................................................24
Power Switch Symbols.................................................................................................................................27
3. Information for This Machine
Duplication and Printing Prohibited................................................................................................................29
Laser Safety.......................................................................................................................................................30
Notes to USA Users of FCC Requirements.....................................................................................................31
Part 15 of the FCC Rules.............................................................................................................................31
Part 68 of the FCC Rules regarding Facsimile Unit...................................................................................31
Important Safety Instructions for Facsimile Unit.............................................................................................34
IMPORTANTES MESURES DE SÉCURITÉ de l'unité Fax..........................................................................34
1

Notes to Canadian Users of Facsimile Unit...................................................................................................35
Remarques à l'attention des utilisateurs canadiens de l'unité Fax............................................................35
ENERGY STAR Program..................................................................................................................................36
Energy Saving Functions..................................................................................................................................37
Notes to users in the state of California (Notes to Users in USA)................................................................38
4. Appendix
Trademarks.......................................................................................................................................................39
2

Introduction
Read this manual carefully before you use this machine and keep it handy for future reference. For safe
and correct use, be sure to read the Safety Information in this manual before using the machine.
3

How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
Indicates instructions stored in a file on a provided CD-ROM.
(mainly Europe and Asia), (mainly Europe), or (mainly Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see "Model-Specific Information",
Getting Started .
Disclaimer
Contents of this manual are subject to change without prior notice.
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
Notes
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
4

For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
Some illustrations in this manual might be slightly different from the machine.
Machine Types
Check the type of your machine before reading the manuals.
• Type 1: MP 301SP/Aficio MP 301SP
• Type 2: MP 301SPF/Aficio MP 301SPF
Certain types might not be available in some countries. For details, please contact your local dealer.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
5

6

1. Manuals Provided with This Machine
This chapter explains manuals for this machine.
Manuals for This Machine
Read this manual carefully before you use this machine.
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• Adobe® Acrobat® Reader®/Adobe Reader must be installed in order to view the manuals as PDF
files.
• A Web browser must be installed in order to view the html manuals.
User Guide
Regarding the basic usage of this machine, frequently used functions, troubleshooting when an
error message appears, etc., summaries are provided below for each user manual.
Read This First
Before using the machine, be sure to read the section of this manual entitled Safety Information. It
also describes how to install the included CD-ROM, each regulation, and environmental
conformance.
Easy Search
You can search for a description by what you want to do. Also, this machine's distinctive functions
are explained.
Getting Started
Describes preparations for using the machine, operating instructions, and character input methods.
Paper Specifications and Adding Paper
Describes how to load originals and sheets and about their specifications.
Convenient Functions
Describes how to register frequently used settings, customize the Home Screen, and display a Web
page on the control panel. It also describes how to manage a job.
Maintenance and Specifications
Describes how to replace supplies and how to install and clean this machine. It also describes the
specifications of the main unit and options.
Troubleshooting
Provides a guide for resolving common usage-related problems.
7

Copy/ Document Server
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to specify the settings for originals.
Fax
Explains Facsimile functions and operations.
Print
Describes how to print using the printer driver. It also describes the functions available for printing.
Scan
Describes how to scan paper data using this machine and how to send the scanned data to a
computer and store the data.
Connecting the Machine/ System Settings
Explains how to connect the machine to a network, and configure and operate the machine in a
network environment. Also explains how to change User Tools settings and how to register
information in the Address Book.
PostScript 3
Explains how to set up and use PostScript® 3TM.
VM Card Extended Feature Settings
Describes how to configure the extended features using the control panel or Web Image Monitor.
Security Guide
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
For details, see "Before Using This Machine", Security Guide.
Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
Driver Installation Guide
Describes how to install and configure each driver. This manual is included in the drivers CD.
UNIX Supplement
For "UNIX Supplement", please visit our Web site or consult an authorized dealer. This manual
includes descriptions of functions and settings that might not be available on this machine.
• Manuals provided are specific to machine types.
1. Manuals Provided with This Machine
8

• Driver Installation Guide and HTML manuals are available in English, German, French, Italian,
Spanish, Dutch, and Russian.
• The following software products are referred to using general names:
Product name General name
ScanRouter EX Professional *1 and
ScanRouterEX Enterprise *1
the ScanRouter delivery software
*1 The ScanRouter EX Professional and ScanRouterEX Enterprise are no longer available for sale.
Manuals for This Machine
9

Manuals List
Manual Name Printed Manuals
Provided
HTML Manuals
Provided
PDF Manuals
Provided
User Guide Yes No Yes
Read This First Yes No No
Easy Search No Yes No
Getting Started No Yes No
Paper Specifications and Adding Paper No Yes No
Convenient Functions No Yes No
Maintenance and Specifications No Yes No
Troubleshooting No Yes No
Copy/ Document Server No Yes No
Fax No Yes No
Print No Yes No
Scan No Yes No
Connecting the Machine/ System
Settings No Yes No
Security Guide No No Yes
PostScript 3 No Yes No
VM Card Extended Feature Settings No Yes No
Driver Installation Guide No No Yes
UNIX Supplement No No Yes*1
*1 For "UNIX Supplement", please visit our Web site or consult an authorized dealer.
• Driver Installation Guide and HTML manuals are available in English, German, French, Italian,
Spanish, Dutch, and Russian.
1. Manuals Provided with This Machine
10

On-screen Operating Instructions
This chapter describes the on-screen operating instructions of this machine. The on-screen operating
instructions are included in the supplied manual CD-ROM.
Formats of the Operating Instructions
The operating instructions of this machine are provided in the following formats:
• Printed manuals
• HTML manuals
• PDF manuals
For details about the contents of each manual, see p.7 "Manuals for This Machine". The various manuals
are available in different formats. For details about availability, see p.10 "Manuals List".
Reading the HTML Manuals on the CD-ROM
This section describes how to read the HTML manuals on the supplied manual CD-ROM.
1. Insert the CD-ROM in the CD-ROM drive of your computer.
2. Select a language, and then click [OK].
3. Click [Read HTML manuals].
The browser opens.
4. Click the title of manual you want to read.
• Recommended browsers:
• Internet Explorer 6 or later
• Firefox 3.5 or later
• Safari 4.0 or later
• If you want to read the HTML manuals on a Macintosh, insert the CD-ROM in the CD-ROM drive,
and then open "Manuals.htm".
• If JavaScript is disabled or unavailable in your browser, you will not be able to search or use
certain buttons in the HTML documentation.
• HTML manuals are available in English, German, French, Italian, Spanish, Dutch, and Russian.
On-screen Operating Instructions
11

Installing and Opening the HTML Manuals
This section describes how to install and open the HTML manuals on your computer.
For your convenience, we recommend you install these manuals on your computer.
1. Insert the CD-ROM in the CD-ROM drive of your computer.
2. Select a language, and then click [OK].
3. Click [Install manuals].
4. Install the HTML manuals by following the on-screen instructions.
5. When the installation is complete, click [Finish].
6. Click [Exit].
7. Open the HTML manuals that you installed.
To open the manuals from an icon, double-click the icon on the desktop. To open the manuals from
the [Start] menu, point to [All Programs], and then click [Product Name].
8. Click the title of the manual you want to read.
• You need administrator permissions to install the manuals. Log in as an Administrators group
member.
• The system requirements for installing the manuals are as follows:
• Operating system: Windows XP/Vista/7, Windows Server 2003/2003 R2/2008/2008
R2
• Minimum display resolution: 800 × 600 pixels
• If you cannot install a manual, copy the "MANUAL_HTML" folder to your computer's hard drive,
and then run "setup.exe".
• To delete an installed manual, on the [Start] menu, point to [All Programs], click [Product Name],
and then uninstall the data.
• Depending on the settings made during installation, menu folder names may differ.
• HTML manuals are available in English, German, French, Italian, Spanish, Dutch, and Russian.
Reading the PDF Manuals on the CD-ROM
This section describes how to read the PDF manuals on the supplied manual CD-ROM.
File path
The manuals are included in the following folder on the CD-ROM:
MANUAL_PDF\(language)
1. Manuals Provided with This Machine
12

1. Insert the CD-ROM in the CD-ROM drive of your computer.
2. Select a language, and then click [OK].
3. Click [Read PDF manuals].
• To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on
your computer.
• If you want to read the PDF manuals on a Macintosh, insert the CD-ROM in the CD-ROM drive,
and then open "Manuals.htm".
• Driver Installation Guide is available in English, German, French, Italian, Spanish, Dutch, and
Russian.
On-screen Operating Instructions
13

1. Manuals Provided with This Machine
14

2. Safety Information
This chapter describes the safety precautions.
Safety During Operation
In this manual, the following important symbols are used:
Indicates a potentially hazardous situation which, if instructions are not followed, could result in death
or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor
or moderate injury or damage to property.
15

Safety Precautions to Be Followed
This section explains safety precautions that should always be followed when using this machine.
Environments where the machine can be used
This section explains safety precautions about environments where the machine can be used.
• Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in
fire or electric shock.
• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers
holding water or any other liquids, on or close to this machine. Fire or electric shock could result
from spillage or if such objects or substances fall inside this machine.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might
occur.
• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might
occur.
• Do not place heavy objects on the machine. Doing so can cause the machine to topple over,
possibly resulting in injury.
• Make sure the room where you are using the machine is well ventilated and spacious. Good
ventilation is especially important when the machine is used heavily.
• Keep the machine away from salt-bearing air and corrosive gases. Also, do not install the
machine in places where chemical reactions are likely (laboratories, etc.), as doing so will
cause the machine to malfunction.
2. Safety Information
16

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.
Handling power cords and power cord plugs
This section explains safety precautions about handling power cords and power cord plugs.
• Do not use any power sources other than those that match the specifications shown. Doing so
could result in fire or electric shock.
• Do not use any frequencies other than those that match the specifications shown. Doing so could
result in fire or electric shock.
• Do not use multi-socket adaptors. Doing so could result in fire or electric shock.
• Do not use extension cords. Doing so could result in fire or electric shock.
• Do not use power cords that are damaged, broken, or modified. Also, do not use power cords
that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could
result in fire or electric shock.
• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and
electric shock hazard.
• The supplied power cord is for use with this machine only. Do not use it with other appliances.
Doing so could result in fire or electric shock.
Safety Precautions to Be Followed
17

• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.
• If the power cord is damaged and its inner wires are exposed or broken, contact your service
representative for a replacement. Use of damaged power cords could result in fire or electric
shock.
• Be sure to disconnect the plug from the wall outlet at least once a year.
• There are burn marks on the plug.
• The prongs on the plug are deformed.
• If any of the above conditions exist, do not use the plug and consult your dealer or service
representative. Use of the plug could result in fire or electric shock.
• Be sure to disconnect the power cord from the wall outlet at least once a year.
• The power cord's inner wires are exposed, broken, etc.
• The power cord's coating has a crack or dent.
• When bending the power cord, the power turns off and on.
• Part of the power cord becomes hot.
• The power cord is damaged.
• If any of the above conditions exist, do not use the power cord and consult your dealer or
service representative. Use of the power cord could result in fire or electric shock.
• Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted plugs
create an unstable connection that can result in unsafe buildup of heat.
• If this machine is not going to be used for several days or longer at a time, disconnect its power
cord from the wall outlet.
2. Safety Information
18

• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord.
Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
or electric shock.
• Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around
the prongs at least once a year. Allowing dust to build up on the plug constitutes a fire hazard.
• When performing maintenance on the machine, always disconnect the power cord from the
wall outlet.
Handling the main machine
This section explains safety precautions about handling the main machine.
• Be sure to locate the machine as close as possible to a wall outlet. This will allow easy
disconnection of the power cord in the event of an emergency.
• If the machine emits smoke or odours, or if it behaves unusually, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.
• If metal objects, or water or other fluids fall inside this machine, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.
• Do not touch this machine if a lightning strike occurs in the immediate vicinity. Doing so could
result in electric shock.
Safety Precautions to Be Followed
19