Alcatel Easy Reflexes User manual

ARCHITECTS OF AN INTERNET WORLD
Alcatel Easy Reflexes™
Alcatel OmniPCX Office

2
How to use this guide ?
2
How
You have an Alcatel Easy Refelexes digital telephone. Its screen, functions and
loudspeaker make it very comfortable and easy to use.
These symbols can be supplemented by small icons or text. All default or
customized function codes are given in the table of codes in the appended sheet.
•Actions •Keypad
Lift receiver. Numeric keypad.
Hang up. Specific key on numeric
keypad.
Description of an
action or context. •Audio keys
Loudspeaker.
•Display Adjustment “reduce”.
Partial view of display. Adjustment “increase”.
•Other fixed keys
•Programmable keys and
LEDs Fixed key.
Line key. MENU key.
Function active. •Other symbols used
Key programmed by
technician to access
service.
Alternative to action
sequence.
Important informations.
Smith John
OR

3
Contents
3
Toc
Getting to know your telephone . . . . . . . . . . . p.4
1. Getting started . . . . . . . . . . . . . . . . . . . . . . . . . p.5
Identify the terminal you are on. Making and receiving a call.
Initializing your voice mailbox. Consulting your voice mailbox.
Adjusting your telephone settings : ringer and brightness.
Programming direct call keys. Installing the programmable key
label.
2. Using your telephone . . . . . . . . . . . . . . . . . . . . p.8
Making a call. Calling from your personal directory. Redialling.
Requesting automatic callback if internal number is busy.
3. During your communication . . . . . . . . . . . . . . p.9
Sending DTMF signals. Calling a second person during a
conversation. Receiving a second call. Switching between two
calls (Broker call). Transferring a call. Three-way conference.
4. Your telephone fits your needs . . . . . . . . . . . . p.11
Programming your personal directory. Customising your voice
greeting. Personal assistant : reaching you with one number only.
Modifying your personal code.
5. Keep in touch . . . . . . . . . . . . . . . . . . . . . . . . . . . p.13
Diverting your calls to a recorded message or another number.
When you return, consult recorded messages. Activate/disable
the personal assistant.
6. Sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.14
Call pick-up. Answering a general bell. Send a voice message
copy.
Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.15

Getting to know your telephone
4
i
Telephone
Audio keys
Loudspeaker:
to share a conversation
to reduce loudspeaker or
receiver volume
to increase loudspeaker or
receiver volume
Programmable keys and LEDs
The keys are divided into line keys, correspond-
ing to the line LEDs, and function keys.
Line LEDs
Call in progress
Incoming call (flashing).
Callback (flashing).
Call on hold (flashing).
Function LEDs
Function active.
Some function keys are prepro-
grammed:
Divert your calls to another terminal.
Access the various mail services.
Access your personal directory.
Automatically redial the last number
dialled.
Display new page.
Transfer call to another terminal.
Light indicating voice messages received or call-
back requests.
Hang-up key
To terminate a call or pro-
gramming.
For further information, visit our web site www.alcatel.com
Display Comprises several pages giving
information on the current call.

5
Getting started
1
5
Other
1.1 Identify the terminal you are on
1.2 Making and receiving a call
•To make a call :
•To answer :
1.3 Initializing your voice mailbox
Press this key twice.
lift the
receiver
for an
outside line
dial the number for
your call
lift the
receiver
Light flashes enter your personal code then record
your name according to voice guide
instructions
our personal code is used to access your voice mailbox and
to lock your telephone.

6
1
6
1.4 Consulting your voice mailbox
1.5 Adjusting your telephone settings : ringer and
brightness
display of sender’s identity and
message broadcasting
personal code
select message replay message
OR
ringer brightness
for the ringer, press
repeatedly on
choose
ringer
choose
volume
apply
for brightness, press
repeatedly on
choose
brightness
apply
OR
OR

7
Getting started
1
7
Get
1.6 Programming direct call keys
1.7 Installing the programmable key label
A printed label is supplied with the terminal. This should be installed beneath the
programmable keys.
press
programmed key
present value of
selected key
enter the
number
apply
0_. . . . . . .
1. Insert a flat “ blade ” into the slot (1 slot per key block).
2. Raise the cover.
3. Slide the printed label into position.
4. Replace the cover.

8
Using your telephone
2
8
Other
2.1 Making a call
For an outside line, dial '9' before the number.
For the operator, dial '0'.
2.2 Calling from your personal directory
2.3 Redialling
2.4 Requesting automatic callback if internal number is
busy
lift the
receiver
programmed line
key
dial the number
for your call
OR OR
directory directorynumber
required (0 to 9)
redial number called
0155667000
internal number
busy
code for function “Automatic
callback if terminal busy”

9
During your communication
3
9
Other
During a conversation, different operations like calling a second person or
transferring a call to another number can be done.
3.1 Sending DTMF signals
During a conversation you sometimes have to send DTMF signals, such as with a
voice server, a PABX or a remotely consulted answering machine The function is
automatically cancelled when you hang up.
3.2 Calling a second person during a conversation
During a conversation, to call a second person.
3.3 Receiving a second call
During a conversation, another person is trying to call you.
during a conversation
“DTMF End to End”
programmed key or function
code
same key to
cancel
OR
the first call is on hold
dial number
required
line key
OR
the first call is on hold
caller's name or
number flashing for 3
seconds
line key with light
flashing
Smith John

10
3
10
3.4 Switching between two calls (Broker call)
During a conversation, another call is on hold.
To accept the second call:
3.5 Transferring a call
During a conversation, to transfer the call to another number.
3.6 Three-way conference
During a conversation, a second call is on hold.
the first call is on hold
line key with light
flashing
Number to be
called
transfer
you are in
conversation with
your first
correspondent again
code for function
“Conference”
same code to
cancel
hang up on all
correspondents

11
Your telephone fits your needs
4
11
Other
4.1 Programming your personal directory
Create your directory using the 10 keys (0 to 9) on the keypad.
4.2 Customising your voice greeting
You can replace the greeting message by a personal message.
directory
number
(0 to 9)
present value
displayed
enter new
label
apply
present number
displayed
internal or outside
number to be entered
apply
Name :
voice message
service
recording
end of recording apply to return to the default
message
Recording ...
Please
confirm OR

12
4
12
4.3 Personal assistant : reaching you with one number
only
4.4 Modifying your personal code
Your personal code is used to access your voice mailbox and to lock your
telephone. As long as your voice mailbox has not been initialized, personal code
is 1515.
personal assistant select type of
diversion
dial number of a
colleague or your
secretary
dial an outside line number dial number of
your mobile or
DECT
activate/
deactivate
transfer to
operator
options personal
code
old code
(4 digits).
new code
(4 digits)
apply

13
Keep in touch
5
13
Other
If you do nothing, Alcatel OmniPCX Office diverts calls to your voice mailbox.
5.1 Diverting your calls to a recorded message or
another number
5.2 When you return, consult recorded messages
The light indicates that messages have been received.
5.3 Activate/disable the personal assistant
destination
number
OR
display number of new
and old messages
personal code
message
broadcasting
1 : listen to the message again2 : delete the message. 3 :
call sender of message.
4 and '5' : select a message.
6 : copy the message.
keys '1' to '6'
personal assistant display
status
personal assistant
to activate
personal assistant
to deactivate
personal assistant
apply
OR

14
Sharing
6
14
Other
6.1 Call pick-up
6.2 Answering a general bell
If the operator is absent, to answer incoming calls to the operator.
6.3 Send a voice message copy
code for function 'Terminal call
pick-up'
number of telephone
ringing
General bell is
ringing
code for function “Answer general
bell”
display number of new and
old messages
personal code
select message to copy copy message Number to be
called
apply
add a
correspond
ent
record a comment send message
OR
OR OR

15
Warranty
15
howtoc
Independently of the legal warranty that covers this appliance, it is guaranteed for
1 year, parts and labour, counting from the date indicated on your invoice.
Nevertheless, if the legal warranty in effect in your country exceeds 1 year, then
the legal warranty is the sole warranty applicable.
The invoice will be demanded if making a claim under the warranty. The warranty
does not however apply in the following cases: in the event of use that does not
comply with the instructions given in this user's manual, faults or damage caused
by natural wear, damage resulting from a cause external to the appliance (e.g.
impact, fall, exposure to dampness, etc.), noncompliant installation or
modifications or repairs carried out by people who are not approved by the
manufacturer or retailer.
Declaration of compliance
We, Alcatel Business Systems, hereby declare that we assume the Alcatel Easy
Reflexes product to be compliant with the essential requirements of Directive
1999/5/CE of the European Parliament and Council.
Any unauthorised modification to the product shall render this declaration of
compliance null and void. A copy of the original of this declaration of compliance
can be obtained by post from :
Alcatel Business Systems - Technical Services - Customer Care
1, route du Dr. Albert Schweitzer - F 67408 Illkirch Cedex - France
The CE marking indicates that this product complies with the following EC
directives:
Some of your telephone's functions require a software key or are only
accessible once programmed by your installation technician.
For further information, visit our web site www.alcatel.com
Copyright © ALCATEL. 2000. All rights reserved.
Alcatel Business Systems, in keeping with its policy of constant product
improvement for the customer, reserves the right to modify product
specifications without prior notice.
ALCATEL - 32, avenue Kléber, F-92707 Colombes Cedex
R.C. Paris 602 033 185
3EH 21003 BSAA Ed.01
- 89/336/CEE (electromagnetic compatibility)
- 73/23/CEE (low voltage)
- 1999/5/CE (R&TTE)