Avision AM7100NF User manual

An A3 Network MFP – Copy/Scan/Print/Fax
User's Manual
Regulatory model: AM7100NF
Avision Inc.

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Safety Information
When using this equipment, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
Indicates potentially hazardous situations, which if instructions are not followed, could result in
death or serious injury.
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not followed, may result in
minor or moderate injury or damage to property.
Important:
Indicates operational requirements and restrictions. Please read and follow these instructions
to ensure a proper operation and to avoid damage to the machine.
Note:
Indicates further explanation or clarification. Reading this is highly recommended.
WARNING:
To avoid hazardous electric shock or fire, do not remove any covers or screws other than those
specified in this manual.
CAUTION:
9To reduce the risk of fire, use only no.26AWG or larger telecommunication line cord.
9Disconnect the power plug by pulling the plug, not the cable.
9Do not touch the metal fingers of the ADF pad module. The edges are sharp and touching
them may result in injury.

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Precautions
yDo not install the equipment near heating or air conditioning units.
yDo not install the equipment in a humid or dusty place.
yPlace the equipment securely on an even, flat surface. Tilted or uneven surfaces may
cause mechanical or paper-feeding problems.
yRetain the box and packing materials for shipping purposes.
Notice
Important
yDo not make copies of any item for which copying is prohibited by law.
yCopying the following items are normally prohibited by the local law:
yBank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, passports,
driver's licenses.
yThis machine is equipped with a function that prevents making counterfeit bank bills. Due
to this, images similar to bank bills may not be copied properly.
Copyrights and Trademarks
Ethernet is a registered trademark of Xerox Corporation.
Microsoft, Windows, Windows NT, Windows XP, and Windows Vista are registered trademarks
of Microsoft Corporation in the United States and/or other countries.
Other product names used herein are for identification purposes only and may be trademarks
of their respective companies. We disclaim any and all rights to those marks.
Warranty
The information contained in this document(s) is subject to change without notice.
The manufacturer makes no warranty of any kind with regard to this material, including, but
not limited to, the implied warranties of fitness for a particular purpose.
The manufacturer shall not be liable for errors contained herein or for incidental or
consequential damages in connection with the furnishing, performance, or use of this material.

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Federal Communications Commission (FCC) compliance information
statement
Part 15
The product has been tested and found to comply with the limits for a Class A digital device
pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1)
this device may not cause harmful interference and (2) this device must accept any
interference received including interference that may cause undesired operation.
The FCC Class A limits are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial environment. This equipment
generates, uses, and can radiate radio frequency energy and, if not installed and used in
accordance with the instruction manual may cause harmful interference in which case the user
will be required to correct the interference at his own expense.
CE Warning
This is a class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.

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Table of Contents
1. Getting Started...............................................1
Introduction .......................................................................................... 1
Features ................................................................................................ 1
External View ........................................................................................ 3
The Front View ...............................................................................3
The Rear View ................................................................................4
Package Contents .................................................................................. 5
The Control Panel .................................................................................. 6
Preinstallation Information ................................................................. 12
Intranet Communication Features ....................................................... 13
2. Installing Your Machine................................14
Unpacking The Product........................................................................ 14
Unlocking the Scan Unit....................................................................... 15
Removing the Tapes of the Toner Cartridge......................................... 16
Placing The Paper to the Input Trays................................................... 19
Connecting to the Network .................................................................. 25
Connecting directly to a telephone wall jack ....................................... 26
Connecting to a telephone ................................................................... 27
Connecting to Power............................................................................ 28
Turning On The Machine ...................................................................... 29
Installing the Printer Driver and the Scanner Driver............................ 30
3. Configuring the Machine...............................39
The Navigation Buttons ....................................................................... 39
Menu Items and Description................................................................ 40
Menus Example 1 – Set Manual Tray Paper Size & Orientation ............ 54
Menus Example 2 – Print A Usage Report ............................................ 56
Menus Example 3 – Change Fax Quality............................................... 57
Menus Example 3 – Print Fax Transmission Report.............................. 58
Setting Required Fax Settings ............................................................. 59
Setting Date and Time..................................................................59
Setting Your Fax Header............................................................... 60
Enabling Fax Header.....................................................................62

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4. Operation ..................................................... 63
Making Copies......................................................................................63
Placing Originals.......................................................................... 63
Paper Orientation......................................................................... 65
Basic Copy Features..................................................................... 66
Special Copy Features.................................................................. 74
Faxing Your Scanned Document...........................................................82
Basic Operation............................................................................ 82
Advanced Operation..................................................................... 83
Using NetScan.................................................................................... 111
Configuring the Scan Parameters............................................... 111
Scanning and Saving Your Images............................................. 113
Setting the timeout period for a netscan image ......................... 115
Accessing the NetScan Images From the Network..................... 116
Using Storage Copy and Storage Print ...............................................118
Saving Your Copy Job Temporarily............................................. 118
Saving Your Print Job Temporarily............................................. 119
Adding Password to Your File .................................................... 120
Copying or Printing the Storage Job........................................... 121
Deleting or Saving the Storage Job............................................ 122
Printing the Secured Storage Job............................................... 123
5. Using PC-Fax .............................................. 124
Sending Faxes through Your Computer..............................................124
Accessing the PC-Fax Properties........................................................125
The General Setting Tab............................................................. 125
The Address Setting Tab ............................................................ 127
The Sending Options Tab ........................................................... 128
The Sender Information Tab ...................................................... 129
6. Accessing the Printer Driver Properties ..... 130
How To Access the Printer Driver Properties .....................................130
Using the Printer Preferences Dialog Box ..........................................132
The Basic Tab............................................................................. 132
The Paper Tab............................................................................ 134
The Layout Tab .......................................................................... 135
The Watermark Tab ................................................................... 137
The Duplex Tab .......................................................................... 138
7. Scanning .................................................... 144
System Requirements ........................................................................ 144
Operating Steps ................................................................................. 144
A Glance Of The User Interface.................................................. 146
Using Basic Features.................................................................. 147
Using Advanced Features........................................................... 150
Using Other Tools ...................................................................... 158

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8. Troubleshooting .........................................159
Clearing A Warning or Error Message ................................................ 159
Technical Support....................................................................... 166
9. Maintenance ...............................................167
Cleaning The Glass............................................................................. 167
Cleaning the ADF ............................................................................... 168
Clearing the ADF Paper Jam............................................................... 169
Replacing the Snap-in Pad Module..................................................... 170
Replacing a Toner Cartridge .............................................................. 171
Replacing a Fuser .............................................................................. 173
Appendix ..........................................................177
Scanning From The Button................................................................. 177
Setting Up The Button Configurations Before Scanning.............. 177
Scanning From A Touch Of The Start Button............................... 179
Accessing System Information ................................................... 180
Using the MFP Settings...................................................................... 181
Adding Watermark on Your Document........................................182
Enabling the Backup Function ....................................................184
Specifying the Backup Path ........................................................ 185
Updating Firmware..................................................................... 186
Loading and Printing a Demo Page............................................. 187
Viewing the Embedded Web page...................................................... 189
Installing A Duplex Module(Optional)................................................ 192
Installing Tray 2 (Optional)............................................................... 195
Specifications .................................................................................... 197
Index................................................................................................. 201

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1. Getting Started
Introduction
Thank you for purchasing the Avision 4-in-1 MFP product. This product is Avision’s
latest innovation which integrates scan, copy, print, and fax functions into one unit
which support document up to A3 size.
In addition, through the network port at the back of the machine, the product is able
to work as a network printer. Through the LCD-display and easy-to-use control
panel, making copies is easy just as you normally do on a regular copier.
Features
Digital Copying:
With the advanced CIS technology, the product is able to perform outstanding copy
quality to present photo with various shades of gray.
Various Advanced Copy Features
The product is designed with various advanced copy features which includes ID card
copy, auto rotate to match output paper, paper saver to copy multi-page document
onto a single sheet and etc.
Duplex Copying
With an optional duplex unit, the product allows you to perform duplex copies.
Scanning:
When the product is connected to a computer, it can be used as a full scanner to
capture photos or documents into your computer.
Printing:
When the product is connected to a computer through the USB interface, it is able
to scan your document and perform printing through your computer.

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Embedded Web Page:
With the embedded webpage, the product allows the administrator to remotely
manage telephone book, storage job, and view the status of printer supplies status.
Net Scanning:
When the product is connected to a intranet environment, the product is able to
scan and save documents to the built-in memory card and also allow a network user
to remotely receive the scanned images via a network utility.
Storage Copying & Printing:
Without the need to print a huge amount of paper document, an individual user can
scan and save the scanned document to the product’s memory card and then share
the images with other users in the network who may want to print a specific
document.
Faxing:
With a built-in fax board and an additional telephone line, the product is able to
transmit your scanned document to a fax machine just like regular fax machine.

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External View
The Front View
1. ADF Unit 5. Manual Input Tray
2. Document Cover 6. Power Switch
3. Control Panel 7. Main Input Tray
4. Output Tray
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3
4
5
6
1
7

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The Rear View
1. Power Receptacle: To connect power with a power cable.
2. USB Port: To connect a computer through a USB cable.
3. EXT Jack:
To connect the product to a telephone.
4. LINE Jack:
To connect the product to a “RJ-11” telephone
jack provided by the telephone company with a
telephone line.
Note: If you wish to use the product as a
regular fax machine, you must plug one end of
the telephone line to the “Line” jack (the
external one) and plug the other end to the
“RJ-11” telephone jack with a telephone line.
5. LAN Port: To connect network with a network cable.
6. Tray 2 (Optional) This is an additional input tray
2
5
1 3
4
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Package Contents
Main unit
Software CD (Printer Driver, Scanner
Driver and Button Manager)
USB Cable
Power Cable

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The Control Panel
Part A:
Allows you to enter a toner saving mode.
Interrupts a current PC-print job and to do a copy job
first. When the copy is finished, the PC-print job will
continue.
Used for “storage copy” in the copy working mode.
Used as fax hotkeys in the fax working mode.
Stops an operation at any time and lets you exit the
menu.
Starts an operation such as making copies or sending a
fax.
Part A
Part B
Part C
Part D
Part E

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Part B:
Book Mode: Copies two specified pages of a book to
two separated pages on the printer output tray.
Auto Rotate: Automatically rotates your document
orientation to match with your output paper.
Auto Size: Automatically rescale your document to
copy the entire contents on your output paper.
None: Uses none of the above functions.
ID Copy: Allows you to copy the front and rear side of
your ID card on one side of paper.
Paper Saver: Allows you to copy 1, 2, or 4 pages of
document into one single sheet of paper.

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Chooses your copy mode.
Mixed: Suitable for most typed originals.
Photo: Suitable when your original contains photos.
Text: Select to sharpen your text.
Choose your copies to be placed in “Sort” (e.g. pages
1,2,3/1,2,3/1,2,3) order, in “Stack” (e.g. pages
1,1,1/2,2,2/3,3,3) order, or in “Rotate Collate” (e.g. pages
1,2,3/1,2,3 (rotated)/1,2,3/1,2,3 (rotated) )order.
Reduce or enlarge your original.
Lighten or darken your original.
Increase your copy count. (Default value is 1.)
(Pressing the button one time increases one page.)
Selects to load your paper from tray 1, tray 2(optional), or
manual tray.

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Part C:
Press to use the Fax function.
Press to use the Scan function.
Press to use the Copy function.
Error LED: Turns on when any error unrelated to
toner happens.
Toner LED: Turns on when the toner cartridge is
empty or blinks when the remaining toner is lower
than 20% of the full toner capacity.
LCD-display: Displays messages on the screen
to help you set up and use this product.
Press to select settings.
Scrolls through the options.
Accept an option.
Returns to the previous menu level.

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Part D:
Part E:
Numeric pad:
Enters a number or alphabetical characters.
One-Touch keys
The One-Touch keys give you instant access to 10
previously stored dial numbers.
To access #6 through #10, hold down the Shift key
with a selected One-Touch key.
Lets you dial stored numbers.
It also lets you look up numbers that are stored in
the dialing memory.
Dials the last number you have called.
Press Pause to insert a three-second pause in a
number you are entering to wait for an outside line
or get through an automated answering system.

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Choose your quality type.
Choice: Standard, *Fine, Extra Fine, Photo
Standard (200 x 100 dpi): Suitable for most typed
originals.
Fine (200 x 200 dpi): Good for small print.
Extra Fine (200 x 400 dpi): Good for small print or
artwork and transmits slower than Fine resolution.
Photo (200 x 400 dpi): Use when the original has
varying shades of gray.
Note: Faxes are sent in the specified resolution if
that resolution is supported by the receiving fax
machine.
Adjusts the brightness of your document.
The On Hook Dial lets you to dial a telephone number
while listening to the call through a speaker.
The available output paper sizes to send a fax.
Choice includes A4, B4, A3, and Letter.
For some telephone exchange systems, pressing the
button means dialing the representative outside
connection number of the telephone exchange
system.

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Preinstallation Information
Before using the product, please setup the product properly on you network to use
the NetScan and network printing function. The following network parameters have
to be collected from your network administrator.
1. DHCP Enable:
2. IPAddress: . . .
3. Subnetmask: . . .
4. GatewayIP: . . .
Explanation of contents:
1. *DHCP Enable: Choose Yes to obtain IP/subnet/gateway addresses
automatically from DHCP server.
2. *IP Address: The Internet Protocol (IP) address assigned to your
machine by your network administrator or by DHCP Server.
3. Subnet Mask: The net mask address assigned by your network
administrator or by DHCP Server.
4. Gateway IP: The gateway IP address assigned by your network
administrator or by DHCP Server.
Note:
1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can
automatically be given a unique IP address each time it connects to a
network--making IP address management an easier task for network
administrators. If the DHCP server is available from your network, you do not
need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead,
this information will be automatically given for the product.
2. IP Address: An IP (Internet Protocol) address uniquely identifies a host
connection to an IP network. System administrator or network designer
assigns the IP address. The IP address consists of two parts, one identifying
the network and the one identifying your node.
The IP address is usually written as four numbers separated by periods. Each
number can be zero to 255. For example, 10.1.30.186 could be an IP
address.

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Intranet Communication Features
When the product is connected to a intranet environment, this MFP allows you to
perform the following features via the intranet capability:
NetScan: Scan and save the scanned image to the product’s memory. A network
user can access the scanned images with NetScan utility.
Network Printing: Print a file through the network.
Storage Print: Store a print job temporarily in the MFP.
PC-Fax: Send a file from a network computer through the MFP’s telephone line to a
remote fax machine.
Webpage: Manage remotely your telephone book, storage job, and view the status
of printer supplies status with the embedded webpage.
Webpage (Admin.) PC-Fax NetworkPrinting NetScan
StoragePrint