Bartec PETRODAT 3003 User manual

BARTEC BENKE GmbH Schulstraße 30 94239 Gotteszell Deutschland Telefon [phone] Telefax [phone]
E-Mail: gottes[email protected] Internet: www.bartec.com
System PETRO 3003
Aircraft Refuelling
Operating Instructions
Software version 1.23.x
BA 090323

Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
All rights reserved. Subject to change without prior notice.
No part of this document may be reproduced, processed or distributed
in any form or by any means without the prior written permission of
BARTEC BENKE.
Copyright © 2022 by
BARTEC BENKE
Schulstraße 30
D-94239 Gotteszell

Table of Contents
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
Table of Contents
1About this manual...........................................................................................................................5
2Safety precautions ..........................................................................................................................6
3Basics .............................................................................................................................................7
3.1 Operating unit (HMI)..................................................................................................................7
3.1.1 Keypad............................................................................................................................7
3.1.2 Display ............................................................................................................................7
3.2 Operating concept.....................................................................................................................8
3.2.1 The software user interface............................................................................................8
3.2.2 Softkeys ..........................................................................................................................9
3.2.3 Monitoring the connection............................................................................................ 11
3.2.4 Info line ........................................................................................................................ 12
3.2.5 Event display................................................................................................................ 12
3.3 Operating the menus.............................................................................................................. 13
3.3.1Opening a menu .......................................................................................................... 13
3.3.2 Editing parameters....................................................................................................... 14
4Delivery mode............................................................................................................................... 17
4.1 Starting a shift/tour................................................................................................................. 17
4.1.1 Shift dialog: Off ............................................................................................................ 17
4.1.2 Shift dialog: manually................................................................................................... 17
4.1.3 Shift dialog: TAG.......................................................................................................... 18
4.2 Proceeding an order............................................................................................................... 20
4.2.1 Order details Window .................................................................................................. 20
4.2.2 “Tour” window .............................................................................................................. 21
4.3 Edit order data........................................................................................................................ 21
4.3.1 Delivery with additive blending .................................................................................... 22
4.3.2 Preset quantity............................................................................................................. 23
4.3.3 Large Display............................................................................................................... 24
4.3.4 Aircraft registration....................................................................................................... 25
4.4 PIT entry................................................................................................................................. 26
4.5 Meter selection....................................................................................................................... 27
4.5.1 Manual meter selection................................................................................................ 27
4.5.2 Selecting a meter according to transaction type.......................................................... 28
4.5.3 Selecting a meter according to input ........................................................................... 29
4.6 Start fuel-filling ....................................................................................................................... 30
4.7 Rejecting refuelling................................................................................................................. 31
4.8 Performing the refuelling........................................................................................................ 32
4.8.1 Further information....................................................................................................... 32
4.8.2 Interrupting delivery ..................................................................................................... 33
4.8.3 Confirm water test........................................................................................................ 33
4.8.4 Switching the temperature display............................................................................... 33
4.8.5 Displaying the current order data................................................................................ 34
4.8.6 Updating an order........................................................................................................ 34
4.8.7 Differential pressure..................................................................................................... 35
4.8.8 Water content............................................................................................................... 36
4.8.9 Tank content................................................................................................................ 37
4.9 Ending an order...................................................................................................................... 38
5Special functions.......................................................................................................................... 40
5.1 Unplanned Order.................................................................................................................... 40
5.1.1 Process Ident............................................................................................................... 40
5.1.2 Park Position................................................................................................................ 42
5.1.3 Airline........................................................................................................................... 42

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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
5.1.4 Aircraft Registration ..................................................................................................... 43
5.1.5 Aircraft Type................................................................................................................. 43
5.1.6 Flight Number .............................................................................................................. 43
5.1.7 Minimum Fuel / Block Fuel/ No Fuel............................................................................ 44
5.1.8 Product......................................................................................................................... 45
5.1.9 Arrival Time.................................................................................................................. 45
5.1.10 Departure Time............................................................................................................ 46
5.1.11 Destination................................................................................................................... 46
5.1.12 Arrived from ................................................................................................................. 46
5.1.13 Fuelling Company........................................................................................................ 47
5.1.14 ID.................................................................................................................................. 47
5.1.15 Pay Mode..................................................................................................................... 47
5.1.16 Pit-Number................................................................................................................... 48
5.1.17 Date of Flight................................................................................................................ 49
5.1.18 Personal-ID.................................................................................................................. 49
5.1.19 Preset Quantity............................................................................................................ 49
5.1.20 Tax number.................................................................................................................. 50
5.2 Duplicate print out.................................................................................................................. 50
5.3 Planned order request............................................................................................................ 50
5.4Totalizer display..................................................................................................................... 51
5.5 Additive totalizer display......................................................................................................... 51
5.6 Display dipstick values........................................................................................................... 52
5.7 Temperature/density request................................................................................................. 52
5.8 Received messages............................................................................................................... 52
5.9 Request order list................................................................................................................... 53
5.10 Order return............................................................................................................................ 54
5.11 Change language................................................................................................................... 54
5.12 Switch off controller system ................................................................................................... 55
5.13 Start flushing process............................................................................................................. 55
6Main Menu..................................................................................................................................... 56
6.1 Entering the driver password ................................................................................................. 56
6.2 Setting time and language ..................................................................................................... 57
6.3 Parameter Print Out ............................................................................................................... 58
6.4 Journal Print Select Menu...................................................................................................... 59
6.4.1 Print Current Tour........................................................................................................ 59
6.4.2 Print not printed tours .................................................................................................. 60
6.4.3 Selection Tour Journals............................................................................................... 60
6.4.4 Journal with errors ....................................................................................................... 61
6.4.5 Show Bypasses ........................................................................................................... 62
6.4.6 Print Tourinfo ............................................................................................................... 62
6.5 Service Menu ......................................................................................................................... 62
6.5.1 Database browser........................................................................................................ 62
6.5.2 Logfile browser............................................................................................................. 63
6.6 Controller System Switch Off................................................................................................. 64
6.7 Version state .......................................................................................................................... 65
6.8 Lock off dispensing barrier..................................................................................................... 65
7Feature Enhancements................................................................................................................ 66
7.1 Sending specific messages ................................................................................................... 66
7.2 Check Interlock inputs............................................................................................................ 67
7.3Vehicle-office connection test ................................................................................................ 67
7.4 Large leak detector ................................................................................................................ 68
7.5 Vehicles with a dipstick.......................................................................................................... 70

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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
7.6 FTL/FTP data transfer............................................................................................................ 70
8System monitoring....................................................................................................................... 71
8.1 Display of malfunctions.......................................................................................................... 71
8.2 Diagnostics menu................................................................................................................... 73

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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
Exclusion of liability
BARTEC BENKE GmbH and its vicarious agents only assume liability
in the case of deliberate acts or gross negligence. The extent of liability
in such a case is limited to the value of the order placed with BARTEC
BENKE GmbH.
BARTEC BENKE accepts no liability for any damage resulting from
non-observance of the safety regulations or from non-compliance with
the operating instructions or operating conditions.
Secondary damage is excluded from the liability.
EU-Declaration of
conformity
We,BARTEC BENKE GmbH, Schulstraße 30, D-94239
Gotteszell,hereby declare, that this product is in compliance with the
essential requirements of the relevant EU-Directives
The EU-Declaration of conformity for this product can be obtained from
BARTEC BENKE GmbH, Schulstraße 30, D-94239 Gotteszell,
[email protected]om
Waste disposal
Make sure that the product described here is disposed of in an
environmentally sound manner.
Observe the national and local safety regulations.

About this manual
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
1 About this manual
The operating instructions are part of the product and must be kept in the immediate vicinity of the
device. The personnel for assembly, operation and maintenance must have access to it at all times.
The operating instructions contain important notes, safety instructions and test certificates that are
necessary for the correct functioning of the device during operation. The operating instructions are
intended for all persons involved in the assembly, installation, commissioning and maintenance of the
product.
The illustrations in this manual are intended to illustrate the information and descriptions. They cannot
always be transferred unchanged and may differ slightly from the actual design of the device.
BARTEC GmbH reserves the right to make technical changes at any time.
BARTEC GmbH is under no circumstances responsible or liable for any indirect or consequential
damages resulting from the use, operation or application of this user manual.
Please read the Operating Instructions carefully before using the product.
This document must be kept by the user for the entire life of the product.
Signs and symbols
The following characters and symbols are used in this manual to highlight passages that need special
attention.
Notes
This arrow indicates special features to be observed during operation.
Warning
This symbol draws your attention to passages that, if not followed or followed
inaccurately, may result in damage to or destruction of parts of the system or loss of
data.
Danger!
This symbol marks passages that, if not followed, endanger the health or life of
humans.
General information within the text is marked with a frame.

Safety precautions
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
2 Safety precautions
The operator of the system is responsible for observing all the regulations in force for the storage,
transportation and loading/unloading of combustible liquids.
For safe installation and commissioning, the knowledge of the safety instructions and warnings in this
service manual and their strict compliance are essential.
Careful handling and consistent adherence to instructions can help to prevent accidents, injuries and
property damage.
Regulations and provisions lose none of their validity when the system is operated with PETRO 3003
units.
PETRO 3003 units are built with due consideration to the regulations currently in force and left the
factory in perfect condition. Their installation and maintenance are to be entrusted to properly trained
specialists only.
Make sure that the data and operating conditions specified by BARTEC BENKE are observed.
Follow the instructions for operating and servicing the units.
If you discover any signs of damage or breakage on any parts of the system or if the system’s
safe operation cannot be guaranteed for any other reason, do not start the system or, if already
in operation, shut down the system immediately.
Notify your maintenance department.
Get in touch with our service specialists if you discover any faults or defects during operation
or if you have cause to doubt that the units are working properly.
PETRO 3003 units are not a replacement for a tanker vehicle’s safety equipment or for a user’s
own safety measures (e.g. overfill protection).
The measuring system may only be operated for applications that are subject to legal
metrological control in the respective EU member state if the nominal operating conditions
specified in the EU type examination certificate are met.

Basics
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
3 Basics
The PETRODAT 3003 system can be used to monitor, register and control all operations and operating
processes for loading and unloading petroleum vehicles in hazard classes A1 and A3.
Aircraft Refuelling Version 3003 is used to control aircraft fuelling and defuelling operations as well as
to enter and transmit the required and registered data.
It is operated using the operating unit (HMI).
How to start up the system and to operate the vehicle equipment depends on the
vehicle type and the therefore valid operating instructions.
3.1 Operating unit (HMI)
The operating unit (HMI) acts as the central control and information unit for the entire system.
Communication between the operating unit and other components within the system takes place via
USB or, in the case of P-NET devices, via P-NET.
3.1.1 Keypad
The system can be operated using the touch-sensitive keys on the operating unit (touch screen with
numerical keys, selection keys, softkeys and operating keys) as well as key functions that are shown on
the display depending on the situation. The functions of the softkeys are controlled by the software
according to the current operating status.
3.1.2 Display
A graphical screen designed as a touch screen is used to display all information. In addition to the touch-
sensitive keyboard, various functions can also be operated directly using controls on the display surface.
Softkeys
Display
Numerical keys
Operating keys
Selection keys

Basics
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
3.2 Operating concept
3.2.1 The software user interface
Due to differences between software releases and/or configurations, the displays
illustrated in this document may differ slightly from the displays on your system.
When the system is started up, the main menu appears on the display.
You can access the various displays or operating modes using the softkeys to the left and right of the
display.

Open diagnostics menu

Open event display

Open menu selection

Open menu for
specific messages

Depending on the configuration, this
softkey has the following functions:
Call up interlock display
Print journal

Depending on the configuration, this
softkey has the following functions:
Start TCP connection test
Start FTL/FTP data transfer

System switch off

Start delivery mode

Info line

State line

Basics
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
3.2.2 Softkeys
The softkeys can be assigned various functions, the current meaning of which is indicated by symbols.
All keys are touch-sensitive, meaning that you don’t need to press them but simply have to touch them.
Symbol
Meaning
Effect
Confirm
A selected menu is opened.
A selected parameter setting is confirmed.
Close menu
The menu that is currently open is closed and the system
switches to the next menu up in the hierarchy.
Cancel
The menu that is currently open is closed and the system
switches to the next menu up in the hierarchy.
Any settings or entries that have been made are discarded.
Edit
An entry or selection dialog is opened for the selected
parameter.
Correct
The character to the left of the cursor in an entry dialog is
deleted.
Accept,
save
The menu that is currently open is closed.
All settings/entries that have been made (including those in
lower level menus) are accepted and saved.
All changes are only saved if you exit the menu or entry
dialog using this softkey!
End order, save, print
The current delivery order is ended, the data of this order is
saved and the delivery note is printed.
End order, save
If no printer is configured:
The current delivery order is ended, the data of this order is
saved.
Switch temperature
The delivery display switches from the average temperature
(AVG) to the actual temperature (ACT) or vice versa.
Special functions
The menu for selecting special functions is opened.
Password input
The window for entering the password is opened (Driver-,
User- or Service-Password).
Change
user password
The user password (configuration level 2) can be changed.

Basics
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
Symbol
Meaning
Effect
Connection test
When TCP communication is activated, a test message
(ping) is sent to the office.
FTL/FTP-Data transfer
When the FTP communication is activated, the return run
data are generated, the WLAN interface is switched on and
FTL/FTP communication between the vehicle and the office
is started. When all the files have been exchanged, the
WLAN interface is switched off again.
Start download
The software download from the BARTEC server (Service
menu) is started.
Cancel download
The software download from the BARTEC server (Service
menu) is cancelled.
Print copy
Prints a copy of the delivery note.
Order complete
Finishes the current order and sends the message „Order
complete“ to the office.
Check Interlock inputs
The current states of the configured interlock inputs are
displayed.
System Switch off
The system is switched off properly, shutting down all
modules.
Water test
The message "Water test performed" is sent.
(Available when the FOI interface is used and when the
parameter „Fehler! Verweisquelle konnte nicht gefunden
werden.“ in the menu Fehler! Verweisquelle konnte nicht
gefunden werden. is activated.)
send OK
Sends the message „OK“
(This softkey is available only with FOI-interface.)
Dialog request
A dialog request is sent to the dispatcher.
(The softkey is only available when the BARTEC interface
is used.)
Edit flight data
From the large display of the flight data out editing the flight
data can be called.

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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
3.2.3 Monitoring the connection
The connection between the vehicle, Internet and office is constantly monitored and its status is shown
on the display. The following icons are used to display the current status of the connection. They appear
in the display above the info line.
Symbol
Meaning
Modem
Communication activated
Modem is switched on, internet connection established.
Office/Remote
TCP
Connection to the office present
FOSI: Connection to server ok but no connection to dispatch
Disconnected from the Office
Office/Remote
FTP
Connection to the office/server interrupted
Connection to the office/server is established.
Tour data available and connection to the office/server interrupted
Tour data available and connection to the office/server is established.
Files to upload available and connection to the office/server interrupted.
Files to upload available and connection to the office/server is established
Data is send from the vehicle to the office/server.
Data is send from the office/server to the vehicle
Downloaded files available and connection is established
Downloaded files available and connection is interrupted
WLAN
Connection to WLAN interrupted
Connection ist established or interrupted.
Connection to WLAN established.
Bluetooth
Bluetooth interface is active.
Bluetooth connection is established
Connection to
large leak
detection
Connection to GLE OK
Connection to GLE OK but data is not picked up
No connection to GLE

Basics
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
Symbol
Meaning
Counter
Meter 1 selected
Meter 2 selected
Meter unknown
Tank content
Quantity in the tank
Module basic
Connection to the base module is present
Connection to the base module is interrupted
Connection to the base module and print jobs is present
Connection to the base module is interrupted and print jobs present
3.2.4 Info line
The info line shows the date and time, information about the operating status and the software page
number.
Example:
3.2.5 Event display
Important error- or fault messages are displayed directly on the display.
The second softkey down, to the left of the display, is used to open the event display, which shows all
operating statuses and faults.
You use the softkey to acknowledge messages that are displayed. The window "Events" will be
closed automatically after 20 seconds. Error messages are not deleted and the Fault-symbol is also
displayed in the info-line, until the cause of the error has been removed
Time
Date
Password level
Page
Fault

Basics
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
The Event Viewer may show several errors.
You can use the arrow keys to select the lines which show the errors.
More information and an error code are displayed for the error currently selected
3.3 Operating the menus
3.3.1 Opening a menu
1. Touch the third softkey from top left of the display to open the main menu.
2. Use the selection keys and to select the menu you wish to open. The selected menu
is highlighted with a black bar.
3. Touch the “Confirm” softkey to open the menu.
You can also open the desired menu directly using the corresponding
numerical key.
If the menu contains further submenus, you can open the required submenu in the same way.
1
2
3

Basics
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
one line up
one line down
one page up
one page down
3.3.2 Editing parameters
1. Use the selection keys and to select the parameters you wish to edit. The selected
parameter is highlighted with a black bar.
2. Touch the “Edit” softkey to open the edit window (entry or selection dialog).
The “Edit” softkey is only available if you are authorised to edit the selected parameter
in the current password-protected configuration level.
If not all entries in menus or lists can be displayed in the screen, you can use the selection keys to scroll
lines or pages.
Numerical entries
Numerical entries are entered using the keys below the display.
If you need to make any corrections, you can use the softkey with the rubber symbol. When you touch
this softkey, the character to the left of the cursor is deleted.
If a parameter must be entered with a positive or negative value or with decimal places, you can use the
sign softkeys +/- or . .
Confirm your entry using the “Confirm” softkey“.

Basics
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
Alphanumerical entries
Letters are entered using the keys that are shown on the display. To enter a letter, simply touch the
corresponding key. The keys are assigned up to four characters. You determine which character
appears in the input line by pressing the key the appropriate number of times in quick succession.
You can enter a blank with the ⊔key.
Shift key
You can use the A↓a↑ key to switch from upper case to lower case letters and vice versa.
Special characters
If special characters need to be entered, you can use the #;< key to switch the key assignment to the
special character level. You can switch back to letters using the same key, which is now labelled abc .
Once you have finished making your entry, touch the “Confirm” softkey.
Selection lists
Selection lists are available for certain parameter settings.
Select the required setting using the selection keys and .
The selected setting is highlighted with a black bar.
Confirm your selection using the “Confirm” softkey.
You can also select the desired setting directly using the corresponding
numerical key.

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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
Alternatives
In the case of parameters for which only two alternative settings are possible, e.g. yes/no or on/off, the
settings are switched when you touch the “Edit” softkey or a numerical key 0 or 1 .

Delivery mode
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
4 Delivery mode
4.1 Starting a shift/tour
The display and function for starting a shift or a tour depend on the configuration of the shift dialog
box.
(Configuration:
Sequence Controls Menu/ Dialog Parameters/shift dialog)
4.1.1 Shift dialog: Off
If the shift dialog box is deactivated, then the "Shift data input" window will be skipped.
4.1.2 Shift dialog: manually
Enter the shift number and your personal ID. To do this, select the appropriate line and touch the “Edit”
softkey to open the entry dialog. Confirm the entered shift data. The available order data is displayed.

Delivery mode
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Aircraft Refuelling, Operating Instructions, BA 090323, (07.03.2022)
4.1.3 Shift dialog: TAG
For the shift start or the driver registration the RFID TAG must be used. To do this, the operator/driver
must hold the RFID TAG in front of the TAG reader. The system uses the pre-installed driver database
to check the validity of the RFID TAG. If the login is successful, the ID of the operator (in the "Tour"
window) and the "Confirmation" softkey will appear on the display.
A fuel-filling order can now be accepted and carried out or special functions can be implemented.
Each order and call-up of the special function menu must be preceded by a registration.
If the operator is on the start screen while the driver is registered, then the software will automatically
switch to the next window.