Brother MFC MFC-5440CN User manual

Quick Setup Guide MFC-5440CN
MFC-5840CN
Before you can use the machine, you must set up the hardware and install the driver.
Please read this “Quick Setup Guide” for proper set up and installation instructions.
For the latest drivers and to find the best solution for your problem or question, access the Brother
Solutions Center directly from the driver or go to http://solutions.brother.com
Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Version A
Step 1
Setting Up the Machine
Step 2
Installing the Driver & Software
Setup is Complete!
Installing the Driver & Software
Setting Up
the Machine
Windows®
Mac OS®XMac OS®
8.6 - 9.2
Windows®
Network
Macintosh®
Network
For
Network Users

■
Warning Hint User’s Guide
Indicates warnings that
must be observed to
prevent possible
personal injury.
Indicates cautions that
must be observed to use
the machine properly or
to prevent damage to the
machine.
Indicates notes and
useful tips to remember
when using the machine.
Indicates reference to the
User’s Guide.

1
Carton components may differ from one country to another.
Save all packing materials and the carton.
Carton Components
Quick Setup Guide
CD-ROM
User’s Guide
Telephone Line Cord Accessory Order Form Test Sheet (USA only)
Black
(LC41BK)
Magenta
(LC41M)
Yellow
(LC41Y)
Cyan
(LC41C)
Ink Cartridges
If you are connecting the machine via USB:
■The interface cable is not a standard accessory. Please purchase an appropriate USB 2.0 interface
cable.
■Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet long (2 meters).
■Your MFC has a USB 2.0 Full-Speed interface. This interface is compatible with USB 2.0 Hi-Speed;
however, the maximum data transfer rate will be 12 Mbits/s. The MFC can also be connected to a
computer that has a USB 1.1 interface.
■Most of the illustrations in this Quick Setup Guide show the MFC-5440CN.
■Getting Started

2
(For MFC-5440CN)
(For MFC-5840CN)
Control Panel
1. Print keys 5. Mode keys 9. Navigation keys
2. Fax and telephone keys 6. Stop/Exit key 10. Liquid Crystal Display (LCD)
3. Copy keys 7. Start keys
4. Dial Pad 8. On/Off key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
1. Photo keys 5. Mode keys 9. Navigation keys
2. Fax and telephone keys 6. Stop/Exit key 10. Liquid Crystal Display (LCD)
3. Copy keys 7. Start keys 11. Print key
4. Dial Pad 8. On/Off key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
4 5 6 721 3
10 9 8
11
4 5 6 721 3
10 9 8

3
Table of Contents
Setting Up the Machine
1. Removing the Protective Parts ......................................................................... 4
2. Loading Paper ....................................................................................................4
3. Installing the Phone Line and Power Cord ...................................................... 6
4. Installing the Ink Cartridges..............................................................................7
5. Print Quality Check ..........................................................................................10
6. Setting the Date and Time ...............................................................................11
7. Setting Your Station ID ....................................................................................11
8. Selecting a Receive Mode ...............................................................................12
9. Selecting Your Language (Canada only) .......................................................12
10. Sending in the Product Registration and Test Sheet (USA only)................13
Installing the Driver & Software
Supplied CD-ROM “MFL-Pro Suite”................................................................... 14
For USB Interface Cable Users
■For Windows®98/98SE/Me/2000 Professional/XP ...........................................16
For Network Interface Cable Users
■For Windows®98/98SE/Me/2000 Professional/XP ...........................................19
For USB Interface Cable Users................................................................. 22
■For Mac OS®X 10.2.4 or greater........................................................................22
■For Mac OS®8.6 to 9.2 .......................................................................................25
For Network Interface Cable Users.......................................................... 27
■For Mac OS®X 10.2.4 or greater........................................................................27
■For Mac OS®8.6 to 9.2 .......................................................................................30
■For Network Users
Network User's Guide Chapter Map .................................................................. 32
Restoring the Network Settings to Factory Default ......................................... 32
Installing the BRAdmin Professional Configuration Utility
(Windows®only) ................................................................................................ 33
Setting your IP Address, Subnet Mask and Gateway using
BRAdmin Professional (Windows®only) ........................................................ 34
■Consumables and Options
Replacement Consumables................................................................................ 35
Option ................................................................................................................... 35
Step 1
Step 2

4
Setting Up the Machine
1Remove the protective tape and paper.
DO NOT connect the USB cable.
Connecting the USB cable is done
when installing the driver.
To load paper or other media
1Pull the paper tray completely out of the
MFC and remove the output paper tray.
2Press and slide the paper side guide to fit
the paper width.
3Pull out the paper support and unfold the
paper support flap.
4Fan the stack of paper well to avoid paper
jams and mis-feeds.
5Gently insert the paper into the paper tray
print side down and the leading edge (top of
the paper) in first.
Check that the paper is flat in the tray and
below the maximum paper mark.
6Put the output paper tray back on and push
the paper tray firmly back into the MFC.
1Removing the Protective
Parts
2Loading Paper
For Tray#2, see To load paper in the paper
tray#2 (MFC-5840CN only) on page 5.
You can load up to 100 sheets of 20 lb paper
in Tray#1 and 250 sheets of 20 lb paper in
Tray#2 .
For more details, see “About paper” in
Chapter 1 of the User’s Guide.
Paper Side Guide
Use the paper support flap for Letter, Legal
and A4 size paper.
Make sure the paper side guides touch the
sides of the paper.
Be careful that you do not push the paper in
too far; it may lift at the back of the tray and
cause paper feed problems.
Paper Support Flap
Paper Support
Maximum Paper Mark
Step 1

5
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
To load paper in the paper tray#2
(MFC-5840CN only)
1Pull the paper tray completely out of the
MFC.
2Press and slide the paper side guide and
paper length guide to fit the paper width and
length.
3Fan the stack of paper well to avoid paper
jams and mis-feeds.
You can use only plain paper sizes Letter,
Legal, A4, Executive or B5 in Tray#2.
Paper Side Guide
Paper Length Guide
For Legal size paper, open the tray cover,
and then press and hold the universal guide
release button as you slide out the front of
the paper tray.
Tray Cover
Universal Guide
Release Button
Continued...

6
Setting Up the Machine
4Gently insert the paper into the paper tray
print side down and the leading edge (top of
the paper) in first.
Check that the paper is flat in the tray and
below the maximum paper mark.
5Put the paper tray firmly back into the MFC.
1Connect the power cord.
2Connect the telephone line cord.
Connect one end of the telephone line cord
to the jack on the machine marked LINE
and the other end to a modular wall jack.
DO NOT connect the USB cable yet.
Warning
■The MFC must be connected to a grounded/
earthed plug.
■Since the MFC is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power switched on when
you connect the MFC to a telephone line. Similarly,
you can protect yourself when you want to move
your MFC by disconnecting the telephone line first
and then the power cord.
Make sure the paper side guides and length
guide touch the sides of the paper.
Only for MFC-5840CN, see “To load paper
in the paper tray#2 (MFC-5840CN only)” in
Chapter 1 of the User's Guide.
Maximum Paper Mark
3Installing the Phone Line
and Power Cord
Step 1

7
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
Warning
If ink gets in your eyes wash them with water
immediately, and if irritation occurs consult a doctor.
1Make sure that the power is turned on.
The LCD shows:
2Lift the scanner cover from right-hand side
of the MFC until it locks securely into the
open position.
3Remove the protective parts.
If you are sharing one phone line with an
external telephone, connect it as shown
below.
If you are sharing one phone line with an
external telephone answering machine,
connect it as shown below.
Please set the Receive Mode to “External
TAD” if you have an external answering
machine. For more details, see
“Connecting an external device to your
MFC” in the Appendix of the User’s Guide.
TAD
TAD
4Installing the Ink
Cartridges
No Cartridge
Open scanner
Do not throw away the protective parts.
You will need them when you transport the
machine.
Scanner Cover
Continued...

8
Setting Up the Machine
4Take out the ink cartridge.
5Carefully remove the bottom cap.
DO NOT touch the area shown in the
illustration below.
Keep the ink cartridge in an upright position
when you insert it into the slot.
6Press firmly down on the ink cartridge until
the hook snaps over it, taking care to match
the slot color (A) with the cartridge color (B),
as shown in the diagram below.
7Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
The machine will clean the ink tube system
for use for the first time. This process will
occur only once, the first time ink cartridges
are installed. The cleaning process will last
approximately four minutes.
The LCD shows:
If the cartridge cover comes off when you
open the bag the cartridge will not be
damaged.
Opening
OK
OK
OK
If Install shows on the LCD after you install
the ink cartridges, check to make sure the ink
cartridges are installed correctly.
Preparing System
Approx 4 Minutes
(B)
(A)
OK
OK
OK
Step 1

9
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
• DO NOT remove ink cartridges if
you do not need to replace them.
If you do so, it may reduce the ink
quantity and the machine will not
know the quantity of ink left in
the cartridge.
• DO NOT shake the ink cartridges.
If ink stains your body or
clothing, wash with soap or
detergent immediately.
• DO NOT insert and remove the
cartridges repeatedly. If you do
so, the ink may seep out of the
cartridge.
• Brother strongly recommends
that you do not refill the ink
cartridges provided with your
machine. We also strongly
recommend that you continue to
use only Genuine Brother Brand
replacement ink cartridges.
Using or attempting to use
potentially incompatible inks
and/or cartridges in your
machine may cause damage to
the machine itself and/or it may
result in unsatisfactory print
quality. Our warranty coverage
does not apply to any problem
that was caused by the use of
unauthorized third party ink and/
or cartridges. To protect your
investment and guarantee your
print quality please continue to
replace consumed ink cartridges
with only Genuine Brother
Branded Supplies.
■If you mix the colors by installing an ink
cartridge in the wrong position, you must
clean the print head by running several
cleaning cycles after correcting the
cartridge installation. (See “Cleaning the
print head” in chapter 11 Troubleshooting
and Routine Maintenance of the User’s
Guide.)
■Once you open an ink cartridge, install it in
the machine and use it up within six
months of installation. Use unopened ink
cartridges by the expiration date written
on the cartridge package.

10
Setting Up the Machine
1After the cleaning cycle is finished, the LCD
shows:
2Make sure the paper is loaded in the paper
tray.
Press Color Start.
The machine starts printing the PRINT
QUALITY CHECK SHEET (only during
initial ink cartridge installation).
3Check the quality of the four color blocks
formed by the short lines printed on the
sheet.
(BLACK/ CYAN/ YELLOW/ MAGENTA)
Avoid touching the printed surface
of the paper immediately after
printing, the surface may not be
completely dry and may stain your
fingers.
4The LCD shows:
5If all lines are clear and visible, press 1on
the dial pad to finish the quality check.
---OR---
If you can see missing short lines, press 2
on the dial pad and go to 6.
6The LCD asks you if the print quality is OK
for black and color. Press 1or 2on the dial
pad.
After making your selection 1(Yes) or 2(No)
for both black and color, the LCD shows:
Press 1 (Yes), the machine will then start
cleaning the colors.
After cleaning is finished, press Color Start.
The machine starts printing the PRINT
QUALITY CHECK SHEET again and goes
back to step 3.
5Print Quality Check
Set Paper and
Press Start
Is Quality OK?
1.Yes 2.No
Print Quality Check
1. Check the quality of the four-co lor blocks formed by th e short lines .
2. If all th e short lines are clear an d visible, the quality is acceptabl e. the quality is acceptabl e.
Select (Yes). If you can see missing short lines, select (No) to begin t he color cl eaning process
and f ollow the promp ts on the LCD.
Black OK?
1.Yes 2.No
Start Cleaning?
1.Yes 2.No
OK Poor
Step 1

11
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
1Press Menu/Set.
2Press 0.
3Press 2.
4Enter the last two digits of the year on the
dial pad, and then press Menu/Set.
(e.g. Enter 04for 2004.)
5Enter the two digits for the month on the dial
pad, and then press Menu/Set.
(e.g. Enter 03for March.)
6Enter the two digits for the day on the dial
pad, and then press Menu/Set.
(e.g. Enter 01.)
7Enter the time in 24-hour format on the dial
pad, and then press Menu/Set.
(e.g. Enter 15, 25for 3:25 P.M.)
8Press Stop/Exit.
You should store your name and fax number to be
printed on all fax pages that you send.
1Press Menu/Set.
2Press 0.
3Press 3.
4Enter your fax number (up to 20 digits) on
the dial pad, and then press Menu/Set.
5Use the dial pad to enter your name (up to
20 characters), and then press Menu/Set.
6Press Stop/Exit.
6Setting the Date and
Time
Date/Time
Year:2004
Date/Time
Month:03
Date/Time
Day:01
Date/Time
Time:15:25
If you want to repeat input, press Stop/Exit
to start from Step 1.
7Setting Your Station ID
Station ID
Fax:_
Station ID
Name:_
■Refer to the following chart for entering
your name.
■If you need to enter a character that is on
the same key as the previous character,
press to move the cursor to the right.
Press
key
One
time
Two
times
Three
times
Four
times
2ABC2
3DEF3
4GH I 4
5JKL5
6MNO6
7PQRS
8TUV8
9WX Y Z
For more details, see “Setting the Station
ID” in Chapter 2 of the User's Guide.
If you want to repeat input, press Stop/Exit
to start from Step 1.

12
Setting Up the Machine
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
1Press Menu/Set.
2Press 0.
3Press 1.
4Press ▲or ▼to select the mode.
5Press Menu/Set.
6Press Stop/Exit.
1Press Menu/Set.
2Press 0.
3Press 0.
4Select your language (English or French)
by using ▲or ▼, and then press Menu/Set.
5Press Stop/Exit.
8Selecting a Receive
Mode
Are you connecting an external telephone or external
telephone answering device to the MFC?
Are you using the voice message
function of your external
telephone answering device?
Fax Only
The MFC automatically
answers every call as a
fax.
Do you want the MFC
to answer every call?
Fax/Tel
The MFC controls the
line and automatically
answers every call. If
the call is not a fax, the
phone will ring for you to
pick up the call.
Manual
You control the phone
line and must answer
every call yourself.
External TAD
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
For more details, see “Setup Receive” in
Chapter 4 of the User’s Guide.
Yes No
Yes
No
Yes
No
9Selecting Your
Language (Canada only)
Local Language
English
Step 1

13
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
1Fill out the Product Registration and Test
Sheet.
2Place the sheet face up in the Automatic
Document Feeder.
3Enter the toll-free fax number:
1-877-268-9575.
4Press Black Start.
10
Sending in the Product
Registration and Test
Sheet (USA only)
Make sure (Fax) is illuminated in Green.
You will receive a confirmation fax of your
Product Registration.
You can also register your product online
using the On-Line Registration link from the
installation CD-ROM or go to
http://www.brother.com/registration
Go to Next page to
install the driver

14
Installing the Driver & Software
The CD-ROM includes the following items:
Install MFL-Pro Suite
You can install the MFL-Pro Suite software and
multifunction drivers.
Install Optional Applications
You can install additional MFL-Pro Suite software
utilities.
Documentation*1
View the User’s Guide and other documentation in
PDF format (Viewer included).
On-Line Registration
You will be pointed to the Brother Product Registration
Web page for quick registration of your machine.
Brother Support
View contact information for Brother Customer
Service and how to locate a Brother Authorized
Service Center.
Repair MFL-Pro Suite
If an error occurred during the installation of the
MFL-Pro Suite, use this selection to automatically
repair and re-install the MFL-Pro Suite.
Start Here
You can install the printer driver, scanner driver and
Presto!®PageManager®for Mac OS®8.6 - 9.2.
Start Here OSX
You can install the printer driver, scanner driver,
remote setup program and Presto!®PageManager®
for Mac OS®10.2.4 or greater.
Readme!
You can get important information and
troubleshooting tips.
Documentation*1
View the User’s Guide and other documentation in
PDF format.
Brother Solutions Center
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User’s Guides, Driver
updates and Tips for using your machine.
On-Line Registration
You will be pointed to the Brother Product Registration
Web Page for quick registration of your machine.
Supplied CD-ROM “MFL-Pro Suite”
MFL-Pro Suite includes Printer Driver, Scanner
Driver, ScanSoft®PaperPort®9.0SE,
ScanSoft®OmniPage®and True Type®fonts.
PaperPort ®9.0SE is a document management
application for viewing scanned documents.
ScanSoft®OmniPage®, which is integrated
into PaperPort®9.0SE, is an OCR application
that converts an image into text and inserts it
into your default word processor.
*1The User’s Guide on the CD-ROM includes the
Software and Network User’s Guide for features
available when connected to a computer (e.g.
Printing and Scanning).
Step 2

15
Setting Up
the Machine
Windows®
Mac OS®XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
Installing the Driver & Software
Follow the instructions on this page for your operating system and interface cable.
Step 2
For USB Interface Cable Users
■Windows
®
98/98SE/Me/2000 Professional/XP ... Go to page 16
For USB Interface Cable Users
■Mac OS®X 10.2.4 or greater........................... Go to page 22
For Network Interface Cable Users
■Windows
®
98/98SE/Me/2000 Professional/XP ... Go to page 19
For USB Interface Cable Users
■Mac OS®8.6 to 9.2........................................... Go to page 25
For Network Interface Cable Users
■Mac OS®X 10.2.4 or greater........................... Go to page 27
■Mac OS®8.6 to 9.2........................................... Go to page 30
For Network Users ............................................... Go to page 32

16
Installing the Driver & Software
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 13.
If you are using Windows®2000 Professional
(MFC-5840CN only):
To access the PhotoCapture Center™features
from your PC you may have to install a
Windows®2000 update first.
The Windows®2000 update is included with the
MFL-Pro Suite installer.
To install the update, follow the steps below:
1. Follow the installation steps from 1to 4.
2. Click OK to start installation of the update.
3. When instructed, click OK to restart your PC.
4. After the PC restarts, the installation of
MFL-Pro Suite will automatically continue.
1Disconnect the machine from the AC outlet
and from your computer, if you have already
connected an interface cable.
2Turn on your computer.
(For Windows®2000 Professional/XP, you
must be logged on as the administrator.)
3Insert the supplied CD-ROM into your
CD-ROM drive. If the model name screen
appears, select your machine. If the
language screen appears, select your
language.
4The CD-ROM main menu will appear.
Click Install MFL-Pro Suite.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
■If the installation does not continue
automatically, please open the MFL-Pro
Suite installer menu again by ejecting
then reinserting the CD-ROM disc or
double-click the setup.exe program from
the root directory, and continue from Step
4to install the MFL-Pro Suite.
■Make sure there are no media cards
inserted into the media drive of the
machine.
■Brother recommends you connect the
machine directly to your computer.
■Please close any applications running
before installing MFL-Pro Suite.
If this window does not appear, use
Windows®Explorer to run the setup.exe
program from the root directory of the
Brother CD-ROM.
(MFC-5840CN only)
If you see the following screen, click OK to
install the Windows®updates. After the
updates are installed, your PC may restart.
Then the installation will automatically
continue.
If the installation does not continue
automatically, please open the main menu
again by ejecting then reinserting the
CD-ROM disc or double-click the setup.exe
program from the root directory, and
continue from Step 4to install the
MFL-Pro Suite.
Step 2

17
5After reading and accepting the ScanSoft®
PaperPort®9.0SE License Agreement, click
Yes.
6The installation of PaperPort®9.0SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
7When the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes, if you agree to the Software Licence
Agreement.
8Select Local Connection, and then click
Next.
The installation will continue.
9When this screen appears, connect the
USB interface cable to your PC, and then
connect it to the machine.
To connect the USB cable to the machine:
1. Open the scanner cover to its open
position.
2. Insert the USB cable into the USB
socket, marked with a symbol. You
will find the USB socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully route the USB cable through
the trench and out the back of the
machine as shown below.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
DO NOT connect the machine to a
USB port on a keyboard or a non
powered USB hub.
Continued...
Installing the Driver & Software
Setting Up
the Machine
Windows®
For
Network Users

18
Installing the Driver & Software
0Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
ATurn on the machine by plugging in the
power cord.
It will take a few seconds for the installation
screens to appear.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
BWhen the Brother and ScanSoft on-line
Registration screen is displayed, make your
selection and follow the on-screen
instructions.
CClick Finish to restart your computer.
DAfter restarting the computer, the
Installation Diagnostics will run
automatically and the installation results
window will be shown.
The MFL-Pro Suite, Brother Printer
driver and Scanner driver have been
installed and the installation is now
complete.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
If the installation is unsuccessful try installing
again using the Repair MFL-Pro Suite
option from the main menu. Select Repair
MFL-Pro Suite and follow the instructions on
the screen.
Step 2