Brother MFC MFC-5440CN User manual

Quick Setup Guide MFC-5440CN
MFC-5840CN
Before you can use the machine, you must set up the hardware and install the driver.
Please read this “Quick Setup Guide” for proper set up and installation instructions.
For the latest drivers and to find the best solution for your problem or question, access the Brother
Solutions Center directly from the driver or go to http://solutions.brother.com
Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Version A
Step 1
Setting Up the Machine
Step 2
Installing the Driver & Software
Setup is Complete!
Installing the Driver & Software
Setting Up
the Machine
Windows®
Mac OS®XMac OS®
8.6 - 9.2
Windows®
Network
Macintosh®
Network
For
Network Users

■
Warning Hint User’s Guide
Indicates warnings that
must be observed to
prevent possible
personal injury.
Indicates cautions that
must be observed to use
the machine properly or
to prevent damage to the
machine.
Indicates notes and
useful tips to remember
when using the machine.
Indicates reference to the
User’s Guide.

1
Carton components may differ from one country to another.
Save all packing materials and the carton.
Carton Components
Quick Setup Guide
CD-ROM
User’s Guide
Telephone Line Cord Accessory Order Form Test Sheet (USA only)
Black
(LC41BK)
Magenta
(LC41M)
Yellow
(LC41Y)
Cyan
(LC41C)
Ink Cartridges
If you are connecting the machine via USB:
■The interface cable is not a standard accessory. Please purchase an appropriate USB 2.0 interface
cable.
■Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet long (2 meters).
■Your MFC has a USB 2.0 Full-Speed interface. This interface is compatible with USB 2.0 Hi-Speed;
however, the maximum data transfer rate will be 12 Mbits/s. The MFC can also be connected to a
computer that has a USB 1.1 interface.
■Most of the illustrations in this Quick Setup Guide show the MFC-5440CN.
■Getting Started

2
(For MFC-5440CN)
(For MFC-5840CN)
Control Panel
1. Print keys 5. Mode keys 9. Navigation keys
2. Fax and telephone keys 6. Stop/Exit key 10. Liquid Crystal Display (LCD)
3. Copy keys 7. Start keys
4. Dial Pad 8. On/Off key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
1. Photo keys 5. Mode keys 9. Navigation keys
2. Fax and telephone keys 6. Stop/Exit key 10. Liquid Crystal Display (LCD)
3. Copy keys 7. Start keys 11. Print key
4. Dial Pad 8. On/Off key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
4 5 6 721 3
10 9 8
11
4 5 6 721 3
10 9 8

3
Table of Contents
Setting Up the Machine
1. Removing the Protective Parts ......................................................................... 4
2. Loading Paper ....................................................................................................4
3. Installing the Phone Line and Power Cord ...................................................... 6
4. Installing the Ink Cartridges..............................................................................7
5. Print Quality Check ..........................................................................................10
6. Setting the Date and Time ...............................................................................11
7. Setting Your Station ID ....................................................................................11
8. Selecting a Receive Mode ...............................................................................12
9. Selecting Your Language (Canada only) .......................................................12
10. Sending in the Product Registration and Test Sheet (USA only)................13
Installing the Driver & Software
Supplied CD-ROM “MFL-Pro Suite”................................................................... 14
For USB Interface Cable Users
■For Windows®98/98SE/Me/2000 Professional/XP ...........................................16
For Network Interface Cable Users
■For Windows®98/98SE/Me/2000 Professional/XP ...........................................19
For USB Interface Cable Users................................................................. 22
■For Mac OS®X 10.2.4 or greater........................................................................22
■For Mac OS®8.6 to 9.2 .......................................................................................25
For Network Interface Cable Users.......................................................... 27
■For Mac OS®X 10.2.4 or greater........................................................................27
■For Mac OS®8.6 to 9.2 .......................................................................................30
■For Network Users
Network User's Guide Chapter Map .................................................................. 32
Restoring the Network Settings to Factory Default ......................................... 32
Installing the BRAdmin Professional Configuration Utility
(Windows®only) ................................................................................................ 33
Setting your IP Address, Subnet Mask and Gateway using
BRAdmin Professional (Windows®only) ........................................................ 34
■Consumables and Options
Replacement Consumables................................................................................ 35
Option ................................................................................................................... 35
Step 1
Step 2

4
Setting Up the Machine
1Remove the protective tape and paper.
DO NOT connect the USB cable.
Connecting the USB cable is done
when installing the driver.
To load paper or other media
1Pull the paper tray completely out of the
MFC and remove the output paper tray.
2Press and slide the paper side guide to fit
the paper width.
3Pull out the paper support and unfold the
paper support flap.
4Fan the stack of paper well to avoid paper
jams and mis-feeds.
5Gently insert the paper into the paper tray
print side down and the leading edge (top of
the paper) in first.
Check that the paper is flat in the tray and
below the maximum paper mark.
6Put the output paper tray back on and push
the paper tray firmly back into the MFC.
1Removing the Protective
Parts
2Loading Paper
For Tray#2, see To load paper in the paper
tray#2 (MFC-5840CN only) on page 5.
You can load up to 100 sheets of 20 lb paper
in Tray#1 and 250 sheets of 20 lb paper in
Tray#2 .
For more details, see “About paper” in
Chapter 1 of the User’s Guide.
Paper Side Guide
Use the paper support flap for Letter, Legal
and A4 size paper.
Make sure the paper side guides touch the
sides of the paper.
Be careful that you do not push the paper in
too far; it may lift at the back of the tray and
cause paper feed problems.
Paper Support Flap
Paper Support
Maximum Paper Mark
Step 1

5
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
To load paper in the paper tray#2
(MFC-5840CN only)
1Pull the paper tray completely out of the
MFC.
2Press and slide the paper side guide and
paper length guide to fit the paper width and
length.
3Fan the stack of paper well to avoid paper
jams and mis-feeds.
You can use only plain paper sizes Letter,
Legal, A4, Executive or B5 in Tray#2.
Paper Side Guide
Paper Length Guide
For Legal size paper, open the tray cover,
and then press and hold the universal guide
release button as you slide out the front of
the paper tray.
Tray Cover
Universal Guide
Release Button
Continued...

6
Setting Up the Machine
4Gently insert the paper into the paper tray
print side down and the leading edge (top of
the paper) in first.
Check that the paper is flat in the tray and
below the maximum paper mark.
5Put the paper tray firmly back into the MFC.
1Connect the power cord.
2Connect the telephone line cord.
Connect one end of the telephone line cord
to the jack on the machine marked LINE
and the other end to a modular wall jack.
DO NOT connect the USB cable yet.
Warning
■The MFC must be connected to a grounded/
earthed plug.
■Since the MFC is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power switched on when
you connect the MFC to a telephone line. Similarly,
you can protect yourself when you want to move
your MFC by disconnecting the telephone line first
and then the power cord.
Make sure the paper side guides and length
guide touch the sides of the paper.
Only for MFC-5840CN, see “To load paper
in the paper tray#2 (MFC-5840CN only)” in
Chapter 1 of the User's Guide.
Maximum Paper Mark
3Installing the Phone Line
and Power Cord
Step 1

7
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
Warning
If ink gets in your eyes wash them with water
immediately, and if irritation occurs consult a doctor.
1Make sure that the power is turned on.
The LCD shows:
2Lift the scanner cover from right-hand side
of the MFC until it locks securely into the
open position.
3Remove the protective parts.
If you are sharing one phone line with an
external telephone, connect it as shown
below.
If you are sharing one phone line with an
external telephone answering machine,
connect it as shown below.
Please set the Receive Mode to “External
TAD” if you have an external answering
machine. For more details, see
“Connecting an external device to your
MFC” in the Appendix of the User’s Guide.
TAD
TAD
4Installing the Ink
Cartridges
No Cartridge
Open scanner
Do not throw away the protective parts.
You will need them when you transport the
machine.
Scanner Cover
Continued...

8
Setting Up the Machine
4Take out the ink cartridge.
5Carefully remove the bottom cap.
DO NOT touch the area shown in the
illustration below.
Keep the ink cartridge in an upright position
when you insert it into the slot.
6Press firmly down on the ink cartridge until
the hook snaps over it, taking care to match
the slot color (A) with the cartridge color (B),
as shown in the diagram below.
7Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
The machine will clean the ink tube system
for use for the first time. This process will
occur only once, the first time ink cartridges
are installed. The cleaning process will last
approximately four minutes.
The LCD shows:
If the cartridge cover comes off when you
open the bag the cartridge will not be
damaged.
Opening
OK
OK
OK
If Install shows on the LCD after you install
the ink cartridges, check to make sure the ink
cartridges are installed correctly.
Preparing System
Approx 4 Minutes
(B)
(A)
OK
OK
OK
Step 1