Brother DCP-365CN User manual

1
Start Here
Quick Setup Guide
UK/IRE/GEN Version 0
DCP-365CN
DCP-373CW DCP-375CW
DCP-377CW
Before you can use the machine, please read this Quick Setup Guide for the correct setup and installation.
1
Unpack the machine and check the components
WARNING
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep
these bags away from babies and children.
Most of the illustrations in this Quick Setup Guide show the DCP-375CW.
aRemove the protective tape and film covering the machine.
bRemove the plastic bag acontaining the ink cartridges from on top of the paper tray.
cMake sure you have all components.
WARNING Warnings tell you what to do to prevent possible personal injury.
CAUTION Cautions specify procedures you must follow or avoid to prevent possible minor injuries.
IMPORTANT
DO NOT connect the USB cable yet (if you are using a USB
cable).
Inbox Ink Cartridges
[x4]
Black
Yellow
Cyan
Magenta
(Approx. 65% yield of the
replacement cartridge)
For details, see
Consumable items in the
User’s Guide. Quick Setup Guide
User’s Guide CD-ROM Power Cord
Note
• The components included in the box may differ depending on your country.
• Save all packing materials and the box in case for any reason you must ship your machine.
• You need to purchase the correct interface cable for the interface you want to use (for USB or network
connection).
USB cable
Please make sure you use a USB 2.0 cable (Type A/B) that is no more than 2 metres long (cable not included).
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet Network.
1

2
2
Load plain A4 paper
aPull the paper tray acompletely out of the
machine.
bLift the output paper tray cover a.
cWith both hands, gently press and slide the
paper side guides aand then the paper length
guide bto fit the paper size you are loading in
the tray.
Make sure that the triangular marks con the
paper side guides aand paper length guide b
line up with the mark for the paper size you are
using.
dFan the stack of paper well to avoid paper jams
and misfeeds.
eGently put the paper into the paper tray print
side down and top edge first. Check that the
paper is flat in the tray.
fGently adjust the paper side guides to the
paper with both hands. Make sure that the
paper side guides touch the edges of the
paper.
gClose the output paper tray cover a.
hSlowly push the paper tray completely into the
machine.
1
1
3
2
3
1
IMPORTANT
DO NOT push the paper in too far.
1

3
iWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
3
Connect the power cord
aConnect the power cord.
WARNING
The machine must be fitted with an earthed
plug.
4
Choose your language
a When the LCD shows this message, press OK.
Select Language
q
Press OK Key
bPress aor bto choose your language and
press OK.
English e
q
Select ab & OK
cPress a(Yes) to confirm the language setting.
IMPORTANT
DO NOT connect the USB cable yet (if you are
using a USB cable).
Note
The Warning LED on the control panel will stay on
until you have installed the ink cartridges.
2
1
If you set the wrong language, you can change
the language after setting the date and time.
(For details, see Changing LCD language in
Chapter 3 of the User’s Guide.)

4
5
Install the ink cartridges
CAUTION
If ink gets in your eyes, wash them out with water
at once, and if irritation occurs consult a doctor.
aMake sure that the power is turned on.
The LCD shows:
No Cartridge
bOpen the ink cartridge cover a.
cRemove the green protective part a.
dUnpack the ink cartridge.
eTurn the green knob on the protective yellow
cap clockwise until it clicks to release the
vacuum seal, then remove the cap a.
fTake care to match the colour of the lever a
with the cartridge colour b, as shown in the
diagram below.
gInstall each ink cartridge in the direction of the
arrow on the label.
Note
Do not throw away the green protective part. You
will need it if you transport the machine.
1
1
1
1
2

5
h Gently push the ink cartridge until it clicks. After
all the ink cartridges are installed close the ink
cartridge cover.
6
Check the print quality
aWhen the preparation process has finished, the
LCD shows this message
Set Paper and
q
Press Start
Press Colour Start.
bCheck the quality of the four colour blocks a
on the sheet. (black/yellow/cyan/magenta)
cIf all lines are clear and visible, press a(Yes) to
finish the quality check and go to step 7.
If you can see missing short lines, press b(No)
and go to d.
dThe LCD asks you if the print quality is OK for
black and colour. Press a(Yes) or b(No).
Black OK?
q
aYes bNo
.
Color OK?
q
aYes bNo
After pressing a(Yes) or b(No) for both black
and colour, the LCD shows:
Start Cleaning?
q
aYes bNo
ePress a(Yes), the machine will then start
cleaning the colours.
fAfter cleaning is finished, press Colour Start.
The machine starts printing the Print Quality
Check Sheet again. Go back to b.
Note
The machine will prepare the ink tube system for
printing. This process will take approximately four
minutes. Do not turn off the machine.
1
1
OK
Poor

6
7
Set the LCD contrast
(if needed)
If you are having difficulty reading the LCD from your
position, try changing the contrast setting.
aPress Menu.
bPress aor bto choose 0.Initial Setup.
Press OK.
cPress aor bto choose 2.LCD Contrast.
Press OK.
dPress aor bto choose Dark or Light.
Contrast:Dark
Contrast:Light
ePress OK.
fPress Stop/Exit.
8
Set the date and time
Setting the date and time allows the machine to clean
the print head regularly and maintain optimum print
quality. It also allows the machine to name files
created when using the Scan to Media feature.
aPress Menu.
bPress aor bto choose 0.Initial Setup.
Press OK.
cPress aor bto choose 1.Date&Time.
Press OK.
dPress aor bto enter the last two digits of the
year, and then press OK.
Year:2009
(e.g. Enter 0 9 for 2009.)
eRepeat for Month and Day, and Hours and
Minutes in 24-hour format.
fPress Stop/Exit.

7
Windows®Macintosh Windows®Macintosh
USB Wired Network Wireless Network
9
Choose your connection type
For USB interface cable
Windows
®
, go to page 8
Macintosh, go to page 12
For Wired Network
Windows
®
, go to page 14
Macintosh, go to page 19
For Wireless Network
(DCP-373CW/375CW/377CW only)
Windows
®
and Macintosh,
go to page 22
Note
For Windows Server®2003/ 2008, see the Network User’s Guide on the CD-ROM.

8
Windows®
USB
For USB interface users
(Windows
®
2000 Professional/XP/XP Professional x64 Edition/
Windows Vista
®
)
10
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
11
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
bThe CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite.
IMPORTANT
• DO NOT connect the USB cable yet.
• If there are any programs running, close
them.
• Make sure there are no memory cards or a
USB Flash memory drive inserted into the
machine.
• The screens may differ depending on your
operating system.
• The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®. Update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.

9
Windows®
USB
Windows®Macintosh
USB
cWhen the ScanSoft™PaperPort™11SE
License Agreement window appears, click
Yes if you agree to the Software License
Agreement.
dThe installation of ScanSoft™PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
eWhen the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes if you agree to the Software License
Agreement.
fChoose Local Connection, and then click
Next. The installation continues.
gWhen this screen appears, go to the next step.
Note
• If this screen appears, click OK and restart
your computer.
• If the installation does not continue
automatically, open the top menu again by
ejecting and then reinserting the CD-ROM or
double-click the start.exe program from the
root folder, and continue from bto install
MFL-Pro Suite.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.
(DCP-365CN)
(DCP-373CW/375CW/377CW)

10
Windows®
USB
12
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB socket
marked with a symbol. You will find the
USB socket inside the machine on the right as
shown below.
cCarefully guide the USB cable through the
trench as shown below, following the trench
around and toward the back of the machine.
Then connect the cable to your computer.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
eThe installation will continue automatically.
The installation screens appear one after
another.
fWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
IMPORTANT
• DO NOT connect the machine to a USB port
on a keyboard or a non-powered USB hub.
• Connect the machine directly to your
computer.
LAN USB
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
2
1
3

11
Windows®
USB
Windows®Macintosh
USB
13
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must be
logged on with Administrator rights.
bChoose the firmware update setting and click
OK.
Now go to
Proceed to Install Optional Applications on
page 33.
Note
If an error message appears during the software
installation, run the Installation Diagnostics
located in Start/All Programs/Brother/
DCP-XXXX (where DCP-XXXX is your model
name).
Note
Internet access is required for the firmware
update.
Finish The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.

12
Macintosh
USB
For USB interface users (Mac OS X 10.3.9 - 10.4.x - 10.5.x)
10
Before you install
aMake sure your machine is connected to the
power and your Macintosh is ON. You must be
logged on with Administrator rights.
11
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB socket
marked with a symbol. You will find the
USB socket inside the machine on the right as
shown below.
cCarefully guide the USB cable through the
trench as shown below, following the trench
around and toward the back of the machine.
Then connect the cable to your Macintosh.
IMPORTANT
• For the latest drivers and information on the
Mac OS X you are using, visit
http://solutions.brother.com/.
• For Mac OS X 10.3.0 to 10.3.8 users, upgrade
to Mac OS X 10.3.9 - 10.5.x.
• Make sure there are no memory cards or a
USB Flash memory drive inserted into the
machine.
IMPORTANT
• DO NOT connect the machine to a USB port
on a keyboard or a non-powered USB hub.
• Connect the machine directly to your
Macintosh.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
LAN USB

13
Macintosh
USB
Windows®Macintosh
USB
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
12
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive.
bDouble-click the Start Here OSX icon to install.
cChoose Local Connection, and then click
Next. Follow the on-screen instructions.
dPlease wait, it will take a few seconds for the
software to install. After the installation, click
Restart to finish installing the software.
eThe Brother software will search for the Brother
device.
fChoose the machine from the list, and then
click OK.
gWhen this screen appears, click OK.
The installation of MFL-Pro Suite is now
complete.
Go to step 13 on page 13.
13
Install
Presto! PageManager
When Presto! PageManager is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
aDouble-click the Presto! PageManager icon
and follow the on-screen instructions.
(This screen will not appear for DCP-365CN.)
2
1
3
Finish The installation is now
complete.

14
Windows®
Wired Network
For wired network interface users
(Windows
®
2000 Professional/XP/XP Professional x64 Edition/
Windows Vista
®
)
10
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
11
Connect the network
cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the network cable to the LAN socket
marked with a symbol. You will find the
LAN socket inside the machine on the left as
shown below.
IMPORTANT
• If there are any programs running, close
them.
• Make sure there are no memory cards or a
USB Flash memory drive inserted into the
machine.
• The screens may differ depending on your
operating system.
• The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®. Update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
IMPORTANT
Disable all personal firewall
software (other than Windows®
Firewall), anti-spyware or
antivirus applications for the
duration of the installation.
LAN USB

15
Windows®
Wired Network
Windows®Macintosh
Wired Network
cCarefully guide the network cable through the
trench as shown below, following the trench
around and toward the back of the machine.
Then, connect the cable to your network.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
12
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
bThe CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite.
Note
If both USB and LAN cables are being used,
guide both cables through the trench with one on
top of the other.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
IMPORTANT
If you have previously set up your machine for
a wireless network and then want to set it up
on a wired network, you should check that the
machine’s Network I/F is set to Wired LAN.
The wireless network interface will become
inactive with this setting.
On your machine, press Menu.
Press aor bto choose 3.Network and press
OK.
Press aor bto choose 3.Network I/F and
press OK.
Press aor bto choose Wired LAN and press
OK.
Press Stop/Exit.
(DCP-373CW/375CW/377CW only)
2
1
3
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.

16
Windows®
Wired Network
cWhen the ScanSoft™PaperPort™11SE
License Agreement window appears, click
Yes if you agree to the Software License
Agreement.
dThe installation of ScanSoft™PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
eWhen the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes if you agree to the Software License
Agreement.
fChoose Wired Network Connection, and
then click Next.
gFor Windows®XP SP2 or greater/XP
Professional x64 Edition/Windows Vista®
users, when this screen appears, choose
Change the Firewall port settings to enable
network connection and continue with the
installation. (Recommended) and click Next.
If you are using a firewall other than Windows®
Firewall or Windows®Firewall is off, this screen
may appear.
See the instructions provided with your firewall
software for information on how to add the
following network ports.
For network scanning, add UDP port 54925.
If you still have trouble with your network
connection, add UDP port 137.
Note
• If this screen appears, click OK and restart
your computer.
• If the installation does not continue
automatically, open the top menu again by
ejecting and then reinserting the CD-ROM or
double-click the start.exe program from the
root folder, and continue from bto install
MFL-Pro Suite.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.
(DCP-365CN)
(DCP-373CW/375CW/377CW)

17
Windows®
Wired Network
Windows®Macintosh
Wired Network
hThe installation of the Brother drivers will
automatically start. The installation screens
appear one after another.
iWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
Note
• If there is more than one machine connected to
the network, choose your machine from the list,
and then click Next.
This window will not appear if there is only one
machine connected on the network, it will be
chosen automatically.
• If your machine is not found over the network,
the following screen will appear.
Confirm your settings by following the
on-screen instructions.
• If the IP address of the machine is not yet
configured for use on your network, the
following screen appears.
Click OK and then click Configure IP
Address. Enter an IP address for your
machine that is suitable for your network by
following the on-screen instructions.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
Note
For Windows Vista®, when this screen appears,
click the check box and click Install to complete
the installation correctly.

18
Windows®
Wired Network
13
Finish and restart
aClick Finish to restart your computer. After
restarting the computer, you must be logged on
with Administrator rights.
bChoose the firmware update setting and click
OK.
14
Install MFL-Pro Suite on
additional computers
(if needed)
If you want to use your machine with multiple
computers on the network, install MFL-Pro Suite on
each computer. Go to step 12 on page 15. Also see
step 10-aon page 14 before you install.
Now go to
Proceed to Install Optional Applications on
page 33.
Note
If an error message appears during the software
installation, run the Installation Diagnostics
located in Start/All Programs/Brother/
DCP-XXXX (where DCP-XXXX is your model
name).
Note
Internet access is required for the firmware
update.
Note
Network license (Windows®)
This product includes a PC license for up to 2
Users.
This license supports the installation of the
MFL-Pro Suite including ScanSoft™ PaperPort™
11SE on up to 2 PCs on the network.
If you want to use more than 2 PCs with
ScanSoft™ PaperPort™ 11SE installed, please
purchase the Brother NL-5 pack which is a
multiple PC license agreement pack for up to 5
additional users. To purchase the NL-5 pack,
contact your authorized Brother dealer or contact
Brother customer service.
Finish The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.

19
Macintosh
Wired Network
Windows®Macintosh
Wired Network
For wired network interface users (Mac OS X 10.3.9 - 10.4.x - 10.5.x)
10
Before you install
aMake sure your machine is connected to the
power and your Macintosh is ON. You must be
logged on with Administrator rights.
11
Connect the network
cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the network cable to the LAN socket
marked with a symbol. You will find the
LAN socket inside the machine on the left as
shown below.
IMPORTANT
• For the latest drivers and information on the
Mac OS X you are using, visit
http://solutions.brother.com/.
• For Mac OS X 10.3.0 to 10.3.8 users, upgrade
to Mac OS X 10.3.9 - 10.5.x.
• Make sure there are no memory cards or a
USB Flash memory drive inserted into the
machine.
• If you have previously set up your machine
for a wireless network and then want to set
it up on a wired network, you should check
that the machine’s Network I/F is set to
Wired LAN. The wireless network interface
will become inactive with this setting.
On your machine, press Menu.
Press aor bto choose 3.Network and press
OK.
Press aor bto choose 3.Network I/F and
press OK.
Press aor bto choose Wired LAN and press
OK.
Press Stop/Exit.
(DCP-373CW/375CW/377CW only)
LAN USB

20
Macintosh
Wired Network
cCarefully guide the network cable through the
trench as shown below, following the trench
around and toward the back of the machine.
Then, connect the cable to your network.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
12
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive.
bDouble-click the Start Here OSX icon to install.
cChoose Wired Network Connection, and
then click Next. Follow the on-screen
instructions.
dPlease wait, it will take a few seconds for the
software to install. After the installation, click
Restart to finish installing the software.
eThe Brother software will search for the Brother
device.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
Note
If both USB and LAN cables are being used,
guide both cables through the trench with one on
top of the other.
2
1
3(This screen will not appear for DCP-365CN.)