BT PAPERJET 45 User manual

BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161
User Guide
BT PAPERJET 45

BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161
Send, receive and forward SMS text messages. The Qwerty keyboard
makes them easy to write.
A multifunctional machine that combines phone, fax and copying
functions.
Send and receive faxes. Easy controls let you adjust the resolution and
contrast for fine details, drawing and photographs.
Cordless handset with up to 300m range outdoors and 50m indoors.
Add up to 4 additional cordless handsets.
Enlarge, reduce and make multiple copies of original documents.
Quickdial directory lets you dial your 10 most important or frequently
used numbers by pressing just two buttons.
Up to 99 name and number directory makes it simple to store and dial
numbers for faxing and phoning.
Redial any of the last 5 numbers, stored in the redial list.
Welcome…
to your BT PaperJet 45 multifunctional
fax machine.

BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161
This User Guide provides you with all the
information you need to get the most from
your fax machine.
You must first set up your machine before you
can use it. This doesn’t take long as it is easy
to do. Just follow the simple instructions on
the next few pages or see the Quick Start
guide enclosed.
Need help?
If you have any problems setting up or using
your BT PaperJet 45 please contact the Helpline
on 0870 241 6538.
Alternatively, you may find the answer on the web at
www.bt.com/fax or in ‘Help’ at the back of this guide.
Got everything?
BT PaperJet 45 machine
DECT Cordless handset
3 x AAA NiMH rechargeable
batteries
Mains power cable
Telephone line cord
Quick Start Guide
User Guide
Starter ink film

Getting started
Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Connect any additional devices . . . . . . . . . . . . . . 9
Getting to know your fax
Fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
DECT cordless handset . . . . . . . . . . . . . . . . . . . . 11
Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Fax machine display screen . . . . . . . . . . . . . . . . . 13
Using the phone
Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Call forward . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Delete a number in the redial list . . . . . . . . . . . . . 15
Handset phonebook . . . . . . . . . . . . . . . . . . . . . . 15
Store a phonebook entry . . . . . . . . . . . . . . . . . . . 15
Call a phonebook entry . . . . . . . . . . . . . . . . . . . . 15
Edit a phonebook entry . . . . . . . . . . . . . . . . . . . . 15
Delete a phonebook entry . . . . . . . . . . . . . . . . . . 16
Main directory . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Store a Directory entry . . . . . . . . . . . . . . . . . . . . 16
Call a Directory entry . . . . . . . . . . . . . . . . . . . . . 16
Edit Directory entry . . . . . . . . . . . . . . . . . . . . . . 17
Delete a Directory entry . . . . . . . . . . . . . . . . . . . 17
Print Directories . . . . . . . . . . . . . . . . . . . . . . . . . 17
Faxing
Inserting documents . . . . . . . . . . . . . . . . . . . . . . 18
Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Sending faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Receiving faxes. . . . . . . . . . . . . . . . . . . . . . . . . . 19
Receiving a fax via an external phone . . . . . . . . . . 20
Receiving faxes into the memory . . . . . . . . . . . . . 20
Memory indicator . . . . . . . . . . . . . . . . . . . . . . . . 20
Fax mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Manual reception . . . . . . . . . . . . . . . . . . . . . . . . 20
To set manual reception . . . . . . . . . . . . . . . . . . . 21
Automatic reception . . . . . . . . . . . . . . . . . . . . . . 21
To set the number of rings. . . . . . . . . . . . . . . . . . 21
Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Create a group . . . . . . . . . . . . . . . . . . . . . . . . . . 22
View entries in a group . . . . . . . . . . . . . . . . . . . . 22
Delete an entry or the whole group . . . . . . . . . . . 23
Broadcast faxing. . . . . . . . . . . . . . . . . . . . . . . . . 23
Broadcast to individual numbers . . . . . . . . . . . . . 23
Broadcast to a group . . . . . . . . . . . . . . . . . . . . . 24
Delayed sending. . . . . . . . . . . . . . . . . . . . . . . . . 24
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Quick polling . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Polling with a code . . . . . . . . . . . . . . . . . . . . . . . 25
Set a document for polling . . . . . . . . . . . . . . . . . 25
Timer mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Switch day/night timer on/off. . . . . . . . . . . . . . . . 26
Change day and night periods . . . . . . . . . . . . . . . 26
Change day/night settings. . . . . . . . . . . . . . . . . . 26
Silent operation . . . . . . . . . . . . . . . . . . . . . . . . . 27
Reports and print-outs . . . . . . . . . . . . . . . . . . . . 28
Transmission report . . . . . . . . . . . . . . . . . . . . . . 28
Fax journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Dialling list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Received fax size . . . . . . . . . . . . . . . . . . . . . . . . 29
Copying
Copy a document . . . . . . . . . . . . . . . . . . . . . . . . 30
Make up to 15 copies . . . . . . . . . . . . . . . . . . . . . 30
Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161
In this guide4

SMS
SMS text messaging service. . . . . . . . . . . . . . . . . 31
Sending texts . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Sending texts to a phone with a subaddress . . . . . 32
Reading texts . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Options while reading texts . . . . . . . . . . . . . . . . . 33
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Deleting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
SMS settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Change or add an SMS text service provider . . . . . 35
Stop/allow SMS reception . . . . . . . . . . . . . . . . . . 35
Caller Display
Caller Display . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Caller information not available . . . . . . . . . . . . . . 36
Calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
View and dial entries in the calls list . . . . . . . . . . . 37
Delete entries from the calls list. . . . . . . . . . . . . . 37
Copy a number from the calls list to the
directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Additional settings
Print list of original settings . . . . . . . . . . . . . . . . . 38
Info button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Time and date . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Header number . . . . . . . . . . . . . . . . . . . . . . . . . 38
Header name . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Ringer melody . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Ringer volume . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Loudspeaker volume. . . . . . . . . . . . . . . . . . . . . . 40
Connecting a telephone answering machine . . . . . 40
Using additional cordless handsets
Register a DECT handset . . . . . . . . . . . . . . . . . . 41
De-register a cordless handset. . . . . . . . . . . . . . . 41
Easylink . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Installing a new ink film
Ink level indicator . . . . . . . . . . . . . . . . . . . . . . . . 43
Plug ‘n’ Print card indicator. . . . . . . . . . . . . . . . . 43
Install a new ink film . . . . . . . . . . . . . . . . . . . . . . 43
Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
General information
Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Guarantee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Technical information
How many fax machines/telephones
can you have . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Switchboard compatibility . . . . . . . . . . . . . . . . . . 60
Switchboard external line access code . . . . . . . . . 60
Set access code . . . . . . . . . . . . . . . . . . . . . . . . . 60
R&TTE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
In this guide 5
BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161

Getting started
WARNING
Do not place your BT PaperJet 45 in the
bathroom or other humid areas.
Handset range
The handset reception range from the BT
PaperJet 45 is up to 300m outdoors and up
to 50m indoors.
Signal strength
The symbol on your handset display
indicates when you are in range. When you
are out of range the icon and the handset
number disappear from the display.
IMPORTANT
DO NOT connect the telephone line until
the handset is fully charged.
Your BT PaperJet 45 must be plugged into
the mains power at all times for the handset
to work.
Location
You need to place your BT PaperJet 45 close enough to mains power
and telephone sockets so that the cables will reach. Make sure it is at least
1 metre away from other electrical appliances.
Always choose a smooth, flat, horizontal surface. Avoid soft surfaces
such as carpets.
As documents come out at the front, make sure there are no
obstructions in front of the machine.
Avoid direct sunlight as the ink film is heat sensitive .
Setting up
1. Plug the mains power cable into the machine, and the other end into the
mains power.
2. Remove the battery compartment cover on the handset and insert the
3 x AAA rechargeable batteries.
ILLUSTRATION
Replace the battery compartment cover.
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Never place the handset on the BT PaperJet
45 cradle without its batteries. This could
permanently damage the handset.

3. Charge the handset for at least 12 hours.
Place the handset in the cradle with the buttons facing outwards.
The icon on the handset display fills up to indicate charging is taking
place.
You can use all the other functions of your BT PaperJet 45 straight away,
but we recommend you leave the handset charging for at least 12 hours
to ensure the batteries are up to full strength.
4. Plug the telephone line cord into the LINE socket on the side of your
BT PaperJet 45 and plug the other end into the telephone wall socket.
5. Your BT PaperJet 45 can hold up to 15 sheets of 80g/m2 paper.
To prevent several sheets being drawn into the machine together, always
fan out the paper first, then tap it down on a flat surface before inserting
it into the paper tray.
Lift the top flap and rotate the paper support arm upwards.
Pull the paper feed flap forward, load the paper, and close the flap.
Getting started 7
BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161
WARNING
Never place the handset on the cradle
without its batteries. This could permanently
damage the handset.
Battery low warning
If the display shows the battery is
almost flat.
Battery performance
To keep your handset batteries in the best
condition, leave the handset off the base for
a few hours at a time (after the initial 12
hour charge).
Running the batteries right down at least
once a week will help them last as long as
possible.
The charge capacity of rechargeable
batteries will reduce with time as they wear
out, giving the handset less talk/standby
time. Eventually they will need to be
replaced.
Batteries and handset may become warm
during charging. This is normal.
Under no circumstances use non-
rechargeable batteries. Only use AAA NiMH
rechargeable batteries. Using inappropriate
batteries will invalidate your guarantee and
may damage the telephone.

6. Your BT PaperJet 45 display will now alternate between ENTER TIME and
the time and date settings.
Using the keypad, enter the time and date, e.g. = 9:15am
and = 15th May 2004, then press .
7. To enter your name and fax number, open the Easy Install option by
pressing for at least two seconds. Your BT PaperJet 45 prints the
one page Easy Install instructions.
Now follow the on-screen prompts together with the printed instructions.
Connect any additional devices
…To the same socket
You can connect an answering machine to the same telephone socket
as your BT PaperJet 45.
Getting started8
BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161
Entering names
Use the keyboard to enter text.
Connecting to a switchboard?
To set up switchboard/PBX connection, see
page 60.
If you want to receive faxes via a modem
you must set your BT PaperJet 45 to
MANUAL RECEPTION, see page 21.
If you are attaching a text message (SMS)
compatible cordless phone on the same line,
it is impossible to predict which machine will
actually receive incoming text messages.
We recommend switching off text reception
on your cordless phone. If you cannot do
this, switch it off on your BT PaperJet 45,
see page 35.

…To separate sockets
You can connect other devices to the same line even if they are in
different rooms.
Getting started 9
BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161

BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161
Getting to know your fax
Fax machine
Mains cable
Top flap
Handset
Paper feed flap
Document guide
Control panel
Scanner cover
Plug ‘n’ pring card slot
Front ink roll compartment
Printer roller
Rear ink roll compartment
10

Getting to know your fax 11
BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161
R
Press to display the last number dialled.
Press and hold to open the Calls list.
Press during a call for Recall.
UP
Scroll through lists.
Select menu options.
C
Press to delete characters or
cancel selections.
END
Press to end a call.
Handset Display
Ringer off
Battery charged
On – Call in progress/Line in use.
Flashing – incoming call.
On – In range
Disappears if the handset is out of range
or not registered to your BT PaperJet 45.
DIRECTORY
Lets you store and dial names and
numbers.
OK
Confirms your selections.
TALK
Press to answer or make a call.
Press and hold to open the redial list.
DOWN
Scroll through lists.
Select menu options.
DECT Cordless handset

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Getting to know your fax
DIRECTORY A-Z
Press to open the
directory
Press and hold to
begin storing an
entry.
Redial
Press to select any
of the last 5 numbers
you have dialled
Press and hold to
display a list of your
most recent callers.
Dial
Lets you make calls
using the built in
loudspeaker.
R
Used to access
switchboard functions
and with some
BT Calling Features.
CALL FORWARD
Press twice to forward an
outgoing call from the fax
machine to all cordless
handsets.
Press once and enter
the handset number
to forward a call
to a specific
handset.
Clr
Clr is used to delete
numbers and letters.
Red indicator
When flashing read the
message in the display
screen.
LEFT/RIGHT
Lets you select options,
move the cursor and
adjust the volume.
Res (Fine/Photo)
Use to select the
scan resolution for
faxing and copying.
Info
Press to select help
pages.
Press and hold
to start automatic
installation of your
fax machine and to
print out the Easy
Install instructions.
CLOCK
Press to switch
between modes
(SUN) & (MOON).
Press and hold
to switch mode on
or off.
Copy
Press to copy a document.
Press and hold to select
multiple copies.
Start
Press to send a fax
Press and hold to poll a fax.
Stop
Press to stop current action
and eject the documents.
Control panel
M
M lets you open
the menu and
confirm options.
OK
Press to confirm
options.

Getting to know your fax 13
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Fax machine display screen
(CLOCK) (SUN) (CRESCENT
MOON) Timer – lets you choose
different settings for day time and
night time.
Ringer is switched off for fax and
phone calls.
Appears when a text (SMS)
message has been received.
Appears when there
are unviewed calls in
the Calls list.
Fine and Photo Resolution options
for faxing and copying. If no symbol
is displayed, the standard resolution
for normal text documents is set.
Faxes are stored in the memory.
Ink roll capacity.

BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161
Making calls
On the handset:
1. Press and enter the number.
2. To end a call, press .
On the fax:
1. Enter the number on the fax machine keypad.
2. Press , or
3. When the display shows
LIFT HANDSET , press on the DECT handset.
Call Forward
When you have made an outgoing call from the fax machine you can
transfer the call to a DECT handset.
Pressing twice will allow any DECT handset to take the call if you
have more than one registered. To nominate a particular handset, press
once and then press the number of the required DECT handset.
Redial
You can redial up to the last 5 numbers called.
On the handset:
1. Press then or to scroll through the numbers. When the number
you want is displayed, press to dial.
On the fax machine:
1. Press then or to scroll through the last five numbers called.
2. Press .
3. When the display shows
LIFT HANDSET , press twice.
4. Press on the handset.
Using the phone
If you make a mistake, press to cancel
the number.
14

Delete a number in the redial list
On the fax machine:
1. Press then or to scroll to the number you want.
2. Press to delete the number, then press to confirm.
Handset phonebook
Your handset can store up to 20 names and numbers.
Store a phonebook entry
1. Press or , until the display shows
1 PHONE BK , then press .
2. Display shows
11 NEW press and display shows NAME?
3. Use the Alphanumeric keypad to enter the name you want and press .
Now enter a number to go with the name and press .
Call a phonebook entry
1. Press then or to scroll to the entry you want then press .
Edit a phonebook entry
1. Press or until the display shows
1 PHONE BK , then press .
2. Press or until the display shows
12 EDIT , then press . Scroll using
or to display the entry you want.
3. Press then to delete the existing name then re-enter the new
details and press to confirm.
4. The number will be displayed, use to delete and enter the new number.
Press to confirm.
Using the phone 15
BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161
Press and hold until the letter you require
is displayed, then release the button.
If you scroll to and select BASE you can
then view and call numbers stored in the
BT PaperJet 45 directory using the handset.

Delete a phonebook entry
1. Press or until the display shows
1 PHONE BK , then press .
2. Press or until the display shows
13 DELETE , then press .
Scroll using or to display the entry you want.
3. Press to delete.
Main directory on the fax machine
You can store up to 99 names and numbers in the main directory.
Store a Directory entry
1. Press for two seconds.
2. Use the keyboard to type the name, then press .
3. Enter the telephone number you want to store and press .
Call a Directory entry
If sending a fax, load the document.
1. Press . The first stored number is displayed. Press or to scroll to
the entry you want.
2. Press or to dial the number.
Using the phone16
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You can store a number during a phone
conversation by following these steps.
If you have a lot of names and numbers
stored, you can jump near to the name
you want using the keyboard for example,
to go quickly to Richard, press then
press on the qwerty keyboard. The first
name starting with R will be displayed.
Press to scroll to Richard.

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Edit a Directory entry
1. Press then or to display the entry you want.
2. Press and hold for two seconds. Press or to move the cursor
and to delete. The character to the left of the cursor will be deleted.
3. Enter any new characters and press to confirm. The number is
displayed.
4. Press or to move the cursor and to delete. The number to the
left of the cursor will be deleted.
5. Enter any new numbers and press to confirm.
Delete a Directory entry
1. Press then or to display the entry you want.
2. Press then press to confirm.
Print Directories
You can print out a list of your quickdial and main directories.
Press , then .
Using the phone

BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161
Inserting documents
To avoid pages being drawn in together, always fan out the pages to
separate them and tap down before inserting them into the document
feeder for faxing or copying.
Move the document guide to the size of your document.
Insert the document with the text facing towards you into the document
feed tray.
Faxing18
The document feeder holds up to 10 pages
of 65-90g/m2paper.

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If writing a fax note, use dark ink, not
yellow, orange, red or light green.
IMPORTANT
Do not insert into the document feeder:
Pages that are smaller than A5.
Newspaper pages (because of
printer’s ink).
Pages with staples or paperclips,
sticky tape or glue.
Creased or torn pages.
Wet paper or paper with wet
correction fluid.
Glossy or laminated paper.
Paper thicker than 120 g/m2or
thinner than 60 g/m2.
Resolution
Your BT PaperJet 45 is pre-set to fax documents at standard resolution.
If sending text and drawings with fine detail, press until appears
in the display screen before sending.
If sending photos, press until appears in the display screen
before sending.
About 40 seconds after the document has been faxed or copied, your
machine will reset to standard resolution.
Contrast
You can adjust the brightness for sending or copying light or dark
documents.
LOW = lighter, HIGH = darker
1. Press , then .
2. Press or to select
CONTRAST: LOW , MEDIUM or HIGH , then press .
Sending faxes
1. Insert the document with the text facing towards you in the document
feeder.
2. If required set the contrast and resolution.
3. Dial the number – or select from the Directory entries.
4. Press to begin sending.
To cancel sending, press .
If the number is engaged, your BT PaperJet 45 will dial again.
Receiving faxes
Faxes are received automatically unless you change the reception to
manual, see page 20-21.
Fine/Photo
Fine/Photo
Faxing
The contrast is pre-set to MEDIUM. If you
select a new setting it will remain until you
change it again.
Select LOW (lighter for dark original
documents).
Or
Select HIGH (darker for light original
documents.

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If you answer a call by picking up the handset and hear the fax tones,
press and press on the handset.
Receiving a fax via an external phone
If you have attached an external phone and hear the fax tones when you
answer a call:
Press to start fax reception on your BT PaperJet 45.
Receiving faxes into the memory
If you run out of paper or if the ink film is empty, incoming faxes will
be stored in the memory. Your BT PaperJet 45 has a memory capacity
of approximately 15 standard pages.
Memory indicator
If you have documents stored in the memory, the display shows
and
CHECK PAPER or REFILL INK FILM as appropriate. The red indicator
also flashes. When paper is inserted or a new ink film is installed, the
memory will print out the stored documents automatically.
Once printed, the document is deleted from the memory.
If the memory becomes full, no further pages can be stored. The red
indicator flashes and the display shows
MEMORY FULL .
Fax mode
Manual reception
Manual reception means you answer all calls yourself by using the
handset and if you hear the fax tones, press to begin reception.
Faxing