Canon ImageCLASS MF3240 Series Setup guide

ENG
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Index How to Use This Guide
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Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place
for future reference.
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Advanced Guide
Series

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Table of Contents
Index
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Manuals for the Machine
●Machine Set-Up
●Software Installation Starter Guide
●Basic Features
●Maintenance
●Machine Settings
●Specifications
Basic Guide
●Advanced Features
●System Monitor
●Reports and Lists Advanced Guide
(This Document)
●Printing Features
●Scanning Features
●PC Faxing Features Software Guide
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
●To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe
Reader/Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe
Systems Incorporated website (http://www.adobe.com).
●Considerable effort has been made to make sure that the manuals for the machine are free of
inaccuracies and omissions. However, as we are constantly improving our products if you need an exact
specification, please contact Canon.
●The machine illustration on the cover may differ slightly from your machine.
CD-ROM
CD-ROM
CD-ROM

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Appendix
ii
Things You Can Do
Specify a recipient with a
single key
One-Touch Speed Dialing
→Basic Guide
Specify a recipient with a
two-digit code
Coded Dialing
→Basic Guide
Specify multiple recipients
with a single key
Group Dialing
→Basic Guide
Look up a particular
recipient
Address Book Dialing
→p. 1-2
Redial when the line is busy
Redialing
→p. 1-3
Send a fax to multiple
recipients
Broadcasting
→p. 1-11
AAAAA
BBBBB
CCCCC
Receive faxes in memory
without printing out
Memory Reception
→p. 1-8
Reject faxes without their
numbers
Reception Restriction
→p. 1-9
Select a scan mode depending on
the type of image
Image Quality
→Basic Guide
ABC
ABC
ABC
ABC

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Appendix
iii
Adjust the density level of
scanned images
Density
→Basic Guide
Enlarge or reduce copied
images
Zoom Ratio
→Basic Guide
Sort copies by page order
Collate Copy
→p. 2-2
AA
DDDD
DDDD
DDDD
DDDD
4
CCCC
CCCC
CCCC
CCCC
3
BBBB
BBBB
BBBB
BBBB
2
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
Copy two documents on one
sheet
2 on 1 Combination
→p. 2-2
Print a document from a PC
Printing
→Software Guide
Specify detailed scanning
options to suit various images
Scanning
→Software Guide
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
DEF
2
DEF
DEF
DEF
DEF
2
ABC
ABC
ABC
ABC
1
ABC
ABC
ABC
ABC
ABC
ABC
ABC
ABC
Send a fax from a PC
PC Faxing
→Software Guide

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Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Table of Contents
Manuals for the Machine ................................................................................i
Things You Can Do .......................................................................................ii
How to Use This Guide............................................................................... viii
Legal Notices................................................................................................xi
1 Advanced Fax Features................................................................................................. 1-1
Dialing Features ........................................................................................ 1-2
Using Address Book............................................................................ 1-2
Redialing ............................................................................................. 1-3
Switching Temporarily to Tone Dialing................................................ 1-4
Checking Dialing Line ......................................................................... 1-5
Dialing an Overseas Number (With Pauses)....................................... 1-5
Receiving Features.................................................................................... 1-6
Setting Receive Mode ......................................................................... 1-6
Memory Reception .............................................................................. 1-8
Reception Restriction .......................................................................... 1-9
Remote Reception .............................................................................. 1-9
Printing Received Documents........................................................... 1-10

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Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Additional Fax Modes .............................................................................. 1-11
Broadcasting ..................................................................................... 1-11
Canceling Reservation ...................................................................... 1-11
Canceling Fax Jobs ................................................................................. 1-12
2 Advanced Copy Features.............................................................................................. 2-1
Advanced Copy Features .......................................................................... 2-2
Collate Copy........................................................................................ 2-2
2 on 1 Combination ............................................................................. 2-2
Canceling Copy Jobs .......................................................................... 2-3
3 System Monitor .............................................................................................................. 3-1
Checking Job and Machine Status ............................................................ 3-2
Checking Print Status.......................................................................... 3-2
Checking Print and Scan Counts ........................................................ 3-2
Checking and Deleting Documents Stored in Memory........................ 3-2
Checking and Printing Transmission/Reception Results..................... 3-3
Checking Remaining Memory ............................................................. 3-3
4 Reports and Lists........................................................................................................... 4-1
Summary of Reports and Lists .................................................................. 4-2

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Features
Advanced Copy
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System Monitor
Reports and Lists
Troubleshooting
Appendix
Printing Reports Automatically .................................................................. 4-3
TX RESULT REPORT ........................................................................ 4-3
RX RESULT REPORT ........................................................................ 4-4
ACTIVITY REPORT ............................................................................ 4-5
Printing Reports and Lists Manually .......................................................... 4-6
5 Troubleshooting............................................................................................................. 5-1
General Problems...................................................................................... 5-2
Paper Feeding Problems........................................................................... 5-3
Faxing Problems........................................................................................ 5-4
Sending Problems............................................................................... 5-4
Receiving Problems ............................................................................ 5-8
Copying Problems ................................................................................... 5-13
Printing Problems .................................................................................... 5-14
Telephone Problems ............................................................................... 5-16
Customer Support ................................................................................... 5-17
Customer Support (U.S.A) ................................................................ 5-17
Customer Support (Canada) ............................................................. 5-17

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Index
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
6 Appendix......................................................................................................................... 6-1
Glossary .................................................................................................... 6-2
Index.......................................................................................................... 6-8

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viii
Table of Contents
Index
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
How to Use This Guide
■Using the Top Page
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ENG
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Table of Contents
Index How to Use This Guide
TOP
Back Previous Next
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place
for future reference.
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Advanced Guide
Series
Displays the previous or next page.
Returns to the last page opened.
Returns to the top page.
Displays the “How to Use This Guide” page.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.

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ix
Table of Contents
Index
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
■Using the Chapter Topic List
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1-1
Table of Contents
Index
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1 Advanced Fax Features
Dialing Features....................................................................................... 1-2
Using Address Book ............................................... 1-2
Redialing................................................................. 1-3
Switching Temporarily to Tone Dialing.................... 1-4
Checking Dialing Line............................................. 1-5
Dialing an Overseas Number (With Pauses) .......... 1-5
Receiving Features.................................................................................. 1-6
Setting Receive Mode ............................................ 1-6
Memory Reception ................................................. 1-8
Reception Restriction ............................................. 1-9
Remote Reception.................................................. 1-9
Printing Received Documents .............................. 1-10
Additional Fax Modes............................................................................ 1-11
Broadcasting......................................................... 1-11
Canceling Reservation ......................................... 1-11
Canceling Fax Jobs............................................................................... 1-12
Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.
Table of contents for the chapter.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.

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Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should
keep in mind when using the machine.
WARNING
Indicates a warning that may lead to death or serious injury if not observed.
CAUTION
Explains how to avoid actions that could injure you or damage your machine.
NOTE
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the LCD:
– The keys you press appear in square brackets: [Stop/Reset].
– Information in the LCD appears in angle brackets: <LOAD PAPER>.

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Table of Contents
Index
Advanced Fax
Features
Advanced Copy
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System Monitor
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Troubleshooting
Appendix
Legal Notices
Trademarks
Canon, the Conon logo, and imageCLASS are trademarks of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Copyright
Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval
system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical,
manual, or otherwise, without the prior written permission of Canon Inc.
Disclaimer
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS
PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE
FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM
THE USE OF THIS MATERIAL.

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1-1
Table of Contents
Index
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1 Advanced Fax Features
Dialing Features....................................................................................... 1-2
Using Address Book ............................................... 1-2
Redialing................................................................. 1-3
Switching Temporarily to Tone Dialing.................... 1-4
Checking Dialing Line............................................. 1-5
Dialing an Overseas Number (With Pauses) .......... 1-5
Receiving Features.................................................................................. 1-6
Setting Receive Mode ............................................ 1-6
Memory Reception ................................................. 1-8
Reception Restriction ............................................. 1-9
Remote Reception.................................................. 1-9
Printing Received Documents .............................. 1-10
Additional Fax Modes............................................................................ 1-11
Broadcasting......................................................... 1-11
Canceling Reservation ......................................... 1-11
Canceling Fax Jobs............................................................................... 1-12

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1-2
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Index
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Dialing Features
The machine provides the following dialing features:
address book dialing, redialing, temporary tone dialing,
checking dialing line, and dialing an overseas number.
■Using Address Book
Address book dialing enables you to search for a particular
recipient registered in the machine. This is useful when you
forget which one-touch speed dialing key or coded dialing code
the recipient you want is registered under.
You can either go through all the recipients registered in the
machine (LIST), or look up a particular one by their name
(SEARCH).
Listing All Recipients
1. Press [FAX].
2. Press [Address Book].
If no recipient is registered for speed dialing, <NOT
REGISTERED> is displayed.
3. Use [ ] or [ ] to select <LIST>, then
press [OK].
4. Use [ ] or [ ] to find the required
recipient.
– The recipients are listed in the order of one-touch speed
dialing keys (01 to 08), and coded dialing codes (00 to 99).
– For a one-touch speed dialing key or coded dialing code with
no recipient name registered, their fax number is displayed.
5. Press [Start] to start scanning a document.
6. Press [OK] to start dialing the displayed
recipient.
To cancel sending the fax, press [Stop/Reset], then [ ].
Looking Up a Recipient
1. Press [FAX].
2. Press [Address Book].
If no recipient is registered for speed dialing, <NOT
REGISTERED> is displayed.
3. Use [ ] or [ ] to select <SEARCH>, then
press [OK].

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System Monitor
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Troubleshooting
Appendix
4. Use the numeric keys to enter up to 10 first
characters of the recipient’s name, then
press [OK].
– When the search is completed, the number of recipients that
match the characters you entered is displayed in parentheses.
– Press [Clear] to run a new search.
5. Use [ ] or [ ] to find the required
recipient.
6. Press [Start] to start scanning a document.
7. Press [OK] to start dialing the displayed
recipient.
To cancel sending the fax, press [Stop/Reset], then [ ].
■Redialing
Redialing can be done manually or automatically. For automatic
redialing, you can set how many times the machine redials and
the time between redials.
Redialing Manually
1. Press [Redial/Pause].
2. Press [Start] to start scanning a document.
3. Press [OK] to dial the last number you dialed.
To cancel manual redialing, press [Stop/Reset], then [ ].
Redialing Automatically
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <TX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <AUTO REDIAL>,
then press [OK].
5. Use [ ] or [ ] to select <ON>, then press
[OK].
SEARCH [A]
CANON
Ex.

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6. Use [ ] or [ ] to select the number of
redials the machine will make, then press
[OK].
You can also enter values with the numeric keys.
NOTE
Reagrdless of the number you entered, the machine makes only one
redialing attempt if it does not detect a busy signal.
7. Use [ ] or [ ] to select the time (in
minutes) between redials, then press [OK].
You can also enter values with the numeric keys.
8. Press [Stop/Reset] to return to standby
mode.
■Switching Temporarily to Tone Dialing
If your machine is set for pulse dialing, use the procedure below
to switch to tone dialing to use information services (e.g., banks,
airline reservations, and hotel reservations).
NOTE
To talk to the other party, you will need to connect a telephone to the
machine.
1. Press [FAX].
2. Press [Hook].
NOTE
Make sure to confirm the dial tone before entering a fax number.
If you enter the number before the dial tone can be heard, the call
may not be connected, or the wrong number may be dialed.
3. Use the numeric keys to dial the required
information service.
4. When the recorded message of the
information service answers, press [Tone] to
switch to tone dialing.
5. Use the numeric keys to enter the numbers
requested by the information service.
6. If you want to receive faxes, press [Start].
7. When finished, press [Hook] to disconnect
the call.
Tone dialing is canceled when you disconnect the call.
REDIAL TIMES
2TIMES
Ex.
REDIAL INTERVAL
2MIN.
Ex.

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Appendix
■Checking Dialing Line
Checking dialing line function enables you to configure the
setting on whether to check for a dial tone.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <TX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <DIALING LINE
CHCK>, then press [OK].
5. Use [ ] or [ ] to select <ON>, then press
[OK].
6. Press [Stop/Reset] to return to standby
mode.
■Dialing an Overseas Number (With
Pauses)
When you dial or register an overseas number, you may need to
insert a pause within the number.
1. Set a document.
2. Press [FAX].
3. Adjust any necessary settings (fax
resolution, etc.) for your documents.
4. Use the numeric keys to dial the international
access code.
For details on international access codes, contact your local
telephone company.
5. If necessary, press [Redial/Pause] to enter a
2.5-second pause.
– <P> in the fax/telephone number represents 2.5-second
pause.
– For a longer pause, press [Redial/Pause] again.
6. Use the numeric keys to dial the country
code, the area code, and the fax/telephone
number of the recipient.
7. Press [Start] to start scanning a document.
8. Press [OK] to start dialing.
=123P
Ex.

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Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Receiving Features
You can set receive mode that suits your needs. The
machine also provides the following receiving features:
memory reception, reception restriction, and remote
reception.
■Setting Receive Mode
To determine the right mode for you, see “Set the Machine for
Receiving Faxes,” in the Starter Guide.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX MODE>,
then press [OK].
5. Use [ ] or [ ] to select the desired
receive mode, then press [OK].
<FaxOnly>: Answers all calls as faxes and disconnects voice
calls.
<AnsMode>: Receives faxes automatically and records voice
messages.
<DRPD> (Distinctive Ring Pattern Detection): Distinguishes
between fax and voice calls using distinctive ring patterns. Select
the ring pattern assigned by your telephone company. For
optional settings, see “DRPD: Optional Settings,” on p. 1-8.
<FAX/TEL>: Switches between fax and voice calls automatically.
For optional settings, see “FAX/TEL: Optional Settings,” on p. 1-7.
<MANUAL>: Does not answer any calls. You have to manually
receive faxes.
NOTE
– For <DRPD>, <FAX/TEL>, or <MANUAL> make sure an
external telephone is connected to the machine.
– For <AnsMode>, make sure an answering machine is
connected to the machine.
– For <DRPD>, subscription to a DRPD service is required.
Contact your telephone company for availability.
6. Press [Stop/Reset] to return to standby
mode.

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Troubleshooting
Appendix
Manual Reception
When you select <MANUAL> in <RX MODE>, follow the
procedure below to receive a fax.
1. When the telephone rings, pick up the
handset of the external telephone.
2. Confirm that the modem’s connecting sound
is heard, then press [Start].
3. Hang up the external telephone.
FAX/TEL: Optional Settings
If required, change the optional settings as follows:
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX MODE>,
then press [OK].
5. Use [ ] or [ ] to select <FAX/TEL>, then
press [OK].
6. Use numeric keys to select the duration (0 to
30 seconds) for the phone to ring, then press
[OK].
7. Use numeric keys to select the duration (10
to 45 seconds) of ringing, then press [OK].
8. Use[]or[]toselect the action the
machine will take after the ringing ends, then
press [OK].
<RECEIVE>: Switches to receive mode.
<DISCONNECT>: Disconnects the call.
9. Press [Stop/Reset] to return to standby
mode.

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Appendix
DRPD: Optional Settings
If required, change the optional settings as follows:
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX MODE>,
then press [OK].
5. Use [ ] or [ ] to select <DRPD>, then
press [OK].
6. Use [ ] or [ ] to select a ring pattern,
then press [OK].
<NORMAL RING>
<DOUBLE RING>
<SHORT-SHORT-LONG>
<SHORT-LONG-SHORT>
<OTHER RING TYPE>
7. Press [Stop/Reset] to return to standby
mode.
■Memory Reception
The machine automatically receives faxes in memory when
printing is disabled under certain conditions (e.g., toner or paper
has run out).
When the problem is cleared, the machine automatically prints
the fax which was stored in the memory.
NOTE
– The machine memory can store up to 256 fax jobs or approximately
256 pages.*
*Based on the condition that the other party sends the fax by the
imageCLASS MF3200 Series with ITU-T Standard Chart No. 1,
standard mode. The maximum number of pages that the machine's
memory can store differs depending on the other party's machine.
– Once the pages are printed, they are deleted from the memory.
– If the memory becomes full, you will not be able to receive the
remaining pages. Contact the other party and ask them to resend the
remaining pages of the fax.