Canon imageRUNNER ADVANCE 8500 III Series Technical manual

imageRUNNER ADVANCE
8500 III Series
Customer Expectations Document
Version 1
Engineering Services and Solutions Division
Business Information Communications Group, Canon U.S.A., Inc.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 2
Contents
1. Introduction .................................................................................................................6
2. Product Overview.......................................................................................................7
2.1 Summary of Functions........................................................................................8
2.2 High-Resolution Imaging System for Copied and Printed Images ...................9
2.3 Image Stabilization Control ................................................................................9
2.3.1 Automatic Gradation Adjustment .........................................................9
2.3.2 Automatic Calibration..........................................................................10
2.3.3 Accurate Registration .........................................................................10
2.4 Unified Firmware Platform................................................................................11
2.5 imageRUNNER ADVANCE Third Generation Platform Improvements..........12
2.6 Data Backup Service........................................................................................13
2.7 Professional Input/Output Accessories............................................................14
2.8 Storage Capabilities..........................................................................................15
2.8.1 Mail Box...............................................................................................15
2.8.2 Advanced Box.....................................................................................16
2.8.3 Network ...............................................................................................17
2.8.4 Memory Media ....................................................................................17
2.9 Security Features..............................................................................................18
2.9.1 Device Authentication.........................................................................18
2.9.2 Device Security...................................................................................21
2.9.3 Data Security.......................................................................................23
2.9.4 Document Security .............................................................................26
2.9.5 Network Security.................................................................................27
3. Machine Dimensions and Space Requirements...................................................29
3.1 Dimensions .......................................................................................................29
3.2 Weight...............................................................................................................30
3.3 Installation and Service Space.........................................................................31
3.3.1 Minimum Space Requirements to Transport the Machine and Turn
Hallway Corners..................................................................................31
3.3.2 Installation Space Diagrams...............................................................32
3.4 Recommended Floor Space Requirements ....................................................34
3.5 Floor Structure Requirements ..........................................................................34
3.6 Network Interface Connectivity ........................................................................35
4. Power/Electrical Requirements ..............................................................................36
4.1 Power Requirements for the Main Unit and Optional Accessories.................36
5. Environmental Factors and Requirements ...........................................................39
5.1 Temperature and Humidity Conditions ............................................................39
5.2 Temperature Gradient ......................................................................................40
5.3 Ventilation .........................................................................................................40
5.4 Elevation Limitations.........................................................................................40
5.5 Lighting..............................................................................................................41
5.6 Sunlight .............................................................................................................41
5.7 Ammonia...........................................................................................................41

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 3
6. Specifications............................................................................................................42
6.1 Main Unit...........................................................................................................42
6.2 Feeder...............................................................................................................45
6.3 Paper Deck Unit-E1..........................................................................................47
6.4 POD Deck Lite-C1............................................................................................47
6.5 Document Insertion Unit-N1.............................................................................48
6.6 Paper Folding Unit-J1.......................................................................................49
6.7 Staple Finisher-V2 ............................................................................................50
6.8 Booklet Finisher-V2 ..........................................................................................53
6.9 Staple Finisher-W1 PRO..................................................................................56
6.10 Booklet Finisher-W1 PRO ................................................................................59
6.11 Staple Finisher-X1............................................................................................62
6.12 Booklet Finisher-X1 ..........................................................................................65
6.13 Staple Finisher-V2............................................................................................69
6.14 Booklet Finisher-V2 ..........................................................................................72
6.15 Inner Booklet Trimmer-A1................................................................................75
6.16 2/3 Hole Puncher Unit-A1.................................................................................76
6.17 Puncher Unit-BF1 .............................................................................................76
6.18 Puncher Unit-BS1.............................................................................................77
6.19 Multi Function Professional Puncher-B1..........................................................77
6.20 Copy Card Reader-F1......................................................................................79
6.21 Super G3 FAX Board-AS1 ...............................................................................79
6.22 Send Function: Scan Specifications ................................................................80
6.23 Send Function: E-Mail and I-Fax Specifications..............................................80
6.24 Network Environment: Wired LAN Specifications ...........................................81
6.25 Network Environment: Wireless LAN Specifications.......................................81
6.26 Printer Software Specifications ........................................................................82
7. System Options ........................................................................................................83
7.1 Copy and Print Options ....................................................................................83
7.1.1 imagePASS-Y3...................................................................................83
7.1.2 Barcode Printing Kit-D1......................................................................84
7.1.3 Secure Watermark-B1........................................................................84
7.1.4 PCL International Font Set-A1...........................................................84
7.2 Universal Send and Fax Options .....................................................................85
7.2.1Universal Send Trace & Smooth PDF Kit..........................................85
7.2.2 Universal Send Security Feature Set.................................................85
7.2.3 Universal Send Digital User Signature Kit .........................................85
7.2.4 Super G3 FAX Board-AS1..................................................................85
7.2.5 Super G3 2nd Line Fax Board-AS1 ...................................................85
7.2.6 Remote Fax Kit ...................................................................................85
7.2.7 IP FAX Expansion Kit.........................................................................85
7.3 MEAP Web Connection Kit ..............................................................................86

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 4
7.4 Data Security and Wireless Options ................................................................87
7.4.1 Encrypted Secure Print Software-D1.................................................87
7.4.2 iR-ADV Security Kit-Z1 for IEEE 2600 Common Criteria Certification
Set .......................................................................................................87
7.4.3. HDD Mirroring Kit................................................................................87
7.4.4. Removable HDD Kit............................................................................88
7.4.5 Document Scan Lock Kit-B2 ..............................................................88
7.4.6 2.5 inch/250 GB HDD .........................................................................88
7.4.7 2.5 inch/1 TB HDD..............................................................................88
7.5 Accessibility Options.........................................................................................89
7.5.1 Voice Guidance Kit .............................................................................89
7.5.2 Voice Operation Kit.............................................................................89
7.5.3 ADF Access Handle-A1......................................................................89
7.6 Other imageRUNNER ADVANCE 8500 III Series Main Unit Accessory
Options..............................................................................................................89
8. Installation Review ...................................................................................................90
8.1 Installation Time................................................................................................90
8.2 Customer Installation Responsibilities .............................................................91
9. Consumable Items....................................................................................................92
9.1 Usage Conditions .............................................................................................92
9.2 Consumable Parts ............................................................................................93
9.2.1 Estimated Life of Consumables..........................................................93
10. Toner Bottle Yields...................................................................................................94
11. Waste Toner Yields...................................................................................................94
12. Estimated Performance Standards........................................................................94
13. Optimum Monthly Product Performance...............................................................95
14. Machine Productivity ...............................................................................................96
14.1 Print Speed .......................................................................................................96
14.2 Mixed Paper Weight Job Productivity..............................................................99
14.3 Paper and Toner Replacement........................................................................99
15. Media Usage/Compatibility....................................................................................100
15.1 Media Characteristics by Media Library Parameters ....................................100
15.2 Paper Handling and Storage..........................................................................100
15.3 Paper Grain and Curl......................................................................................101
15.4 Note for Customers Who Cut Their Own Paper............................................102
15.5 Media Feed Locations ....................................................................................102
15.6 Paper Sizes and Feed Location Chart...........................................................105
16. Image Quality Capabilities.....................................................................................106
16.1 Customer-Defined Image Quality Adjustments and Recommendations ......106
16.1.1 Adjust Image Quality Modes ............................................................107
16.1.2 Paper Type Management Settings...................................................107
17. Responsibility Matrix .............................................................................................108

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 5
IMPORTANT
The purpose of this Customer Expectations Document is to explain the current
features and capabilities of the imageRUNNER ADVANCE 8500 III Series, and
provide customers information about what to expect before purchasing the
machine.
The information included in this document has been pulled from various sources,
including product reference guides, service guides, and user manuals.
Specifications and other information contained herein may vary slightly, and in a
non-material way, from actual device values, including those found in advertising
and other printed matter. Part numbers, yield information, and specifications are
subject to change without notice. Accordingly, the latest specifications for the
machine may not be found in this document. As new information becomes
available, this document will be revised. Canon authorized dealers can access the
latest revision of this document from the Download Center page in the e-Support
Web site (support.cusa.canon.com).
DISCLAIMER
NEITHER CANON NOR ITS SUPPLIERS NOR ANY AUTHORIZED SERVICE
PROVIDER SHALL BE LIABLE FOR PERSONAL INJURY OR PROPERTY DAMAGE
(UNLESS CAUSED SOLELY AND DIRECTLY BY THE NEGLIGENCE OF CANON
OR ANY AUTHORIZED SERVICE PROVIDER), LOSS OF REVENUE OR PROFIT,
FAILURE TO REALIZE SAVINGS OR OTHER BENEFITS, EXPENDITURES FOR
SUBSTITUTE EQUIPMENT OR SERVICES, LOSS OR CORRUPTION OF DATA,
INCLUDING, WITHOUT LIMITATION, DATA STORED ON THE PRODUCT’S HARD
DISK DRIVE, STORAGE CHARGES OR OTHER SPECIAL, INCIDENTAL OR
CONSEQUENTIAL DAMAGES CAUSED BY THE USE, MISUSE OR INABILITY TO
USE THE PRODUCT, REGARDLESS OF THE LEGAL THEORY ON WHICH THE
CLAIM IS BASED AND EVEN IF CANON OR ITS SUPPLIERS OR ANY
AUTHORIZED SERVICE PROVIDER HAS BEEN ADVISED OF THE POSSIBILITY
OF SUCH DAMAGES. NOR SHALL RECOVERY OF ANY KIND AGAINST CANON
OR ITS SUPPLIERS OR ANY AUTHORIZED SERVICE PROVIDER BE GREATER IN
AMOUNT THAN THE PURCHASE PRICE OF THE PRODUCT CAUSING THE
ALLEGED DAMAGE. WITHOUT LIMITING THE FOREGOING, THE PURCHASER
ASSUMES ALL RISKS AND LIABILITY FOR LOSS, DAMAGE OR INJURY TO
PERSONS AND THE PROPERTY OF THE PURCHASER OR OTHERS ARISING
OUT OF THE POSSESSION, USE, MISUSE, OR INABILITY TO USE THE PRODUCT
NOT CAUSED SOLELY AND DIRECTLY BY THE NEGLIGENCE OF CANON OR
ANY AUTHORIZED SERVICE PROVIDER.
Copyright 2019 by Canon U.S.A., Inc. All rights reserved.
Product and company names used herein are, or may be, the registered trademarks or
trademarks of their respective owners.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 6
1. Introduction
The Canon imageRUNNER ADVANCE 8500 III Series Customer Expectations
Document contains information about the features and capabilities of the Canon
imageRUNNER ADVANCE 8500 III Series. This document should be used as part
of the presale and pre-installation planning process to help clarify the requirements
and responsibilities associated with supporting, owning, and operating the
imageRUNNER ADVANCE 8500 III Series. It is also recommended that those
interested in purchasing the imageRUNNER ADVANCE 8500 III Series machines
have, and familiarize themselves with, the information in this document prior to
making their purchase.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 7
2. Product Overview
The Canon imageRUNNER ADVANCE 8500 III Series contains these models:
imageRUNNER ADVANCE 8505i III, 8595i III, and 8585i III1.
The “III” in the product name indicates that these machines are a part of the Third
Generation imageRUNNER ADVANCE 3rd Edition Platform, and come
standard-equipped with UFP (Unified Firmware Platform) V3.8.
The imageRUNNER ADVANCE 8500 III Series machines print in B&W
(Black-and-White) only, and bring the following capabilities to users in a
high-volume, light-production office environment:
•Prints in speeds of up to 105 ppm (pages per minute), 95 ppm, or 85 ppm (on
LTR (Letter) size paper), depending on the model purchased.
•Standard Universal Send, ULM (Universal Login Manager) 2, UFR II, PCL6,
Adobe PostScript 3, PDF/XPS/TIFF/JPEG Direct Printing, Remote Operator’s
Software Kit, Wireless LAN support, HDD Encryption Kit, and Scan to Word and
PowerPoint (OOXML).
•Standard single-pass duplex document feeder with two-sided B&W scanning
speeds of up to 240 ipm (images per minute), two-sided color scanning speeds
of up to 220 ipm, and a 300-sheet capacity.
•Standard 10.1” WSVGA, flat, control panel with flick and pinch action, similar to
the technology used on smartphones. There is also an optional WSVGA, 10.4”
high-resolution, tilt-and-swivel upright control panel that is available.
•Standard 250 GB hard disk drive, with an option to expand the machine’s
memory to 1 TB.
•Finishing options, such as a staple or booklet finisher, professional puncher,
document insertion unit, paper folding unit, inner booklet trimmer, or an external
booklet trimmer.
•A maximum paper size of 13” x 19 1/4” is supported. Multiple paper sources,
complemented by air-assisted feeding, can hold up to 7,700 sheets of paper.
•True 1,200 x 1,200 dpi printing at the engine’s rated speed.
•Standard USB 3.0 memory support. One USB port is inside the right-corner box
and can be used for scanning, printing, or direct printing from a USB memory
stick. One USB port is on the rear of the machine, and can only be used to attach
a USB keyboard, third-party card reader, direct printing, or for servicing the
machine.
•An Authentication System that enables users to personalize and customize their
displays, settings, and functions.
•Direct connection from mobile devices using theWireless LAN.
1 Available later.
2 ULM is available as a download, and the customer must have an Internet connection. To download
ULM, contact a local authorized Canon dealer.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 8
2.1 Summary of Functions
Function
imageRUNNER ADVANCE 8500 III Series
8505i III
8595i III
8585i III1
Print Speed (LTR)
B&W
105 ppm
95 ppm
85 ppm
Scan Speed3
(LTR)
Simplex
B&W and Color: 120 sheets/minute at 300 x 300 dpi
Color: 60 sheets/minute at 600 x 600 dpi
B&W: 120 sheets/minute at 600 x 600 dpi
Duplex
B&W: 120 sheets/minute (240 pages) at 300 x 300 dpi
Color: 110 sheets/minute (220 pages) at 300 x 300 dpi
B&W: 75 sheets/minute (150 pages) at 600 x 600 dpi
Color: 30 sheets/minute (60 pages) at 600 x 600 dpi
DADF
Standard Single-Pass Duplex
DADF Capacity 300 sheets (20 lb bond (80 g/m²))
Engine Resolution
1,200 x 1,200 dpi
Gradations
256 levels
Paper Size
Minimum
4” x 5 7/8”
Maximum
13” x 19 1/4”
Paper Weight
Drawers
14 lb bond to 80 lb cover (52 to 220 g/m²)
Multi-Purpose Tray 14 lb bond to 140 lb index (52 to 256 g/m²)
HDD Capacity
Standard 250 GB, Maximum 1 TB
Printer Memory
3 GB
Copy
Standard
Store
Mail Box Standard (Up to 30,000 pages)
Advanced Box
Standard (Available Space: 16 GB; with the optional Hard Disk
Drive: 480 GB)
Memory Media Support
Standard (USB)
Print
UFR II
Standard
PCL
Standard
PS
Standard
Direct Print from Memory
Media
Standard (JPEG, TIFF (B&W), and PDF/XPS)
Forced Job Hold
Standard
imagePASS
Optional with the imagePASS-Y3
Send
Universal Send Standard
Searchable PDF
Standard
Trace and Smooth PDF
Optional
OOXML
Standard (.docx and .pptx)
Blank Page Removal Standard
IP Fax Optional
Fax
Optional
Network
Standard Ethernet 10/100/1000 Base-TX, and Wireless LAN
Remote UI
Standard
MEAP Capability
Standard
Access Management System Standard
Security
ULM
4
Standard
User Authentication
Standard
Security Policy Support
Standard
HDD Encryption Kit
Standard
My ADVANCE
Standard
1 Available later.
3 The scanning speed may vary, depending on the scanning mode and original type selected.
4 To activate the ULM in a server-less configuration, the PC/Workstation used for activation, must have access to the Internet.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 9
2.2 High-Resolution Imaging System for Copied and Printed Images
The imageRUNNER ADVANCE 8500 III Series provide a high-resolution imaging
system. This system renders images at a 1,200 x 1,200 dpi print resolution, which
delivers the highest level of speed and image quality. Object-optimized imaging
also helps to achieve superior print quality. Text and lines are processed with a
high priority given to resolution, and images and graphics are processed with a
high priority given to gradation. This high-resolution imaging system coupled with
the Density Detection Adjustment mode, a feature that refines thin, fine text, and
lines while the device is rendering images at 1,200 x 1,200 dpi, minimizes faint
output and delivers quality prints.
2.3 Image Stabilization Control
The quality of printed images is affected by changes in the environment, such as
temperature and humidity, in which the machine is installed. Image quality is also
affected by the deterioration of image formation parts through extended use. The
imageRUNNER ADVANCE 8500 III Series reduces these issues, stabilizes image
production, and maintains consistency with features, such as the Auto Gradation
Adjustment mode, Density Detection, and accurate registration (± 1.0 mm).
2.3.1 Automatic Gradation Adjustment
Automatic Gradation Adjustment is a function that helps to automatically adjust
toner density. Select from the Quick Adjustment mode or Full Adjustment mode.
The Quick Adjustment mode quickly and simply adjusts the gradation and density
by performing calibration without outputting test prints. The Full Adjustment mode
performs a precise calibration by outputting and scanning test prints. For more
information on the Automatic Gradation Adjustment modes, see
“Adjustment/Maintenance,” in the Settings/Registration e-Manual included with
the machine.
The imageRUNNER ADVANCE 8500 III Series also automatically detect and
compensate when there is a deviation from the specified ideal density. This
keeps the density of halftone areas constant, and produces a stable image
without density fluctuations. Patches for keeping the halftone density constant
are applied between every 6,000 sheets on the drum.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 10
2.3.2 Automatic Calibration
Auto Calibration is a process that adjusts the maximum density to maintain
high-image quality. This process is completed in 28 seconds, is performed every
6,000 pages printed, and does not interrupt current print jobs. Instead, the
automatic calibration is performed after the current print job completes.
2.3.3 Accurate Registration
Image registration can be finely adjusted by manually specifying an exact
adjustment value for every user-specified paper type. For more information, see
“Printing a Test Page to Adjust the Image Position on a Custom Paper Type,” in
the Settings/Registration e-Manual included with the machine.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 11
2.4 Unified Firmware Platform
The UFP (Unified Firmware Platform) provides a common firmware base across all
Third Generation imageRUNNER ADVANCE devices. This makes it possible to
unify development, and reflect the same functions and the latest specifications in
all supported Third Generation imageRUNNER ADVANCE devices.
UFP updates are performed on a regular basis, and include new specifications and
enhancements. Critical bug fix firmware updates are released as needed.
The UFP offers the following features and benefits to the Third Generation
imageRUNNER ADVANCE devices.
•Consistent firmware updates across the Third Generation imageRUNNER
ADVANCE devices in your fleet.
•New features and error fixes are applied to all Third Generation imageRUNNER
ADVANCE devices in your fleet at one time.
The latest UFP version is 3.8. The newest V3.8 features are described on the next
page.
NOTE
The imageRUNNER ADVANCE 8500 III Series comes standard-equipped with
UFP V3.8 or later.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 12
2.5 imageRUNNER ADVANCE Third Generation Platform Improvements
The imageRUNNER ADVANCE third generation platform has been designed for
advanced functionality, high-reliability, and ease of operation. The third generation
platform enables digital-business communications, such as imaging technology,
cloud connectivity, and mobile solutions to work together.
The imageRUNNER ADVANCE Series UFP V3.8 design improvements include:
•Home Screen – The Home Screen consists of two sections; the integrated menu
(includes the function buttons (Copy, Scan and Send, and Access Stored Files)
and the Quick Buttons), and the Timeline section. The Timeline section has been
added, and displays the settings of the previous 10 jobs (copy, scan, scan and
send, store, and fax). Previous jobs can be recalled, and timeline entries can also
be added as Quick Buttons for each user.
•Verify System at Startup – Verify System as Startup is a process that protects the
device’s BIOS, firmware, and MEAP applications from unauthorized
modifications.
•Security Information and Event Management Integration – See “Security
Information and Event Management,” on page 21 for more information.
•OCR Accuracy – IRIS technology is used to improve OCR (Optical Character
Recognition) accuracy when scanning to PDF or Compact PDF.
•Auto Certificate Update – Certificates can be automatically requested from the
certificate authority using Windows’ NDES (Network Device Enrollment Services)
and SCEP (Simple Certificate Enrollment Protocol). This eliminates the need to
manually update certificates on every device.
•Automatic Print for Forced Hold – When a user logs into the machine, all jobs
held for that user can start immediately printing after login.
•Additional Visual Message Functionality – Visual Messages (introduced with
imageRUNNER ADVANCE V3.6) can be displayed while the device is printing,
and can be accessed as a Home screen button.
•QR Code Direct Connect – Using the Canon PRINT Business or standard
camera app, an iOS 11 (or later) mobile device can establish a direct connection
with the imageRUNNER device by scanning a QR code.
Refer to the imageRUNNER ADVANCE V3.8 System Service Manual for details on
all UFP V3.8 supported features.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 13
2.6 Data Backup Service
The Data Backup Service provides automatic data backup periodically to a cloud-
based server hosted at Canon Business Imaging Online. The end-user
administrator can execute the Data Backup Service. The Data Backup Service
backs up the imageRUNNER ADVANCE Third Generation device user mode
settings, Address Book, Registration Settings, Quick Menu Settings, Main Menu
Settings, Box Settings, Universal Data Settings, Personal Settings, and Service
Mode Settings. Customer data is not backed up to the Data Backup Service, with
the exception of the Address Book.
The service technician can restore the address book and settings listed above from
the cloud-based server to the existing or replaced Hard Disk Drive of the
imageRUNNER ADVANCE device.
Data Backup Service is available with UFP Version 3.6 (enabled by default with
UFP 3.7 or later).
Training is required to allow the servicing dealer to enroll in Data Backup Service
and for the service technician to receive support from the Technical Support
Center. Refer to the Training Center at Canon USA’s e-Support Center Website
Training Center for details.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 14
2.7 Professional Input/Output Accessories
The imageRUNNER ADVANCE 8500 III Series feature many input and output
accessories that enable customers working in light-production or
high-volume office environments to complete large jobs directly from the machine.
Unless mentioned otherwise, all accessories listed in the tables below, are optional.
For more information on the input and output accessories that can be attached to
the machine, see “Specifications,” on p. 42.
Input Accessories
•Duplex Color Image Reader Unit
(Standard)
•Paper Deck Unit-E15
•POD Deck Lite-C15
Finishing (Output) Accessories
•Document Insertion Unit-N167
•Inner Booklet Trimmer-A18
•Paper Folding Unit-J16
•Booklet Trimmer-F1
•Staple Finisher-V29
•Multi Function Professional
Puncher-B1
6 10
•Booklet Finisher-V29
•2/3 Hole Puncher-A111
•Staple Finisher-W1 PRO
•
Booklet Finisher-W1 PRO
•Puncher Unit-BS112
•Staple Finisher-X1
•Puncher Unit-BF113
•Booklet Finisher-X1
5 POD Deck Lite-C1 and Paper Deck Unit-E1 cannot be installed at the same time.
6 Only compatible with the –W1 PRO and –X1 finishers.
7 Requires Inserter Option Controller Kit when attaching Insertion Unit with the Staple Finisher-W1 PRO or Booklet
Finisher-W1 PRO.
8 Installs inside the Booklet Finisher-X1 only.
9 For the imageRUNNER ADVANCE 8585i III only.
10 Requires the Staple Finisher-X1, Booklet Finisher-X1, Staple Finisher-W1 PRO, or Booklet Finisher-W1 PRO.
11 Installs inside the Staple Finisher-V2 or Booklet Finisher-V2.
12 Installs inside the Staple Finisher-W1 PRO or Booklet Finisher-W1 PRO.
13 Installs inside the Staple Finisher-X1 or Booklet Finisher-X1.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 15
2.8 Storage Capabilities
The imageRUNNER ADVANCE 8500 III Series offer four built-in storage methods
with flexible linkage to external systems for storing scanned documents and
accessing stored files.
•Mail Box
•Advanced Box
•Network
•Memory Media
IMPORTANT
•Canon U.S.A., Inc. is not responsible for any damages caused to user data that
is stored on the hard disk drive of the machine. It is the customer’s responsibility
to create and maintain a data backup plan. Canon U.S.A., Inc. offers several
security options to enhance document handling and storage security needs. See
“System Options,” on p. 83.
•It is strongly recommended to back up the data stored on the hard disk drive.
2.8.1 Mail Box
The Mail Box is a standard data storage area that stores and handles files for
printing.
The Mail Box function enables users to store files that are scanned with this
machine, or data sent from a personal computer via the printer driver. The stored
files can be previewed or printed anytime using the desired settings. Also, the file
format of the scanned documents can be converted into another format, such as
TIFF, PDF, and JPEG, to send via e-mail using the Send function. Up to 100
mailboxes can be used, and a name or password can be set for each mailbox. In
addition, various editing features are available, such as merging separately
stored files into one file, and erasing unnecessary pages from a file. Each mail
box can store up to 30,000 pages.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 16
2.8.2 Advanced Box
Advanced Box is a storage area in the machine that stores scanned documents
and Microsoft Office files that can be used on a computer. There are two types of
storage in the Advanced Box: the Shared Space and the Personal Space.
Shared Folders
•An open access storage space. Ideal as a shared storage space by multiple
users (for example, team, group, or department members).
•Subfolders can be created.
•Up to 1,000 files/folders (main and sub) can be saved in each level.
Personal Folders
•Access is restricted to the set user only. Authentication must be set up to
enable a personal folder.
•Subfolders can be created.
•Up to 1,000 files/folders (main and sub) can be saved in each level.
Documents can be scanned with this machine, stored in the PDF, JPEG, or TIFF
file format, and can also be previewed or printed on this machine at any time with
the desired print settings.
The Advanced Box can be opened to the public as an SMB (Server Message
Block) server or WebDAV (Distributed Authoring and Versioning) server. This
enables the user to access the Advanced Box from a computer, and store and
share files in their native format, such as MS Word, Excel, and PowerPoint. To
view and print these native format files from the Advanced Box, the user must
access them via a computer.
The standard storage space for the Advanced Box is approximately 16 GB.
However, the Advanced Box storage capacity can be increased to 480 GB if the
optional 2.5 inch/1 TB HDD is installed.
IMPORTANT
It is strongly recommended to protect the Advanced Box folders from viruses. If
the user’s computer system has an antivirus system in place, add the
Advanced Box folders to its list of folders to scan and protect.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 17
2.8.3 Network
The imageRUNNER ADVANCE 8500 III Series are equipped with a collaboration
function that enable them to be connected to other imageRUNNER ADVANCE
machines via the SMB/WebDAV protocol. When the machine is connected to
other machines, a user can select an Advanced Box in another machine (if it is
on the network) to store files or print a file that is stored in another machine on
this machine.
2.8.4 Memory Media
Memory Media can be inserted into the USB port on the side of the device. A
document can be scanned with this machine and stored in memory media in the
PDF, JPEG, XPS, OOXML, or TIFF file format, and then the file stored in the
memory media can be printed on this machine at any time with the desired print
settings.
When printing files from memory media, the maximum file size is 2 GB. Up to 6
files on the memory media can be printed at the same time. The maximum
number of files on the USB memory media that can be displayed or stored is
1,000 (including folders).

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 18
2.9 Security Features
The imageRUNNER ADVANCE 8500 III Series include a comprehensive set of
security features, such as Device Authentication, Data Security, Document
Security, and Network Security.
2.9.1 Device Authentication
This section describes the standard ways of how users can authenticate to the
device. The default Device Authentication mode is UA (Universal Authentication).
•UA (Universal Authentication) - A user authentication system that enables
the functions of the machine and MEAP applications, to be used after being
authenticated once. UA has two compatible user authentication systems
(Domain Authentication and Local Device Authentication). Domain
Authentication is linked to a domain controller in a Windows Active Directory
environment on a network. Local Device Authentication uses a database inside
the machine to authenticate users. Administrators can use one of these two
systems or both at the same time. The Access Management System is a
subset of the UA system.
•ULM (Universal Login Manager) - ULM is a MEAP application, developed by
NT-ware, which provides log in management capabilities, such as simple user
authentication, Local Authentication, and Domain Authentication for Canon
imageRUNNER ADVANCE devices. These user authentication methods use
Picture Log In, PIN Codes, or Proximity Card Log In methods to gain access to
the machine. Although, ULM is a server-less authentication solution, it can also
integrate with the Access Management System for advanced security.
Furthermore, ULM can be upgraded to the full uniFLOW platform, which
provides mobile printing, secure printing, advanced security, and scanning
workflow capabilities, along with a fully-automated statistics and reporting suite.
NOTE
ULM comes pre-installed on all Third Generation imageRUNNER ADVANCE
devices. To activate the ULM, the PC/Workstation used to activate via the
Remote UI, must have access to the Internet.

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 19
•Department ID Management - Register a Department ID and password for
each department, and manage the machine by limiting its use to only those
who enter the correct Department ID and password. Department IDs and
passwords for up to 1,000 departments can be registered. Use Department ID
Management to keep track of the copy, scan, and print totals for each
department. The following settings can be specified:
- Turn Department ID Management ‘On’ or ‘Off’.
- Register the Department ID and password.
- Set page limits for scans, prints, and copies.
- Set whether to use Department ID Management for the Mail Box, Send, and
Network Scan functions. If the Copy function is specified, it is automatically
restricted when Department ID Management is set.
- Set up copy, scan, and print restrictions.
- Create users automatically (feature in UFP V3.6 or later).
•Access Management System - The standard AMS (Access Management
System) enables system administrators to restrict various Copy, Print, Scan,
Mail Box, and Send functions that each user can use. Once the AMS is
activated, a Function Level Log-In can be used to authenticate users for
specific machine functions only. SSO-H must be activated to use the Log-In
feature of the AMS.
•uniFLOW Online Express- comes with the following features:
- Flexible authentication (for example, PIN Code or Card)
- Simple document scanning (for example, Scan to My E-Mail and Google
Drive)
- Track print, copy, scan, and fax costs
- Cloud-based infrastructure

imageRUNNER ADVANCE 8500 III Series Customer Expectations Document
Version 1 imageRUNNER ADVANCE 8500 III Series Customer Expectations Document Page 20
•uniFLOW Online – A cloud-based secure printing and cost tracking solution. It
is used to help businesses manage their print environment without having to
invest in a print server infrastructure, and enables them to keep control of the
full printing process.
uniFLOW Online contains these features:
-Flexible authentication (for example, PIN Code or Card)
-Secure Printing
-Send Print Jobs from Anywhere (mobile printing)
-Simple document scanning (for example, Scan to My E-Mail, Google Drive,
OCR PDF, and image enhancement)
-Track print, copy, scan, and fax costs
-Cloud-based infrastructure
To purchase a license of uniFLOW Online, training is required. Training is
required for uniFLOW Online or the uniFLOW Online trial from Canon’s
Technical Support Center. For more information on uniFLOW Online training,
go to the Training section on the e-Support Center Website.