Canon ImageRunner C1028 User manual

Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
uniFLOW OM Login Device Client Guide
uniFLOW OM Login Device Client Guide

imageRUNNER
C1028/C1028iF
uniFLOW OM Login Device
Client Guide

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products, if you need an exact specification, please contact Canon.

iii
Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv
How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv
Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv
Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv
Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi
Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi
Disclaimers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi
Managing the Machine with the uniFLOW OM Integration. . . . . . . . . . . . . . . . . 1
What You Can Do with the uniFLOW OM Integration . . . . . . . . . . . . . . . . . . . . 2
uniFLOW OM Server-based Authentication Modes and Log-in
Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Login and Document Release . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Using Cost Centers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Activation and Settings of the uniFLOW OM Integration . . . . . . . . . . . . . . . . . . 3
System Environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Settings of the uniFLOW OM Integration . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Authentication Modes by the uniFLOW OM Integration. . . . . . . . . . . . . . . . . . . 3
Authentication to the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Authentication to the Login and Document Release Function . . . . . . . . . . . 3
Log-in Methods by the uniFLOW OM Integration. . . . . . . . . . . . . . . . . . . . . . . . 4
User ID and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
PIN Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
ID Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Settings of Department ID and User ID Management
for the uniFLOW OM Integration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Operating the Machine in System Management Mode . . . . . . . . . . . . . . . . . . . 6
Resetting the IP Address of the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Logging in to the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Entering a User ID and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Entering a PIN Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Using the ID Card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Keeping Documents Unprinted Until Logging-In
(Login and Document Release) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

iv
Preface
Thank you for purchasing the Canon imageRUNNER C1028/C1028iF. Please read this
manual thoroughly before operating the machine to familiarize yourself with its capabilities,
and to make the most of its many functions. After reading this manual, store it in a safe place
for future reference.
How to Use This Manual
Symbols Used in This Manual
The following symbols are used in this manual to explain procedures, restrictions,
handling precautions, and instructions that should be observed for safety.
IMPORTANT Indicates operational requirements and restrictions. Be sure to read
these items carefully to operate the machine correctly, and avoid
damage to the machine or property.
NOTE Indicates a clarification of an operation, or contains additional
explanations for a procedure. Reading these notes is highly
recommended.
Keys Used in This Manual
The following table provides a few examples of how keys on the control panel to be
pressed are expressed in this manual:
Keys Example
Key icon + (Key Name) (Scroll Wheel)
[Key Name] [OK]
[Key Icon] [ ], [ ], etc.

v
Displays Used in This Manual
Screen shots used in this manual may differ from actual displays depending on the
machine configuration.
Trademarks
uniFLOW Office Manager®and MiCard®are registered trademarks of NT-ware
Systemprogrammierung GmbH.
Other product and company names herein may be the trademarks of their
respective owners.

vi
Legal Notices
Copyright
Copyright 2010 Canon Inc. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying and recording, or by any
information storage or retrieval system without the prior written permission of
Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OR USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE
LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF
THIS MATERIAL.

Managing the Machine with the uniFLOW OM Integration
1
Managing the Machine with the uniFLOW OM Integration
This section describes the overview of the uniFLOW OM integration.
The uniFLOW OM server, a server in which the uniFLOW OM software is installed,
detects the machine in a network and activates the uniFLOW OM integration in the
machine. The uniFLOW OM server authenticates users logging in at the machine
and provides the machine with setting information. Once activated, the uniFLOW
OM server and machine continue communicating to accomplish the uniFLOW OM
integration.
IMPORTANT
The uniFLOW OM integration is activated only when the machine is connected to the
uniFLOW OM server over a network. The uniFLOW OM server is a server in which the
optional uniFLOW OM software is activated.
Functions with the uniFLOW OM integration
•uniFLOW OM server-based Authentication
•Login and Document Release
•Selecting a Cost Center
uniFLOW OM Server
•activates the uniFLOW OM
integration in the machine
•authenticates users
•provides setting information
uniFLOW OM Server Machine

Managing the Machine with the uniFLOW OM Integration 2
What You Can Do with the uniFLOW OM Integration
Equipped in the machine are the functions activated by the uniFLOW OM server.
The major functions are as follows:
uniFLOW OM Server-based Authentication Modes and Log-in
Methods
You can manage the machine by limiting its use only the users who are registered
in the uniFLOW OM server. There are two authentication mode options:
authentication to the machine and to the Login and Document Release function,
with various log-in methods such as by an ID card* or by entering a PIN code. (See
"Authentication Modes by the uniFLOW OM Integration," on p. 3 and "Log-in
Methods by the uniFLOW OM Integration," on p. 4.)
* Optional NT-ware's MiCard Reader is required.
Login and Document Release
You can set the machine to keep documents unprinted until the user who sent the
print data logs in to the machine or the Login and Document Release function. The
documents are printed out only when the user logs in at the machine. This means
the user can securely collect confidential documents and eliminate the problem of
forgotten printouts in the machine's output trays. This function is made possible by
the uniFLOW OM server (as a print server) that holds print jobs and wait for the
user to log in. For instructions on how to perform the Login and Document Release
function, see "Keeping Documents Unprinted Until Logging-In (Login and
Document Release)," on p. 12.
Using Cost Centers
You can register cost centers (accounting tables for counting the costs for
performed jobs) and allot them to users in the uniFLOW OM server. Examples of
cost centers usage are described below:
IMPORTANT
The examples of usage below are available only when you select the 'authentication to
the machine' described in "Authentication Modes by the uniFLOW OM Integration," on
p. 3.
■Selecting a cost center when logging in:
When a user logs in at the machine, a screen prompting the user to select a cost
center may appear on the touch panel display. The user selects a cost center so
that the uniFLOW OM server counts the cost for the user's job.

Managing the Machine with the uniFLOW OM Integration
3
■Displaying the cost for Login and Document Release jobs on the screen:
You can set the machine to display the calculated cost for the job on the touch
panel display when a user is performing Login and Document Release at the
machine.
For more information on cost centers, see the documentation included with the
uniFLOW OM software.
Activation and Settings of the uniFLOW OM Integration
The overview of the activation and settings of the uniFLOW OM integration is as
follows:
System Environment
To activate the uniFLOW OM integration, the machine must be connected to the
uniFLOW OM server (a server in which the uniFLOW OM software is installed) over
a network. For more information, see the documentation included with the
uniFLOW OM software.
Settings of the uniFLOW OM Integration
The settings of the uniFLOW OM integration such as user registration can be made
only on the uniFLOW OM server. Although no special settings on the machine are
required, be sure to check the Department ID and User ID Management settings for
a proper combination of these conventional management modes and the uniFLOW
OM integration. (See "Settings of Department ID and User ID Management for the
uniFLOW OM Integration," on p. 5.)
Authentication Modes by the uniFLOW OM Integration
The uniFLOW OM integration provides the following authentication modes:
Authentication to the Machine
Users are prompted to log in to the machine. This means that users must
authenticate themselves when they use the machine's functions such as the Copy
or Send/Fax functions.
Authentication to the Login and Document Release Function
Users are prompted to log in to the Login and Document Release function. This
means that users can use the machine's functions such as Copy or Send/Fax
functions without logging in at the machine. Instead, users must authenticate
themselves only when they use the Login and Document Release function.

Managing the Machine with the uniFLOW OM Integration 4
Log-in Methods by the uniFLOW OM Integration
The uniFLOW OM integration provides the following log-in methods:
NOTE
•For instructions on how to log in to the machine as the System Manager, see
"Operating the Machine in System Management Mode," on p. 6.
•For instructions on how to log in to the machine with each log-in method, see "Logging
in to the Machine," on p. 8.
User ID and Password
On the machine's control panel, users enter their user ID and password registered
in the LDAP server.
PIN Code
On the machine's control panel, users enter their PIN code registered in the
uniFLOW OM server.
ID Card
Users hold their ID card registered in the uniFLOW OM server over the MiCard
Reader attached to the machine.
IMPORTANT
The MiCard Reader is optional.

Managing the Machine with the uniFLOW OM Integration
5
Settings of Department ID and User ID Management for
the uniFLOW OM Integration
Before you use the uniFLOW OM integration, be sure to set the Department ID and
User ID Management settings as indicated on the table below.
IMPORTANT
•Disable User ID Management before you use the uniFLOW OM integration.
•The required setting of Department ID Management varies depending on the
authentication modes (authentication to the machine or the Login and Document
Release function).
* User ID and password registered in the LDAP server, not in the machine for the conventional User ID Management.
Authentication Mode
(See p. 3)
Log-in Method (See
p. 4)
Required Settings of the Management
Modes on the Machine
Department ID
Management
User ID
Management
Authentication to the
Machine
User ID and
Password*
ON OFF
PIN Code
ID Card
Authentication to the
Login and Document
Release Function
User ID and
Password*
OFF OFF
PIN Code
ID Card

Managing the Machine with the uniFLOW OM Integration 6
Operating the Machine in System Management Mode
The System Manager log-in procedure varies depending on the applied
authentication modes provided by the uniFLOW OM integration. See the table
below.
NOTE
•You can give a user System Manager privileges by selecting the user type when you
register the user on the uniFLOW OM server. See the documentation included with the
uniFLOW OM software.
•When you log in to the machine as an end user, you cannot access the System
Settings of the machine and the message <Only users logged in as an administrator
can access the selected settings.> appears. To access the System Settings, once log
out of the machine and again log in as the System Manager.
Authentication Mode
(p. EN-3) Description
Authentication to the
Machine
Log in to the machine with the user ID and password, PIN
code, or ID card for the System Manager. Otherwise log-in
procedures are similar to those for end users. (See "Logging
in to the Machine," on p. 8.)
Authentication to the Login
and Document Release
As you must disable both Department ID and User ID
Management (See p. EN-5), the only way to log in to the
machine as the System Manager is by entering the System
Manager ID and System Password registered in the
machine.

Managing the Machine with the uniFLOW OM Integration
7
Resetting the IP Address of the Machine
If the message <Being set... Please wait. If the screen does not turn off after a
while, contact the System Manager.> persists on the display after the machine is
turned ON, the IP address of the machine may not be properly set. Resume
communications between the machine and the uniFLOW OM server by resetting
the IP address of the machine as described below.
1 Press the right Any key to select <Sys. Mgt. Set.>.
2 Enter the System Manager ID and System Password using -
(numeric keys).
❑Use [ ], [ ], or (Scroll Wheel) to select <System Mgmt. Dept. ID:> ➞press
[OK] ➞enter the System Manager ID.
❑Use [ ], [ ], or (Scroll Wheel) to select <System Management PW:> ➞press
[OK] ➞enter the System Password.
NOTE
The System Manager ID and System Password are both set to '7654321' as default.
3 Press (Log In/Out) on the machine's control panel.
4 Check the IP address of the machine and set it on <Network
Settings>.
NOTE
Set the IP address of the machine depending on the network environment you are
using.
5 Restart the machine.
Turn OFF the machine and wait at least 10 seconds before turning it ON again.

Logging in to the Machine 8
Logging in to the Machine
This section describes the operation procedures for the log-in methods provided by
the uniFLOW OM integration.
Entering a User ID and Password
Enter your user ID and password to log in when the screen shown in step 1 is
displayed.
NOTE
To log in to the machine, you must have a valid user ID and password (if set)
registered. For instructions on how to register a user ID and password in the uniFLOW
OM server, see the documentation included with the uniFLOW OM software.
NOTE
•If no password is set for the user ID, leave <Pass:> blank.
•If you make a mistake when entering the user ID/password, press (Clear) ➞enter
the correct user ID/password.
•If the user ID/password that you entered is incorrect, an error message will appear.
1 Enter your user ID and password
(up to 32 characters respectively)
using the software keyboard and
- (numeric keys).
❑Use [ ], [ ], or (Scroll Wheel) to
select <User ID:> ➞press [OK] ➞enter
your user ID.
❑Use [ ], [ ], or (Scroll Wheel) to
select <Pass:> ➞press [OK] ➞enter the
password.
The characters that you enter for the
password are displayed as asterisks
(********).
❑Press the right Any key to select
<Login>.
You can also press (Log In/Out) to
log in.

Logging in to the Machine
9
2 When your operations are complete, press (Log In/Out) to log
out.
❑If a screen prompting you to select the
cost center appears, select the
appropriate cost center using [ ], [ ],
or (Scroll Wheel).
•Press the left Any key to select
<Parent/Sub> to move to the parent or
sub level of the cost centers.
•Press the right Any key to select
<Menu>. From the menu, you can use
the options below:
- <Display Log> enables you to select
the cost center from the history.
- <Search> enables you to search the
cost centers.
❑Press [OK].
The main menu appears on the display.

Logging in to the Machine 10
Entering a PIN Code
Enter your PIN code to log in when the screen shown in step 1 is displayed.
NOTE
To log in to the machine, you must have a valid PIN code registered. For instructions
on how to register a PIN code in the uniFLOW OM server, see the documentation
included with the uniFLOW OM software.
2 When your operations are complete, press (Log In/Out) to log
out.
1 Enter your PIN code (up to 20
digits) using - (numeric
keys) ➞press the right Any key
to select <Log In>.
The numbers that you enter are displayed
as asterisks (*******).
You can also press (Log In/Out) to log
in.
NOTE
If the PIN code that you entered is
incorrect, an error message will
appear.
❑If a screen prompting you to select the
cost center appears, select the
appropriate cost center using [ ], [ ],
or (Scroll Wheel).
•Press the left Any key to select
<Parent/Sub> to move to the parent or
sub level of the cost centers.
•Press the right Any key to select
<Menu>. From the menu, you can use
the options below:
- <Display Log> enables you to select
the cost center from the history.
- <Search> enables you to search the
cost centers.
❑Press [OK].
The main menu appears on the display.

Logging in to the Machine
11
Using the ID Card
Use your ID card to log in when the screen shown in step 1 is displayed.
IMPORTANT
Logging-in by using the ID card is available only when the optional MiCard Reader is
attached to the machine.
2 When your operations are complete, hold your ID card over the
MiCard Reader until the log-in screen shown in step 1 appears.
You can also log out of the machine by pressing (Log In/Out).
1 Hold your ID card over the
MiCard Reader until the screen
switches to the next log-in step
or the main menu.
❑If a screen prompting you to select the
cost center appears, select the
appropriate cost center using [ ], [ ],
or (Scroll Wheel).
•Press the left Any key to select
<Parent/Sub> to move to the parent or
sub level of the cost centers.
•Press the right Any key to select
<Menu>. From the menu, you can use
the options below:
- <Display Log> enables you to select
the cost center from the history.
- <Search> enables you to search the
cost centers.
❑Press [OK].
The main menu appears on the display.

Keeping Documents Unprinted Until Logging-In (Login and Document Release) 12
Keeping Documents Unprinted Until Logging-In
(Login and Document Release)
You can keep your documents unprinted until you log in to the machine or the Login
and Document Release function. Your documents are printed out only when you log
in at the machine. This means you can securely collect confidential documents and
eliminate the problem of forgotten printouts in the machine's output trays.
The machine prompts you to log in either when you are using the machine or using
the Login and Document Release function, depending on the setting. Follow the
procedure below.
1 On your computer, perform a command for printing the document
you want to print.
Click [Print] or [OK] on the dialog box of the printer driver. The command name varies
depending on the application software you are using.
2 Log in to the machine or Login and Document Release function.
●To log in to the machine:
NOTE
If a log-in screen is displayed when turning on the machine or clearing the Sleep
mode, log in to the machine first to use the Login and Document Release
function by the procedure below.
❑Log in to the machine as indicated on the
screen.
NOTE
The screen shown left is an example of
the log-in screens. For more
information on the other log-in
methods, see "Logging in to the
Machine," on p. 8.

Keeping Documents Unprinted Until Logging-In (Login and Document Release)
13
●To log in to the Login and Document Release function:
NOTE
If the main menu, instead of a log-in screen, is displayed when turning on the
machine or clearing the Sleep mode, log in to the Login and Document Release
function by the procedure below.
❑Use [ ], [ ], or (Scroll Wheel) to
select <Print My Jobs> ➞press [OK].
❑If the screen shown left appears, use
[ ], [ ], or (Scroll Wheel) to select
<Yes> ➞press [OK].
Printing starts.
NOTE
The total cost for the job(s) may be
displayed depending on the setting.
❑When printing is complete, press
(Log In/Out) to log out of the machine.
❑Use [ ], [ ], or (Scroll Wheel) to
select <Print My Jobs> ➞press [OK].