Codonics Virtua User manual

®
USER’S MANUAL
17991 Englewood Drive
Middleburg Heights, OH 44130 US A
(440) 243 -1198
(440) 243 -1334 Fax
Email i[email protected]
www.codonics.com
Virtua
Virtua
TM
Medical Disc Publisher

Virtua
Medical Disc
Publisher
User’s Manual
™
Codonics
®
Catalog Number VIRTUA-MNLU
December 05, 2006
Version 1.2
Codonics, Inc.
17991 Englewood Drive
Middleburg Heights, OH 44130 USA
440-243-1198 Phone
440-243-1334 Fax
Email [e-mail]
www.codonics.com
®

Copyright © 2006 by Codonics, Inc. All rights reserved, worldwide.
Printed in the U.S.A. Part Number 905-051-008.
No part of this document may be copied or reproduced in any form by
any means without prior written consent of Codonics, Inc.,
17991 Englewood Dr., Middleburg Heights, Ohio 44130 U.S.A.
Although every effort has been made to ensure the accuracy of this
document, Codonics, Inc. assumes no responsibility for any errors that
may appear. Codonics, Inc. makes no commitment to update nor to keep
current the information contained in this document.
Codonics, the Codonics logo, “We bring the future into focus”, and
Horizon are registered trademarks, and Virtua is a trademark of
Codonics, Inc.
Microsoft and Windows are registered trademarks of Microsoft
Corporation. Intel Pentium is a registered trademark of Intel
Corporation or its subsidiaries in the United States and other countries.
Allother registeredandunregisteredtrademarks arethepropertyof their
respective owners.
European Authorized Representative:
CEpartner4U
Esdoornlaan 13,
3951DB Maarn
The Netherlands
Tel.: [phone]

Codonics Virtua User’s Manual iii
Contents
Contents
Preface
Conventions Used in This Manual ................................................................. ix
Bulleted Lists........................................................................................... ix
Numbered Steps ..................................................................................... ix
Touch Screen Interaction ......................................................................... x
Notes and Tips ......................................................................................... x
Cautions and Warnings............................................................................ x
Important Information and Filenames ..................................................... xi
Purpose and Scope ....................................................................................... xi
Product Information ...................................................................................... xii
Warnings and Limitations of Use................................................................. xiii
Location of Safety and Compliance Labels........................................... xiii
Voltage Warning.................................................................................... xiv
Dangers électriques ............................................................................... xv
Laser Warning....................................................................................... xvi
Danger du Faisceau Laser.................................................................... xvi
Compliance .......................................................................................... xvii
Serial Number, Configuration, Date Code, and Modification Codes ... xviii
ESD Caution ......................................................................................... xix
Fuse Label ............................................................................................. xx
Potential for Radio Frequency Interference on Device Operation.......... xx
Potential for Radio and Television Interference .................................... xxi
Safety Precautions ............................................................................... xxii
Précaution d’Emploi ............................................................................ xxiii
Location Precautions........................................................................... xxiv
Environnement de Fonctionnement ..................................................... xxv
Cleaning Precautions .......................................................................... xxvi
Précautions d’Entretien ....................................................................... xxvi

iv Contents
Media ................................................................................................. xxvii
Utilisation des Média (CD-DVD) et Consommables........................... xxviii
Codonics Virtua Medical Image Viewer .............................................. xxix
Le Visualiseur Codonics Virtua ........................................................... xxix
Medical and Patient Information.......................................................... xxix
Disposal Requirements .............................................................................. xxx
Conditions et Règles d’Utilisation......................................................... xxx
European Disposal Requirements ....................................................... xxx
Virtua Models............................................................................................. xxxi
Indications for Use.................................................................................... xxxii
Chapter 1: Introduction
Welcome and Congratulations ................................................................... 1-1
Product Features ........................................................................................ 1-2
Hardware Features .............................................................................. 1-2
Operational Features ........................................................................... 1-3
Chapter 2: Setting Up the Hardware
Finding a Location for the Device ............................................................... 2-1
Unpacking the Device................................................................................. 2-2
Unpacking the Main Shipping Carton................................................... 2-2
Display Box Contents .................................................................... 2-3
Accessories Kit Contents............................................................... 2-3
Media Kit Contents ........................................................................ 2-3
Unpacking the Recorder Shipping Carton............................................ 2-4
Identifying the Parts.................................................................................... 2-5
Controller and Recorder Front Components ........................................ 2-5
Controller and Recorder Rear Panels .................................................. 2-7
Display Controls ................................................................................... 2-8
Setting Up the Controller and Recorder ..................................................... 2-9
Attaching the Display................................................................................ 2-12
Connecting Cables and Power Cords ...................................................... 2-14
Setting Up the Device for Use .................................................................. 2-18
Powering On the Device........................................................................... 2-21

Codonics Virtua User’s Manual v
Contents
Installing the Ink Cartridge ........................................................................ 2-23
Chapter 3: Setting Up the Software
Calibrating the Touch Screen ..................................................................... 3-2
Logging In ................................................................................................... 3-3
Preconfigured User Accounts .............................................................. 3-3
Login Procedure................................................................................... 3-4
Touch Screen Keyboard ...................................................................... 3-7
Touch Screen Keypad.......................................................................... 3-8
Remote Web Access............................................................................ 3-9
Creating and Modifying Profiles................................................................ 3-10
Setting Up User Accounts ........................................................................ 3-11
Predefined User Accounts ................................................................. 3-11
Creating a User Account Profile......................................................... 3-12
Changing a User’s Password and Administrator Privileges ............... 3-14
Deleting a User Account .................................................................... 3-16
Setting Up the System Profile................................................................... 3-16
Setting Up Site Profiles............................................................................. 3-18
Modifying the Default Site Profile ....................................................... 3-18
Creating a Site Profile ........................................................................ 3-18
Site Profile Parameters ...................................................................... 3-19
Viewing the Default Site Profile from the Application ......................... 3-21
Setting the Date and Time........................................................................ 3-22
Setting the Network Parameters............................................................... 3-23
Setting Up Job Profiles ............................................................................. 3-25
Creating a Job Profile......................................................................... 3-26
Sample Job Profile Creation .............................................................. 3-31
Codonics Virtua Medical Image Viewer ............................................. 3-34
Setting Up Query/Retrieve........................................................................ 3-35
Guidelines for Configuring the Virtua Device
on the DICOM Q/R SCP Device............................................... 3-37
Testing the Query/Retrieval Setup............................................... 3-38
Logging Out .............................................................................................. 3-39
Shutting Down and Rebooting .................................................................. 3-40
Virtua SmartDrive ..................................................................................... 3-41

vi Contents
Chapter 4: Sending and Retrieving Studies to Virtua
Configuring a Typical DICOM Host............................................................. 4-1
Sending Studies to Record to Disc............................................................. 4-2
Querying and Retrieving Studies ................................................................ 4-4
Query Criteria Guidelines..................................................................... 4-8
Pattern Matching Tips.................................................................... 4-9
Possible DICOM Q/R SCP Device Query Criteria Limitations....... 4-9
International Name Queries......................................................... 4-10
Limited Query Results Set ................................................................. 4-10
Privacy Concerns ............................................................................... 4-11
Potential Retrieval Limitations............................................................ 4-11
Chapter 5: Recording and Labeling a Disc
Jobs ............................................................................................................ 5-1
Auto Mode .................................................................................................. 5-2
Manual Mode.............................................................................................. 5-4
Job Options ........................................................................................ 5-10
Chapter 6: Working with Studies
How Studies Are Stored and Removed...................................................... 6-1
Working with the Studies List ..................................................................... 6-3
Filtering, Sorting, and Scrolling Through the Studies List .................... 6-3
Study Status Indicators ........................................................................ 6-4
Selecting Studies ................................................................................. 6-5
Displaying Study Details ............................................................................. 6-6
Deleting Studies Manually .......................................................................... 6-7
Chapter 7: Working with Jobs
Working with the Discs Queue ................................................................... 7-2
Job Status Indicators............................................................................ 7-3
Displaying Detailed Job Information ........................................................... 7-4
Deleting a Job Manually ............................................................................. 7-6

Codonics Virtua User’s Manual vii
Contents
Chapter 8: Working with Labels
Disc Label Design Families ........................................................................ 8-2
Preinstalled Label Design Families ...................................................... 8-2
Forcing Disc Spanning Based on Label Space.................................... 8-3
Label Selection Based on Copy Type .................................................. 8-3
Adding a Custom Disc Label ...................................................................... 8-4
Study Fields Included on Labels................................................................. 8-6
Chapter 9: Working with Locales
Locale-Related Features ............................................................................ 9-1
User Interface....................................................................................... 9-1
Tier 1 and Tier 2 Regions..................................................................... 9-2
Supported DICOM Character Encoding Formats................................. 9-6
Setting Up the Locale Profile ...................................................................... 9-7
Chapter 10: Maintenance
Backing Up SmartDrive Disc Log Files..................................................... 10-1
Ordering Disc and Print Supplies ............................................................. 10-2
Cleaning the Device ................................................................................. 10-3
Identifying the Disc Drives ........................................................................ 10-4
Installing Software .................................................................................... 10-7
Preparing the Device for Shipping ............................................................ 10-7
Chapter 11: Device Status and Troubleshooting
Checking Device Status ........................................................................... 11-1
Dashboard Indicators ......................................................................... 11-1
Interpreting LED Status Indicators ..................................................... 11-3
Displaying Device Status Details ....................................................... 11-4
Troubleshooting Common Problems ........................................................ 11-5
Displaying Support Information .............................................................. 11-12
Aligning the Ink Cartridge ....................................................................... 11-13
Cleaning the Ink Cartridge...................................................................... 11-14

viii Contents
Calibrating the Robotic Disc Transport................................................... 11-16
Allowing Remote Access ........................................................................ 11-20
System Logs ........................................................................................... 11-22
Accessing Log Files ......................................................................... 11-22
Recording Log Files to a Disc .......................................................... 11-24
Appendix A: Hazardous Material Information
Materials of Construction............................................................................ A-1
Matériaux de Construction ................................................................... A-2
Manufacturing............................................................................................. A-3
Fabrication ........................................................................................... A-3
Appendix B: Specifications
Specifications (English) .............................................................................. B-1
Specifications—All Models................................................................... B-1
Additional Specifications—Virtua-1-PS1 .............................................. B-2
Additional Specifications—Virtua-1-PS2 .............................................. B-2
Spécifications (Français) ............................................................................ B-3
Caractéristiques—Tous Modèles ......................................................... B-3
Caractéristiques Complémentaires—Virtua-1-PS1.............................. B-4
Caractéristiques Complémentaires—Virtua-2-PS1.............................. B-4
Index

Codonics Virtua User’s Manual ix
Preface
Preface
Bulleted Lists
Bullets are used to display a list of nonprocedural items. For
example:
The Media Kit contains the following items:
• Discs
• Ink cartridges
Numbered Steps
The 8 icon indicates the beginning of a procedure. The steps
in a procedure are numbered. For example:
1. Touch the Studies tab on the Main screen.
2. Touch each of the studies that you want to include on the disc
or disc set (if more than one disc is needed to store all of the
studies).
3. When you have selected the studies you want to record on the
disc, touch the Record button.
Conventions Used in This Manual
8
To record
studies on a
disc

xPreface
Touch Screen Interaction
The touch screen user interface is similar to a mouse/pointer-based
interface, except that you touch the on-screen objects instead of
pointing and clicking on them. So, procedures in this manual use
phrases such as “touch the Record button” instead of “click the
Record button” when describing interactions with on-screen
objects.
Notes and Tips
Notes contain additional information related to a topic or
procedure. For example:
NOTE: If the button does not activate, this could mean the touch screen calibration is very
far off. Try touching the area around the button until the button activates.
Tips provide additional insights about a topic or procedure (such as,
why you may want to do something or a faster way to perform an
operation). For example:
TIP: Copying an existing user profile to create a new one
Two user profiles are preinstalled on every SmartDrive: user.admin.txt (administrator user)
and
user.virtua.txt (regular user). To create new profiles, you can copy these files, rename
them, and modify the parameters as necessary.
Cautions and Warnings
Cautions alert you to actions or situations that could cause harm to
equipment or data. For example:
Warnings alert you to actions or situations that could result in
personal injury. For example:
CAUTION Do not touch the copper area of the cartridge print head.
WARNING The cartons are heavy. To avoid injury, use two people to unpack and
position the components.
3
/

Codonics Virtua User’s Manual xi
Preface
Important Information and Filenames
Bold type is used for emphasis, command names, and paths or
filenames. For example:
• Press the Ink Cartridge Load button at the top right of the Recorder
to move the Ink Cartridge Carrier to the load position and open
the ink cartridge covers.
• The logo must be a BMP file named logo.bmp and sized properly
to fit on the logo area of the disc label.
Refer to this user manual for procedures on how to perform the
Virtua user operations, including:
• Setting up the hardware and software
• Sending studies to be recorded
• Recording studies onto discs and labeling the discs
• Managing queued studies and recording jobs
• Performing preventive maintenance
• Troubleshooting common problems
Purpose and Scope

xii Preface
For technical assistance with Codonics Virtua, call the Codonics
Technical Support System at the following number:
Phone: [phone]
Toll Free: 800.444.1198 (USA only)
The Customer Service System is available weekdays from 8:30 AM
to 5:30 PM EST (U.S. holidays excluded). Technical Support is also
available online via e-mail and the Codonics web site:
E-mail: suppor[email protected]
Web site: www.codonics.com
General product information can also be requested by sending
e-mail to:
E-mail: [e-mail]
Please include your postal mailing address and telephone number
in the e-mail message. Basic product information is returned via
e-mail. Complete product literature and sample prints are sent by
postal mail.
Product Information

Codonics Virtua User’s Manual xiii
Preface
Location of Safety and Compliance Labels
The following figures show the locations of the device’s safety and
compliance labels.
Location of compliance label at top of Controller
Warnings and Limitations of Use
CodonicsInc., 17991Englewood Dr.
MiddleburgHeights OH, 44130 USA
100-120V~, 50/60Hz, 2.5A
230V~, 50/60Hz, 1.3A
This devicecomplies with par t 15 of the FCC Rules. Operation is subject to the
followingtwo conditions: 1)This device may not cause harmful interference, and
2) this devicemust accept any interference received, including interference that
maycause undesired operation.
This Class B digital apparatuscomplies with Canadian ICES-003. Cetappareil
VirtuaTM Medical Disc Publisher
Made in the U.S.A.
All Rights Reserved
MODEL / MODLE
VIRTUA-1-PS1
Windows® XP Embedded
XXXXX-XXX-XXX-XXX
XXX-XXXXX
Compliance label

xiv Preface
Location of compliance label at rear of Recorder, for the Virtua-1-PS2
model only
Location of ESD, shock, and caution safety labels at rear of Controller
(Display arm not attached)
CEpartner4U BV,Esdoor nlaan 13
3951 DB Maarn, The Netherlands
Phone: [phone]
Codonics Inc.,17991 Englewood Dr.
Middleburg Heights OH, 44130 USA 100-120V~, 50/ 60Hz, 2.5A
230V~, 50/60Hz, 1.3A
This product is in conformity with the requirements of EC Council directive
93/42/EEC on the approximation of the laws of the Member States relating to
medical devices. This product satisfies the Class B limits of EN 55011 and
CISPR 11.
VirtuaTM Medical Disc Publisher
Made in the U.S.A.
All Rights Reserved
MODEL / MODLE
VIRTUA-1-PS2
Windows® XP Embedded
XXXXX-XXX-XXX-XXX
XXX-XXXXX
Compliance label
VGA
USB
USB
FUSE
LCD
PWR
NETWORK
VGA
USB
USB
FUSE
LCD
PWR
NETWORK
Caution label Shock label
ESD label

Codonics Virtua User’s Manual xv
Preface
Voltage Warning
The lightning flash with arrowhead symbol, within an equilateral
triangle, is intended to alert the user to the presence of uninsulated
“dangerous voltage” within the product’s enclosure that may be of
sufficient magnitude to constitute a risk of electric shock.
The exclamation point within an equilateral triangle is intended to
alert the user to the presence of important operating and
maintenance (servicing) instructions in the literature accompanying
this device.
NO USER-SERVICEABLE PARTS INSIDE. REFER SERVICING TO
QUALIFIED SERVICE PERSONNEL. REMOVAL OF LABELS,
COVERS, OR ENCASEMENT FASTENERS VOIDS THE WARRANTY.
THIS APPARATUS MUST BE ELECTRICALLY GROUNDED.
TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS
DEVICE TO RAIN OR MOISTURE.
EQUIPMENT IS NOT TO BE USED AS A COMPONENT OF A LIFE
SUPPORT SYSTEM. Life support devices or systems are devices or
systems that support or sustain life, and whose failure to perform
can be reasonably expected to result in a significant injury or death
to a person. A critical component is any component of a life support
device or system whose failure to perform can be reasonably
expected to cause the failure of the life support device or system,
or to affect its safety or effectiveness.
WARNING The power cord plug is the main disconnect for the device. The
power outlet should be near the device and be easily accessible.
WARNING Remove the power cord plug from the power outlet to disconnect
overall power to the device.

xvi Preface
Dangers Électriques
Le symbole représentant un éclair dans un triangle avertit
l’utilisateur de la présence de « tensions dangereuses» non isolées à
l ’ intérieur de l ’ appareil, d ’ intensité suffisante pour entrainer
un risque d’électrocution.
Le symbole point d’exclamation dans un triangle avertit l’utilisateur
de l’existence d’importantes consignes d’utilisation et d’entretien,
elles se trouvent dans la documentation accompagnant le produit.
AUCUNE PIECE NE PEUT ETRE CHANGEE PAR L’UTILISATEUR.
ADRESSEZ VOUS AU PERSONNEL QUALIFIE.
LE FAIT DE RETIRER LES ETIQUETTES OU DE DEMONTER LE CAPOT
ANNULENT LA GARANTIE.
CET APPAREIL DOIT ETRE RELIE A LA TERRE.
N’EXPOSEZ PAS CET APPAREIL À LA PLUIE OU L’HUMIDITÉ,
EN RAISON DU RISQUE DE FEU OU DE DÉCHARGES ÉLECTRIQUES.
CET APPAREIL NE DOIT PAS ÊTRE UTILISÉ COMME COMPOSANT
D ’ UN SYSTÈME D’ASSISTANCE VITALE. Cet appareil ne doit pas être
utilisé dans des conditions où la défaillance de l’appareil pourrait
entrainer blessure ou mort d’homme.
Laser Warning
The Codonics Virtua Medical Disc Publisher contains a laser diode
in the Recorder unit of a class higher than 1. To ensure continued
safety, do not remove any covers or attempt to gain access to the
inside of the product. Refer all servicing to qualified personnel. The
following label appears inside your unit:
CLASS 1 LASER PRODUCT LASER KLASSE 1

Codonics Virtua User’s Manual xvii
Preface
Danger du Faisceau Laser
Le système “Codonics Virtua Medical Disc Publisher” contient
un graveur de CD dont la diode laser est de classe supérieur à 1.
Pour votre sécurité, n’enlevez pas les caches, n’essayez pas d’ouvrir
l’appareil. Adressez vous au personnel qualifié en cas de panne.
L’étiquette suivante est apposée à l’intérieur de l’appareil:
CLASS 1 LASER PRODUCT LASER KLASSE 1
Compliance
Codonics is in compliance with various regulations, of which details
are listed in Appendix B.
The Compliance label, which is affixed to the top of the Controller
(as illustrated in “Location of Safety and Compliance Labels” on
page xiii) is shown below for both Virtua models. The power
consumption included on the label is for both the Controller and
Recorder combined.
Compliance labels for both Virtua models
Codonics Inc.,17991 Englewood Dr.
Middleburg Heights OH, 44130 USA
100-120V~, 50/60Hz, 2.5A
230V~, 50/60Hz, 1.3A
This device complies with part 15 of the FCC Rules. Operation is subject to the
following two conditions: 1) This device may not cause harmful interference, and
2) this device must accept any interference received, including interference that
may cause undesired operation.
This Class B digital apparatus complies with Canadian ICES-003. Cet appareil
numerique de la Classe B est conform a la norme NMB-003 du Canada.
Virtua
TM
Medical Disc Publisher
Made in the U.S.A.
All Rights Reserved
MODEL / MODLE
VIRTUA-1-PS1
Windows® XP Embedded
XXXXX-XXX-XXX-XXX
XXX-XXXXX
CEpartner4U BV, Esdoornlaan 13
3951 DB Maarn, The Netherlands
Phone: [phone]
Codonics Inc.,17991 Englewood Dr.
Middleburg Heights OH, 44130 USA 100-120V~, 50/60Hz, 2.5A
230V~, 50/60Hz, 1.3A
This product is in conformity with the requirements of EC Council directive
93/42/EEC on the approximation of the laws of the Member States relating to
medical devices. This product satisfies the Class B limits of EN 55011 and
CISPR 11.
VirtuaTM Medical Disc Publisher
Made in the U.S.A.
All Rights Reserved
MODEL / MODLE
VIRTUA-1-CE
Windows® XP Embedded
XXXXX-XXX-XXX-XXX
XXX-XXXXX

xviii Preface
Serial Number, Configuration, Date Code,
and Modification Codes
The serial number label is placed onto the compliance label. Serial
number labels are also located at the front of the Recorder and
Controller, behind the output bin.
The serial number label includes the following information.
• The serial number (SN), which uniquely identifies the unit.
• The configuration number (CN), which details the build
configuration.
• The modifications codes, which are to the right of the CN number
and are a series of 20 numbers. When any of these numbers are
blocked out, that identifies a modification that was made to the
unit.
• The date code in YYYY-MM format below the factory date code
symbol.
Serial number label
Serial number Date code
Configuration
number
Modification
codes

Codonics Virtua User’s Manual xix
Preface
ESD Caution
Connections to other pieces of equipment are made at the rear of
the Codonics Virtua Medical Disc Publisher. These connectors are
marked with a precautionary ESD warning symbol, as shown below.
Do not touch any of the pins of these connectors. When making
connections to the device, it is best done while the device is
plugged in but not powered on. ESD may cause erratic behavior of
the device when powered on. Should this occur, power to the
device may have to be cycled. It is recommended that all staff
involved in making connections to the device be aware of these ESD
precautions.
ESD labels at rear of Controller
VGA
USB
USB
FUSE
LCD
PWR
NETWORK
VGA
USB
USB
FUSE
LCD
PWR
NETWORK