Ericsson BusinessPhone 250 User manual

User´s Guide
BUSINESSPHONE 250
BUSINESSPHONE 50
Executive Telephone
Communication is our business
Ericsson is the leading provider in the new telecoms world, with com-
munications solutions that combine telecom and datacom technologies
with the freedom of mobility for the user. With approximately 100,000
employees in 140 countries, Ericsson simplifies communications for its
customers - network operators, service providers, enterprises and consu-
mers - the world over.
Ericsson´s Information on Demand Database can be addressed at:
http://www.ericsson.com
EN/LZTBS 102 096 P3A
© Ericsson Austria AG 03/1999
Project name Account number
Special account numbers for business calls:
1 2 3 4
This is a part of EN/LZTBS 102 096 P3A
Project name Account number
Special account numbers for business calls:
1 2 3 4
This is a part of EN/LZTBS 102 096 P3A
Project name Account number
Special account numbers for business calls:
1 2 3 4
This is a part of EN/LZTBS 102 096 P3A
Project name Account number
Special account numbers for business calls:
1 2 3 4
This is a part of EN/LZTBS 102 096 P3A
Printed on chlorine free paper
QUICK REFERENCE CARD
BusinessPhone Executive Telephone
Austria
Ericsson Austria AG
BusinessGroup BusinessPhone
Pottendorfer Strasse 25-27
A-1121 Vienna, Austria
Telephone: [phone]
Telefax: [phone]
Australia
Ericsson Australia Pty Ltd.
Ericsson Business Systems
126-142 Trenerry Crescent
Abbotsford Vic 3067, Australia
Telephone, sales: [phone]
Service: [phone]
Telefax: [phone]
http://www.ericsson.com.au/AU/
United Kingdom
Ericsson Limited Business Systems,
Midleton Gate,
Guildford Business Park,
Guildford,
Telephone: [phone]
Telefax: [phone]
213C_P3A 99-02-22 09.07 Sida 1 (1,1)

QUICK REFERENCE GUIDE
Personal code
DISA and Message check:
QUICK REFERENCE CARD
Company number
DISA Number Message system
Personal code
DISA and Message check:
Company number
DISA Number Message system
These cards are used for DISA and to check messages.
Personal code
DISA and Message check:
Company number
DISA Number Message system
Personal code
DISA and Message check:
Company number
DISA Number Message system
ANSWER CALLS
Answer: or Line1
Answer on another extension: (Call ringing extension)
pick-up
MAKE CALLS
Normal calls: (Extension no.) or
(External no.)
Common abbreviated number: (Abbreviated no.)
Dial by name: Ericsson
Individual abbreviated number: 2´nd Airport
Last external number redial:
Save external number: save (Before you finish the call)
Redial: redial
YOU GET BUSY TONE OR NO ANSWER
Automatic call-back: call-back
(Lift handset when called back)
Camp on: camp-on
(Keep handset off hook)
Intrusion: intrusion
DURING CALLS
Switch to handsfree:
Switch to handset:
Group Listening:
Individual hold: Line 1
(Press flashing key to retake)
INQUIRY
Ongoing conversation: Inquiry
(Call 3rd party)
Back to first party: Line 1
REFER BACK
Press flashing key to connect: Line 1 or Line 2
or Inquiry
CONFERENCE
Ongoing conversation: Inquiry
(Call 3rd party)
conf
TRANSFER
Transfer a call: Inquiry
(Call 3rd party)
transfer or
(Before or after answer)
MESSAGES
Direct message: Message send
(Extension no.) send
call-back (Select type)
Receive messages: Message
check (Select in display)
CALL FORWARDING
Fixed diversion: 2´nd Diversion
Individual diversion: 2´nd
Diversion (New no.)
2´nd Diversion
Cancel diversion: 2´nd Diversion
Follow me, re-direct from
answering extension:
(Own no.)
(New no.)
Cancel from answ. extension:
(Own no.)
Bypass call forwarding:
(Extension no.)
INFORMATION
Enter information (pre-text): 2´nd Info
leave pre-text
(Select in display) next-info
(Select ”info code” from list below)
(Enter ”completing info”)
activate
Erase information: 2´nd Info
erase
Time of return
Date of return
Lunch
Meeting
Vacation
Illness
hour (00-23) minute (00-59)
month (01-12) day (01-31)
back at, hour minute
back at, hour minute
back, month day
back, month day
1.
2.
3.
4.
5.
6.
info code completing info
BUSINESSPHONE 250 / BUSINESSPHONE 50 – VERSION 4.0
EXECUTIVE TELEPHONE, DIALOG 3213
USER’S GUIDE
Copyright © 1999. Ericsson Austria AG. All rights reserved.
This document contains proprietary information which is protected by copyright. No
part of this document may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording, or by any
information storage and retrieval system, or translated into another language, without
prior written consent of Ericsson Austria AG, Vienna, Austria.
The information in this document is subject to alteration without prior notice.
ERICSSON MAKES NO WARRANTY OF ANY KIND WITH REGARD TO
THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE. Ericsson shall not be liable for errors contained herein nor
for incidental or consequential damages in connection with the furnishing,
performance or use of this material.
Ericsson Austria AG
Pottendorfer Strasse 25-27
A-1121 Vienna, Austria
Telephone: [phone]
Telefax: [phone]
BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
2BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
DISCLAIMER
213C_P3A 99-05-07 11.41 Sida 2 (1,1)

3
BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
WELCOME
Welcome to the User´s Guide for the Executive phone in the BusinessPhone 250 / BusinessPhone
50 system from Ericsson.
It is a state-of-the-art business communications system. Its alliance of features and facilities effective-
ly improves communications for virtually any kind of organization. To take full advantage of these
advanced features and facilities there is a line of phones, designed for ease of use in every situation.
Your phone is equipped with programmable keys for single-key access to frequently used functions
and numbers. Step-by-step instructions in the display assist your actions on the phone. Only a selec-
ted number of display images, however, are shown in the User´s Guide for your reference.
Note: The features described in this user´s guide are related to version 4.0 of the BusinessPhone 250 /
BusinessPhone 50 system, some features described in this guide might not work in earlier version of the
system.
Some features described in this user´s guide might be protected by a hardware dongle that has to be
bought separately.
The User´s Guide describes the facilities of the BusinessPhone system and the Executive phone with
a factory defaults programming. There may be some differences in the way your phone is program-
med. Please consult your system administrator if you need further information.
Function descriptions that do not include speaking in the handset, are described as off-hook, if
nothing else is stated. Instead of pressing the ”Clear-key”, you can always replace the handset.
The dual-functions keys allow two functions to be combined on the same keys, the primary shown
above and the secondary shown below the line. To access the secondary function, you just press the
key 2nd and then the function key.
Note: Dialog 3213 is a system telephone, i.e. it can only be used for an Ericsson private branch exchange
that supports this type of telephone.
Example:
To access the Information function:
Press the key 2nd
then press the combined key Message/Info
Dialog 3213
BusinessPhone 250 / BusinessPhone 50

TABLE OF CONTENTS
4BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
Table of Contents
page
Description ..............................................................................5
Incoming calls ..........................................................................8
Outgoing calls ........................................................................10
During calls ............................................................................13
Call forwarding ......................................................................18
Information ............................................................................23
Internal messages ....................................................................28
Mailbox system ......................................................................32
Abbreviated numbers ..............................................................36
Call metering..........................................................................40
Group facilities ......................................................................49
Other useful facilities..............................................................53
Security ..................................................................................59
Least Cost Routing ................................................................61
ISDN facilities ........................................................................62
Optional equipment ..............................................................68
Programming..........................................................................71
Display info ............................................................................75
Visible signals..........................................................................77
Audible adjustments ..............................................................78
Tones and signals ....................................................................80
Write text................................................................................81
Glossary ..................................................................................82
Installation..............................................................................84
Useful hints ............................................................................87
Index ......................................................................................88
Quick reference guide ............................................................91

DESCRIPTION
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BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
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2nd
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Info
Diversion
Conference
Inquiry
Line 2
Read &
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Save/Redial
ABC DEF
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TUV WXYZPQRS
Transfer
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1 Display
3x40 characters. See section ”Display info”.
2 Menu function keys
The functions depend on the traffic state and will be shown on
the last line of the display. When you are requested to
”(see display)”, press the required key to access the function.
3 2nd
Key for access to secondary key functions (These functions
are stated on the second line of the corresponding key).
4 Message / Info
a. To send and receive messages. See section ”Internal messages”.
b. Enter information. See section ”Information”.
(continued)
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2nd
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Diversion
Conference
Inquiry
Transfer
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Read&
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Save/Redial
ABC DEF
JKL MNOGHI
TUV WXYZPQRS
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DESCRIPTION
16 16

DESCRIPTION
6BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
DESCRIPTION
(continued)
5 Dual-function programmable keys (A-N)
Storing numbers, program functions. See section ”Programming”.
6 Dual-function programmable key (C) / Headset key
a. Storing numbers and program functions.
b. The headset function is only available with option unit
(DBY 410 02) installed. The headset key is programmed by
the system administrator. See section ”Optional equipment”.
7 Transfer / Diversion
a. Transfer an ongoing call. See section ”During calls”.
b. Activate/Deactivate diversion. See section ”Call forwarding”.
8 Inquiry / Conference
a. To make an inquiry to an internal or external party.
b. To establish a telephone conference.
See section ”During calls”.
9 Line 2 / Read &
a. Line key 2 for in and outgoing calls.
b. Read information. See section ”Information”.
10 Line 1 / Save/Redial
a. Line key 1 for in and outgoing calls.
b. Save or redial an external number. See section ”Outgoing calls”.
11 Volume control
To adjust the volume. Also space/backspace in writing mode.
See sections ”Audible Adjustments” and ”Write text”.
12 Mute
To switch the microphone on or off. See section ”During calls”.
13 Loudspeaker on/off
To switch the loudspeaker on or off. See section ”During calls”.
14 Clear
To disconnect calls or to clear the display in programming.
15 Microphone

DESCRIPTION
7
BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
16 Optional key panel (A-Q)
17 dual-function programmable keys per key panel.
Four panels can be connected.
Note: If one or two key panels are used, the optional key panel
DBY 409 01 may be used. However, if three or four key panels
are used, all optional key panels must be of type DBY 409 02.
17 Loudspeaker
18 Handset with hearing aid function
Please note: The handset may retain small metal objects in the
earcap region.

INCOMING CALLS
8BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
INCOMING CALLS
GENERAL A ringing signal and a flashing lamp indicates an incoming call.
The display shows the number of the internal caller, if you
are connected to a digital trunk line (ISDN), you will also
see the number of the external caller (see also section ”ISDN
facilities”). A trunk line is the same as an external line.
ANSWER CALLS
Lift the handset
Handsfree
Line 1 Press without lifting handset
or
Press without lifting handset
You are connected to the caller via the loudspeaker and
microphone.
Press to terminate a handsfree call

INCOMING CALLS
9
BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
On another extension You can answer a call to a phone in another room:
Call the ringing extension
You receive busy tone.
pick-up Press (see display)
Allow calls on line 2 If you want to receive calls also while speaking you first need
to program ”Free on 2nd access” on a programmable key. See
section “Programming”.
Free on 2nd access Press to activate / deactive Free on 2nd access
(pre-programmed)
When Free on 2nd access is active the lamp lights and you
can receive calls while speaking.
Answer a second call You are on the phone, when a muted ringing signal and a
line key flashes to indicate a new incoming call:
Line 2 Press the flashing line key
The first call is parked.
Note: If you want to see who is calling, first press L2-info (see
display).
To switch back to the first call:
Line 1 Press the first line key
The second call is parked. You are connected to the first caller.
Press if you want to terminate the ongoing call
15 Sep 10:35 +15°
ANDERSEN ANDREAS 200 BUSY
camp-on call-back pick-up intrusion

OUTGOING CALLS
10 BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
OUTGOING CALLS
GENERAL Sometimes you make a call but the person is not available.
These functions will help you in your attempts to establish
contact with the called party.
MAKE CALLS How to make internal and external calls.
Lift the handset and dial either:
An extension number to make an internal call,
or
The digit(s) for external calls and external number
Note: Which digit to press for external calls, depends on the con-
figuration of the system.
or To end the call
Note: You can make your calls faster, using common abbreviated
numbers and by programming your own abbreviated numbers.
Handsfree Without lifting the handset, just press a line key, or the
loudspeaker key, or the first digit of the number. The call
is in handsfree mode, via the loudspeaker and microphone.
LAST EXTERNAL
NUMBER REDIAL When you initiate an external call the system automatically
stores all the dialled digits, irrespective of whether the call
was successful or not.
Press to redial the last dialled external number
The display will show the dialled number.

OUTGOING CALLS
11
BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
SAVE EXTERNAL
NUMBER When you make an external call, you can save the number in
order to redial it easily. Previously saved number is erased.
Save number Before you quit the call:
save Press (see display)
Redial number
redial Press to redial the saved number (see display)
AUTOMATIC
CALL-BACK You call an extension and receive busy tone or get no answer.
call-back Press (see display)
Verification tone.
or Press or replace the handset to finish the
procedure
You are called back if the extension finishes the ongoing call
or the next time the extension finishes a new call. You have
to answer within eight seconds otherwise the call-back service
is cancelled.
Lift the handset when you are called back
(You can also press the line or loudspeaker key to answer
in handsfree mode.)
15 Sep 10:35 +15°
BURNES BOBBY 201 BUSY
camp-on call-back intrusion

OUTGOING CALLS
12 BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
BUSY EXTENSION You call an extension and receive busy tone.
Camp-on You can notify a busy extension of your call by a muted
ringing call (if this function is allowed).
camp-on Press (see display)
Keep the handset off hook. When the called extension
replaces the handset, it will be called automatically.
Note: If you receive the busy tone again, the desired extension
does not allow camp-on.
Intrusion You can intrude on an ongoing call on a busy extension
(if this function is allowed).
intrusion Press (see display)
Intrusion tone is heard and a three-party call is established.
When the called extension replaces the handset and you
keep off hook, the called extension will be recalled
automatically.
Note: If you still hear the busy tone, then your extension does not
have the authority to intrude or the desired extension is protected
against intrusion.

DURING CALLS
13
BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
DURING CALLS
GENERAL The BusinessPhone 250 / BusinessPhone 50 system allows
you to handle calls in many different ways. You can switch
between handset and handsfree/group conversation, mute the
microphones, make an inquiry, transfer the call, create a con-
ference or put the call on hold to perform other tasks.
GROUP LISTENING You have an ongoing conversation via the handset.
Press to switch the loudspeaker on or off
When the lamp lights, the loudspeaker monitors the call.
Note: You can adjust the volume, see section ”Audible adjust-
ments”.
FROM HANDSET
TO HANDSFREE You have an ongoing conversation via the handset.
Press to switch the loudspeaker on
You are now in the group listening mode.
Replace the handset
Handsfree conversation.
Note: You can adjust the volume, see section ”Audible adjust-
ments”.
Press to end the call
FROM HANDSFREE
TO HANDSET You have an ongoing handsfree conversation.
Lift the handset
Conversation via the handset.

DURING CALLS
14 BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
MUTE You have an ongoing conversation.
Press to switch the microphone on or off
When the lamp lights, the caller will not be able to hear
the conversation in your room.
INQUIRY During an ongoing conversation you like to make an inquiry
to an internal or external party.
Inquiry Press
The first call is put on hold (the lamp flashes slowly).
Call the third party
When the third party answers you can switch between the
calls, create a conference and end one of the calls.
End inquiry
Press to end the inquiry call
The second call is disconnected.
Line Press to retake the first call
Now you are connected to the first party.
REFER BACK You have an ongoing conversation on e.g. Line 2 and want
to refer back to the parked call on Line 1. The lamp flashes
at the parked call.
Line 1 Press to park the second call
First call is connected.
Inquiry or Line 2 Press to park the first call
Second call is connected.
Press to end the ongoing call

DURING CALLS
15
BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
TRANSFER You have an ongoing internal or external conversation and
you want to transfer the ongoing call.
Inquiry Press
Call the third party
You can transfer the call before answer or wait for answer.
Note: Make sure, that you are connected to the desired party.
Please read the notes and warnings in section ”Useful hints”.
transfer Press (see display)
or
Replace the handset
The call is transferred. External calls might only be transferred
with the Transfer-key, if this state of connection is allowed by
the system-programming.
Transfer to a busy
extension You can even transfer calls to busy extensions. The other party
will hear a muted signal (camp-on), and the call will be
extended, as soon as the ongoing call is terminated (if camp-
on is allowed).
Call-back You are called back, if you have transferred an external call and
the other extension has not answered the call within a certain
time. Your telephone will ring again.

DURING CALLS
16 BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
CONFERENCE You have an ongoing conversation and you want to
establish a telephone conference.
Inquiry Press
Call the third party
conf Press to establish a three party conference
(see display)
Now you have established a three party conference. To mark
the conference, all conference members will hear a periodical
conference tone.
Repeat the procedure to include other persons to
the conference
In this way, you can include up to six parties in a
conversation. How many of them can be external callers
depends on the programming of the system.
INDIVIDUAL HOLD You have an ongoing conversation, i.e. the ”Line 1”-key is lit.
Now you want to park the ongoing call for a short while.
Line 1 Press the line key
The lamp flashes slowly.
Line 1 Press again to retake the parked call
15 Sep 10:35 +15°
CONFERENCE SPEECH

DURING CALLS
17
BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
COMMON HOLD
Hold Press (pre-programmed)
The line key lamp flashes slowly. The call can be picked
up on any extension within one minute, or else it will
recall on the holding extension.
Line 1 Press to pick up on own extension
or
Pick up on another extension:
Call the extension that put the call on hold
pick-up Press (see display)

CALL FORWARDING
18 BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
CALL FORWARDING
GENERAL When you are not available to take calls or decide to answer
your calls on another extension, it is useful to forward your
calls to an alternate answering position.
If you urgently need to talk to someone who has forwarded
his calls, the system is also equipped with a bypass function.
Depending on the type of diversion you are also able to
record your personal greeting, see section “Personal greeting”.
Note: You can still make calls as usual.
Diversion on no reply If you are not available to answer incoming calls (internal
or external), your system administrator can program your
extension to automatically divert calls to a programmed
diversion address (default time: 15 seconds).
Diversion on busy If your extension is busy and you receive an incoming call
(internal or external), your system administrator can program
your extension to automatically divert the call to a
programmed diversion address.
FIXED DIVERSION This function directs your calls to a pre-programmed
answering position (e.g. secretary).
Activate fixed diversion
2nd Press
Diversion Press to activate diversion
All calls to your extension are directed to a pre-programmed
address. The display shows the actual diversion state.
15 Sep 10:35 +15°
DIVERSION 4736->5450
directory redial prog

CALL FORWARDING
19
BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
Cancel diversion
2nd Press
Diversion Press to cancel diversion
PROGRAM FIXED
DIVERSION ADDRESS If you need to program a new diversion address:
prog Press (see display)
diversion Press (see display)
Dial new diversion address
store Press (see display)
Press to delete the latest entered digit.
Press to finish the procedure
15 Sep 10:35 +15°
PHONE PROGRAMMING
key short-no. diversion ringing

CALL FORWARDING
20 BusinessPhone 250 - Executive Telephone
BusinessPhone 50 - Executive Telephone
INDIVIDUAL DIVERSION
This feature gives you the possibility to divert your calls to
any directory number, e. g. to a colleague’s extension or a
common abbreviated number (e. g. your car telephone).
Depending on the programming, external calls can also be
diverted to an external diversion address (or otherwise to the
operator).
Activate individual
diversion
2nd Press
Diversion Press and dial the new directory number
Any directory number.
2nd Press
Diversion Press
Special dial tone. The diversion lamp lights and remains lit.
The display shows the actual follow me state.
Press to finish the procedure
You can make outgoing calls as usual.
A special dial tone reminds you that ”Call forwarding” is active.
Cancel diversion
2nd Press
Diversion Press
Individual diversion is cancelled. The lamp extinguishes.