Gigaset T640 PRO User manual

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T640 PRO - T440 PRO
User Guide

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Content
Content
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Registering on the PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
User interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Personal profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
User groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .5
User menu – Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .6
Phone functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . 7
Home – start screen of the user interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .8
Phone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Call list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Finding a contact and dialling their number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Adding a new contact / Editing a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Exporting / Importing contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Recording calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . 17
Other phone functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Parallel call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Wake-up call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Service attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Allocating keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . 25
Ringtones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Call Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Conference calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Key combinations for PBX functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . 28
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

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Introduction
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Introduction
The Gigaset T440 PRO / Gigaset T640 PRO PBXs offer extensive options for operating and config-
uring your phones.
This User Guide describes the user functions.
Registering on the PBX
For you to use the functions of the PBX, your phone must be registered on the PBX with the
extension assigned to you by the administrator.
To register
¤On the phone, press <extension> Press the handsfree key . . . You will be
asked to enter your PIN Enter the PIN Confirm with
Following successful registration, the extension number and your name (abbreviated if neces-
sary) will appear in the phone’s display.
Example: Extension = 103, PIN = 12345
¤. . . Request from PBX . . .
To de-register the phone from the PBX
¤On the phone, press the keys.
User interface
Your Gigaset T440 PRO / Gigaset T640 PRO comes with a Web user interface and can be config-
ured using a browser on any computer in your local network. Via the interface you can make
calls, make settings for your phone, access the call list, voicemails, the personal phone book of
the extension and the company phone book.
Information about PBX administration functions can be found in the Administrator
Guide.
You can obtain the extension number and PIN from the administrator. The PIN is the
same as your password for logging on to the user interface ( p. 3)
If you register your extension on another phone, the first phone will automatically be
de-registered.
Access to functions of the user interface can be restricted by the administrator by
assigning rights to specific users or user groups. Therefore you may find that not all
functions described in this guide are available to you.

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Introduction
Logging on
To log on to the user interface, you need the IP address of the PBX and a user name with pass-
word.
¤Open a standard Web browser on your computer.
¤In the address field enter the IP address of the device, e.g. http://192.168.0.50 . . . The
Login screen is displayed.
¤Enter the user name (Username) and corresponding PIN Click Login . . . The user interface
start screen (Home)opens( p. 7).
Logging off
To log off from the user interface: Select Profile Logout
User interface elements
Filtering and sorting lists
Details of callers and contacts are provided in lists. To reduce the number of listed entries or to
search for specific entries, you can filter these lists.
Sorting lists
Some lists (such as the lists of contacts and users) can be sorted in ascending or descending
order by different column content.
¤In the title of the column whose content you want to sort, tap . . . the list is sorted in
descending order alphabetically or numerically.
¤Click to sort the list in ascending order again.
Setting the number of displayed entries
For lists with many entries, it is possible to set the number of entries displayed on one screen.
The user name and password (PIN) are linked to the extension. If you use more than
one phone (e.g. a desktop phone and a DECT handset), you will have more than one
extension and a separate user name for each one. You make settings for each of your
phones via the user name of the respective extension. Data that you use for all of
them, e.g. your personal phone book, can be synchronised via an import/export func-
tion.
To change the password: Personal profile, p. 4.
Switches: Enable/disable a function
In lists: Add entry Edit entry Delete entry
ON OFF

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¤Select from the list the number of entries to display. The number of
screens and the current position are displayed.
¤Use Next and Back to scroll through the screens.
Alphabetical filter
Lists which can be filtered by letters of the alphabet have
an alphabet bar above them.
¤Click on a letter in the alphabet bar.
Only entries beginning with the selected letter are shown. Which field(s) are used for filtering
depends on the list.
If you are in the user or contact list for example and you click A, the list shows all entries with
a first or last name beginning with A.
Name or number filter
Depending on the type of list, different search fields are available to
search for specific individual or multiple entries, e.g. Name or Num-
ber in a contact list or MAC address or IP address in the phone list.
¤Enter one or more letters/numbers in a search field. Click on . . . Only entries beginning
with the character(s) entered in the search field are still displayed.
Clearing filters
¤Click on . . . The filter is cleared. Click on . . . The list is refreshed so all entries are
shown again.
Personal profile
For each user a personal profile is set up containing the following information:
-First name, Last name and E-mail address according to the user entry
-TheExtension that has been assigned to the user
- The language used for the user interface
- Any personal phone numbers
Checking/Adding to your personal data
¤Profile Personal data
To add personal phone numbers
¤Enter the phone numbers in the Mobile and Home fields Save . . . The numbers are added
to your entry in the internal phone book ( p. 12).
To add a caller display picture
Formats: PNG, GIF, TIFF, JPG
¤Click on Select a picture from the file system of your computer or network . . . The
file name is shown in the text field Save . . . the picture is downloaded and shown
Deleting the picture: Click on Confirm with OK.
Back Next

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Introduction
Changing the PIN
¤Profile Change PIN Enter the current PIN Enter the new PIN Repeat the new
PIN Save
Changing the language
¤Profile Change language Select the desired language Save
User groups
The administrator can assign users to different groups according to their tasks:
Call pickup group
Members can pick up calls from the other members of the group (group pickup).
Hunt group
All members can be reached via the same incoming phone number. A Hunt group is given its
own extension. A call to this extension is signalled simultaneously or consecutively on all exten-
sions assigned to the Hunt group.
Call forwarding for the Hunt group ( p. 18) is activated when the end of the member list, or the
time limit for a parallel call, is reached.
Queue
Callers to a particular extension are held in a queue and put through to the members of the
group (agents) according to defined rules.
To work as an agent of a queue, you must log on to the queue if you are willing to accept calls.
You log off again when you are no longer available for the queue.
Log on: <Extension>
Log off: <Extension>
Log off from all queues:
<Extension> is the extension number of the queue.
Changing the language also applies to the phone display.
A Hunt group can also be set up as a door interphone. So phones such as the Maxwell
3 and Maxwell basic can use special ringtones for door interphones.
The administrator is also able to assign users to a queue statically. Leaving the queue
is not possible in this case.

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User menu – Overview
¤Open the menu with in the start screen of the Web user interface.
Depending on which rights you have been assigned by the administrator, you may not be able
to use all the functions listed here or you may have access to additional ones.
An incoming call for a queue extension number is indicated by the queue name on
the phone display.
Contacts Internal p. 12
Global p. 12
Private p. 12
Call Lists All calls p. 16
Outgoing Calls p. 16
Accepted Calls p. 16
Missed Calls p. 16
Call recordings p. 17
Call Forwarding Call Forwarding p. 18
Parallel call p. 18
FAX p. 22
Monitor Extensions p. 23
Queues p. 23
Features Reminder p. 23
User Settings Service attributes p. 24
Device configuration p. 25
Contacts import/export p. 14

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Phone functions
Phone functions
Via the user interface of the Gigaset T440 PRO / Gigaset T640 PRO, you can access important
functions of your telephone from a computer.
Requirement: Your phone must be registered on the PBX ( p. 2).
Home – start screen of the user interface
The name and extension of the user who is currently logged on is displayed below the input field
in the middle block.
All the settings you make via the user interface will also be saved to the phone and vice versa.
Call List Voicemail
MenuHome Profile
Susan Black
Do not disturb
Call forward
Hide number
Call waiting
P. M e ye r s
J. Brown R. Black
Leonie
Peter Meyer
Night answer service
CLIP internal
CLIP external

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Making a call
¤Enter the phone number in the input field Click
on
or
¤Enter the initial letter(s) of a name (first name or last
name) contained in one of the contact lists (Internal,
Global or Private, p. 12) in the input field . . . all
contacts matching the input are displayed with their
phone numbers Click the required number
The call is started straight away. The phone number is
displayed in a window. Your phone rings.
¤Lift the handset or press the handsfree key.
Phone settings
You can make the following phone settings via the PBX start screen.
Enable/disable a function: Click the ON/OFF button next to the
desired function.
Do not disturb
If this function is enabled, the phone does not ring when a call comes in. The caller hears a mes-
sage that the person they are calling is not available.
Call forward
Requirement: You must set up a default number for call forwarding ( p. 18).
All calls to your extension are forwarded to the default number. The set phone number is dis-
played if the function is enabled.
When the Call Manager function is enabled on the device ( p. 26), the call is
accepted directly on the headset or with handsfree mode.
You can also start calls from the call list ( p. 10), the voicemail list ( p. 11) or a
phone book ( p. 12).
Activating/deactivating default call forwarding directly at the phone:
Activating:
Deactivating:
089179999999
ON OFF

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Phone functions
Hide number
Enable this function if you want to call anonymously. Your phone number will not be shown to
the person you are calling. You can make detailed settings for the caller display in the Service
attributes screen ( p. 24).
Call waiting
If this function is enabled, calls that come in while you are on the phone are indicated by an audi-
ble signal. You can also set this function in the Service attributes screen ( p. 24).
Night answer service
Incoming calls to your extension can be handled differently, depending on the day of the week
and time. For example, calls that come in between 9.00 a.m. and 5.00 p.m. are signalled on your
phone, while calls arriving at other times are forwarded to a central phone number or your voice-
mail. You can choose from nine different profiles.
Prerequisite: Profiles must be defined and enabled by the administrator.
Displaying numbers
Your standard number is sent by default when outgoing calls are made. If, besides the standard
number, alternatives for CLIP internal and CLIP external are specified for your user entry, you
can select them here. The selected number is displayed at the call receiver’s end.
Not all phone providers support this function. Information on this is available on
wiki.gigasetpro.com under Interop.
Enabling/disabling call waiting directly at the phone:
Enabling call waiting:
Disabling call waiting:
Activating/deactivating night answer service directly at the phone:
Activate: . . . for profil 1 - 9
Deactivate:
The setting for call number display is also available on the Service attributes screen
( p.24).

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Call list
The call list shows incoming (accepted), outgoing (dialled) and missed calls on your phone. The
lists correspond to the call lists on your phone.
The following information is displayed:
uName (if stored in the contact details,
possibly also picture) and phone number
uDate and time of the call
uType of call:
red: missed call
black: accepted call
Green dots denote internal callers logged
into the phone system.
¤Refresh list: Click Home.
¤Delete list: Click Select Clear.
¤Delete an entry: Click Clear entry . . . The symbol is displayed next to all entries
Click next to the entry you want to delete.
Starting a call from the list
¤Click the number or the handset symbol in an entry
. . . a window with call information (caller, phone
number) is opened.
¤Click Start call on phone.
¤Lift the handset . . . The connection is established.
When the Call Manager function is enabled on the
device ( p. 26), the call is accepted directly by the
phone and the connection is established.
To close the window: Click on or anywhere out-
side the window.
The call lists are also available under
¤Menu Call Lists ( p.16).
Call List
P. M e y e rs
J. Brown
Start call on phone
Call
John Brown
089123456789

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Phone functions
Voicemail
The Voicemail window shows your voicemail calls.
Requirements: Voicemail must be set up for your extension and you must set up call forwarding
to your voicemail ( p. 18).
The following information is displayed:
uName (if stored in your contacts list; pos-
sibly also picture) or phone number
uDate and time of the call
Internal callers who are logged on to the
PBX are indicated by a green dot.
New messages are shown in bold. Messages
already listened to are shown in normal font.
¤To update the list: Click on
Home.
¤To clear the list: Click on Select Clear.
To listen to a message
¤Click on next to the entry . . . A window opens with information about the call.
¤Click on . . . The message is played via the speaker of the PC/laptop.
If you listen to messages directly on the phone, the status might not be shown
correctly until the Home screen is refreshed.
For every extension, a voicemail service with the same number is set up by default.
The administrator can specify a different extension number for the voicemail or deac-
tivate it.
0123456789
J. Brown
Voicemail

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Contacts
The PBX provides the following phone books:
uInternal: contains all extensions that are registered on the PBX and their users
uGlobal: contains a company phone book provided via the PBX
uPrivate: contains contacts that you can enter and maintain yourself
The phone books are available on the Gigaset phones as follows:
Finding a contact and dialling their number
In the Contacts screen you have access to all phone books.
¤Menu Contacts Select the phone book (Internal | Global | Private)
To search for a contact
¤In the Name field enter the first letter(s) of the first or last name and/or in the Number field
enter the first digit(s) of the phone number Click on
or
¤Click on a letter in the alphabet bar.
All entries that match the search option are displayed.
Internal: Internal phone book, e.g. available on Gigaset Pro desktop phones
via the navigation key
or: within the Contacts menu as Central phone book Internal
Global: within the Contacts menu as Central phone book Imported
Private: within the Contacts menu as Central phone book Personal
Example: Entry in Name field: Su Entry in Number field:089
All entries whose first or last name begins with “Su” and whose phone number
begins with “089“ are displayed.
Internal Global Private
Contacts
Name Number Add Contact
First name Last name E-mail Company Office Mobile Home

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Contacts
Dialling from the phone book
¤Click the desired number . . . Pick up the handset . . . The call is connected.
Adding a new contact / Editing a contact
In the Private phone book you can add, edit or delete contacts. When you save personal con-
tacts they are also visible in the phone book on the telephone.
¤Menu Contacts Private
To enter a new contact: Click on Add Contact
To edit a contact: Click on next to the entry you want to edit.
¤Enter the contact details. You must enter at least one name (First name or Last name) and
the work phone number (Office).
¤Add a picture: The picture will be displayed in the call list when you receive a call from this
contact.
Formats: PNG, GIF, TIFF, JPG
¤Click on Select a picture from the file system of your computer or network . . . The
file name is shown in the text field
¤Save . . . The entry is added to your personal contacts and saved to the phone.
Entries in the Private phone book are only associated with the user name under
which you are working, and thus only with the corresponding extension. If you also
want to use the phone book on a different extension registered in your name, you
need to export it here and import it under the other user name ( p. 14).
First name
Last name
Company
Office
Mobile
Add Contact
Martin
Becker
martin[email protected]
Company
0179674545454
085612345678
E-mail
Cancel Save
Home
089999999999
Image

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Exporting / Importing contacts
You can import contacts from other phone books into your personal phone book or you can
export your personal phone book. The data is moved via CSV files (Comma-Separated Values).
To export contacts
¤Menu User Settings Contacts import/export CSV export
¤Select the Encoding type (UTF8 or ISO) and Seperator (comma or semicolon) for the export
file.
¤Enable Header if the first line of the file is to contain a header.
Enabled: The first line of the export contains
First name,Last name,Company,Number,Mobile,Home
Disabled: Only the contacts are exported.
¤Start the export: Click on Download CSV Select the storage location for the file in the
file system and, if applicable, enter a file name. Default: pr_pb_<user_name>.csv
The storage location for the file and file name can only be selected or entered if this
is allowed by the settings in the browser for downloading files.
Encoding
Separator
Header
Semicolon
Export contacts

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T640 PRO-T440 PRO / UG UK en / A31008-N2003-R101-2-7619 / settings.fm / 4/10/17
Template Go, Version 1, 01.07.2014 / ModuleVersion 1.0
Contacts
To import contacts
An import file with the contacts must be stored locally on your computer or in the network.
Example with semicolon and header:
First name;Last name;Company;Number;Mobile;Home
Peter;Brown;Company;123456789;01784567;083416786
Susan;Black;Org;987654321;015679787878
¤Menu User Settings Contacts import/export CSV import
¤Click on Select the file from the file system of your computer or network
¤Select the encoding type (UTF8 or ISO) Select the separator to be used
¤File includes header
Enabled: The first line of the file is not entered as a contact
Disabled: The first line is entered as a contact
¤Click on Upload . . . The entries are displayed as a table for you to check
¤Click on Import . . . The entries are imported into your personal phone book. This takes place
even if a contact with identical data is already contained within the phone book.
File format: First name,Last name,Company,Number,Mobile,Home
Separator: Comma, semicolon or tab
Import file
Encoding
Separator
File includes header
Semicolon
Import contacts
prv_pb_demo.csv

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Call lists
T640 PRO-T440 PRO / UG UK en / A31008-N2003-R101-2-7619 / settings.fm / 4/10/17
Call lists
¤Menu Call Lists
The call lists show all incoming (answered), outgoing (dialled) and missed calls on your phone.
The call list is also displayed in the home screen ( p. 10).
The following call lists are available:
uAll calls
uOutgoing Calls
uAccepted Calls
uMissed Calls
The following information is provided in the lists:
uName (first and/or last name)
For outgoing calls: if the person who was called is known as a contact
For incoming calls: if the caller is known as a contact or the name is transmitted (CNIP)
If the name cannot be identified, Anonymous is displayed.
uNumber
A call with suppressed phone number (no caller ID) is displayed as anonymous.
uDate and time of the call and symbol for the type of call (see above)
Starting a call from a list
¤Click the phone number or the handset symbol of the
entry . . . a window with call information (caller, phone
number) is opened.
¤Click on the Start call on phone button.
¤Pick up the handset . . . The call is connected.
To close the window: Click on or anywhere outside
the window.
Outgoing Calls
All calls Accepted Calls Missed Calls
William White
Susan Brown
Susan Brown
7654321
1234567
Call recordings
Name Number Date
Start call on phone
John Brown
089123456789

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Call lists
Recording calls
You are able to record calls. A recording can be started manually during a call or triggered
automatically for certain calls (such as all calls to a queue).
uYou are able to start manual recording yourself.
Prerequisite: The Call recording function is enabled by the administrator in System settings
(under Miscellaneous) and your user ID has permission to record calls.
uAutomatic recording must be set up by the administrator.
Manually starting a recording
¤Press the buttons on the phone
For the Gigaset DE900, DE700 and Maxwell 10: Press the Record button on the phone.
Displaying recordings
Prerequisite: The user has permission to edit recordings.
A distinction is made between the following permissions:
Manage own user recordings
Access only to recordings started manually yourself
Manage manual user recordings
Access to all recordings started manually, including those of other users
Manage own queue recordings
Access to your own queue recordings
Manage automatic recordings
Access to all recordings generated automatically
Displaying and listening to recordings
¤Menu Call Lists Call recordings
The recordings corresponding to your permission are displayed, with information on both
parties involved in the call, call duration, date and type.
¤Click . . . The message is played over the PC/laptop speaker.
A short beep indicates to the caller and the person called that recording is starting. In
some countries, the person you speak to must be explicitly informed about recording.
For automatic recordings, the administrator can organise for a corresponding
announcement to be played for an incoming call.
The administrator assigns this permission as follows: Set up the authorisation
group containing one of the authorisations. Assign this authorisation group to a
user group to which the user belongs.

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Other phone functions
T640 PRO-T440 PRO / UG UK en / A31008-N2003-R101-2-7619 / settings.fm / 4/10/17
Filtering the display
The display can be narrowed down if the list contains too many entries.
¤In the upper window pane, select a time period and/or recording type Click . . . only
the recordings matching your selection are displayed.
Emailing recordings
¤Enter the email address of the recipient in the E-mail field Enable/disable the function
with the switch next to Notification
Recordings are sent as email attachments in MP3 format.
Other phone functions
Call forwarding
You can forward incoming calls to a different number or to voicemail according to definable
rules or have an announcement (recorded message) played to the caller.
¤Menu Call forward Call forward
Destination numbers for call forwards
Specify a Default number and a Temporary number for the call forwarding. You can then use
these numbers in the rules.
New recordings are not displayed until after about 2 minutes (this depends on length
of recording and current system load).
Example: For the default number, enter the phone number of a colleague and have external
calls forwarded to this number when your line is busy.
For the temporary number, use your mobile number and have external and internal
calls forwarded when you are on the move (no answer).