Kaba 4000 User manual

PK2971
USER
GUIDE 4000 Programmable
Electronic
Pushbutton Lock

4000 Programmable Electronic Pushbutton Lock
4000 Programmable Electronic Pushbutton Lock User Guide
A publication of KABA ILCO, Inc.
7301 Decarie Blvd.
Montreal, Quebec
Canada H4P 2G7
Printed in Canada, 2003
Copyright by Kaba Ilco Inc., 2003
All rights reserved.
No part of this book may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording, or by any information
storage and retrieval system, without prior written permission from the Publisher.
The information contained in this publication is accurate to the best of KABA ILCO's
knowledge.
Specifications are subject to change without notice.
PK 2971/09/03

4000 Programmable Electronic Pushbutton Lock
1. Basic Features and Operation ............................................1
1.1 Lock Hardware Features: ..................................................2
1.2 Lock Software Features:....................................................2
1.3 Unlocking with a User PIN Code: ....................................3
1.3.1 Passage Mode and Access Restrictions..........................3
1.3.2 Privileged Users ..............................................................4
1.4 Low Batteries and Battery Replacement: ........................4
1.5 Tamper Shutdown: ............................................................5
1.6 Mechanical Key Override: ................................................5
2. Programming PIN Codes and Setting Features ................6
2.1 User Levels and Features ..................................................6
2.1.1 User Levels ......................................................................6
2.1.2 Access Privileges..............................................................6
2.1.3 Lock Features ..................................................................7
2.2 Operational Modes............................................................7
2.3 Getting Started ..................................................................7
2.4 Security ............................................................................10
2.4 Manual Programming Procedures..................................10
2.4.1 Programming Rules ......................................................10
2.4.2 Perform a Programming Session ................................11
2.4.3 Sample Programming Session......................................12
2.4.4 Commands Available with a
Manager Authorization Code......................................13
2.5 Manual Programming Reference Chart ........................14
2.5.1 Setting Parameters using Default Configuration ......15
2.6 Locking Out Specific Users ..............................................15
2.7 Clearing a Tamper Shutdown ........................................16
2.8 Reset Button (Forgotten Master Code)..........................16
2.9 Manual Diagnostics ........................................................17
Environmental Specifications ..............................................18
Code Record Log Sheet ........................................................19
Technical Support ..................................................................20
TABLE OF CONTENTS

4000 Programmable Electronic Pushbutton Lock
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1. BASIC FEATURES AND OPERATION
The 4000 lock is a completely stand-alone electronic programmable pushbutton lock
powered by AA alkaline batteries. There is no wiring, cabling or computer required to
operate the lock. The 4000 lock can be programmed and operated entirely by entering
codes on the keypad, by following the instructions in this booklet.
To enter the room, users enter their personalized access code (or PIN) previously
programmed using a Manager or Master level code, and turn the handle. The lock
grants access if the code is valid, shows a flashing green LED and emits a short beep.
Front View Back View
Physical characteristics of the 4000 lock.
Green light, red light
and buzzer located
behind a dark window.
Plastic cover for
the battery holder.
Telephone - style 12
key metal pushbutton
keypad.
Best* compatible
removable core
cylinder or equivalent.

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Physical characteristics of the 4000 lock
1.1 Lock Hardware Features:
• Durable, heavy-duty mortise or cylindrical lock
• Force-protected handle with clutch mechanism
• ANSI/BMHA 156.2 certified Grade 1 lock
• 3-hour UL/ULC fire rating for "A" labeled doors
• Weather resistant, indoor/outdoor operation
• Indoor temperature range: 32ºF to 120ºF (0ºC to 49ºC)
• Outdoor temperature range: -31ºF to 151ºF (-35ºC to 66ºC)
• ADA (Americans with Disabilities Act) compatible handles
• Key override, accepting Best and compatibles, Medeco/ASSA, Schlage
and Yale removable core cylinders
• Vandal resistant, telephone-style metal pushbutton keypad
• Durable finishes (brass, chrome and duranodic dark bronze)
• Red/green LED and high/low tone provide feedback to the user
• Powered by 4 standard AA alkaline batteries
• Audible and visible warning of low batteries (lock continues to function until
batteries are completely discharged)
1.2 Lock Software Features:
• Three security levels: one 8-digit master authorization code, six 7-digit group manager
authorization codes, 54 user access codes and one service access code.
• Passage mode, lockout mode and privacy/lockout override available to privileged users.
• Programmable user code length, from 3 to 6 digits
• Programmable unlock time from 1 to 20 seconds
• The lock is programmed by using the keypad
• Programmable tamper shutdown after 3 to 6 successive invalid access codes,
for a duration of 30 seconds to 15 minutes
• Volume control for audible feedback (10 levels).

1.3 Unlocking with a User PIN Code:
1. To unlock the door, a user simply enters their previously programmed PIN code.
When each key is pressed, the green LED will flash once, and the lock will beep once.
2. If the code is valid, the clutch will engage, the green light will flash continuously,
and the lock will emit a 0.5-second beep (high tone). The user can enter the room
by turning the handle while the green LED is flashing.
Any other combination of indicator lights and buzzes (low tone) indicates that an error has
been made when entering the code, the code is invalid, a lockout is in place, the user has been
temporarily disabled by management, the lock is in tamper shutdown mode due to attempted code
guessing, or that the batteries are low.
Table 1.3: Audible and visible feedback when entering a user access code
1.3.1 Passage Mode and Access Restrictions
A Manager or a Master level code can be used to place the lock in Passage Mode (no access
code required to open the door), or in Lockout Mode (all access codes except privileged users
are temporarily locked out, for example if a room contains valuables or is closed for the season.
Management can also choose to temporarily deactivate specific codes or all codes, in order to
fully protect a room (for example, if it contains evidence of a crime).
See Chapter 2 for information on programming the lock using a Master or Manager authorization code.
Situation Indicator Light Buzzer
Key pressed Short green flash Short beep
Keypad timeout Solid red (1 second) Buzz (1 second)
Access granted Flashing green Beep (0.5 second)
(until the door is opened or
the unlock time period expires)
Access denied Solid red (1 second) Buzz (1 second)
Low batteries* Alternating green and red when Buzz (with each flash
access is granted with a valid of the red indicator)
code
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1.3.2 Privileged Users
A privileged user with a valid access code (not disabled, deleted or modified) will always be
granted access to the lock, even if there is a lockout in place or the optional deadbolt is
engaged. As long as they enter their code correctly, they will see the flashing green light, and
the clutch will engage, allowing them to open the door.
Privileged Managers can also remove or impose Lockout Mode or Passage Mode. In order to
do so, they enter their access code without turning the handle, wait until the green LED starts
flashing, and then enter a command code.
• To enable Passage Mode for a specified time period, enter 1-#-HH-#,
where HH = 1 to 24 hours or 99 to infinity.
• To enable Lockout Mode, enter 2-#. Only privileged users will have access
until this mode is disabled.
• To disable Passage Mode or Lockout Mode, enter 0-#.
1.4 Low Batteries and Battery Replacement:
When batteries need replacement, the lock will give the warning sequence of lights and buzzes
described in Table 1.3 above (*). Access will be granted normally until the batteries are too
weak to operate the lock. The batteries are located on the inside of the door. Replace the
batteries promptly to avoid having to use the mechanical key override to open the door
if batteries become too weak to operate the lock.
To replace the batteries, remove the two hex-head battery compartment screws using a
5/64" (2mm) Allen key. Replace the batteries with four AA alkaline batteries, according to the
polarity (+/-) indications on the battery compartment. (Remove the shrink-wrapping covering
the old batteries if necessary.) Reinstall the battery compartment with the two screws.
Test the lock to ensure that it operates properly. All PIN codes and settings remain unchanged
following battery replacement, except for the Passage Mode setting. If the lock was in Passage
Mode when the batteries were changed, it reverts to normal locked mode

1.5 Tamper Shutdown:
The programmable tamper shutdown feature allows the master user to select the number
of wrong code attempts needed to lock out all users temporarily, and the length of time that
all access code are disabled. This feature prevents random guessing of codes.
All user codes are locked out until the end of the tamper shutdown period, or until the tamper
shutdown is cleared by a manager or master code (see section 2.7, "Clearing a Tamper
Shutdown"). Entering further invalid codes during a tamper shutdown re-initializes the timer,
beginning another full shutdown period.
A person can exit the room from inside at any time by turning the inside handle.
Table 1.5: Audible and visible feedback during a tamper shutdown
1.6 Mechanical Key Override:
In an emergency, or if the batteries are dead, the override key can be used to open the door.
Insert the key and turn it 90º, then turn the lever. Note that turning the key alone does not
retract the latch. Do not force the key. If the key is turned but the lever will not retract the latch,
turn the key in the opposite direction.
WARNING: Never turn the key and the lever at the same time. Turn the key a full 90º
and then turn the lever. Never force the key.
Situation Indicator Light Buzzer
Start of Tamper Shutdown Solid red (2.5 seconds) Buzz (2.5 seconds)
During Tamper Shutdown Flashing red (once every 10 seconds) None
End of Tamper Shutdown Solid green (2.5 seconds) Beep (2.5 seconds)
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2. PROGRAMMING PIN CODES AND SETTING FEATURES
The lock can be programmed and operated using the keypad, following the instructions
in this chapter.
2.1 User Levels and Features
2.1.1 User Levels
The 4000 lock is managed using three security levels, Master, Manager and User:
• The Master authorization code can modify all feature settings and all PIN codes
of the lock, including adding, deleting, or locking out all user access codes and
Manager authorization codes. The factory Master PIN Code is set to 12345678.
For your protection, you MUST change this code as soon as the lock is installed.
• Until this default Master code is changed, the only valid access code is 4000
and the only available function is to change the Master code.
• Each Manager authorization code controls the access codes and privileges
of a group of 9 users, and also controls the Service user access code.
• Master and Manager codes are authorization codes that are for programming only
and do not open the door. There are a total of 54 user codes, which can open the
door (6 groups of 9 users, plus the Service user which can only be set up using
the Master authorization code).
• The Master code is 8 digits long; each Manager code is 7 digits long.
All user codes are the same length as the first user code programmed into the lock,
from 3 to 6 digits.
2.1.2 Access Privileges
When programming the lock manually, each group of 6 users can be assigned as privileged
users by their Manager or using the Master authorization code. Privileged users can set or
remove access restrictions (deadbolt and lockout) and turn Passage Mode on or off.
6
Grp. 1
User 2 Grp. 1 User3 Grp. 1 User4 Grp. 1 User5 Grp. 1 User6 Grp. 1 User9
Grp. 1
User 1
......
Grp. 2
User 2 Grp. 2 User3 Grp. 2 User4 Grp. 2 User5 Grp. 2 User6 Grp. 2 User9
Grp. 2
User 1
......
Grp.3
User 2 Grp.3 User3 Grp.3 User4 Grp.3 User5 Grp.3 User6 Grp.3 User9
Grp.3
User 1
......
Grp.6
User 2 Grp.6 User3 Grp.6 User4 Grp.6 User5 Grp.6 User6 Grp.6 User9
Grp.6
User 1
......

2.1.3 Lock Features
The Master and Manager authorization codes control lock features as follows
Lock Function Control
MASTER GROUP MANAGERS
Access Code Access code within the manager’s group
Passage Mode Passage Mode
Lock-out Mode Lock-out Mode
Unlock Time User Privileges
Tamper Shutdown Time
Tamper Shutdown Counter
Buzzer Volume
Lock Configuration
User Privileges
2.2 Operational Modes:
The 4000 lock has four modes of operation:
Normal The lock unlocks when a valid access code is entered.
Programming A Master or Manager level authorization code has been used to
open a programming session.
Passage The lock allows access without an access code.
Tamper Shutdown The lock is temporarily disabled due to a series of invalid entries.
2.3 Getting Started
IMPORTANT: After the lock is installed, open the door, using the factory default code
(4000). Then you must immediately program a new Master code and a new User code
for the door. When the Master code is changed, the factory default code (4000) will be
automatically disabled.
The shipping Master code is 12345678, and the factory default access code to open the
door during installation is 4000. There are no manager or user codes defined when the lock
is shipped. The first operation should always be to change the Master code of the lock. When
the Master code is changed, the factory default code (4000) will be automatically inactivated.
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