Konica Minolta bizhub 25e User manual

Printer Guide
Plain-paper digital Fax / Copier / Printer / Scanner

i
1
2
3
4
5
6
Chapter 1 Installing the driver
Chapter 2 Printing from Windows
Chapter 3 Printing from Macintosh
Chapter 4 Operating on control panel
Chapter 5 Barcode / OCR Font Settings
Chapter 6 In this case

ii Contents
Contents
How to read this manual .............................................................................................v
Symbols....................................................................................................................... v
Key descriptions ......................................................................................................... v
Descriptions for paper and documents.....................................................................vi
Screens.......................................................................................................................vi
Chapter 1 Installing the driver
Drivers and utilities introduction..........................................................................1-2
Drivers and utilities included on the installation disk .........................................1-2
Supported operating system for the drivers ..........................................................1-3
System requirements.................................................................................................1-4
Windows environment ............................................................................................1-4
Macintosh environment ..........................................................................................1-5
Installing to Windows................................................................................................1-6
Installing via network connection..........................................................................1-6
Using the machine as a shared printer................................................................1-10
Installing a printer driver via IPP (Internet Printing Protocol) ........................1-11
Installing via local connection..............................................................................1-15
Setting up printer options ....................................................................................1-21
Installing to Mac OS X.............................................................................................1-22
Installing via network connection........................................................................1-22
Installing via a local connection...........................................................................1-24
Using the machine as a shared printer................................................................1-25
Chapter 2 Printing from Windows
Basic printing operation ..........................................................................................2-2
Canceling a print job .................................................................................................2-3
Canceling printing on the computer ......................................................................2-3
Canceling printing on the machine........................................................................2-3
Setting the printer ....................................................................................................2-4
Displaying the printer settings screen...................................................................2-4
Printer setting screen details .................................................................................2-5
Various printing methods.......................................................................................2-12
Printing on special paper......................................................................................2-12
Printing on both sides of the paper (Duplex).......................................................2-15
Printing multiple pages on one sheet (Combine) ................................................2-16
Reducing / Enlarging printing..............................................................................2-17
Printing with a margin (Binding position) ..........................................................2-19
Finishing the output .............................................................................................2-20
Printing a booklet..................................................................................................2-21
Printing documents securely ................................................................................2-22
Changing the print quality...................................................................................2-24

Contents iii
Printing a watermark ...........................................................................................2-28
PDF direct printing .................................................................................................2-31
Printing..................................................................................................................2-31
Printer settings .....................................................................................................2-32
Chapter 3 Printing from Macintosh
Basic printing operation ..........................................................................................3-2
Canceling printing .....................................................................................................3-3
Canceling printing on computer.............................................................................3-3
Canceling printing on the machine........................................................................3-3
Setting the printer ....................................................................................................3-4
Displaying the printer settings screen...................................................................3-4
Feature set: JCL 1...................................................................................................3-5
Feature set: JCL 2...................................................................................................3-6
Feature set: Watermark 1 .......................................................................................3-7
Feature set: Watermark 2 .......................................................................................3-8
Various printing methods.........................................................................................3-9
Printing on special paper........................................................................................3-9
Printing on a custom size paper...........................................................................3-11
Printing on both sides of the paper ......................................................................3-12
Printing multiple pages on one sheet ..................................................................3-13
Reducing / Enlarging printing..............................................................................3-14
Printing with a margin .........................................................................................3-16
Finishing the output .............................................................................................3-18
Changing the print quality...................................................................................3-19
Printing a watermark ...........................................................................................3-22
Chapter 4 Operating on control panel
Printing documents saved in USB memory .........................................................4-2
Print PC folder documents (Print On Demand) .................................................4-5
Setting the print controller .....................................................................................4-7
Setting procedure ....................................................................................................4-7
List of print controller settings ..............................................................................4-8
Setting the auto deletion time...............................................................................4-10

iv Contents
Chapter 5 Barcode / OCR Font Settings
About barcode and OCR fonts.................................................................................5-2
Precautions for use..................................................................................................5-2
Types of barcode / OCR fonts..................................................................................5-3
Barcode / OCR font calling and available parameters..........................................5-4
Character code list.....................................................................................................5-6
UPC / EAN...............................................................................................................5-6
Interleave25.............................................................................................................5-7
Code39 .....................................................................................................................5-8
Codabar (NW-7).......................................................................................................5-8
Code128 ...................................................................................................................5-9
Postnet (ZIP)..........................................................................................................5-11
MSI Plessy.............................................................................................................5-12
Sample of barcode / OCR font use ........................................................................5-13
Chapter 6 In this case
Troubleshooting..........................................................................................................6-2
Cannot install the driver ........................................................................................6-2
Cannot print documents .........................................................................................6-3
Uninstalling the printer driver...............................................................................6-5
For Windows ............................................................................................................6-5
For Macintosh..........................................................................................................6-6

How to read this manual v
How to read this manual
Symbols
In this manual, the following symbols are used with the items where important
operational and safety information must be observed.
Symbol Meaning
Describes warnings to protect yourself and others from serious or
potentially fatal injury if you handle the machine incorrectly.
For safe operation, please follow instructions carefully.
Notes a caution to protect yourself and others from personal injury or
damage to properties if you handle the machine incorrectly.
For safe operation, please follow instructions carefully.
IMPORTANT
Describes important conditions or restrictions you should carefully
observe to avoid problems caused by incorrect operations.
NOTE
Describes reference information and additional notes for operation.
Key descriptions
In this manual, the operating keys are described as follows:
< > : Keys on the control panel.
For example, the start key <Start>
[ ] : Buttons on the display and computer.
For example, the “Setting” button [Setting]

vi How to read this manual
Descriptions for paper and documents
symbol : This shows that paper should be set with the shorter side positioned at the
top.
symbol : This shows that the document should be set with the shorter side positioned
at the top.
ABC
Screens
This manual uses the screens of the bizhub 25e standard model, unless otherwise stated.
The screens you see may differ, depending on the options installed.

Chapter 1
Installing the driver
Drivers and utilities introduction..........................................................................1-2
Drivers and utilities included on the installation disk .........................................1-2
Supported operating system for the drivers ..........................................................1-3
System requirements.................................................................................................1-4
Windows environment ............................................................................................1-4
Macintosh environment ..........................................................................................1-5
Installing to Windows................................................................................................1-6
Installing via network connection..........................................................................1-6
Using the machine as a shared printer................................................................1-10
Installing a printer driver via IPP (Internet Printing Protocol) ........................1-11
Installing via local connection..............................................................................1-15
Setting up printer options ....................................................................................1-21
Installing to Mac OS X.............................................................................................1-22
Installing via network connection........................................................................1-22
Installing via a local connection...........................................................................1-24
Using the machine as a shared printer................................................................1-25

1-2 Drivers and utilities introduction
Drivers and utilities introduction
Drivers and utilities included on the installation disk
Following drivers and utilities are included on the installation disk that is supplied with
the machine.
In this guide, we describe how to use the printer drivers. To see how to use other drivers
and utilities, see the guides mentioned in the table.
Name Description
GDI printer driver This is the standard Windows printer driver.
PCL 6 printer driver This printer driver uses the page description language PCL 6.
PCL 5e printer driver This printer driver is for ensuring compatibility with legacy PCL
printers.
PostScript 3 printer driver
*1
This printer driver is for printing documents that include PostScript
fonts and EPS data.
PDF direct print
application
*1
This utility enables you to print PDF files without using an
application.
FAX driver This driver is for sending created documents to a fax destination or
e-mail address directly from a computer.
For details, see chapter 3, “Transmitting faxes from a computer” in
the Scanner and Fax Guide.
Scanner driver This driver is for scanning documents from an applications that
supports TWAIN.
For details, see chapter 1, “Scanning with a TWAIN driver” in the
Scanner and Fax Guide.
Scan to Print Monitor This utility application is to print color documents scanned on the
machine in color from a color printer on the network.
For details, refer to Chapter 1, "Scan to printer" in “Basic scanning”
in the Scanner and Fax Guide.
*1 To use the driver, the optional “PostScript Enabler” is required.

1
Installing the driver
Drivers and utilities introduction 1-3
Supported operating system for the drivers
You can install the following types of drivers and utilities.
Item
Windows 8
Windows 7
Windows Vista
Windows XP Windows Server 2012
Windows Server 2008 R2
Windows Server 2008
Windows Server 2003
Mac OS X
GDI printer driver   
PCL printer driver   
PostScript 3 printer driver    
PDF direct print application
  
Fax driver   
Scanner driver
  
For Windows Server 2012,
Windows Server 2008 R2,
and Windows Server 2008,
network connection only.
Scan to Print Monitor   
: Supported, Blank : Not supported

1-4 System requirements
System requirements
Windows environment
To use your machine as a printer or a scanner, use a computer meeting the following
specifications.
Item Specifications
CPU Any processor of the same or higher specifications as recommended
for your operating system.
Operating System
Windows 8 (x86/x64)
Windows 8 Pro (x86/x64)
Windows 8 Enterprise (x86/x64)
Windows 7 Home Premium (x86/x64)
Windows 7 Ultimate (x86/x64)
Windows 7 Professional (x86/x64)
Windows 7 Enterprise (x86/x64)
Windows Vista Home Basic (×86/×64)
Windows Vista Home Premium (×86/×64)
Windows Vista Ultimate (×86/×64)
Windows Vista Business (×86/×64)
Windows Vista Enterprise (×86/×64)
Windows XP Home Edition
Windows XP Professional
Windows XP Professional ×64 Edition
Windows Server 2012 Datacenter
Windows Server 2012 Standard
Windows Server 2012 Essentials
Windows Server 2012 Foundation
Windows Server 2008 R2 Standard (×64)
Windows Server 2008 R2 Enterprise (×64)
Windows Server 2008 R2 Datacenter (×64)
Windows Server 2008 Standard (×86/×64)
Windows Server 2008 Enterprise (×86/×64)
Windows Server 2008 Datacenter (×86/×64)
Windows Server 2003 Standard Edition
Windows Server 2003 Standard ×64 Edition
Windows Server 2003 Enterprise Edition
Windows Server 2003 Enterprise ×64 Edition
Windows Server 2003 Datacenter Edition
Windows Server 2003 Datacenter ×64 Edition
Free hard disk space 10 MB or more
Memory Memory capacity as recommended for your operating system.
Drive CD/DVD drive
Interface Ethernet 10BASE-T/100BASE-TX
USB 2.0 (Hi speed)
Protocol Standard TCP/IP (LPR/LPD, Port9100)

1
Installing the driver
System requirements 1-5
Macintosh environment
The system requirements for the installer are as follows.
Item Specifications
CPU Any processor of the same or higher specifications as recommended
for your operating system.
Operating System Mac OS X (10.2, 10.3, 10.4, 10.5, 10.6, 10.7, 10.8)
Free hard disk space 10 MB or more
Memory Memory capacity as recommended for your operating system.
Drive CD/DVD drive
Interface Ethernet 10BASE-T/100BASE-TX
USB 2.0 (Hi speed)
NOTE
•Only “PostScript 3 printer driver” is available on Macintosh environment.
•To use the PostScript 3 printer driver, the optional “PostScript Enabler” is required.

1-6 Installing to Windows
Installing to Windows
Please read the following instructions to install printer drivers to Windows operating
system. When you connect the machine via network, see “Installing via network
connection” (page 1-6).When you connect the machine and computer with USB cable,
see “Installing via local connection” (page 1-15).
Installing via network connection
An IP address is required to install the network driver and use your machine as a
network printer and network scanner. You need to obtain the IP address from your
network administrator and register it. For details on the IP address settings, see chapter 2,
“Specifying the network settings” in the Administrator’s Guide.
Installing driver
NOTE
•You must have administrator privileges in order to install the printer driver.
•If the [User Account Control] window appears when installing on Windows 8 /
Windows 7 / Windows Vista / Windows Server 2012 / Windows Server 2008 R2 /
Windows Server 2008, click [Continue] or [Yes].
•If a message regarding the certificate is displayed during installation, click [Install
this driver software anyway], [Continue Anyway] or [Yes]. (The displayed message
and button names may differ according to the version of the operating system you
are using.)
1
Insert the installation disk into the CD-ROM drive of the computer.
•The installer starts automatically.
•If the installation top screen is not displayed, double-click the “InstMenu.exe” file on the
disk.
•If the “AutoPlay” dialog box appears, click [InstMenu.exe].
2
Select your machine name from the “Select Model” menu, and click
[Install Drivers].
Click the “Select Language” menu to select the language to display the installer in.
3
Read the license agreement, and click [I agree] if you agree with the terms.
•Click [I disagree] return to the installation top screen.
•Click [< Back] to return to the installation top screen.
4
Select “Network (connected via LAN cable)”, and click [Next >].
5
Select the installation type, and click [Next >].
•If you selected “Typical Installation (Recommended)”, PCL 6 printer driver and scanner
driver will be installed. Proceed to step 9.
•If you selected “Custom Installation”, proceed to step 6.
6
Select the drivers to install, and click [Next >].
Clicking the “+” allows to expand the menu.
7
Select the utilities to install, and click [Next >].

1
Installing the driver
Installing to Windows 1-7
8
Specify the location to install the utilities, and click [Next >].
•This screen may be displayed, depending on the selected drivers and utilities.
•You can click [Browse] to display the folder browsing dialog and specify the installation
location.
9
Select the program folder, and click [Next >].
•This screen may be displayed, depending on the selected utilities.
•When you register utilities in the Start menu, specify the program category you want them
to belong to.
10
Select the utilities to start automatically, and click [Next >].
•This screen may be displayed, depending on the selected drivers and utilities
•The utilities registered here are automatically started when the computer starts.
11
Select the utilities to create a shortcut for, and click [Next >].
This screen may be displayed, depending on the selected drivers and utilities.
12
Enter the IP address of the machine to connect to, and click [Next >].
•If you do not know the IP address, you can detect the IP address of connected devices on
the “Device Search” screen. First, click [Search] to display the device search screen. If the
“Windows Security Alert” screen is displayed, click [Unblock] or [Allow access], and then
click [Refresh] if the device is not detected. Select the device name from the list, and click
[OK]. (The “Windows Security Alert” screen is not displayed from the second time you
perform this operation.)
•If you want to create a shortcut to Message Board on the desktop, select “Create the shortcut
to Message Board”.
13
Click [Install].
14
When the installation completes, a screen indicating that the installation is
complete is displayed. Click [Finish].
15
Set up user authentication and security print test print as needed.
•For details on the user authentication, see “Setting up user authentication” (page 1-8).
•For details on the security printing test, see “Security printing test” (page 1-9).
16
Click [Exit] to complete the installation.
17
Remove the installation disk from the CD-ROM drive.
NOTE
When the optional devices are attached to your machine, see “Setting up printer
options” (page 1-21) to enable these device.

1-8 Installing to Windows
Setting up user authentication
The following screen appears after installing the driver.
When you set up user authentication here, authentication user set the printer drivers
(except PCL printer driver), and fax driver can be set at one time.
“Extended Functions” tab of the printer driver.“Fax Settings” tab of the fax driver.
1
Click [User Authentication].
2
Select user name, and enter the password.
3
Click [OK].
The selected user is set as the authenticated user to all installed printer and fax driver, except
PCL printer driver.
NOTE
To be an authenticated user, you should be a registered user of Message Board in
advance. For details on the registering users, see chapter 2, “Registering users” in the
Message Board Guide.

1
Installing the driver
Installing to Windows 1-9
Security printing test
The following screen appears after installing the driver.
To test security printing, click [Security Print test print].
1
Click [User Authentication], and set up the user authentication.
For details, see “Setting up user authentication” (page 1-8).
2
Click [Security Print test print].
Click [OK] to close the confirmation screen.
3
Log in to the machine.
Press <Login> select your user ID [Enter] if necessary, enter the password [Enter].
4
Start security printing.
Press [Print] on My MFP Menu screen [Security Print] [Print] [Yes].
If My MFP Menu screen is not displayed, press <Mode> repeatedly until My MFP Menu
screen is displayed.
5
Log out the machine.
Press <Login>, then press [Yes].

1-10 Installing to Windows
Using the machine as a shared printer
If you are going to use the machine as a shared printer on a Windows network with the
printer driver installed on a print server, follow the steps below to install the printer
driver on the print server and the client computers.
NOTE
•For details on the configuring settings on the print server, see the operation
manual or the help file of the operating system. The “print server” explained here
is a computer that is connected directly to the machine, and “clients” are other
computers connected to the print server on the same network.
•Install the same printer driver on client computers as the printer driver that is
installed on the print server.
Sharing the printer on the print server
The “print server” explained here is using Windows Server 2008.
1
Install the printer driver.
2
Right-click the printer icon to share, then click “Sharing…”.
3
Click the [Change sharing options].
4
Enter the share name.
If the client computer is using a different version of Windows from the printer server, install
the additional driver following the steps below.
1. Click [Additional Drivers…] on the “Sharing” tab.
2. Click the check box of the system you want to install, then click [OK].
3. Insert the driver CD and select the driver from the following folders on the CD.
•GDI driver location:
D:\Drivers\ENU\COMMON\GDI\INSTDATA\Printer\WindowsDriver
•PCL 5e driver location:
D:\Drivers\ENU\COMMON\PCL\INSTDATA\Printer\5e\WindowsDriver
•PCL 6 driver location:
D:\Drivers\ENU\COMMON\PCL\INSTDATA\Printer\6\WindowsDriver
•PostScript 3 driver location:
D:\Drivers\ENU\COMMON\PS3\INSTDATA\Printer\WindowsDriver
In this description, the letter of CD drive is “D”. Substitute the letter of your CD-ROM drive
for “D”.
4. Follow the instructions that appears on the screen.
5
Click [Close].
Installing the printer on the client computers
NOTE
Ask your network administrator for the server name and printer name of the machine
on the network.
1
Open the network computer window, and double-click the print server.
2
Double-click the shared printer name.
The printer driver will be installed automatically.

1
Installing the driver
Installing to Windows 1-11
Installing a printer driver via IPP (Internet Printing Protocol)
To use your machine as a printer with IPP, install the printer drivers using the “Add
Printer” wizard.
NOTE
•You must have administrator privileges in order to install the printer driver.
•To use the printer driver via IPP, confirm in advance that your network environment
can use the HTTP protocol.
•Enable the IPP port from Message Board screen in advance. Log on to Message
Board as an administrator, click [Machine Mgmt. Settings] [Secure Settings] 
[Machine Policy Settings], then open “Service setting”, and set the “IPP” setting
underneath “PC Print” to ON.
•To specify the printer name, confirm in advance that your network environment can
use DNS.
•When using the GDI printer driver via IPP, you cannot use the enlarge/reduce,
combine, and booklet functions.
•When using the FAX driver via IPP, you cannot use the enlarge/reduce function.
Preparation for Windows Server 2012 / Windows Sever 2008 R2
/ Windows Sever 2008
When using Windows Server 2012, Windows Server 2008 R2 or Windows Server 2008,
settings must be specified in the operating system before the printer driver is installed.
When using Windows Server 2012
1
Click “Server Manager” icon on the task bar on the “Desktop” screen.
If the “Server Manager” icon is not displayed on the task bar, click “Control Panel” on the “Start”
screen, then click “Administrative Tools”, and double-click “Server Manager”.
2
Click “Add roles and features” in the “Dashboard” windows.
3
Click [Next], until the “Features” screen appears.
4
Select the [Internet Printing Client] check box to install the feature.
5
Restart the computer.
When using Windows Server 2008 R2 and Windows Server 2008
1
Click the [Start].
2
Point to [Administrative Tools], and then click [Server Manager].
If the [User Account Control] dialog box appears, click the [Continue] or the [Yes].
3
In the [Server Manager] main window, click [Add Features] in the [Features
Summary] section.
4
Select the [Internet Printing Client] check box to install the feature.
5
Restart the computer.

1-12 Installing to Windows
Adding an IPP port using “Add Printer Wizard”
(Windows 8 / Windows 7 / Windows Vista / Windows Server 2012 / Windows
Server 2008 R2 / Windows Server 2008)
1
Insert the setup disk into the CD-ROM drive of the computer.
When the driver installer screen appears, click [Close].
2
Click [Start], and then click [Control Panel].
•When using Windows 8, right-click on the “Start” screen and click “All apps” then click
“Control Panel”.
•When using Windows Server 2012, click “Control Panel” on the “Start” screen.
3
Click [Printer] under [Hardware and Sound].
•When using Windows 8 and Windows 7, click [View devices and printers] under [Hardware
and Sound].
•When using Windows Server 2012 and Windows Server 2008 R2, click [View devices and
printers] under [Hardware].
4
Click [Add a printer].
5
Click [Add a network, wireless or Bluetooth printer].
When using Windows Server 2012, Windows Server 2008 R2, Windows Server 2008, skip this
step.
6
Click [The printer that I want isn’t listed].
7
Select “Select a shared printer by name”, and enter the machine’s network path
in the following format, then click [Next]:
http://IP address:HTTP port number/ipp
Example: When the machine’s IP address is 192.168.1.20, and HTTP port number is 80, enter
http://192.168.1.20:80/ipp.
8
Click [Have Disk].
9
Click [Browse].
10
Locate the directory on the CD-ROM where the printer driver files are located
and then click [Open].
•GDI driver location:
D:\Drivers\ENU\COMMON\GDI\INSTDATA\Printer\WindowsDriver
•PCL 5e driver location:
D:\Drivers\ENU\COMMON\PCL\INSTDATA\Printer\5e\WindowsDriver
•PCL 6 driver location:
D:\Drivers\ENU\COMMON\PCL\INSTDATA\Printer\6\WindowsDriver
•PostScript 3 driver location:
D:\Drivers\ENU\COMMON\PS3\INSTDATA\Printer\WindowsDriver
•Fax driver location:
D:\Drivers\ENU\COMMON\FAX\INSTDATA\Printer\WindowsDriver
In this description, the letter of CD drive is “D”. Substitute the letter of your CD-ROM drive
for “D”.
11
Click [OK].
12
Click [OK].

1
Installing the driver
Installing to Windows 1-13
13
Follow the instructions on the screen.
•If the [User Account Control] dialog box appears, click the [Continue] or the [Yes].
•If the Windows Security screen is displayed, click [Install this driver software anyway].
14
Click [Finish].
NOTE
When the optional devices are attached in your machine, see “Setting up printer
options” (page 1-21) to enable these device.
Adding an IPP port using “Add Printer Wizard”
(Windows Server 2003 / Windows XP)
1
Insert the setup disk into the CD-ROM drive of the computer.
When the driver installer screen appears, click [Close].
2
Open the “Add Printer Wizard” dialog box.
Click [Start], select [Printers and Faxes], and then click [Add a Printer].
3
Click [Next].
4
Select the “Network Printer”, and then click [Next].
5
Enter the machine’s network path in the following format, then click [Next].
http://IP address:HTTP port number/ipp
Example: When the machine’s IP address is 192.168.1.20, and HTTP port number is 80, enter
http://192.168.1.20:80/ipp.
6
Click [Have Disk].
7
Click [Browse].
8
Locate the directory on the CD-ROM where the printer driver files are located
and then click [Open].
•GDI driver location:
D:\Drivers\ENU\COMMON\GDI\INSTDATA\Printer\WindowsDriver
•PCL 5e driver location:
D:\Drivers\ENU\COMMON\PCL\INSTDATA\Printer\5e\WindowsDriver
•PCL 6 driver location:
D:\Drivers\ENU\COMMON\PCL\INSTDATA\Printer\6\WindowsDriver
•PostScript 3 driver location:
D:\Drivers\ENU\COMMON\PS3\INSTDATA\Printer\WindowsDriver
•Fax driver location:
D:\Drivers\ENU\COMMON\FAX\INSTDATA\Printer\WindowsDriver
In this description, the letter of CD drive is “D”. Substitute the letter of your CD-ROM drive
for “D”.
9
Click [OK].
10
Click [OK].