Microtek FileScan 3125c User manual

FileScan 3125c
User's Manual
Document Imaging
Scanner
www.microtek.com

2 FileScan 3125c User's Manual
Preface
Copyright
Copyright © 2016, Microtek International, Inc., all rights reserved. This document
may not be reproduced or copied in any way, stored electronically, or translated
into any language, without the permission of Microtek International, Inc.
Trademarks
Microtek, ScanMaker, ArtixScan, ScanWizard and ColoRescue are trademarks
or registered trademarks of Microtek International, Inc. All other trademarks or
registered trademarks are the property of their respective holders. Specications,
software and hardware bundles are subject to change without notice. Not
responsible for typographical errors.
Disclaimer
The contents of this manual have been checked carefully for accuracy, and every
effort has been made to ensure that there are no errors. However, Microtek
makes no guarantee as to the accuracy of the contents of this document and
reserves the right to make changes to the contents without prior warning.
I49-005052 A
June 2016
Microtek International, Inc.
No. 6, Industry East Road 3, Science Based Industrial Park, Hsinchu, 30075, Taiwan
Tel: [phone], Fax: [phone], http://www.microtek.com

FileScan 3125c User's Manual 3
FCC Compliance Statement
This equipment (Model: MRS-600ADFplus) has been tested and found to comply
with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.
These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses and
can radiate radio frequency energy and, if not installed and used in accordance
with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and
on, the user is encouraged to try to correct the interference by one or more of
the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
NOTE: A shielded Hi-Speed USB interface cable with ferrite core installed on the
scanner connector end must be used with this equipment.
Caution: Changes or modications not expressly approved by the manufacturer
responsible for compliance could void the user's authority to operate the
equipment.
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions: (1) This device may not cause harmful interference,
and (2) this device must accept any interference received, including interference
that may cause undesired operation.

4 FileScan 3125c User's Manual
Safety Precautions
Before using your scanner, read the following safety guides carefully, which
detail the proper operation of the scanner and its accessories to prevent injuries
or damage to users or equipment.
Power Source and AC Power Cord:
• Use a power source only with a power rating specied on the marking label.
• Insert the plug completely into the outlet, as a loose connection may cause
arcing and result in re.
• Place and route the power supply cord such that it is not likely to be walked
on or pinched by items placed upon or against them, paying particular
attention to the cord near the power plugs, convenience receptacles, and at
the point where it exits from the outlet.
• When the scanner is left unattended and unused for long periods of time,
unplug it from the wall outlet.
Moving and Storing the Scanner:
• Do not place the scanner on any slippery, slanted, or unstable surface. The
product may slide or fall, causing serious injury to people as well as serious
damage to the product.
• Do not use this scanner near water. Never spill liquid of any kinds on the
product, or it may result in electric shock or other hazards.
• This scanner should be situated away from heat sources such as radiators,
heat registers, stoves, or other products (including ampliers) that produce
heat.
Service:
• When you need a repair service, unplug the scanner from the power outlet
and consult qualied service personnel.
• When replacement parts are required, use replacement parts that are
specied by the manufacturer or have the same characteristics as the
original parts.

FileScan 3125c User's Manual 5
Table of Contents
Preface ................................................................................................2
FCC Compliance Statement ................................................................3
Safety Precautions ..............................................................................4
Knowing aboutYour Scanner...............................................................7
Features of the FileScan 3125c .......................................................... 7
Installation Requirements ................................................................... 9
Taking a Closer Look ....................................................................... 10
Front View ............................................................................... 10
Open/Back View ....................................................................... 11
Initial Setup .......................................................................................12
Step 1: Unpacking Package Contents ................................................ 12
Step 2: Installing the Software.......................................................... 13
Step 3: Installing the Document Feed Tray ......................................... 14
Step 4: Connecting the Scanner........................................................ 15
To the Power Adapter ............................................................... 15
To the Hi-Speed USB Cable ........................................................ 15
Positioning Documents .....................................................................16
To Load a Stack of Documents ......................................................... 16
To Load Cards ................................................................................ 17
Document Notices........................................................................... 17
Scanning Scenarios ...........................................................................19
Using ScanWizard DI ....................................................................... 19
Scanning Documents................................................................. 19
Scanning Documents with Barcodes ............................................ 23
Scanning Documents from an Application .................................... 25
Utilizing Scanned Documents ...........................................................26
Scanning for OCR ........................................................................... 26
Scanning for E-mail ......................................................................... 28
Scanning for Copying ...................................................................... 29
Scanning to Cloud........................................................................... 30
Scanning as Text-to-Speech (TTS) .................................................... 31

6 FileScan 3125c User's Manual
Function Button.................................................................................33
Starting up the Scanner Button Settings Interface ............................... 34
Customizing the Function Button....................................................... 35
How the Function Button Works ...................................................... 36
Care and Cleaning .............................................................................37
Cleaning the Scanner Glass Surfaces ................................................. 37
Cleaning the Rollers......................................................................... 38
Maintenance ......................................................................................39
Replacing the Separation Roller Assembly .......................................... 39
Replacing the Feed Roller Assembly................................................... 41
Appendix ...........................................................................................43
Fixing Paper Jams ........................................................................... 43
Troubleshooting .............................................................................. 44
Specications ................................................................................. 46

FileScan 3125c User's Manual 7
Knowing about Your Scanner
The FileScan 3125c is a sheet-fed color document scanner with an built-in
automatic document feeder that can hold up to 100 sheets of papers for the
unattended volume scanning. It features 600 dpi optical resolution, 35-inch (889
mm) long document scanning support, and has a throughput run of 25 pages
(simplex) or 50 images per minute (duplex) in color.
Features of the FileScan 3125c
The FileScan 3125c comes with several important features, including the
following:
• Perfect for tight space — With a small footprint and versatile tray design,
the FileScan 3125c makes it ideal for using on desktops and countertops or
anywhere there are tight spaces only. The three-way design allows scanners
to be used with built-in eject tray closed, opened, or half-opened with
stopper to suit your workspace.
• Advanced feeding technology — Equipped with an ultrasonic sensor, the
FileScan 3125c is able to detect the gap between overlapping pages and to
prevent multiple pages from being fed together, efciently preventing the
happens of mis-feed or double-feed when delivering papers through the ADF.
• Superb ability to handle documents in versatile materials — FileScan 3125c
lets users easily digitize credit cards, business cards, bank statements, legal
documents, insurance papers, and medical records in just seconds.
• Duplex scanning in a single pass— Allows to scan both sides of one sheet
in a single pass. With this feature, the scanner can handle up to 50 ipm in
grayscale, black & white and color at 200 dpi.
• Automatic document feeder with card scanning — The automatic document
feeder can hold up to 100 sheets of papers (0.05" /1.25 mm thickness) at a
time, supporting dimensions from 2.91" x 2.1" (74 mm x 52 mm) to 8.5" x
35" (216 mm x 889 mm).
• Energy-saving LED light source — Adopting LEDs as the light source, when
the scanner is detected by the system, there are no requirements for any
warm-up time before carrying out the scan, which boots your productivity
and reduces energy costs amazingly. With its stable performance, the image
quality will remain consistent even after used for a certain period of time.
• Chic and Easy-to-access programmable function button — The FileScan
3125c is equipped with one Select and one Enter buttons, used to automate
a number of customized and predened operations, allowing you an intuitive
and easy way to access scanner functions.

8 FileScan 3125c User's Manual
• New and Advanced Microtek ScanWizard DI software — ScanWizard DI
offers a host of features and image adjustment controls for scanning. Its
distinctive features include:
– Text Orientation Recognition — With this feature, ScanWizard DI enables
every scanned and saved les present in a readable direction based on
a specic OCR language selected. No more fuzzy editing software is
needed.
– Smart Threshold — This feature enables the software to specify the best
level for a threshold used in high-contrast and black-and-white images
automatically, improving the clearance and readability of black-and-white
documents.
– Combine Images — This feature enables the software to merge two
separate images as one united image. With this function, you do
not need other after-scan editing program to modify your scanned
documents.
– Remove Blank Page — With this feature, blank pages are automatically
detected and removed by the software when scanning a stack of
documents. This function is quite helpful especially when users are
scanning double-sided documents and some of the pages only have text
on the front side.
– Remove Punch Hole — With this feature, the software automatically
detects the location of the punch holes on the scanned documents and
lls them in white. This function works for most common hole puncher
standards.
– Save multiple images as a single le : This advanced feature allows
user to save multiple scanned images as a single le, depending on the
number of the scanned images that are dened for document archival.
– Auto-crop and auto-deskew : The auto-crop function automatically
detects the size of the original image, crops the full scan frame to t the
image, and removes unwanted black borders. The auto-deskew function
automatically corrects distorted images for proper alignment.
– Color dropout : Red, green and blue colors can be dropped out to allow
for clearer and more accurate forms processing with problematic color
documents number of the scanned images that are dened for document
archival.

FileScan 3125c User's Manual 9
Installation Requirements
In order to use your FileScan 3125c, your computer must satisfy the following
system requirements:
• CD/DVD-ROM drive (for installing software)
• Color display with 24-bit color output capability
• 512 MB RAM or more
• Pentium IV PC or higher with Hi-Speed USB (USB 2.0) port
• Microsoft Windows XP, 7, 8 or 10

10 FileScan 3125c User's Manual
No. Names of Parts Functions of Parts
1 Document Feed Tray Holds the documents to be fed into the feeder.
2 Release button Lifts up to open the scanner cover.
3 Scanner cover Used to cover the inner parts of the scanner.
4 Document Output Tray Stores the stacked documents which have been scanned.
5 Output Tray Extender Used to extend the length of the Document Output Tray.
6 Enter button Presses to conrm the selection and start scanning.
7 Indicator Indicates the status of the scanner.
- Green: The scanner is ready to scan.
- Red: Errors happen when the scanner is running.
8 Select button Presses to toggle through the list of the preferred functions.
9 LED Display Displays the numbers of the selected function or of the
scanning errors.
10 Feed Tray Extender Used to extend the length of the Document Feed Tray.
Taking a Closer Look
Front View

FileScan 3125c User's Manual 11
Open/Back View
No. Names of Parts Functions of Parts
1 Glass Surfaces The places where the CCD cartridges are stored.
2 Separation Roller Assembly Used to separate each sheet of documents when a
stack of documents are fed into the feeder.
3 Output Rollers Used to eject documents after scanning.
4 Pick Rollers Used to pick up documents into the feeder.
5 Guide Arms Slides to hold a stack of documents.
6 Feed Roller Assembly Used to feed documents into the feeder.
7 Power Switch Turns the scanner on or off.
8 Power Connector Connects the scanner to the power adapter.
9 Hi-Speed USB Port Connects the Hi-Seed USB (USB 2.0) cable to the computer.

12 FileScan 3125c User's Manual
Initial Setup
After unpacking your scanner package, follow the steps in order for a quick and
easy installation process.
Step 1: Unpacking Package Contents
After unpacking your scanner package, please check for the major components
listed below.
FileScan 3125c Scanner
Hi-Speed USB Cable Power Adapter
Software CDs/DVDs
Document Feed Tray
Power Cord
Card Holder
Drivers & Software Upgrades
After you nish the installation of software, if you found that the installed drivers and software
cannot run your product or your computer system properly later, please go to the Microtek
Download Service site at ww7.microtek.com.tw/service.php to download and install any updates
you may require.
For additional information about Microtek products, please visit our website at www.microtek.com.

FileScan 3125c User's Manual 13
Step 2: Installing the Software
Important: You must install all software before connecting your scanner.
Always close any open programs and turn off Anti-virus utilities before installing
software.
1. Turn on your computer.
2. Place the Microtek Software CD/DVD into a drive.
3. Follow the on-screen instructions to
install the driver and software.
NOTE: If the Microtek Software Installer
screen does not come up
automatically, double-click the following
in succession: “My Computer”; the CD/
DVD-ROM icon; then cdsetup.exe to
start the installer program.
4. To install the software on the Microtek
CD-ROM, click each software program
in the order that it appears on the screen
to install, and follow the on-screen instructions.
5. Click EXIT on the Microtek Software Installer screen when all the software
has been installed.
6. Restart your computer.
Drivers & Software Upgrades
After you nish the installation of software, if you found that the installed drivers and software
cannot run your product or your computer system properly later, please go to the Microtek
Download Service site at ww7.microtek.com.tw/service.php to download and install any updates
you may require.
For additional information about Microtek products, please visit our website at www.microtek.com.

14 FileScan 3125c User's Manual
Step 3: Installing the Document Feed Tray
Before using the Document Feed Tray with your scanner, you need to install it
on the scanner. Follow the instructions and graphs below to correctly install the
Document Feed Tray.
1. Lift up the Release button in the direction
of the arrow shown to open the scanner
cover.
2. Install the Document Feed Tray on the
scanner;
a). insert the four anges (tabs) of
the feed tray into the holes on the
scanner, indicated in the graphic
by blue circles.
b). push down the two anges (tabs)
located at the rear of feed tray
into another two holes, indicated
in the graphic by red circles.
Make sure the Document Feed Tray
snaps into place and sits tightly on
the scanner.
3. Close the scanner cover. You would
hear a click sound when the scanner
cover returns to its original position.
a
b

FileScan 3125c User's Manual 15
Step 4: Connecting the Scanner
To the Power Adapter
1. Connect the power adapter to the back of the scanner.
2. Plug one end of the power cord into the power adapter, and plug the other
end of the power cord into a wall outlet or other power source.
To the Hi-Speed USB Cable
3. Connect one end of the Hi-Speed USB cable to your computer.
4. Connect the other end of the Hi-Speed USB cable to the scanner’s USB port.
5. Turn the power switch at the back
panel of your scanner to “On”; once
the scanner is detected by your
system, the LED (green) will brighten,
and the scanner is ready to scan.
Power switch

16 FileScan 3125c User's Manual
Positioning Documents
This section shows you how to position a stack of documents, as well as credit
cards and driver's license into the feeder.
To Load a Stack of Documents
Guide Arms
Output Tray Extender
Document Feed Tray
Feed Tray Extender
Output Tray
1. Pull out the Feed Tray Extender for
better paper support if needed.
2. Pull out the Output Tray to carry
the scanned documents. Flip up
the Output Tray Extender to carry
the longer documents if needed.
3. Load and center the stack of
documents onto the Document
Feed Tray, with the side to be
scanned facing down and the top
edge facing toward the feeder.
Then, slide the two Guide Arms
toward the stacked papers if
needed.

FileScan 3125c User's Manual 17
1. Slide the Guide Arms toward the
center of the feed tray and free up
the enough space to put the Card
Holder.
Card Holder
2. To install the Card Holder into the
feed tray, with its front side up,
slide the Card Holder along the
sides of the Guide Arms down
until it completely hangs on the
arms.
After installed, there will be a slot
hollow space between the Card
Holder and the Document Feed
Tray for loading the card.
Guide Arms
To Load Cards
3. Insert the card into the slot hollow
space between the Card Holder the
feed tray until it meets resistance,
with the side to be scanned facing
up and the top edge facing toward
the feeder.
NOTE: When scanning a card, you have to choose ADF (Duplex) in the Scan
Source drop-down menu as your image input device; otherwise, it may cause
incorrect or unwanted results for your scanned images.

18 FileScan 3125c User's Manual
Document Notices
NOTE: There are several precautions and reminders about using the scanner
correctly. Please refer to the section as below for the detail.
• The scanner is not designed for scanning photos; doing so may damage your
originals. Microtek accepts no responsibility for damage that may arise from
misuse of equipment.
• The scanner can handle document specications:
– Paper size: Min. 2.91" x 2.1" (74 mm x 52 mm)
Max. 8.5" x 35" (216 mm x 889 mm)
– Paper weight: 8 to 28 lbs. (30-105 g/m2)
– Paper thickness: Up to 0.05" (1.25 mm).
• If the documents are torn, curled, or wrinkled, do not put them into the
scanner to scan, because they may cause paper jams.
• Remove paper clips or staples before placing documents into the tray. DO
NOT use the scanner to scan documents with paper clips or staples because
they may cause paper jams or damage the scanner.
• Feeder capacity: Up to 100 sheets of 20 lb. paper or 5 pieces of cards.

FileScan 3125c User's Manual 19
Scanning Scenarios
Using ScanWizard DI
ScanWizard DI is a scanning software designed by Microtek for document
scanning in color, black and white, and grayscale in both duplex and simplex
modes. Its user-friendly interface enables you to easily start the scanning
process. Refer to the ScanWizard DI software manual for more details.
The following sections will show you step by step how to use ScanWizard DI.
Scanning Documents
1. Load the document to be scanned into the document feed tray of the
scanner.
2. Launch ScanWizard DI as a stand-alone program by clicking on the
ScanWizard DI icon on the desktop.
3. Click the Scan Setup button in the interface to activate the Scan Setup
interface.
4. In the Scan Setup interface, follow the steps below to specify your basic
settings.
a) Select ADF (Front Side), ADF (Back Side) or
ADF (Duplex) in the Scan Source drop-down
menu as your image input device.
b) Select the appropriate image type in the Color
Mode as your image output type.
– Select RGB Color (24 bits) to scan the
image in color.
– Select Grayscale (8 bits) to scan the
image in grayscale.
– Select Black & White (1 bit) to scan the image in black-and-white.
– Select Auto Color Detection to scan the image in color or non-color
based on the automatic judgement and detection of the system.
– Select Complex to scan the image in color, grayscale or non-color
based on the customization.
Warning:
• Do not place photos or fragile materials in the feed tray, for it will
damage the originals when performing the feeding process.

20 FileScan 3125c User's Manual
c) Select a dimension in the Paper Size as your
preview image size.
d) Select a desired resolution in the Resolution
for your image output resolution.
e) If necessary, select “Text Orientation
Recognition” in the Rotate to ensure
the scanned images in a readable
orientation. When it is selected, you
can select the preferred language
used as an identication in the options
menu.
f) If “Auto-crop” & “Auto-deskew” is selected, the scanner automatically
detects the size of the original image, crops the full scan frame to t the
image, and removes unwanted black borders after the scan, as well as
corrects the distorted image for proper alignment.
5. Click the Show Preview Window and Show Setting Window tabs in the
Scan Setup interface to display other interfaces which are helpful for your
scanning processing.
6. Click the Preview button to perform a preliminary view of the entire image.
When done, a preview image appears in the Preview window.
Do not forget to put the document back on the document feed tray.
7. Go to the “General” panel by clicking the General tab in the Settings
window. Specify the settings for your requirements there.
a) If necessary, specify the image
settings for the front or back side of
documents separately by using the
Sides of Material control when Scan
Source is set as “ADF (Duplex)”.
b) Select the image type in the
Document Type as your input
image type.
– Select Photo to scan color
prints.
– Select Text to scan text.