Microtek ScanMaker i900 User manual

MICROTEK ScanMaker i900 Scanning Instructions
Turn scanner on about 20 minutes before scanning begins.
Open Adobe Photoshop CS4
Before positioning the item to be scanned, spray the item with canned air to remove dust, hairs, etc.
Also check the glass scanning platform for dust and fingerprints. Clean these off as well.
Position the item to be scanned face down on lower left hand corner of the glass scanning platform.
(The “top” should be closest to you.)
In Photoshop, select “File” then “Import” then “WIA 1394_USB2 (FireWire).”
When “Scan using 1394_USB2 Scanner (FireWire)” image appears, select the desired options from
the following:
Color Picture check this radial button
Grayscale Picture
Black and white picture or text
Custom Settings
Adjust the quality of the scanned picture click on this option. Make resolution = 600 dpi
Left Click on the “Preview” box at the bottom of the image area.
Wait until the image is scanned and the preview image appears.
Crop the image to be scanned by dragging the red corner markers to frame the image to be scanned
and saved. If the preview shows that the item is not properly aligned on the scanning bed, reposition
the item, then click on “preview” again. Repeat as necessary.
Left Click on the “Scan” Box at the bottom of the image area.
Enlarge the scanned image to examine the scan:
Is it sharp?
Are there any dust spots?
Are there any lines/hairs not in the original?
Does it look like an excellent scan?
Use photoshop tools such as clone stamp and filters to remove dust spots or other imperfections in
the scan that do not represent the original.
Use the Crop tool in Photoshop to crop the image if necessary. (pay close attention to the
appearance of a “pink” line on the left hand side of the scan)
Select “File” then “Save As”

Navigate to the “D drive” then to “your” folder (e.g.., Kay’s Scans, Jen’s Scans), then to the
appropriate project sub-folder (e.g., NSA001, EVP).
Follow the naming conventions outlined in the “File Naming conventions 2010” document
(included in Appendix A).
Select Format: TIFF
Select “Save.”
When you have completed scanning for the day, PLEASE remember to TURN OFF THE
SCANNER!
If we leave the scanner on continuously the blub can burn out and that can be mighty expensive to
fix.
Thanks!!!!
See Appendix B for directions for converting file from TIFF to JPEG (primarily for emergency
requests to be sent via email).

Appendix A : File Naming conventions 2010
Projects with materials in physical boxes that are numbered:
For projects, such as the Administrative Newsletters, where materials being digitized are already
interfiled into the physical archives follow the following conventions.
The file naming convention is based upon the category (reflected in the box number), the box
number, and a numerical extension to make the file name unique.
Examples:
Physical Box
Number
Order Number of
the physical item
within the box
Physical Box
Number –Number
of Item within the
box (base of the
digital file name)
If it is a compound object (i.e., a single
newsletter with 4 pages) add a letter at the
end of the digital file name to denote 1st
page = A; 2nd page = B; 3rd page = C
NSA001
1st item within the
box
NSA001-001
1st Newsletter, page 1 = NSA001-001A.tiff
1st Newsletter, page 2 = NSA001-001B.tiff
1st Newsletter, page 3 = NSA001-001C.tiff
1st Newsletter, page 4 = NSA001-001D.tiff
NSA002
3rd item within the
box
NSA002-003
3rd Newsletter, page 1 = NSA002-003A.tiff
3rd Newsletter, page 2 = NSA002-003B.tiff
3rd Newsletter, page 3 = NSA002-003C.tiff
NSA003
8th item within the
box
NSA003-008
8th Newsletter, NOT compound object =
NSA003-008.tiff
Where to save these files:
As of the end of October 2010, we will be saving these to the external harddrive (D drive) on the
scanning computer station in Archives. Here is an example of the way in which we would prefer you
to create project folders:
Scanner’s Personal Project File
Sub-folder for Specific Project
Individual Files saved in sub-folder
Kay’s Scans
NSA001
NSA001-001A.tiff
NSA001-001B.tiff
NSA001-001C.tiff
NSA001-001D.tiff
NSA002
NSA002-003A.tiff
NSA002-003B.tiff
NSA002-003C.tiff
NSA003
NSA003-008.tiff

Projects where resources are not yet interfiled into the physical archives (i.e., no physical
box number):
Projects such as unprocessed photographs, slides, digitized videos, CDs, Audio, etc. fall into this
category.
The file naming convention is based upon the category the resource(s) fit into, the media type, and a
numerical extension to make the file name unique.
Examples:
Where to save these files:
As of the end of October 2010, we will be saving these to the external harddrive (D drive) on the
scanning computer station in Archives. Here is an example of the way in which we would prefer you
to create project folders:
Scanner’s Personal Project File
Sub-folder for Specific Project
Individual Files saved in sub-folder
Kay’s Scans
EVP (for Events, College Photos)
EVP-A001.tiff
EVP-A002.tiff
EVP-A003.tiff
EVP-A004.tiff
Cindy’s Scans
SCP (for Sports, College Photos)
SCP-B001A.tiff
SCP-B001B.tiff
SCP-B002.tiff
Archives Category
(Subject based)
Media Type
Root File
Name
Alphanumeric extension.
( Each individual scanner
will be assigned a specific
letter to use. For example
Kay = A; Cindy = B;
Gordon = C)
Examples of Possible Digital File
Names (Note: If it is a compound
object the addition of a letter at the end
of the digital file name to denote part 1,
part 2, etc. still applies.)
CT
(Commencements)
D (DVD)
CTD-
C001 thru C999
CTD-C001.tiff
CTD-C002.tiff
CTD-C003.tiff
CTD-C004.tiff
EV (Events, College)
P (Photos)
EVP-
A001 thru A999
EVP-A001.tiff
EVP-A002.tiff
EVP-A003.tiff
SC (Sports, College)
P (Photos)
SCP-
B001 thru B999
SCP-B001A.tiff
SCP-B001B.tiff
SCP-B002.tiff

Appendix B: Converting TIFF files to JPEG files
Once a file has been saved as a TIFF (lossless) format. It is possible to save a derivative copy of the
file as a JPEG (which is a lossy format).
Open the TIFF file in Photoshop.
Select “File” then “Save As”
Choose whatever location is appropriate to save the file to.
Select Format: JPEG (.jpg)
Select “save”