Oce im5530 Installation and maintenance instructions

For Océ and Imagistics Models
Océ Network Fax Guide
im5530 / im6030 / im7230 / im8530

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SOFTWARE LICENSE AGREEMENT 1
SOFTWARE LICENSE AGREEMENT
INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR
ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE
LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE
SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU
MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE
SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.
THE SOFTWARE INSTALLED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL
SOFTWARE COMPONENTS, EACH HAVING ITS OWN APPLICABLE END USER LICENSE
AGREEMENT (“EULA”). INFORMATION RELATING TO THE EULAS MAY BE FOUND IN AN
ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED
HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE-
ATED BY OR FOR Océ Imagistics Inc. (“TTEC”) ARE PROPRIETARY PRODUCTS OF TTEC
AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS,
AND OTHER APPLICABLE LAWS.
Grant of License
This is a legal agreement between you, the end-user (“You”), and TTEC and its suppliers. This
software, fonts (including their typefaces) and related documentation (“Software”) is licensed for
use with the system CPU on which it was installed (“System”) in accordance with the terms con-
tained in this Agreement. This Software is proprietary to TTEC and/or its suppliers.
TTEC and its suppliers disclaim responsibility for the installation and/or use of this Software, and
for the results obtained by using this Software. You may use one copy of the Software as
installed on a single System, and may not copy the Software for any reason except as neces-
sary to use the Software on a single System. Any copies of the Software shall be subject to the
conditions of this Agreement.
You may not, nor cause or permit any third party to, modify, adapt, merge, translate, reverse
compile, reverse assemble, or reverse engineer the Software. You may not use the Software,
except in accordance with this license. No title to the intellectual property in the Software is
transferred to you and full ownership is retained by TTEC or its suppliers. Source code of the
Software is not licensed to you. You will be held legally responsible for any copyright infringe-
ment, unauthorized transfer, reproduction or use of the Software or its documentation.
Term
This license is effective until terminated by TTEC or upon your failure to comply with any term of
this Agreement. Upon termination, you agree to destroy all copies of the Software and its docu-
mentation.
You may terminate this license at any time by destroying the Software and its documentation
and all copies.
Disclaimer of Warranty
THIS SOFTWARE IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES
OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-
INFRINGEMENT. TTEC AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELATING TO
THE QUALITY AND PERFORMANCE OF THE SOFTWARE. IF THE SOFTWARE PROVES
DEFECTIVE, YOU (AND NOT TTEC OR ITS SUPPLIERS) SHALL BE RESPONSIBLE FOR
THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. TTEC
AND ITS SUPPLIERS DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE
SOFTWARE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE
SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE.

2 SOFTWARE LICENSE AGREEMENT
ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILI-
ATES PURSUANT TO A EULA IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND,
EITHER EXPRESS OR IMPLIED.
Limitation of Liability
IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES,
WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR
DEATH RESULTING FROM NEGLIGENCE ON THE PART OF TTEC OR ITS SUPPLIERS),
INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR
OTHER INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE
USE OR INABILITY TO USE THE SOFTWARE, EVEN IF TTEC OR ITS SUPPLIERS HAVE
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY
CLAIMS.
U.S. Government Restricted Rights
The Software is provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the
U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the
Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19
(c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is Océ North America, Corpo-
rate Printing Division, 100 Oakview Drive, Trumbull CT06611.
General
You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt
to sublicense, lease, rent, assign or transfer any of the rights, duties or obligations hereunder is
void. You agree that you do not intend to, and will not ship, transmit (directly or indirectly) the
Software, including any copies of the Software, or any technical data contained in the Software
or its media, or any direct product thereof, to any country or destination prohibited by the United
States Government. This license shall be governed by the laws of Japan or, at the election of a
Supplier of TTEC concerned with a dispute arising from or relating to this Agreement, the laws of
the Country designated from time to time by the relevant Supplier of TTEC. If any provision or
portion of this Agreement shall be found to be illegal, invalid or unenforceable, the remaining
provisions or portions shall remain in full force and effect.
YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT
YOU UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND
CONDITIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE
COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLI-
ERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN,
OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS
LICENSE AGREEMENT.
Océ North America, Corporate Printing Division, 100 Oakview Drive, Trumbull CT06611.

TRADEMARKS AND COPYRIGHT 3
TRADEMARKS AND COPYRIGHT
Trademarks
yThe official name of Windows 98 is Microsoft Windows 98 Operating System.
yThe official name of Windows Me is Microsoft Windows Me Operating System.
yThe official name of Windows 2000 is Microsoft Windows 2000 Operating System.
yThe official name of Windows XP is Microsoft Windows XP Operating System.
yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating
System.
yMicrosoft, Windows, Windows NT, and the brand names and product names of other
Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
yApple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple
Computer, Inc. in the US and other countries.
yPostscript is a trademark of Adobe Systems Incorporated.
yNetscape is a trademark of Netscape Communications Corporation.
yIBM, AT and AIX are trademarks of International Business Machines Corporation.
yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.
yOther company names and product names in this manual are the trademarks of their respec-
tive companies.
Copyright
© 2005 Océ North America, Corporate Printing Division All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written
permission of TTEC. No patent liability is assumed, however, with respect to the use of the infor-
mation contained herein.

4 Preface
Preface
Thank you for purchasing an Océ im8530 Series Multifunctional Digital Systems. This Network
Administration Guide explains the instructions for administrators to set up and manage the
im8530 Series. Read this guide before using to your MFP. Keep this guide within easy reach,
and use it to configure an environment that makes best use of the system’s functions.
About This Guide
The Network Fax Guide provides detailed instructions for installing, setting up and using the
optional Network Fax Feature for the im8530 Series. With this option installed, you can perform
the following functions:
yFax electronic documents from your workstation.
yUse the N/W-Fax driver installed on your workstation to manage faxes: select recipients and
send electronic documents from your desktop.
yUse the Address Book Viewer installed on your workstation to manage recipient information.
Conventions
yThe term “this equipment” in this manual refers to the im8530 Series.
yThe term “e-Filing” in this manual is an abbreviation of “electronic filing”.
Lineup of Our Manuals
Thank you for purchasing the Océ multifunctional digital systems im8530 Series.
We have provided you with these manuals for the operation of this equipment. Select and read
the manual best suited to your needs.
Quick Start Guide
This Quick Start Guide describes the initial setup method of this equip-
ment and accessories of this product such as operator’s manuals and
CD-ROMs.
Operator’s Manual Basic Functions
This Operator’s Manual Basic Functions describes how to use the basic
functions of this equipment mainly focusing on the copying function.
Also this manual contains safety precautions for users to be observed.
Be sure to read it first carefully.
User Functions Guide
This User Functions Guide describes the functions and settings under
the [USER FUNCTIONS] button on the control panel of this equipment.

Preface 5
Other guides are provided by the User Documentation CD-ROM in PDF files:
Printer Utility Guide
This Printer Utility Guide explains how to operate and set up the network
functions such as the network scanning function and job management,
using the Printer Utility (Web-based utility) from client computers.
Network Administration Guide
This Network Administration Guide explains the guidelines for setting up
network servers to provide various network services, and troubleshoot-
ing for network administrators.
Printing Guide
This Printing Guide explains how to install the client software for printing
from Microsoft Windows, Apple Mac OS, and UNIX computers, and print
to the equipment.
Scanning Guide
This Scanning Guide explains how to operate the scanning function of
this equipment.
e-Filing Guide
This e-Filing Guide explains how to operate the e-Filing function using
the TWAIN driver, File Downloader and e-Filing web utility.

6 Preface
To read manuals in PDF (Portable Document Format) files
Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or
Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed
on your PC, download and install it from the website of Adobe Systems Incorporated.
Network Fax Guide
This Network Fax Guide explains how to use the network fax function
that enable users to operate fax and internet fax sending from a client
computer via network.
User Management Guide
This User Management Guide describes how to manage this equipment
using the functions of “Department Management”, “User Management
Setting” and “User Authentication for Scan to E-mail”.

Preface 7
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety pre-
cautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Other than the above, this manual also describes information that may be useful for the opera-
tion of this equipment with the following signage:
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or sur-
rounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Describes handy information that is useful to know when operating the equip-
ment.
Pages describing items related to what you are currently doing. See these
pages as required.

8 Preface

TABLE OF CONTENTS 9
TABLE OF CONTENTS
SOFTWARE LICENSE AGREEMENT ..........................................................1
TRADEMARKS AND COPYRIGHT...............................................................3
Preface...........................................................................................................4
Chapter 1 Overview
Features and Functions .............................................................................12
Functional Highlights ...............................................................................12
Software Components .............................................................................12
Chapter 2 Installing Client Software
Installing Network Fax Software ...............................................................16
Overview..................................................................................................16
Installing the N/W-Fax Driver and Address Book Viewer ........................16
Uninstalling the N/W-Fax Driver and Address Book Viewer ..................30
When Installed Using the Installer ...........................................................30
When Installed Using Add Printer Wizard ...............................................34
Repairing Client Software..........................................................................36
Chapter 3 Faxing from Client Computers
Faxing from Applications ..........................................................................40
How to Fax using the N/W-Fax Driver .....................................................40
Setting up the N/W-Fax Options.............................................................. 53
Sending with Extended Fax Functionality................................................58
Managing Faxes..........................................................................................62
Managing Fax Jobs using Document Monitor .........................................62
Managing Fax Jobs using Printer Utility ..................................................63
Chapter 4 Managing Address Book
Running Address Book Viewer .................................................................66
Running the Address Book Viewer..........................................................66
About Address Book Viewer Interface.....................................................68
Using Commands .................................................................................... 69
Managing Address Book ...........................................................................73
About the Address Books........................................................................73
Managing Contacts and Groups..............................................................90
Converting the Address Book Data .......................................................110

10 TABLE OF CONTENTS
Chapter 5 Appendix
Cover Sheet Samples...............................................................................118
Standard Cover Page ............................................................................118
Business Cover Page ............................................................................119
Professional Cover Page.......................................................................120
INDEX .......................................................................................................................................121

1.Overview
This section describes about the overview of the network fax features.
Features and Functions .........................................................................................12
Functional Highlights.........................................................................................................................12
Software Components.......................................................................................................................12

1 Overview
12 Features and Functions
Features and Functions
This equipment provides the network fax feature, which simplifies and facilitates your office fac-
simile needs that enables you to send fax or Internet fax digital documents directly from your
desktop.
This equipment also includes an Address Book database, where you can store frequently used
fax numbers or Internet Fax destinations and other important recipient information, such as com-
pany name, telephone number and postal address.
Fax transmission using the N/W-Fax driver is available only when the optional Fax unit is
installed.
Functional Highlights
The highly intuitive, network N/W-Fax driver software enables you to select the fax printer driver
to electronically faxes or internet faxes from your computer to one or more recipients. You can
easily define fax job properties from the send list to fax resolutions. The N/W-Fax driver is com-
plimented with the Address Book Viewer. The combination of applications enables you to easily
manage a selection of fax recipients and access the Address Book.
yThe image quality of the originals that are sent by the N/W-Fax driver is different from the
originals that are sent by the general fax operation.
yIf you specify the email addresses as the recipients using N/W-Fax driver, the document will
be sent as an Internet Fax. The Internet Fax feature allows users to send originals, same as
the fax features. However, the Internet Fax is sent through the Internet, although the fax is
sent through the public switched telephone line. In order to send the Internet Fax, the
remote device also must support the Internet Fax feature.
For more details about the Internet Fax, please refer to the Scanning Guide.
Software Components
N/W-Fax Driver
The N/W-Fax driver enables you to set up send lists and send electronic documents from your
PC to one or more destinations. You print to the fax much the same way you would choose to
print to a designated printer that makes using the N/W-Fax driver quick and simple. You can
select the fax properties. Fax properties are the attributes you can set to define sender and
recipient information for processing fax jobs such as dialing options, sender information, fax res-
olution and page layout.
Other features include an easy to use fax scheduler that allows you to set up a date and time to
transmit your fax. Cover page options are also provided. You can include a customized cover
page with your fax transmission that can include sender and recipient fax information and a
detailed message. You can easily maintain sender and contact information that can be printed
on the cover pages.
Faxing hard-copy documents must be performed as a walk-up function from the Touch Panel
Display.

Features and Functions 13
Address Book Viewer
With the Address Book Viewer you can easily add or modify fax recipient names, fax numbers,
and Internet Fax address (e-mail address) to the Address Book. This utility allows you to man-
age recipients of the fax, select and display fax recipients from the Address Book, as well as
recipient fax numbers and other contact information.
Additionally, Address Book Viewer allows you import or export address book data to or from
other address book programs compatible to this equipment.

1 Overview
14 Features and Functions

2.Installing Client Software
This section describes the instructions on how to install the client software for the network fax features.
Installing Network Fax Software............................................................................16
Overview ...........................................................................................................................................16
Installing the N/W-Fax Driver and Address Book Viewer ..................................................................16
Uninstalling the N/W-Fax Driver and Address Book Viewer ...............................30
When Installed Using the Installer.....................................................................................................30
When Installed Using Add Printer Wizard .........................................................................................34
Repairing Client Software ......................................................................................36

2 Installing Client Software
16 Installing Network Fax Software
Installing Network Fax Software
This chapter includes procedures for installing software required to enable the fax printing and
online address books for this equipment. It is recommended that you read these instructions in
their entirety before beginning the installation process.
Overview
Before you can begin utilizing the network fax feature for this equipment, you must install the
software using the Client Utilities CD-ROM provided. You will use the InstallShield client soft-
ware setup process.This section describes several ways to add N/W-Fax driver to user’s work-
stations. Prior to installing the N/W-Fax driver and Address Book Viewer, the administrator must
install specific hardware and configure the fax options. Only authorized users can modify the
device.
System Requirements
The N/W-Fax driver and Address Book Viewer are available for following environments:
yDisplay Resolution
1024 x 768 dots or more
yDisplay Color
High Color (16bit) or higher is recommended
yCPU
Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended)
yMemory
64MB for Windows 98
96MB for Windows Me and Windows NT 4.0
128MB for Windows 2000/XP/Server 2003
yOS
Windows 98 (Windows 98 Second Edition Recommended)
Windows Me
Windows NT 4.0 Service Pack 6a
Windows 2000 Service Pack 4
Windows XP Service Pack 1/Service Pack2
Windows Server 2003
Before Installing Client Software
Before installing the client software, confirm the following to perform an appropriate installation.
— When N/W-Fax Driver and Address Book Viewer Has Been Installed
If the N/W-Fax Driver and Address Book Viewer has been installed from either the cm4531
Series Client Utilities CD-ROM, im8530 Series Client Utilities CD-ROM, im4530 Series Client2
CD-ROM, or im2830 Series Client2 CD-ROM, you do not have to install it again.
If you want to install N/W-Fax Driver and Address Book Viewer from this CD-ROM, uninstall the
existing N/W-Fax Driver and Address Book Viewer then reinstall it using this Client Utilities CD-
ROM. When you uninstall the Address Book Viewer, please click [No] at the dialog box that dis-
plays the message to delete the settings for the Address Book Viewer so that you can restore
the settings after installing the new Viewer.
Installing the N/W-Fax Driver and Address Book Viewer
You can install the N/W-Fax driver and Address Book Viewer from the Client Utilities CD-ROM or
Printer Utility.

Installing Network Fax Software 17
This section describes about installing the N/W-Fax driver and Address Book Viewer in an SMB
environment. The N/W-Fax driver can be set up using the same connection as a printer driver
such as Parallel printing, USB printing, LPR printing, IPP printing, and Novell printing. To set up
the N/W-Fax driver using these connections, please refer to the Printing Guide.
Installing from Client Utilities CD-ROM
This section describes how to install the fax client software in an SMB environment which is
available for a local area network using TCP/IP.
yTo set up the N/W-Fax driver in other connections, please refer to the Printing Guide.
yBefore installing the printer driver in an SMB environment, confirm the following:
- This equipment is connected to the network and turned on.
- The TCP/IP setting is correct on this equipment and your computer.
Installing the fax client software for SMB connection using the installer
The following describes an installation on Windows XP. The procedure is the same when other
versions of Windows are used.
You must log into Windows as a user who has “Administrators” or “Power Users” privileges
when using the Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003.
1
Insert the Client Utilities CD-ROM into the CD-ROM drive.
yThe installer automatically starts and the Choose Setup Language dialog box
appears.
yWhen the installer does not automatically start, double-click “Setup.exe” in the Client
Utilities CD-ROM.
2
Select your language and click [OK].
yThe InstallSheild Wizard dialog box appears.

2 Installing Client Software
18 Installing Network Fax Software
3
Click [Next].
yThe License Agreement screen is displayed.
4
Click [Yes].
yThe Choose Destination Location screen is displayed.
5
Click [Next].
yIf you want to change the location where the programs are installed, click [Browse].
In the dialog box appears, select the folder and click [OK].
yThe Setup Type screen is displayed.