Oce VL3622 User manual

VL3622/VL4222/VL5022
Océ
User manual
Quick Guide (Copy/Print/Fax
/Scan/Box Operations)

Edition 2008-07GB
Océ-Technologies B.V.
Copyright
2006-2008, Océ
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ makes no representation or warranties with respect to the contents hereof and
specifically disclaims any implied warranties of merchantability or fitness for any
particular purpose.
Further, Océ reserves the right torevise this publication and to make changes from
time to time in the content hereof without obligation to notify any person of such
revision or changes.

VL3622/VL4222/VL5022 Contents-1
Contents
1 Introduction
1.1 Energy Star®..................................................................................................................................... 1-3
1.2 Safety information ............................................................................................................................ 1-4
1.3 Regulation notices ......................................................................................................................... 1-10
1.4 Caution notations and labels ........................................................................................................ 1-15
1.5 Space requirements....................................................................................................................... 1-17
1.6 Operation precautions ................................................................................................................... 1-19
1.7 Legal restrictions on copying........................................................................................................ 1-20
1.8 Explanation of manual conventions ............................................................................................. 1-21
1.9 Introduction to the user manuals.................................................................................................. 1-23
1.10 Available features........................................................................................................................... 1-24
1.11 Control panel .................................................................................................................................. 1-26
1.12 Turning the machine on/off........................................................................................................... 1-28
1.13 Loading paper................................................................................................................................. 1-30
1.14 Clearing paper misfeeds................................................................................................................ 1-38
1.15 Supplies and handling.................................................................................................................... 1-48
1.16 Options ............................................................................................................................................ 1-56
2 Basic operations
2.1 Basic copy operation ....................................................................................................................... 2-3
2.2 Basic print operation........................................................................................................................ 2-6
2.3 Basic fax operation ........................................................................................................................ 2-10
2.4 Basic scan operation ..................................................................................................................... 2-14
2.5 Basic box operation (registering user boxes).............................................................................. 2-18
2.6 Basic box operation (saving data in a user box) ......................................................................... 2-24
2.7 Basic box operation (using saved documents) ........................................................................... 2-33
2.8 Using an external memory............................................................................................................. 2-40
3 Useful copy operations
3.1 Specifying basic settings for quick copying..................................................................................3-2
3.2 Reducing paper use while copying................................................................................................. 3-4
3.3 Copying a large number of original pages at one time................................................................. 3-7
3.4 Producing a booklet from copies ................................................................................................... 3-9
3.5 Erasing original shadows from copies.........................................................................................3-11
3.6 Printing copies enlarged/reduced on paper with a different size ............................................. 3-14
3.7 Copying book page spreads on separate sheets of paper ........................................................ 3-16
3.8 Adding cover pages while copying............................................................................................... 3-19
3.9 Binding with staples and punching holes in copies.................................................................... 3-22
3.10 Copying onto envelopes ................................................................................................................ 3-24
3.11 Easily recalling frequently used functions ................................................................................... 3-26
3.12 Checking the copies ...................................................................................................................... 3-32
3.13 Checking the number of prints ..................................................................................................... 3-35
3.14 Reducing electricity usage............................................................................................................ 3-37

Contents-2 VL3622/VL4222/VL5022
4 Useful printing operations
4.1 Selecting the paper ..........................................................................................................................4-3
4.2 Managing and limiting printing........................................................................................................4-5
4.3 Reducing paper use while printing .................................................................................................4-7
4.4 Adjusting the print position .............................................................................................................4-8
4.5 Finishing documents ........................................................................................................................4-9
4.6 Adding different paper ...................................................................................................................4-10
4.7 Adding text and images when printing.........................................................................................4-12
4.8 Using printer fonts..........................................................................................................................4-14
5 Useful fax operations
5.1 Registering frequently used fax numbers ......................................................................................5-3
5.2 Checking fax operations performed until now ..............................................................................5-9
5.3 Transmitting to multiple recipients at the same time .................................................................5-11
5.4 Selecting registered transmission source information...............................................................5-14
5.5 Scanning the originals to be sent..................................................................................................5-16
5.6 Sending documents with a command from the recipient...........................................................5-18
5.7 Reducing communication costs....................................................................................................5-20
5.8 Reducing communication costs (using the Internet) ..................................................................5-21
5.9 Sending documents by e-mail.......................................................................................................5-22
5.10 Reducing printing costs .................................................................................................................5-24
5.11 Sending confidential documents...................................................................................................5-26
5.12 Forwarding received data ..............................................................................................................5-28
5.13 Faxing data directly from a computer ..........................................................................................5-29
6 Useful network scan operations
6.1 Registering frequently used destinations.......................................................................................6-3
6.2 Transmitting fine text and clean images ........................................................................................6-9
6.3 Transmitting with selected File Type settings .............................................................................6-13
6.4 Transmitting with the page number or time added.....................................................................6-15
6.5 Transmitting with the background density adjusted...................................................................6-19
6.6 Transmitting with shadows erased...............................................................................................6-21
6.7 Transmitting to multiple recipients ...............................................................................................6-23
6.8 Sending documents by e-mail.......................................................................................................6-25
6.9 Checking transmissions performed until now.............................................................................6-28
7 Useful box operations
7.1 Changing the name of a saved document......................................................................................7-3
7.2 Scanning double-sided originals.....................................................................................................7-5
7.3 Automatically erasing data from user boxes .................................................................................7-7
7.4 Printing/sending multiple data combined ....................................................................................7-10
7.5 Changing finishing settings for saved data before printing .......................................................7-13
7.6 Performing box operations from a computer ..............................................................................7-15
8 Troubleshooting
9 User Settings parameters
9.1 Displaying the User Settings screen...............................................................................................9-3
9.2 Settings that can be specified.........................................................................................................9-4

VL3622/VL4222/VL5022 Contents-3
10 Appendix
10.1 Glossary .......................................................................................................................................... 10-3
10.2 Trademarks and copyrights .......................................................................................................... 10-4
10.3 Software license agreement ......................................................................................................... 10-9
11 Index

Contents-4 VL3622/VL4222/VL5022

1Introduction

VL3622/VL4222/VL5022 1-3
Introduction 1
1 Introduction
This Quick Guide – Copy/Print/Fax/Scan/Box Operations uses illustrations to describe operating procedures
for the most commonly used functions in an easy-to-understand way.
For details on various functions, and descriptions on the trademarks and copyrights, refer to the user manuals
on the user manual DVD.
In order to operate the machine safely and properly, be sure to read the safety information on page 1-4 of
this manual before use.
In addition, this manual contains the following information. Be sure to read the manual before using the
machine.
-Items that must be observed to use the machine safely
-Information regarding product safety
-Precautions when using the machine
The illustrations used in this manual may appear slightly different from views of the actual equipment.
1.1 Energy Star®
As an ENERGY STAR®Partner, we have determined that this machine meets the ENERGY STAR®Guidelines
for energy efficiency.
What is an ENERGY STAR® Product?
An ENERGY STAR®product has a special feature that allows it to automatically switch to a "low-power
mode" after a period of inactivity. An ENERGY STAR®product uses energy more efficiently, saves you money
on utility bills and helps protect the environment.

1Introduction
1-4 VL3622/VL4222/VL5022
1.2 Safety information
This section contains detailed instructions on the operation and maintenance of this machine. To achieve
optimum utility of this device, all operators should carefully read and follow the instructions in this manual.
Please read the following section before connecting the machine to the supply. It contains important
information related to user safety and preventing equipment problems.
Please keep this manual in a handy place near the machine.
Make sure you observe all of the precautions appear in each section of this manual.
2
Note
Some parts of the contents of this section may not correspond with the purchased product.
Warning and precaution symbols
The following indicators are used on the warning labels or in this manual to categorize the level of safety
warnings.
7 WARNING
Ignoring these warnings could cause serious injury or even death.
%Do not ignore these safety advices.
7 CAUTION
Ignoring this cautions could cause injury or damage to property.
%Do not ignore these safety advices.
Meaning of symbols
Disassemble and modification
7 WARNING
Ignoring these warnings could cause serious injury or even death.
%Do not ignore these safety advices.
Symbol Meaning Example Meaning
A triangle indicates a danger against
which you should take precaution.
This symbol warns against possible
causes of burns.
A diagonal line indicates a prohibited
course of action.
This symbol warns against dismantling
the device.
A solid circle indicates an imperative
course of action.
This symbol indicates you must unplug
the device.
Warning Symbol
• Do not attempt to remove the covers and panels which have been fixed to the product.
Some products have a high-voltage part or a laser beam source inside that could
cause an electrical shock or blindness.
• Do not modify this product, as a fire, electrical shock, or breakdown could result. If the
product employs a laser, the laser beam source could cause blindness.

VL3622/VL4222/VL5022 1-5
Introduction 1
Power cord
7 WARNING
Ignoring these warnings could cause serious injury or even death.
%Do not ignore these safety advices.
Power source
7 WARNING
Ignoring these warnings could cause serious injury or even death.
%Do not ignore these safety advices.
7 CAUTION
Ignoring this cautions could cause injury or damage to property.
%Do not ignore these safety advices.
Warning Symbol
• Use only the power cord supplied in the package. If a power cord is not supplied, only
use the power cord and plug that is specified in POWER CORD INSTRUCTION. Failure
to use this cord could result in a fire or electrical shock.
• Use the power cord supplied in the package only for this machine and NEVER use it
for any other product. Failure to observe this precaution could result in a fire or elec-
trical shock.
• Do not scratch, abrade, place a heavy object on, heat, twist, bend, pull on, or damage
the power cord. Use of a damaged power cord (exposed core wire, broken wire, etc.)
could result in a fire or breakdown.
Should any of these conditions be found, immediately turn OFF the power switch, un-
plug the power cord from the power outlet, and then call your authorized service rep-
resentative.
Warning Symbol
• Use only the specified power source voltage. Failure to do that could result in a fire or
electrical shock.
• Connect power plug directly into wall outlet having the same configuration as the plug.
Use of an adapter leads to the product connecting to inadequate power supply (volt-
age, current capacity, grounding), and may result in fire or shock. If proper wall outlet
is not available, the customer shall ask qualified electrician for the installation.
• Do not use a multiple outlet adapter nor an extension cord in principle. Use of an
adapter or an extension cord could cause a fire or electrical shock.
Contact your authorized service representative if an extension cord is required.
• Consult your authorized service representative before connecting other equipment on
the same wall outlet. Overload could result in a fire.
Caution Symbol
• The outlet must be near the equipment and easily accessible. Otherwise you can not
pull out the power plug when an emergency occurs.

1Introduction
1-6 VL3622/VL4222/VL5022
Power plug
7 WARNING
Ignoring these warnings could cause serious injury or even death.
%Do not ignore these safety advices.
7 CAUTION
Ignoring this cautions could cause injury or damage to property.
%Do not ignore these safety advices.
Grounding
7 WARNING
Ignoring these warnings could cause serious injury or even death.
%Do not ignore these safety advices.
Warning Symbol
• Do not unplug and plug in the power cord with a wet hand, as an electrical shock could
result.
• Plug the power cord all the way into the power outlet. Failure to do this could result in
a fire or electrical shock.
Caution Symbol
• Do not tug the power cord when unplugging. Pulling on the power cord could damage
the cord, resulting in a fire or electrical shock.
• Remove the power plug from the outlet more than one time a year and clean the area
between the plug terminals. Dust that accumulates between the plug terminals may
cause a fire.
Warning Symbol
• Connect the power cord to an electrical outlet that is equipped with a grounding ter-
minal.

VL3622/VL4222/VL5022 1-7
Introduction 1
Installation
7 WARNING
Ignoring these warnings could cause serious injury or even death.
%Do not ignore these safety advices.
7 CAUTION
Ignoring this cautions could cause injury or damage to property.
%Do not ignore these safety advices.
Ventilation
7 CAUTION
Ignoring this cautions could cause injury or damage to property.
%Do not ignore these safety advices.
Warning Symbol
• Do not place a flower vase or other container that contains water, or metal clips or oth-
er small metallic objects on this product. Spilled water or metallic objects dropped in-
side the product could result in a fire, electrical shock, or breakdown.
Should a piece of metal, water, or any other similar foreign matter get inside the prod-
uct, immediately turn OFF the power switch, unplug the power cord from the power
outlet, and then call your authorized service representative.
Caution Symbol
• After installing this product, mount it on a secure base. If the unit moves or falls, it may
cause personal injury.
• Do not place the product in a dusty place, or a site exposed to soot or steam, near a
kitchen table, bath, or a humidifier. A fire, electrical shock, or breakdown could result.
• Do not place this product on an unstable or tilted bench, or in a location subject to a
lot of vibration and shock. It could drop or fall, causing personal injury or mechanical
breakdown.
• Do not let any object plug the ventilation holes of this product. Heat could accumulate
inside the product, resulting in a fire or malfunction.
• Do not use flammable sprays, liquids, or gases near this product, as a fire could result.
Caution Symbol
• Always use this product in a well ventilated location. Operating the product in a poorly
ventilated room for an extended period of time could injure your health. Ventilate the
room at regular intervals.

1Introduction
1-8 VL3622/VL4222/VL5022
Actions in response to troubles
7 WARNING
Ignoring these warnings could cause serious injury or even death.
%Do not ignore these safety advices.
7 CAUTION
Ignoring this cautions could cause injury or damage to property.
%Do not ignore these safety advices.
Consumables
7 WARNING
Ignoring these warnings could cause serious injury or even death.
%Do not ignore these safety advices.
7 CAUTION
Ignoring this cautions could cause injury or damage to property.
%Do not ignore these safety advices.
Warning Symbol
• Do not keep using this product, if this product becomes inordinately hot or emits
smoke, or unusual odor or noise. Immediately turn OFF the power switch, unplug the
power cord from the power outlet, and then call your authorized service representative.
If you keep on using it as is, a fire or electrical shock could result.
• Do not keep using this product, if this product has been dropped or its cover damaged.
Immediately turn OFF the power switch, unplug the power cord from the power outlet,
and then call your authorized service representative. If you keep on using it as is, a fire
or electrical shock could result.
Caution Symbol
• The inside of this product has areas subject to high temperature, which may cause
burns.
When checking the inside of the unit for malfunctions such as a paper misfeed, do not
touch the locations (around the fusing unit, etc.) which are indicated by a "Caution
HOT" caution label.
Warning Symbol
• Do not throw the toner cartridge or toner into an open flame. The hot toner may scatter
and cause burns or other damage.
Caution Symbol
• Do not leave a toner unit or drum unit in a place within easy reach of children. Licking
or ingesting any of these things could injure your health.
• Do not store toner units and PC drum units near a floppy disk or watch that are sus-
ceptible to magnetism. They could cause these products to malfunction.

VL3622/VL4222/VL5022 1-9
Introduction 1
When moving the machine
7 CAUTION
Ignoring this cautions could cause injury or damage to property.
%Do not ignore these safety advices.
Before successive holidays
When the optional Fax Kit FK-502 is not installed:
7 CAUTION
Ignoring this cautions could cause injury or damage to property.
%Do not ignore these safety advices.
Caution Symbol
• Whenever moving this product, be sure to disconnect the power cord and other ca-
bles. Failure to do this could damage the cord or cable, resulting in a fire, electrical
shock, or breakdown.
• When moving this product, always hold it by the locations specified in the user manual
or other documents. If the unit falls it may cause severe personal injury. The product
may also be damaged or malfunction.
Caution Symbol
• Unplug the product when you will not use the product for long periods of time.

1Introduction
1-10 VL3622/VL4222/VL5022
1.3 Regulation notices
CE Marking (Declaration of Conformity) for users of the European Union (EU)
This product complies with the following EU directives:
2006/95/EC, 2004/108/EC and 1999/5/EC directives.
This declaration is valid for the area of the European Union.
This device must be used with a shielded network cable. The use of non-shielded cables is likely to result in
interference with radio communications and is prohibited under CISPR rules and local rules.
Optional Authentication Unit AU-201 (IC Card Reader/Writer):
This product is wireless system equipment (Short-Range Device) which the R & TTE directive (1999/5/EC)
covers. Frequency of operation is 13.56 MHz.
User Instructions FCC Part 15 - Radio Frequency Devices (for U.S.A. users)
This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to
Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful interference when the equipment
is operated in a commercial environment. This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment in a residential area is likely to cause
harmful interference in which case the user will be required to correct the interference at his own expense.
7 WARNING
The design and production of this unit conform to FCC regulations, and any changes or modifications
must be registered with the FCC and are subject to FCC control.
Any changes made by the purchaser or user without first contacting the manufacturer will be subject to
penalty under FCC regulations.
%This device must be used with a shielded network cable. The use of non-shielded cables is likely to
result in interference with radio communications and is prohibited under FCC rules.
Interference-Causing Equipment Standard (ICES-003 ISSUE 4) (for Canada users)
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
For users in countries not subject to class B regulations
7 WARNING
Interference with radio communications:
%This is a Class A product. In a domestic environment this product may cause radio interference in which
case the user may be required to take adequate measures.
%This device must be used with a shielded network cable. The use of non-shielded cables is likely to
result in interference with radio communications and is prohibited under CISPR rules and local rules.
Laser safety
This is a digital machine which operates using a laser. There is no possibility of danger from the laser provided
the machine is operated according to the instructions in this manual.
Since radiation emitted by the laser is completely confined within protective housing, the laser beam cannot
escape from the machine during any phase of user operation.
This machine is certified as a Class 1 laser product: This means the machine does not produce hazardous
laser radiation.

VL3622/VL4222/VL5022 1-11
Introduction 1
Internal laser radiation
7 WARNING
This product employs a Class 3B laser diode that emits an invisible laser beam.
%The laser diode and the scanning polygon mirror are incorporated in the print head unit.
%The print head unit is NOT A FIELD SERVICE ITEM:
Therefore, the print head unit should not be opened under any circumstances.
CDRH regulations
This machine is certified as a Class 1 Laser product under Radiation Performance Standard according to the
Food, Drug and Cosmetic Act of 1990. Compliance is mandatory for Laser products marketed in the United
States and is reported to the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug
Administration of the U.S. Department of Health and Human Services (DHHS). This means that the device
does not produce hazardous laser radiation.
The label shown on page 1-13 indicates compliance with the CDRH regulations and must be attached to
laser products marketed in the United States.
7 CAUTION
Use of controls, adjustments or performance of procedures other than those specified in this manual
may result in hazardous radiation exposure.
%This is a semiconductor laser. The maximum power of the laser diode is 30 mW and the wavelength is
775-800 nm.
For European users
7 CAUTION
Use of controls, adjustments or performance of procedures other than those specified in this manual
may result in hazardous radiation exposure.
%This is a semiconductor laser. The maximum power of the laser diode is 30 mW and the wavelength is
775-800 nm.
For Denmark users
7 ADVARSEL
Dette er en halvlederlaser.
%Usynlig laserstråling ved åbning, når sikkerhedsafbrydere er ude af funktion. Undgå udsættelse for
stråling. Klasse 1 laser produkt der opfylder IEC 60825 sikkerheds kravene.
Dette er en halvlederlaser. Laserdiodens højeste styrke er 30 mW og bølgelængden er 775-800 nm.
Specification
Maximum average radiation power VL3622/VL4222:
7.7 μW at the laser aperture of the print head unit
VL5022:
11.6 μW at the laser aperture of the print head unit
Wavelength 775-800 nm

1Introduction
1-12 VL3622/VL4222/VL5022
For Finland, Sweden users
LOUKAN 1 LASERLAITE
KLASS 1 LASER APPARAT
7 VAROITUS
Tämä on puolijohdelaser.
%Laitteen Käyttäminen muulla kuin tässä käyttöohjeessa mainitulla tavalla saattaa altistaa käyttäjän
turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteilylle.
Tämä on puolijohdelaser. Laserdiodin sunrin teho on 30 mW ja aallonpituus on 775-800 nm.
7 VARNING
Det här är en halvledarlaser.
%Om apparaten används på annat sätt än i denna bruksanvisning specificerats, kan användaren utsättas
för osynlig laserstrålning, som överskrider gränsen för laserklass 1.
Det här är en halvledarlaser. Den maximala effekten för laserdioden är 30 mW och våglängden är 775-800 nm.
7 VAROITUS
Avattaessa ja suojalukitus ohitettaessa olet alttiina näkymättömälle lasersäteilylle.
%Älä katso säteeseen.
7 VARNING
Osynlig laserstrålning när denna del är öppnad och spärren är urkopplad.
%Betrakta ej strålen.
For Norway users
7 ADVARSEL!
Dette en halvleder laser.
%Dersom apparatet brukes på annen måte enn spesifisert i denne bruksanvisning, kan brukeren utsettes
for unsynlig laserstråling som overskrider grensen for laser klass 1.
Dette en halvleder laser. Maksimal effekt till laserdiode er 30 mW og bølgelengde er 775-800 nm.

VL3622/VL4222/VL5022 1-13
Introduction 1
Laser safety label
A laser safety label is attached to the outside of the machine, as shown below.

1Introduction
1-14 VL3622/VL4222/VL5022
Ozone release
7 CAUTION
Locate the machine in a well ventilated room
%A negligible amount of ozone is generated during normal operation of this machine. An unpleasant odor
may, however, be created in poorly ventilated rooms during extensive machine operations. For a
comfortable, healthy, and safe operating environment, it is recommended that the room well ventilated.
7 ATTENTION
Placer l’appareil dans une pièce largement ventilée.
%Une quantité d’ozone négligable est dégagée pendant le fonctionnement de l’appareil quand celui-ci
est utilisé normalement. Cependant, une odeur désagréable peut être ressentie dans les pièces dont
l’aération est insuffisante et lorsque une utilisation prolongée de l’appareil est effectuée. Pour avoir la
certitude de travailler dans un environnement réunissant des conditions de confort, santé et de sécurité,
il est préférable de bien aérer la pièce ou se trouve l’appareil.
Acoustic noise (for European users only)
Maschinenlärminformations-Verordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt 70 dB(A) oder
weniger gemäß EN ISO 7779.
For EU member states only
This symbol means: Do not dispose of this product together with
your household waste!
Please refer to the information of your local community or contact
our dealers regrading the proper handling of end-of-life electric and
electronic equipments. Recycling of this product will help to
conserve natural resources and prevent potential negative
consequences for the environment and human health caused by
inappropriate waste handling.
This product complies with RoHS (2002/95/EC) Directive.
This device is not intended for use at a video workstation in compliance with BildscharbV.
Das Gerät ist nicht für die Benutzung am Bildschirmarbeitsplatz gemäß BildscharbV vorgesehen.