Oce VL3200x User manual

Version 0
USA/CAN

Thank you for selecting an Océ solution for your document production
and management needs. The following information will help you get the
most productive and reliable use out of your system.
Océ brand supplies are designed for Océ multi-function copy/print/fax
systems to ensure maximum product performance and quality.
Substituting other supplies may result in inferior image quality and
machine malfunction.
To order supplies call the Océ Supply Line:
1-800-462-6797 (US)
1-866-462-4478 (CAN)
Should your system develop a problem that cannot be remedied by using
the maintenance or troubleshooting procedures out-lined in this manual,
please contact Océ Technical Support by calling:
1-800-243-5556 (US)
1-866-462-4478 (CAN)
For faster service, please have your machine model and serial number
available before call
Model: VL3200x
Serial Number:
Note: The serial number is on the back of the unit or you can check the
serial number by pressing Menu, 8, 1. Press Stop/Exit when finished.

i
Meter Reading Instructions
If your monthly Océ invoices are calculated based on your product usage. You can help ensure
accurate billing by providing us with accurate meter reads every month.
There are three methods to enter meter readings:
1 If your equipment is networked and your organization has an SMTP mail server, you can set
up the product to automatically share the meter information with Océ. This is the most popular,
and least time-intensive method for you. To download set-up instructions, go to
www.oceusa.com and open the Drivers and Support page for this model.
2 Use the Océ “E-Z Reading” web site to enter your monthly readings. We can even set you up
to receive a monthly e-mail reminder. Go to www.oceusa.com and click on Meter Reads.
3 Enter your readings by phone by calling 800-945-9708.
Checking the page counters
You can check the machine’s total page counters on the back of your machine.
Record the Total counters and enter them on the Océ “E-Z Reading” web site.

ii
Océ numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
Océ Technical Support
Internet address
Océ USA web site: http://www.oceusa.com
In USA: 1-800-243-5556
In Canada: 1-866-462-4478

iii
Compilation and Publication Notice
Under the supervision of Océ North America Document Printing Systems, this manual has been
compiled and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Océ reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
This product is designed for use in a Professional Environment.

iv
Table of Contents
Section I General
1 General information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................3
Viewing documentation ...................................................................................3
Control panel overview ..........................................................................................6
Status LED indications ....................................................................................9
2 Loading paper and documents 10
Loading paper and print media ............................................................................10
Loading paper in the Upper Tray...................................................................10
Loading paper in the multi-purpose tray (MP tray) ........................................12
Unprintable area ............................................................................................14
Acceptable paper and other print media..............................................................15
Recommended paper and print media ..........................................................15
Type and size of paper ..................................................................................16
Handling and using special paper .................................................................17
Loading documents .............................................................................................21
Using the automatic document feeder (ADF) ................................................21
Using the scanner glass ................................................................................22
3SystemSetup 23
Mode Timer..........................................................................................................23
Paper settings......................................................................................................23
Paper Type ....................................................................................................23
Paper Size .....................................................................................................24
Tray Use in copy mode..................................................................................25
Tray Use in fax mode ....................................................................................25
Tray Use in print mode ..................................................................................26
Tray use for Printing reports ..........................................................................26
Volume settings ...................................................................................................27
Ring volume...................................................................................................27
Beep volume..................................................................................................27
Speaker volume.............................................................................................27
Automatic daylight savings time ..........................................................................28
Ecology features ..................................................................................................28
Save Toner ....................................................................................................28
Sleep Timer ...................................................................................................29
Turning off the scanner lamp ...............................................................................29
LCD Contrast .......................................................................................................30
Dial Prefix ............................................................................................................30
Setting up the prefix number .........................................................................30
Changing the prefix number ..........................................................................31

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4 Security features 32
Secure Function Lock 2.0....................................................................................32
Setting the password for the administrator ...................................................32
Changing the password for the administrator................................................33
Setting up the public user mode ....................................................................33
Setting up restricted users.............................................................................34
Turning Secure Function Lock on/off.............................................................35
Switching Users.............................................................................................35
Setting Lock.........................................................................................................36
Setting up the password................................................................................36
Changing your Setting Lock password ..........................................................37
Turning Setting Lock on/off............................................................................37
Restricting dialing ................................................................................................38
Dial pad restriction.........................................................................................38
One Touch restriction ....................................................................................38
Speed Dial restriction ....................................................................................38
LDAP server restriction..................................................................................38
Section II Fax
5 Sending a fax 40
How to fax............................................................................................................40
Entering fax mode .........................................................................................40
Sending a single-sided fax from the ADF......................................................40
Sending a 2-sided fax from the ADF .............................................................40
Sending a fax from the scanner glass ...........................................................41
Faxing A4/Legal/Folio size documents from the scanner glass ....................42
Canceling a fax in progress ...........................................................................42
Broadcasting .......................................................................................................43
Canceling a Broadcast in progress................................................................43
Additional sending operations..............................................................................44
Sending faxes using multiple settings ...........................................................44
Electronic cover page ....................................................................................44
Contrast ......................................................................................................... 46
Changing Fax Resolution ..............................................................................46
Dual access ...................................................................................................47
Real Time Transmission................................................................................47
Overseas Mode .............................................................................................48
Delayed Send................................................................................................48
Delayed batch transmission ..........................................................................48
Checking and canceling waiting jobs.............................................................49
Sending a fax manually .................................................................................49
Sending a fax at the end of a conversation ...................................................49
Out of memory message ...............................................................................49

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6 Receiving a fax 50
Choose the correct Answer Mode .......................................................................50
Using answer modes ...........................................................................................51
Fax Only ........................................................................................................51
Fax/Tel...........................................................................................................51
Manual...........................................................................................................51
External TAM.................................................................................................51
Answer Mode settings .........................................................................................52
Ring Count.....................................................................................................52
F/T Ring Time
(Fax/Tel mode only)...................................................................................52
EXT. Tel. RX..................................................................................................53
Setting the Print Density ................................................................................53
Additional receiving operations............................................................................54
Printing a reduced incoming fax ....................................................................54
Duplex (2-sided) printing for Fax mode .........................................................54
Setting Receive TTI .......................................................................................55
Setting the Substitute RX ..............................................................................55
Receiving a fax at the end of a conversation.................................................55
Printing a fax from the memory .....................................................................55
7 Telephone services and external devices 56
Telephone line services .......................................................................................56
Voice Mail ......................................................................................................56
Unique Ring...................................................................................................56
Connecting an external TAM (telephone answering machine) ............................59
Connections...................................................................................................60
Recording an outgoing message (OGM).......................................................60
Special line considerations ............................................................................60
Multi-line connections (PBX) .........................................................................62
External and extension telephones......................................................................62
Using external and extension telephones......................................................62
For Fax/Tel mode only...................................................................................63
Connecting an external or extension telephone ............................................63
Using a cordless external handset ................................................................63
Using Remote Codes ....................................................................................63
8 Dialing and storing numbers 65
How to dial ...........................................................................................................65
Manual dialing ...............................................................................................65
One Touch dialing .........................................................................................65
Speed dialing.................................................................................................65
Search ...........................................................................................................66
LDAP search .................................................................................................66
Fax redial.......................................................................................................66

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Storing numbers ..................................................................................................67
Storing a pause .............................................................................................67
Storing One Touch dial numbers...................................................................67
Storing Speed Dial numbers..........................................................................69
Changing One Touch and Speed Dial numbers............................................70
Setting up Groups for Broadcasting ..............................................................70
Dialing access codes and credit card numbers ............................................. 72
Pause ............................................................................................................72
Tone or Pulse ................................................................................................72
9 Remote Fax Options 73
Fax Forwarding....................................................................................................73
PC Fax Receive...................................................................................................74
Changing Remote Fax Options ...........................................................................75
Turning off Remote Fax Options ...................................................................75
Remote retrieval ..................................................................................................76
Setting a R R Passcode ................................................................................76
Using your R R Passcode .............................................................................77
Retrieving fax messages ...............................................................................77
Remote fax commands........................................................................................78
10 Polling 79
Polling receive .....................................................................................................79
Sequential polling ..........................................................................................79
Polled transmit.....................................................................................................80
Setup for polled transmit................................................................................80
11 Printing reports 81
Fax reports...........................................................................................................81
Job status report............................................................................................81
Fax Journal....................................................................................................82
Reports ................................................................................................................82
How to print a report......................................................................................83

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Section III Copy
12 Making copies 86
How to copy .........................................................................................................86
Entering copy mode.......................................................................................86
Making a single copy .....................................................................................86
Making multiple copies ..................................................................................86
Stop copying..................................................................................................86
Copy options (temporary settings).......................................................................87
Enlarging or reducing the image copied ........................................................87
Improving copy quality...................................................................................88
Sorting copies using the ADF ........................................................................88
Changing text copy resolution .......................................................................88
Adjusting Contrast and Brightness ................................................................89
Making N in 1 copies (page layout) ...............................................................90
Duplex (2-sided) copying .....................................................................................91
Duplex Copy (long edge flip) .........................................................................91
Advanced Duplex Copy (short edge flip) .......................................................92
Tray selection ......................................................................................................93
Out of memory message .....................................................................................94
Section IV Direct printing
13 Printing data from a USB Flash memory drive or a digital
camera supporting mass storage 96
Supported file formats..........................................................................................96
Creating a PRN or PostScript®3™ file for direct printing....................................96
Printing data directly from the USB Flash memory drive or digital
camera supporting mass storage .....................................................................97
Understanding the error messages .....................................................................99
Section V Software
14 Software and Network features 102