Oce VarioPrint 2062 NC User manual

o
Océ VarioPrint® 2062/75
Job manual
.. User manual
Océ

Océ-Technologies B.V.
© 2007, Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the contents
hereof and specifically disclaims any implied warranties of merchantability or fitness
for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to make
changes from time to time in the content hereof without obligation to notify any person
of such revision or changes.
Order number: Publication code number
Edition: 2007-08

Trademarks
List of trademarks
Océ, Océ VarioPrint® 2062/75 are registered trademarks of Océ-Technologies B.V..
Adobe®, Acrobat®, Reader® and Distiller® are registered trademarks of Adobe®
Systems Incorporated.
PostScript® 3™is a registered trademark ofAdobe® Systems Incorporated.
Apple®, Mac® , Mac OS® and Macintosh® are registered trademarks ofApple®
Computer, Inc.
InstallShield® is a registered trademark of InstallShield® Software Corporation.
FLEXlm™is a trademark of Macrovision™Corporation.
Microsoft®,Windows® ,Windows NT®,Windows 98®,Windows 2000®,Windows
XP®, Windows Server 2003® are either registered trademarks or trademarks of
Microsoft® Corporation in the United States and/or other countries.
Products in this publication are referred to by their general trade names. In most, if
not all cases, these designations are claimed as trademarks or registered trademarks
of their respective companies.
Copyright
© 2007, Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the
contents hereof and specifically disclaims any implied warranties of merchantability
or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to
make changes from time to time in the content hereof without obligation to notify any
person of such revision or changes.
3
Trademarks

Notes for the reader
Introduction
This manual helps you to use the Océ VarioPrint® 2062/75 . The manual contains a
description of the OcéVarioPrint® 2062/75 and guidelines to use and operate the Océ
VarioPrint® 2062/75 . There are also tips to increase your knowledge of the Océ
VarioPrint® 2062/75 and to help you manage the workflow even better.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide important,
additional information or are about the prevention of damage to your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
■The word Note comes before additional information about the correct operation
of the Océ VarioPrint® 2062/75 or a tip.
■A part marked with Attention contains information to prevent damage to items,
for example the Océ VarioPrint® 2062/75 , an original or a file.
■A part marked with Caution contains information to prevent personal injury.
Caution is found only in manuals that describe physical products.
Safety information
The safety information for this product is included in a separate manual with the title
Safety manual. This manual is part of the documentation set that you received with
your product.
4
Notes for the reader

Contents
Chapter 1
Introduction.................................................................................................................9
Your Océ product...............................................................................................10
What is in the Job Manual.................................................................................11
Who are the Océ VarioPrint® 2062/75 users.....................................................12
More information on the Océ VarioPrint® 2062/75 ...........................................13
Chapter 2
Get to know the Network Printer.............................................................................15
Smart solutions to print, scan and copy your documents..................................16
The Parts of the Network Printer.......................................................................20
The operator panel of the Network Printer.........................................................22
The keyboard.....................................................................................................25
Applications for managing the document flow...................................................26
What can the messages of the Network Printer tell you....................................27
Chapter 3
Get to know the Digital Copier................................................................................29
Smart solutions to copy your documents...........................................................30
The Parts of the Digital Copier...........................................................................32
The operator panel of the Digital Copier............................................................34
What can the messages of the Digital Copier tell you.......................................36
Chapter 4
Get started................................................................................................................37
Turn the Océ VarioPrint® 2062/75 on or off ......................................................38
Need identification, coins or a credit card..........................................................39
Chapter 5
Place your originals.................................................................................................43
Your originals.....................................................................................................44
Place originals in the automatic document feeder.............................................47
Place an original on the platen..........................................................................49
Chapter 6
The print jobs............................................................................................................53
What can you print.............................................................................................54
The ease of your mailbox...................................................................................55
Start the print job in the printer driver................................................................57
The printer driver.........................................................................................57
Send a document to your mailbox...............................................................59
Starting an Automatic Print Job...................................................................60
5
Contents

Creating a Template (Windows Printer Driver).............................................61
Starting a Print Job That Uses a Template...................................................63
Send a secured document to your mailbox..................................................64
Your mailbox documents....................................................................................66
Open your mailbox.......................................................................................66
Print your documents...................................................................................67
Print a secured document ...........................................................................68
Change the document settings....................................................................70
Delete documents from your mailbox..........................................................71
Use your finger to print......................................................................................72
The ease of fingerprinting............................................................................72
Enroll your fingerprint...................................................................................75
Print with your fingerprint.............................................................................77
Delete your fingerprint.................................................................................79
Get documents from your other mailboxes........................................................80
The ease of fetching documents from your other mailboxes........................80
Fetching documents from your other mailboxes..........................................83
Print from your USB stick...................................................................................85
The ease of printing from your USB stick....................................................85
Put a printable document on your USB stick...............................................87
Print a document from your USB stick.........................................................88
Print on special material....................................................................................90
Print on special material placed in a paper tray...........................................90
Print on special material inserted in the special feeder...............................92
Stop or interrupt printing....................................................................................94
Interrupting a Print Job................................................................................94
Stop a print job.............................................................................................96
Chapter 7
The copy jobs...........................................................................................................97
What can you copy............................................................................................98
Use the automatic document feeder to copy.....................................................99
Copy in a simple way...................................................................................99
Create a booklet........................................................................................101
Sorting the Output......................................................................................102
Use the automatic document feeder to create an enlarged or reduced
document...................................................................................................103
Use the platen to copy.....................................................................................104
Copying a Book or Magazine.....................................................................104
Copy an A4/Letter 8.5x11 original from the platen.....................................106
Copy an A3/Tabloid 11x17 original from the platen...................................107
Copy an A5/Us Std 5.5x8.5 original from the platen..................................108
Use the platen to create an enlarged or reduced copy..............................109
Copy on special material.................................................................................111
Copy on special material placed in a paper tray........................................111
6
Contents

Copy on special material inserted in the special feeder.............................112
Assemble jobs.................................................................................................113
Assemble separate copy job parts (Combined copy job)...........................113
Change the default copy quality.......................................................................115
Improve the copy quality if the originals are text........................................115
Improve the copy quality when the original is a photo...............................116
Stop or interrupt copying..................................................................................117
Interrupt a copy job....................................................................................117
Stop a copy job..........................................................................................119
Chapter 8
The scan jobs.........................................................................................................121
What can you copy..........................................................................................122
Get to know the digital documents...................................................................123
The destination for the digital document....................................................123
The scan profiles.......................................................................................125
Use the automatic document feeder to scan...................................................127
Simple scanning........................................................................................127
Use the automatic document feeder to create an enlarged or reduced digital
document...................................................................................................129
Use the platen to scan.....................................................................................130
Scan from the platen..................................................................................130
Use the platen to create an enlarged or reduced digital document...........131
Scan to your USB stick....................................................................................133
The ease of scanning to your USB stick....................................................133
Scan to your USB stick..............................................................................135
Scan-to-Email..................................................................................................137
The ease of scan-to-email.........................................................................137
Scan-to-email without using a keyboard....................................................140
Scan-to-email using a keyboard................................................................142
Assemble jobs.................................................................................................144
Assemble separate scan job parts (Combined scan job)..........................144
Change the default scan quality......................................................................146
Create a password-protected PDF file.......................................................146
Change the scan resolution for the digital document.................................147
Improve the scan quality if the originals are text........................................148
Improve the scan quality if the original is a photo......................................149
Stop scanning..................................................................................................150
Stop a scan job..........................................................................................150
Chapter 9
Paper, staples and toner........................................................................................151
Staples in your finished sets............................................................................152
Add paper to paper tray 4................................................................................153
Add paper to paper tray 1, 2 and 3..................................................................155
7
Contents

Insert material into the special feeder..............................................................158
Check the toner, paper and staple supply.......................................................160
Chapter 10
Errors.......................................................................................................................161
Correcting Errors.............................................................................................162
Clear a paper jam............................................................................................164
Appendix A
All settings..............................................................................................................165
The print settings.............................................................................................166
The copy settings.............................................................................................170
The scan settings.............................................................................................178
Appendix B
Specifications.........................................................................................................183
Product Specifications.....................................................................................184
Input Trays and Output Bins.............................................................................185
Originals to use................................................................................................188
Media ..............................................................................................................189
Appendix C
Addresses...............................................................................................................191
Addresses of local Océ organisations ............................................................192
8
Contents

Chapter 1
Introduction
o
9

Your Océ product
Introduction
The Océ VarioPrint® 2062/75 is a digital printer, scanner and copier. When the Océ
VarioPrint® 2062/75 is not connected to a controller, the Océ VarioPrint® 2062/75
can be used as a digital copier.
The Océ VarioPrint® 2062/75 products
The Océ VarioPrint® 2062/75 product range represents two products.
■The Océ VarioPrint® 2062.
■The Océ VarioPrint® 2075.
The products only have different print speeds.
The Océ VarioPrint® 2062/75 configurations
The Océ VarioPrint® 2062/75 has two configurations.
■The Network Printer
This product type is connected to the network and can be used for copy, print and
scan jobs.
■The Digital Copier
This product type is not connected to the network and can be used for copy jobs.
10Chapter 1 - Introduction
Your Océ product

What is in the Job Manual
Introduction
The Job manual describes the functions that the OcéVarioPrint® 2062/75 can perform.
The tasks are explained in step-by-step instructions with many illustrations to make
the steps clear. Furthermore, the Job Manual provides some practical background
information on functions the Océ VarioPrint® 2062/75 has to offer. Thus, the Job
Manual can help you learn to use all basic and smart functions.
Use the Job manual for your Océ VarioPrint® 2062/75
The table below describes which chapters of the Job manual specifically apply to one
of the Océ VarioPrint® 2062/75 product configurations. All other chapters are
applicable to both the Network Printer and the Digital Copier.
[1]
Digital CopierNetwork PrinterChapter
Getting to know the
Network Printer
Getting to know the Digital
Copier
The print jobs
The scan jobs
11Chapter 1 - Introduction
What is in the Job Manual

Who are the OcéVarioPrint® 2062/75 users
Introduction
The Océ VarioPrint® 2062/75 documentation is meant for three types of users. This
Job manual describes the tasks of the end user.
Types of users and their tasks
[2]
TasksTypes of users
■Print documents from computer or USB stick.
■Copy paper documents.
■Scan paper documents to a server, USB stick or Email
address.
■Add paper to the paper trays.
■Clear paper jams.
End user
■Set the default job settings.
■Define the access control to the machine and machine
components.
■Control the paper trays.
■Control the output.
■Control the print, copy and scan mode.
■Obtain the system information.
■Define the Energy saving timers.
■Maintain the Accounting system.
■Maintain the machine supplies.
■Solve simple machine problems.
■Maintain the machine supplies.
Key operator
■Control the connection of the system with the network.
■Configure the security settings so that data and services
are protected.
■Configure user access to the system.
■Configure the servers that are involved with print and scan
jobs.
■Configure the servers that are involved with user
authentication.
■Configure the system.
■Configure the protocols.
■Define the PCL defaults.
■Maintain and install the drivers.
System
administrator
12Chapter 1 - Introduction
Who are the OcéVarioPrint® 2062/75 users

More information on the Océ VarioPrint® 2062/75
Introduction
Océ develops manuals, instruction cards, tutorials and on-line helps to help you with
your jobs on the Océ VarioPrint® 2062/75 .
Where to find the OcéVarioPrint® 2062/75 documentation
The user CD-rom, delivered with the Océ VarioPrint® 2062/75 , provides you with
the user manuals in digital format.You can also find instruction cards and tutorials
on this CD-rom.
The Océ Web site, www.oce.com, makes viewing manuals on-line and downloading
documents easier.
Océ VarioPrint® 2062/75 documentation for each type of user
[3]
InformationTypes of users
■The OcéVarioPrint® 2062/75 Job Manual.
■Instruction cards which explain copy, print
and scan jobs in a way that is easy to
understand.
■Add paper card, which explains how to add
paper to the trays and special feeder.
■Tutorials, which explain smart functions
from your computer screen.
End user
■The Océ VarioPrint® 2062/75
Configuration and Maintenance Manual.
■Maintenance card, which explains how to
add toner and staples.
Key operator
■The System administrator manual.System administrator
13Chapter 1 - Introduction
More information on the OcéVarioPrint® 2062/75

14Chapter 1 - Introduction
More information on the OcéVarioPrint® 2062/75

Chapter 2
Get to know the Network
Printer
o
15

Smart solutions to print, scan and copy your documents
What can you do
The Network Printer is a copier and scanner, but most of all it is a printer. It offers
the same functions any desktop printer offers, and lots more. The operator panel is
user-friendly and easy to operate. The Network Printer has many smart solutions that
make work easier on you. Moreover, there are functions for those who have jobs that
require a professional quality.
[9] What can you do
[4]
What can you do
Copying1
Printing2
Scanning3
Smart solutions for printing
[5]
HowSmart solutionWhat would you like to do
Send a mailbox job from
your Océ printer driver.
Your mailbox keeps all your
documents until you start
printing them from the
operator panel ‘The ease of
your mailbox’on page 55.
MailboxStore all your sent print jobs
on the printer so that you do
not need to look for your
documents in a huge pile of
paper.
16Chapter 2 - Get to know the Network Printer
Smart solutions to print, scan and copy your documents

HowSmart solutionWhat would you like to do
Send a secured job from
your Océ printer driver. The
printer driver asks you to
attach a security code to the
print job. Only you can print
the document ‘Send a
secured document to your
mailbox’on page 64.
Secured printingPrint a confidential report.
Fetch your documents from
your other mailboxes ‘The
ease of fetching documents
from your other mailboxes’
on page 80.
Smart mailboxPrint your mailbox
document on another
printer, for example because
your colleague is busy on
your usual printer.
Put your finger on the
fingerprint sensor.Your
new documents are printed
immediately ‘The ease of
fingerprinting’on page 72.
TouchTo PrintPrint your new mailbox
documents without opening
your mailbox.
Store the documents on
your USB stick. When you
need to print a document,
insert the USB stick into the
USB port of the printer.
Print the document ‘The
ease of printing from your
USB stick’on page 85.
Pocket mailboxPrint your documents if you
do not have access to a
computer.
Smart solutions for copying
[6]
HowSmart solutionWhat would you like to do
Put your originals in the
automatic document feeder
and start copying ‘Copy in
a simple way’on page 99.
Automatic document
feeder
Copy many pages of your
document.
17Chapter 2 - Get to know the Network Printer
Smart solutions to print, scan and copy your documents

HowSmart solutionWhat would you like to do
Put your originals in the
automatic document feeder,
select the Booklet function
and start copying ‘Create a
booklet’on page 101.
Booklet functionTurn your 20 pages
document into a handy,
folded booklet.
Put your opened book on
the platen, select the Book
function and start copying.
Both pages of your book are
copied ‘Copy a book or
magazine’on page 104.
Book functionCopy several pages of a
book.
Create job parts. Use the
Assemble jobs wizard. Use
the automatic document
feeder for your document
pages and the platen for
your photo. The photo
becomes one of the copied
pages ‘Assemble separate
copy job parts (Combined
copy job)’on page 113.
WizardsYou need 5 copies of a
document.You also want to
include a photo in each
copied set.
Use the special feeder to
insert such a sheet of paper
‘Copy on special material
inserted in the special
feeder’on page 112.
Special feederUse paper that is too heavy
to be handled by paper
trays.
Smart solutions for scanning
[7]
HowSmart solutionWhat would you like to do
Use the automatic document
feeder for your letter. Select
Scan-to-email and start
scanning.You receive the
letter as an attachment in
your Inbox ‘The ease of
scan-to-email’on page 137.
Scan-to-EmailStore a letter of a customer
on your computer.
18Chapter 2 - Get to know the Network Printer
Smart solutions to print, scan and copy your documents

HowSmart solutionWhat would you like to do
Use the automatic document
feeder for your document
pages. Select Scan to USB
and start scanning ‘The ease
of scanning to your USB
stick’on page 133.
Pocket mailboxScan your documents when
you do not have a computer
at your disposal.
Create job parts. Use the
Assemble jobs wizard. Use
the automatic document
feeder for your document
pages and the platen for
your photos ‘Assemble
separate scan job parts
(Combined scan job)’on
page 144.
WizardsYou want to archive some
photos and documents into
one digital document
Use the automatic document
feeder for your document.
Select Scan-to-email and
enter the addresses of your
project group members.
Indicate that you want a
protected PDF and enter a
password the members
know. They need the
password to open the PDF
file ‘Protect your scanned
document’on page 127.
Password-protected
PDF
You want to send a printed
confidential report by Email
to your project group.
19Chapter 2 - Get to know the Network Printer
Smart solutions to print, scan and copy your documents

The Parts of the Network Printer
The Network Printer machine
[8]
DescriptionComponentNumber
Use the platen for originals that do
not fit into the automatic document
feeder. One side of the original is
scanned.
Access to the platen1
You can place a set of single-sided
or double-sided originals into the
automatic document feeder.
Automatic document feeder2
Originals are collected in this bin.Original receiving bin3
Copies and prints with special paper
sizes or weights are collected in this
bin. Stapling is not possible.
Multi-size bin4
The A4/Letter 8.5x11 copies and
prints are collected in the finisher.
Stapling is available.
Finisher5
20Chapter 2 - Get to know the Network Printer
The Parts of the Network Printer