Oce VarioPrint 2045-65 DC User manual

Océ VarioPrint
2045-65 DC
Configuration and
Maintenance Manual

Copyright
© 2003, Océ-Technologies B.V. Venlo, The Netherlands
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Code number 1060010842
Edition 11-2003
Océ-Technologies B.V.
US
Trademarks
Products in this manual are referred to by their trade names. In
most, if not all cases, these designations are claimed as trademarks
or registered trademarks of their respective companies.

3
Notes for the reader
Introduction
This manual helps you to use the Océ VarioPrint 2045-65 DC. The manual
contains a description of the Océ VarioPrint 2045-65 DC and guidelines to use
and operate the Océ VarioPrint 2045-65 DC. There are also tips to increase
your knowledge of the Océ VarioPrint 2045-65 DC and to help you manage the
workflow even better.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide
important, additional information or are about the prevention of damage to
your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
■The word Note comes before additional information about the correct
operation of the Océ VarioPrint 2045-65 DC or a tip.
■A part marked with Attention contains information to prevent damage to
items, for example the Océ VarioPrint 2045-65 DC, an original or a file.
■A part marked with Caution contains information to prevent personal
injury. Caution is found only in manuals that describe physical products.
Safety information
You can find the safety information for this product in the Instructions for
safe use and the Safety Data Sheets. The instructions for safe use and the
Safety Data Sheets are included in the appendices of this manual.

4 Océ VarioPrint 2045-65 DC Configuration and maintenance manual

Table of Contents 5
Table of Contents
Notes for the reader 3
Chapter 1
Introduction
General information 10
About the Configuration and Maintenance Manual 10
About the users of the Océ VarioPrint 2045-65 DC 11
About the Océ VarioPrint 2045-65 DC 12
About the configuration of the Océ VarioPrint 2045-65 DC 14
About the operator panel of the Océ VarioPrint 2045-65 DC 16
Access the system 19
Enter or quit the key operator system 19
Switch the Océ VarioPrint 2045-65 DC off or on 21
Chapter 2
Set the defaults
Define the default job settings 24
Change or restore the default job settings 24
Change the default reset time 26
Change the display language 28
Change the default margin shift 29
Define the end-of-job confirmation 30
Enter the telephone number of the Key Operator 31
Define the access control 32
About the access-secured system 32
Enable the copy control device 34
Secure access to the machine 36
Define the job charges 38
Control the access to the machine components 40
Control the access to the paper trays 40
Control the access to the special feeder 42
Chapter 3
Control the input
Define the paper trays for the report jobs 46
Define the folio size 48
Link the paper trays 50

6 Océ VarioPrint 2045-65 DC Configuration and maintenance manual
Chapter 4
Control the interrupt mode
Disable the interrupt mode 54
Chapter 5
Obtain the system information
Read the job-page counters 56
Check the machine memory 58
Check the machine number 59
Chapter 6
Define the energy save timers
About the energy save modes 62
Define the energy save timers 63
Disable the automatic switch off 65
Chapter 7
Control the accounting system
About the accounting system 68
Define the user accounts 69
About the system accounts 69
Make a valid user account 70
Create a new user-account record 71
Maintain the accounts database 72
Change the account number 72
Assign or change a PIN 74
Change the status 76
Define the job-page limit 77
Change the sequence of the user accounts 78
Reset the job-page counters 80
Delete the user accounts 82
Print the accounts-database file 84
Chapter 8
Maintain the system
Add the toner 86
Add the staples 90
Empty the staple receptacle 94
Clean the Océ VarioPrint 2045-65 DC 95

Table of Contents 7
Chapter 9
Correct the errors
Inform the users about the Océ Service request 98
Clear the paper jams 100
Appendix A
Overview and tables 103
Product specifications 104
Input trays, output bins and materials 105
Originals to use 108
Appendix B
Safety information 109
Instructions for safe use 110
Safety Data Sheets 112
EPA Energy Star® 117
Appendix C
Miscellaneous 119
Reader's comment sheet 120
Addresses of local Océ organisations 122

8 Océ VarioPrint 2045-65 DC Configuration and maintenance manual

9
Océ VarioPrint 2045-65 DC
Configuration and Maintenance
Manual
Chapter 1
Introduction

10 Océ VarioPrint 2045-65 DC Configuration and maintenance manual
General information
About the Configuration and Maintenance Manual
The Configuration and Maintenance Manual describes the tasks that the Key
Operator can perform using the key operator system of the Océ VarioPrint
2045-65 DC.
The user CD-rom, delivered with the Océ VarioPrint 2045-65 DC, provides
you with the user manuals in digital format. You can also find Quick Reference
Cards on this CD-rom.
The Océ website, www.oce.com, facilitates free user-manual download.

Introduction 11
About the users of the Océ VarioPrint 2045-65 DC
Introduction
The Océ VarioPrint 2045-65 DC documentation approaches three types of
users. Each type of user has defined tasks, related to the Océ VarioPrint
2045-65 DC system.
This Configuration and Maintenance Manual describes the tasks of the Key
Operator (see ‘About the Configuration and Maintenance Manual’ on
page 10).
Types of users and their tasks
Types of users Tasks
End User ■Copy paper documents.
■Control the document flow.
■Load the paper in the trays.
■Clear the paper jams.
Key Operator ■Define the access-security to the machine and the
machine's components.
■Set the default job settings.
■Control the paper trays.
■Control the output.
■Obtain the system information.
■Set the energy save timers.
■Maintain the accounting system.
■Maintain the machine supplies.
■Solve easy machine problems.

12 Océ VarioPrint 2045-65 DC Configuration and maintenance manual
About the Océ VarioPrint 2045-65 DC
Introduction
The Océ VarioPrint 2045-65 DC has been developed from a proven system for
creating high quality print, copy and scan jobs. The productivity and the print
speed of the Océ VarioPrint 2045-65 DC are successful in office and central
reproduction departments.
The new technologies and features, developed for this release provide an
improved workflow to execute the jobs.
Features of the Océ VarioPrint 2045-65 DC
The Océ VarioPrint 2045-65 DC system combines earlier tested technologies
with new features. The following items may be useful to you:
Features
The Océ Image Logic technology: for detecting and optimizing the light sec-
tions, the lines and the photos in the originals to achieve the best quality im-
age.
The combine key : to copy separate job parts.
The interrupt key : for suspending a job, starting a high-priority job and
resuming the suspended job.
The automatic 90° image-rotation technology: for matching the feed direc-
tion of the originals and the orientation of the paper in the paper trays.
5.5 x 8.5’’ copying: for copying 5.5 x 8.5’’ originals to 5.5 x 8.5’’ paper.

Introduction 13
Océ VarioPrint 2045-65 DC documentation
Types of users Documentation
End User ■The Océ VarioPrint 2045-65 DC Job
Manual.
■Quick Reference Cards, to refer to the
settings and the main jobs.
Key Operator ■The Océ VarioPrint 2045-65 DC
Configuration and Maintenance
Manual.
■Quick Reference Card, to refer to the
maintenance of the Océ VarioPrint
2045-65 DC.

14 Océ VarioPrint 2045-65 DC Configuration and maintenance manual
About the configuration of the Océ VarioPrint 2045-65 DC
Introduction
The main components of the Océ VarioPrint 2045-65 DC include the
following:
1The operator panel.
2The Océ VarioPrint 2045-65 DC machine.
The Océ VarioPrint 2045-65 DC machine
[1] The parts of the Océ VarioPrin t 2045-65 DC
[1] The parts of the Océ VarioPrint 2045-65 DC
Number Part Function
1 Automatic document
feeder
Equipment, to copy a set of 1-sid-
ed or 2-sided standard originals.
2 Access to platen Equipment, to copy the non-stan-
dard originals.
One side of the original is scanned
at a time.

Introduction 15
3 Original receiving bin Equipment, to collect the origi-
nals, processed by the automatic
document feeder.
4 Operator panel Equipment, to enter the settings.
5 Multi-size bin Equipment, to collect the complet-
ed sets with a special paper size or
paper weight.
The sets cannot be internally sta-
pled.
6 Offline stapler Equipment, to manually staple a
set.
7 Finisher Equipment, to collect the complet-
ed 8.5 x 11’’ sets with a standard
paper weight.
The sets can be internally stapled.
8 Special feeder Equipment, to insert a sheet of spe-
cial material to copy on.
9 Error bin Equipment, to collect the sheets
that are processed incorrectly.
10 Paper compartment Equipment, to hold the paper
stocks.
11 Front door Door to access the toner reservoir
and the machine counter.
Number Part Function

16 Océ VarioPrint 2045-65 DC Configuration and maintenance manual
About the operator panel of the Océ VarioPrint 2045-65 DC
Introduction
The operator panel contains the display screen and the keys. The display screen
shows the available settings, the feedback graphics and a message box.
The operator panel
[2] The operator panel of the O cé VarioPrint 2045- 65 DC
[2] The operator panel of the Océ VarioPrint 2045-65 DC
Number Part Description
1Displayscreen
■Screen, to display the settings and
the messages.
2 Section keys ■Keys, to select a collection of
settings (a section).
3 Arrow keys Keys, to:
■Change the value in small steps
(arrow-up key and arrow-down
key ).
■Change the value to preset values
(arrow-left key and arrow-right
key ).
■Select a value or a name in a
displayed list.
■Select a digit in a displayed value.

Introduction 17
The display screen
[3] The display screen of the Océ V arioPri nt 2045-65 DC
[3] The display screen of the Océ VarioPrint 2045-65 DC
4 Stop key ■Key, to stop or abort the jobs.
5 Correction key ■Key, to reset or cancel the settings.
6 numeric keys ■Keys, to enter the numeric values.
7 Copies counter ■Counter, to display the number of
prints or copies.
8 Start key Key, to:
■Start a job.
■Confirm the settings.
9 Function keys ■Keys, to select a collection of
settings (a function).
10 Combine key ■Key, to scan or copy the separate job
parts.
11 Interrupt key ■Key, to activate or quit the interrupt
mode.
Number Part Description

18 Océ VarioPrint 2045-65 DC Configuration and maintenance manual
Number Part Description
1 Message box Area on the display screen, to
display:
■General job information.
■Interactive requests, to continue a
process.
■The processing phase of a job.
■Error messages.
■The activity states of the Océ
VarioPrint 2045-65 DC.
2 Section ■A section represents a preset
collection of settings. The name
box of the activated section is
aligned lower than the other
sections. The section box may
contain symbols indicating some
settings.
3Card ■A card represents a preset
collection of settings of a section.
4 Function ■A function represents asetting. The
activated function is black.
5 Function box ■The function box contains the
values of a function.

Introduction 19
Access the system
Enter or quit the key operator system
Introduction
The key operator system contains the settings to change, or restore, the default
configuration of the Océ VarioPrint 2045-65 DC.
You can enter the key operator system if the Océ VarioPrint 2045-65 DC is not
processing a job. A PIN is required to make the settings available. Only Océ
Service can change the key operator PIN.
The changes, made in the key operator system, are applied after you have left
the key operator system.
Before you begin
1Make sure that the Océ VarioPrint 2045-65 DC does not process a job.
Illustration
[4] Enter the key operator system using a PIN
[4] Enter the key operator system using a PIN
[5] Quit the key operato r system
[5] Quit the key operator system

20 Océ VarioPrint 2045-65 DC Configuration and maintenance manual
Entering the key operator system
1Activate the 'Extra' section.
2Open the 'Special settings' card.
3Press the 'System management' function key.
4Select 'Key operator' .
5Press the start key .
6Enter the key operator PIN.
Quitting the key operator system
1Activate the 'Basic settings' section.
2Press the 'Quit Key Operator System' function key.
3Press the start key .