Oce VarioPrint 2105 Instruction manual

Océ VarioPrint
2105
Job Manual

Copyright
© 2004, Océ-Technologies B.V. Venlo, The Netherlands
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Edition 2004-01
Océ-Technologies B.V.
US
Trademarks
Products in this manual are referred to by their trade names. In
most, if not all cases, these designations are claimed as trademarks
or registered trademarks of their respective companies.

Table of Contents 3
Table of Contents
Chapter 1
Introduction
Notes for the reader 8
General Information 9
About the Océ VarioPrint 2105 9
The Océ VarioPrint 2105 configuration 12
A new workflow 13
The Print Station 18
The parts of the print station 18
The switches of the print station 19
The Control Station 20
The parts of the control station 20
The switches of the control station 21
The Scan Station 22
The parts of the scan station 22
The switches of the scan station 24
The Operator Panel 25
The keys on the operator panel 25
The structure of the information on the screen 29
Getting Started 40
Power modes on the Océ VarioPrint 2105 40
Turn on the Océ VarioPrint 2105 43
Shut down the Océ VarioPrint 2105 45
Adjust the Océ VarioPrint 2105 for daily use 48
Control the backlight of the screen 55
Chapter 2
The Copy Function
Basic Copies 58
General 58
Make a copy 58
Make a copy or print with the copy card 60
Copy with templates 61
Defining Job Settings 63
Types of job settings 63
Change the settings for a copy job 71
Correct settings in the job editor 73
Stapled Copies 74
Changing the Zoom Factor 77
Adjust the exposure settings 79

4 Océ VarioPrint 2105 Job manual
Erase the margin 81
Change the margin (shift) 83
Stopping a Job 86
Stop scanning 86
Stop printing 88
Extended Copies 89
Using Special Materials 89
Copy special originals and originals of a non-standard size 89
Copy on special material 92
Create a document with covers 95
Using the Mailbox 96
Scan a document to mailbox 96
Edit a mailbox job 98
Print a job from the mailbox 101
Move to mailbox 103
Remove jobs from the mailbox 105
Combining Subsets 106
Combine subsets into one document 106
Concatenation and chapterization 110
Bundle printing 113
Delete subsets 117
Chapter 3
The Print Function
General 120
Printer driver information 120
Print jobs on the Océ VarioPrint 2105 127
Printing a document 129
Make a copy or print with the copy card 131
Stapled prints 132
Print on special material 135
Using the Mailbox 137
Print a job from the mailbox 137
Edit a mailbox job 140
Move to mailbox 143
Remove jobs from the mailbox 145
Bundle printing 146
Stopping a Job 150
Stop printing 150
Chapter 4
The scan-to-file function
General 154
About the scan-to-file function 154
Scan-to-file jobs on the Océ VarioPrint 2105 156
About the scan profiles 158
Original input on the glass plate or into the ADF 161

Table of Contents 5
Scan-to-file 164
Create a scan-to-file job 164
Types of scan-to-file settings 169
Change the zoom factor 174
Optimizing Scan Quality 179
Stopping a scan-to-file job 181
Error messages and possible solutions 183
Chapter 5
Accounting
About Accounting 186
Define the workflow settings for accounting 189
Accessing the Accounting Log File 191
Chapter 6
Job Management
About job management on the Océ VarioPrint 2105 194
Overview of actions in the job queue manager 199
Managing jobs on the Océ VarioPrint 2105 203
Chapter 7
Maintenance
How to get information about the supplies 208
How to fill and refill the paper tray 212
How to fill special paper 218
Chapter 8
How to handle errors
How to handle contradictions 224
How to handle errors 226
Original jam on the scan station 228
Paper jam on the print station 229
Appendix A
Overview and Tables 231
Product specifications 232
Originals that can be used 233
Paper types that can be used 234
Appendix B

6 Océ VarioPrint 2105 Job manual
Safety Information 237
Instructions for safe use 238
Safety data sheets 241
EPA Energy Star® Océ VarioPrint 2105 Multifunction device 250
EPA Energy Star® Océ VarioPrint 2105 Print station 252
Appendix C
Miscellaneous 255
Reader's comment sheet 256
Addresses of local Océ organisations 258

7
Océ VarioPrint 2105
Job Manual
Chapter 1
Introduction

8 Océ VarioPrint 2105 Job manual
Notes for the reader
Introduction
This manual helps you to use the Océ VarioPrint 2105. The manual contains a
description of the Océ VarioPrint 2105 and guidelines to use and operate the
Océ VarioPrint 2105. There are also tips to increase your knowledge of the Océ
VarioPrint 2105 and to help you manage the workflow even better.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide
important, additional information or are about the prevention of damage to
your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
■The word Note comes before additional information about the correct
operation of the Océ VarioPrint 2105 or a tip.
■A part marked with Attention contains information to prevent damage to
items, for example the Océ VarioPrint 2105, an original or a file.
■A part marked with Caution contains information to prevent personal
injury. Caution is found only in manuals that describe physical products.
Safety information
You can find the safety information for this product in the Instructions for
safe use and the Safety Data Sheets. The instructions for safe use and the
Safety Data Sheets are included in the appendices of this manual.

Introduction 9
General Information
About the Océ VarioPrint 2105
Introduction
The Océ VarioPrint 2105
With the Océ VarioPrint 2105, Océ created a new copy, scan and print concept
for your Document Production Center. Professional document handling and
efficient production printing and copying are key elements in this central
environment. Every day you receive hardcopy jobs and digital jobs. These jobs
must be printed quickly and easily. The traditional method for delivering
analog documents to you was to walk down to the DPC and have them hand
the documents over to you. This continues to be an important part of your
work. More and more, you and your customers use digital job submission
through the network and make prints instead of copies.
The Océ VarioPrint 2105 helps you to get a smooth change from analog to
digital document production. The Océ VarioPrint 2105 handles and processes
both analog and digital jobs in an identical and easy way.
Available configurations
The Océ VarioPrint 2105 has a modular configuration. You can use the scan
station and the print station together or separately. The control station is always
part of the system. The parts are described in detail in the following section:
See The configuration.
The Océ VarioPrint 2105 is available in two configurations.
■Printer only
■Hybrid.
The printer-only configuration consists of the print station and the control
station. You can only use this configuration to print your jobs.
The hybrid configuration consists of the print station, the control station and in
addition the scan station. You can use this configuration to print, copy and scan
your jobs.
This manual describes both the printer-only configuration and the hybrid
configuration. If you have the printer-only configuration, the sections about

10 Océ VarioPrint 2105 Job manual
copying and scanning and scan-to-file in this manual do not apply to your
system. The user interface of the control station is the same for both
configurations with only one difference. The standard templates for copy jobs
and scan jobs are grayed-out for the printer-only configuration.
Types of users
[1] Types of users
[1] Types of users
Type of user Task
Operator ■Copy paper originals
■Print digital files
■Scan analogue files to digital files
■Manage the jobs on the operator panel
■Manage the paper load settings on the operator panel
■Load paper
■Handle contradictions and errors
Note: The Job manual describes the tasks of operators
Key operator ■Provide maintenance
■Control the system settings
Note: The Configuration and Maintenance Manual
describes the tasks of key operators
System adminis-
trator
Control the connection to the network
Note: The Configuration and maintenance manual
describes the tasks of system administrators