Oce VarioPrint 2105 Instruction manual

Océ VarioPrint
2105
Job Manual

Copyright
© 2004, Océ-Technologies B.V. Venlo, The Netherlands
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Edition 2004-01
Océ-Technologies B.V.
US
Trademarks
Products in this manual are referred to by their trade names. In
most, if not all cases, these designations are claimed as trademarks
or registered trademarks of their respective companies.

Table of Contents 3
Table of Contents
Chapter 1
Introduction
Notes for the reader 8
General Information 9
About the Océ VarioPrint 2105 9
The Océ VarioPrint 2105 configuration 12
A new workflow 13
The Print Station 18
The parts of the print station 18
The switches of the print station 19
The Control Station 20
The parts of the control station 20
The switches of the control station 21
The Scan Station 22
The parts of the scan station 22
The switches of the scan station 24
The Operator Panel 25
The keys on the operator panel 25
The structure of the information on the screen 29
Getting Started 40
Power modes on the Océ VarioPrint 2105 40
Turn on the Océ VarioPrint 2105 43
Shut down the Océ VarioPrint 2105 45
Adjust the Océ VarioPrint 2105 for daily use 48
Control the backlight of the screen 55
Chapter 2
The Copy Function
Basic Copies 58
General 58
Make a copy 58
Make a copy or print with the copy card 60
Copy with templates 61
Defining Job Settings 63
Types of job settings 63
Change the settings for a copy job 71
Correct settings in the job editor 73
Stapled Copies 74
Changing the Zoom Factor 77
Adjust the exposure settings 79

4 Océ VarioPrint 2105 Job manual
Erase the margin 81
Change the margin (shift) 83
Stopping a Job 86
Stop scanning 86
Stop printing 88
Extended Copies 89
Using Special Materials 89
Copy special originals and originals of a non-standard size 89
Copy on special material 92
Create a document with covers 95
Using the Mailbox 96
Scan a document to mailbox 96
Edit a mailbox job 98
Print a job from the mailbox 101
Move to mailbox 103
Remove jobs from the mailbox 105
Combining Subsets 106
Combine subsets into one document 106
Concatenation and chapterization 110
Bundle printing 113
Delete subsets 117
Chapter 3
The Print Function
General 120
Printer driver information 120
Print jobs on the Océ VarioPrint 2105 127
Printing a document 129
Make a copy or print with the copy card 131
Stapled prints 132
Print on special material 135
Using the Mailbox 137
Print a job from the mailbox 137
Edit a mailbox job 140
Move to mailbox 143
Remove jobs from the mailbox 145
Bundle printing 146
Stopping a Job 150
Stop printing 150
Chapter 4
The scan-to-file function
General 154
About the scan-to-file function 154
Scan-to-file jobs on the Océ VarioPrint 2105 156
About the scan profiles 158
Original input on the glass plate or into the ADF 161

Table of Contents 5
Scan-to-file 164
Create a scan-to-file job 164
Types of scan-to-file settings 169
Change the zoom factor 174
Optimizing Scan Quality 179
Stopping a scan-to-file job 181
Error messages and possible solutions 183
Chapter 5
Accounting
About Accounting 186
Define the workflow settings for accounting 189
Accessing the Accounting Log File 191
Chapter 6
Job Management
About job management on the Océ VarioPrint 2105 194
Overview of actions in the job queue manager 199
Managing jobs on the Océ VarioPrint 2105 203
Chapter 7
Maintenance
How to get information about the supplies 208
How to fill and refill the paper tray 212
How to fill special paper 218
Chapter 8
How to handle errors
How to handle contradictions 224
How to handle errors 226
Original jam on the scan station 228
Paper jam on the print station 229
Appendix A
Overview and Tables 231
Product specifications 232
Originals that can be used 233
Paper types that can be used 234
Appendix B

6 Océ VarioPrint 2105 Job manual
Safety Information 237
Instructions for safe use 238
Safety data sheets 241
EPA Energy Star® Océ VarioPrint 2105 Multifunction device 250
EPA Energy Star® Océ VarioPrint 2105 Print station 252
Appendix C
Miscellaneous 255
Reader's comment sheet 256
Addresses of local Océ organisations 258

7
Océ VarioPrint 2105
Job Manual
Chapter 1
Introduction

8 Océ VarioPrint 2105 Job manual
Notes for the reader
Introduction
This manual helps you to use the Océ VarioPrint 2105. The manual contains a
description of the Océ VarioPrint 2105 and guidelines to use and operate the
Océ VarioPrint 2105. There are also tips to increase your knowledge of the Océ
VarioPrint 2105 and to help you manage the workflow even better.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide
important, additional information or are about the prevention of damage to
your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
■The word Note comes before additional information about the correct
operation of the Océ VarioPrint 2105 or a tip.
■A part marked with Attention contains information to prevent damage to
items, for example the Océ VarioPrint 2105, an original or a file.
■A part marked with Caution contains information to prevent personal
injury. Caution is found only in manuals that describe physical products.
Safety information
You can find the safety information for this product in the Instructions for
safe use and the Safety Data Sheets. The instructions for safe use and the
Safety Data Sheets are included in the appendices of this manual.

Introduction 9
General Information
About the Océ VarioPrint 2105
Introduction
The Océ VarioPrint 2105
With the Océ VarioPrint 2105, Océ created a new copy, scan and print concept
for your Document Production Center. Professional document handling and
efficient production printing and copying are key elements in this central
environment. Every day you receive hardcopy jobs and digital jobs. These jobs
must be printed quickly and easily. The traditional method for delivering
analog documents to you was to walk down to the DPC and have them hand
the documents over to you. This continues to be an important part of your
work. More and more, you and your customers use digital job submission
through the network and make prints instead of copies.
The Océ VarioPrint 2105 helps you to get a smooth change from analog to
digital document production. The Océ VarioPrint 2105 handles and processes
both analog and digital jobs in an identical and easy way.
Available configurations
The Océ VarioPrint 2105 has a modular configuration. You can use the scan
station and the print station together or separately. The control station is always
part of the system. The parts are described in detail in the following section:
See The configuration.
The Océ VarioPrint 2105 is available in two configurations.
■Printer only
■Hybrid.
The printer-only configuration consists of the print station and the control
station. You can only use this configuration to print your jobs.
The hybrid configuration consists of the print station, the control station and in
addition the scan station. You can use this configuration to print, copy and scan
your jobs.
This manual describes both the printer-only configuration and the hybrid
configuration. If you have the printer-only configuration, the sections about

10 Océ VarioPrint 2105 Job manual
copying and scanning and scan-to-file in this manual do not apply to your
system. The user interface of the control station is the same for both
configurations with only one difference. The standard templates for copy jobs
and scan jobs are grayed-out for the printer-only configuration.
Types of users
[1] Types of users
[1] Types of users
Type of user Task
Operator ■Copy paper originals
■Print digital files
■Scan analogue files to digital files
■Manage the jobs on the operator panel
■Manage the paper load settings on the operator panel
■Load paper
■Handle contradictions and errors
Note: The Job manual describes the tasks of operators
Key operator ■Provide maintenance
■Control the system settings
Note: The Configuration and Maintenance Manual
describes the tasks of key operators
System adminis-
trator
Control the connection to the network
Note: The Configuration and maintenance manual
describes the tasks of system administrators

Introduction 11
Contents
The manual describe the following tasks.
[2] Contents of the manuals
[2] Contents of the manuals
Manual Tasks
Job Manual ■Making copies
■Scanning documents to the mailbox
■Printing documents
■Scan-to-file
■Managing jobs
■Managing the paper load
■Managing contradictions and errors.
Configuration and
Maintenance Manual
■Setting the configuration of the Océ VarioPrint
2105
■Adjusting the printer properties and the network
properties
■Providing maintenance for the Océ VarioPrint
2105.

12 Océ VarioPrint 2105 Job manual
The Océ VarioPrint 2105 configuration
The modules of the Océ VarioPrint 2105
[3] Modules of the hybrid configuration
[3] Modules of the hybrid configuration
[4] Modules of the printer only configu ration
[4] Modules of the printer only configuration
Component Function
The Print Station Process the print and copy jobs
The Control Sta-
tion
Operate the Océ VarioPrint 2105
The scan station
(with the Océ
Smart Imager
controller).
Scan the originals and store these scanned images.
Store the digital originals from the network on the con-
troller.
Component Function
The Print Station Process the print and copy jobs
The Control Sta-
tion
Operate the Océ VarioPrint 2105
The Océ Smart
Imager.
Store the digital originals from the network on the con-
troller.

Introduction 13
A new workflow
Introduction
Compared to the traditional, analog copiers, the Océ VarioPrint 2105 contains
new features to copy and print documents. The new features are:
■Original and print definition
■Paper management
■Job queue
■Set-build
■Templates
■Mailbox
■Multi-jobbing
■Accounting
■Scan-to-file.
Original and print definition
When you prepare a copy job, you describe the original and the print. You can
define the settings for the sheet and the layout of the originals and the prints
separately.
An important part of the new workflow is that you only have to define the
settings for the original and the print. The system automatically calculates the
transformation from original to print (zoom, rotation and binding). For
example: you have a tabloid size original and you want a letter-standard copy.
Just tell the system you have a tabloid original and you want a letter-standard
copy. The system calculates the 71% adjustment for you.
Paper management
This is a completely new concept. You can now define what type of paper you
want to use in a job. On previous machines, you defined the which tray you
wanted to use. Because of the possibility of a large job queues, the paper load
of the trays may change while your job is in the queue. Then the Océ VarioPrint
2105 will notify you to load the paper type you defined in your job.
The 'Paper manager' allows you to define the paper load of the paper trays
exactly.

14 Océ VarioPrint 2105 Job manual
Job queue
All scan jobs and print jobs go into the job queue before they are printed. The
jobs in the job queue are managed from the operator panel in the 'Job queue
manager'.
Set-build
The set-build key ( ) on the operator panel allows you to use different
settings (both original and print settings) for different parts (subsets) of your
documents.
Templates
A template is a group of pre-set settings. Templates help you to define the
settings of a job. There are three methods to use the templates.
[5] Methods to use templates
[5] Methods to use templates
The 'Last used' template
This template contains the settings of the last started job.
Note: The 'Last used' template does not contain the settings of all the subsets
of a set-build job.
Mailbox
A mailbox is a digital storage area (not for archiving purposes) for scanned
documents and print jobs from the network. This digital storage area is on a
hard disk in the Océ Smart Imager.
The Océ VarioPrint 2105 has two mailboxes, a 'Local mailbox' and a 'Network
mailbox'. The 'Network mailbox' is the location for print jobs and the 'Local
mailbox' is the location for scanned jobs (copy job to mailbox) and jobs that
are moved from the job queue to the mailbox. The jobs in the 'Network
mailbox' are displayed with the file name, the user name, the number of pages
Num
ber
Description
1 Press the start key ( ). The default 'Copy job' template will be used.
Only 1 copy is possible.
2 Select a template and press the start key ( ).
3 Select a template and edit the settings in the job editor.

Introduction 15
in the job, the number of sets you want to copy/print, the media type of the first
page and the date and time. The 'Local mailbox' shows the same information
but displays a job number instead of a name and there is no user name.
[6] Options in the mailbox
[6] Options in the mailbox
The jobs started from the mailbox are copies of the jobs in the mailbox. You
can start a job from the mailbox as many times as required. Each time, you
create a new copy in the job queue.
To delete a job from the mailbox, you must delete the job.
Job order in the mailbox
When you open the mailbox view, the last job that arrived in the mailbox is
selected. 'New' jobs are added at the top, above the jobs that are 'Done' .
If you press the start key ( ), copies of all the selected mailbox jobs are
created and started into the job queue.
Use the star arrow keys to select a job in the mailbox. Use the arrow-up key
and the arrow-down key to select the jobs one by one. Use the arrow-left key
and the arrow-right key to move through the jobs in the mailbox screen by
screen. The arrow right key is equal to the Page down key and moves the screen
down. The arrow left key is equal to the Page up key and moves the screen up.
Mailbox information
The mailbox contains 'New' jobs and 'Done' jobs that were not deleted. A check
mark indicates the 'Done' jobs. 'Done' means that the jobs were sent to the
queue. However, this does not mean that the jobs must have been printed.
Num
ber
Description
1 You can select one or more jobs in the mailbox and press the start key
()
2 You can select a job in the mailbox, edit the job and then press the
start key ( ).
3 You can select one or more jobs in the mailbox and then delete the
selection.

16 Océ VarioPrint 2105 Job manual
The jobs in the mailbox contain the following information.
[7] Presentation of the jobs in the mailbox
[7] Presentation of the jobs in the mailbox
Move to mailbox
The option 'Move to mailbox' is available in the job queue manager. This
option allows you to move a job that has not started yet from the job queue to
the mailbox. A print job is moved to the network mailbox and a copy job is
moved to the local mailbox.
A job that is moved to the mailbox is treated as if a new job is added to the
mailbox. You can change the properties of the job.
Description Job in the 'Network
mailbox'
Job in the 'Local mail-
box'
Graphic information A check mark when the
job is completed
A check mark when the
job is completed
'Document' or 'Iden-
tifier'
Document name to iden-
tify the document
Number to identify the
document
'User' Name of the user who
sent the document to the
mailbox
This information is not
visible.
'Pages' The total number of
originals
The total number of
originals
'Copies' The total number of sets The total number of sets
'Paper' A description of the pa-
per size, weight and the
paper type of the first
page of the job
A description of the pa-
per size, weight and the
paper type of the first
page of the job
'Submitted' The date and time of the
job submission
The date and time of the
job submission

Introduction 17
You can for example use the move-to-mailbox functionality for the following.
[8] Move-to-mailbox function
[8] Move-to-mailbox function
Multi-jobbing
The Océ VarioPrint 2105 allows you to define and scan a new job while another
job is printing.
The new workflow can help the operator to do more in less time. The operator
can scan the originals while the Océ VarioPrint 2105 is printing other
documents. All the documents are scanned one by one and added to the job
queue. The operator can do other tasks while the Océ VarioPrint 2105 is
printing the earlier scanned documents.
Accounting
The accounting function allows the operator to store the print and copy job
information under an account number. The operator can generate an
accounting log file with the information sorted per account number. The
operator can use this information for example to create summaries of prints per
project or per client.
Scan-to-file
You can use predefined scan profiles to scan analogue originals.The scanned
originals are saved as digital documents on the scan server. You can retrieve the
documents from the scan server, and for example, print the documents on
demand or archive them in a digital file system.
Number Description
1 Save a job for later use.
2 Use the extra editing options from the mailbox.
3 Mix jobs from the network mailbox and the local mailbox.

18 Océ VarioPrint 2105 Job manual
The Print Station
The parts of the print station
The Print Station
[1] The Print Station
[1] The Print Station
[9] The parts of t he print station
[9] The parts of the print station
Part Function
1 Output trays Trays to collate printed sheets (stapled, sort-
ed by page or by set, offset stacked).
2 External output Receive printed sheets to deliver to an exter-
nal finishing device.
3 Print tray Receive printed sheets (sorted by page or by
set). Also used to deliver error prints.
4 Paper compartment Contains the paper trays that hold the paper.
5 Front cover Fill the toner unit.

Introduction 19
The switches of the print station
The Print Station
The print station has the following switches and buttons. You can find these at
the right-hand side of the belly (light gray area) on the print station.
[10] Switches and buttons on the print station
[10] Switches and buttons on the print station
Number Action
1 Power switch ( )
The power switch cuts and connects the power to the print sta-
tion.
2 On/Off button with orange and green LED ( )
The On/Off button on the print station allows you to toggle the
status of the print station between the stand-by mode and the
sleep mode. This is only possible if the scan station power
switch ( ) is in '1' position and the startup phase is passed
(templates visible on the screen).
3 The key switch
If you want to prevent that any person switches on the machine
you can take out the key in the OFF position. If you take out the
key in ON position, any person can turn off the machine with the
power switch.

20 Océ VarioPrint 2105 Job manual
The Control Station
The parts of the control station
The Control Station
[2] The Control Station
[2] The Control Station
[11] The parts of the ope rator panel
[11] The parts of the operator panel
Part Function
1 Keypad Contains the 'Start' key, the 'Stop' key, the
'Correction' key, the 'Set-build', the 'Help'
key and the numeric keys.
2 Monitor Holds the screen that displays the visual
feedback about the system, the job queue,
the job editor, the system manager and the
paper manager. The screen also displays the
warnings and the errors. The monitor also
has a 2 colored LED (red and green).
3 Function keys / soft-
keys
Enable you to access the menus and func-
tions and to change settings. The function of
the key is displayed on the screen next to,
above or under the key.
4 Backlight control You can use the 2 keys at the rear side of the
monitor to adjust the backlight of the screen.