Oce cm3522 User manual

Océ
cm3522/
cm2522
Network Scan/
Fax/ Network Fax
Operations
User’s Guide
Printing for
Professionals

Océ cm3522/cm2522 x-1
Introduction
Thank you for purchasing this machine.
This User’s Guide describes the operating instructions, precautions for proper operation, and simple
troubleshooting of the network scan/fax/network fax operations of Océ cm3522/cm2522. In order to allow
functionality of this product fully and to use it effectively, please read this User’s Guide as necessary.
In order to operate the machine safely and properly, be sure to read the Quick Guide
[Copy/Print/Fax/Scan/Box Operations].
For descriptions on trademarks and copyrights, refer to the accompanying [Trademarks/Copyrights].
Illustrations shown in the User’s Guide may differ from actual machine.

Océ cm3522/cm2522 x-2
To check on the function you want to use
This manual contains details on setting up the functions.
Understanding general operation flow
This manual provides a separate chapter "Operation flow" to describe how to use the major functions of this
machine. The flow charts in the chapter help to understand the general flow of operations such as scan and
fax transmission.
Clicking the link in the flow chart takes you to the relevant pages of the function to see more details about
the function settings.

Océ cm3522/cm2522 x-3
Using menu trees
Various functions can be specified for this machine. To find out the specific setting items under certain
button, or the list of items that can be specified, refer to the "Menu tree" page. On the menu tree pages, there
is a hierarchy of functions under one button. Clicking the link in the menu tree takes you to the relevant pages
of the function to see more details about the function settings.

Océ cm3522/cm2522 x-4
Contents
Introduction
To check on the function you want to use ...........................................................................................................x-2
Understanding general operation flow ....................................................................................................x-2
Using menu trees .....................................................................................................................................x-3
Contents ..................................................................................................................................................................x-4
About this manual.................................................................................................................................................x-17
Contents ................................................................................................................................................x-17
Functions covered in this manual ..........................................................................................................x-18
Network Scan functions ........................................................................................................................x-18
G3 fax function ......................................................................................................................................x-18
Network Fax function ............................................................................................................................x-18
Representation of product name ...........................................................................................................x-18
Explanation of manual conventions .......................................................................................................x-19
User’s Guides........................................................................................................................................................x-21
Printed manual .......................................................................................................................................x-21
User’s Guide CD manuals .....................................................................................................................x-21
1 Before using Network Scan/Fax/Network Fax functions
1.1 Information before saving documents................................................................................................ 1-2
1.1.1 Transmission functions.............................................................................................................................1-2
Function type............................................................................................................................................1-2
Precautions for using fax function (G3) ....................................................................................................1-2
Precautions for using network fax............................................................................................................1-2
Precautions for using Internet fax.............................................................................................................1-2
Precautions for using IP Address Fax ......................................................................................................1-3
1.1.2 User authentication...................................................................................................................................1-3
Machine authentication ............................................................................................................................1-3
External server authentication ..................................................................................................................1-4
Account track ...........................................................................................................................................1-4
1.1.3 Limitation on file name..............................................................................................................................1-4
1.2 Overview ................................................................................................................................................ 1-6
1.2.1 Available Network Scan functions ............................................................................................................1-6
Scan to E-Mail ..........................................................................................................................................1-6
FTP TX ......................................................................................................................................................1-6
SMB TX.....................................................................................................................................................1-7
Save in User Box ......................................................................................................................................1-7
WebDAV TX ..............................................................................................................................................1-8
Web Service..............................................................................................................................................1-8
1.2.2 Available Fax functions.............................................................................................................................1-9
G3 fax transmission/reception..................................................................................................................1-9
Polling .......................................................................................................................................................1-9
1.2.3 Available Network Fax functions ............................................................................................................1-10
Internet Fax.............................................................................................................................................1-10
IP Address Fax .......................................................................................................................................1-10
2 Control panel/touch panel
2.1 Control panel......................................................................................................................................... 2-2
2.2 Touch panel........................................................................................................................................... 2-4
2.2.1 Screen layout............................................................................................................................................2-4
Icons on the touch panel ..........................................................................................................................2-4
2.2.2 Display with/without optional settings......................................................................................................2-5
Without fax kit...........................................................................................................................................2-5
With fax kit................................................................................................................................................2-5
2.2.3 Display and operation of the left panel.....................................................................................................2-6
Job List .....................................................................................................................................................2-6

Océ cm3522/cm2522 x-5
Job List - Delete .......................................................................................................................................2-7
Job List - Job Details................................................................................................................................2-7
Check Job - Check Job Settings ...........................................................................................................2-11
Check Job - Check Job Settings - Destination Settings........................................................................2-11
Check Job - Check Job Settings - Scan Settings..................................................................................2-12
Check Job - Check Job Settings - Original Settings..............................................................................2-12
Check Job - Check Job Settings - Communication Settings ................................................................2-12
Check Job - Check Job Settings - Check E-Mail Settings ....................................................................2-13
3 Registration of basic information
3.1 To begin operation ............................................................................................................................... 3-2
3.1.1 Required environment and equipment .....................................................................................................3-2
3.1.2 Network connection and settings.............................................................................................................3-2
Network connection .................................................................................................................................3-2
Network settings.......................................................................................................................................3-2
Specifying the E-Mail address of the machine.........................................................................................3-3
3.1.3 Connecting a modular cable ....................................................................................................................3-3
3.2 Address Registration............................................................................................................................ 3-4
3.2.1 Address Book ...........................................................................................................................................3-4
3.2.2 Group........................................................................................................................................................3-4
3.3 Optional settings................................................................................................................................... 3-5
Fax/Scan programs ..................................................................................................................................3-5
Setting display contents ...........................................................................................................................3-5
3.4 Using Web services .............................................................................................................................. 3-6
3.4.1 Settings required for using Web services.................................................................................................3-6
3.4.2 Installing the driver of this machine on the computer ..............................................................................3-6
Pre-installation checking ..........................................................................................................................3-6
Installation procedure ...............................................................................................................................3-7
4 Transmitting data
4.1 Operation flow....................................................................................................................................... 4-2
4.1.1 Scan/Network fax .....................................................................................................................................4-2
4.1.2 Fax (G3) ....................................................................................................................................................4-3
4.1.3 Recalling a program..................................................................................................................................4-5
4.1.4 Broadcasting ............................................................................................................................................4-7
4.2 Menu tree in Fax/Scan mode............................................................................................................... 4-9
Address Book tab.....................................................................................................................................4-9
Direct Input tab .........................................................................................................................................4-9
Job History tab .......................................................................................................................................4-10
Address Search tab ................................................................................................................................4-11
Off-Hook tab...........................................................................................................................................4-11
Scan Settings .........................................................................................................................................4-11
Original Settings .....................................................................................................................................4-13
Communication Settings ........................................................................................................................4-14
4.3 Initial screen for fax/scan operations ............................................................................................... 4-16
4.3.1 Screen layout..........................................................................................................................................4-16
4.3.2 Address Book .........................................................................................................................................4-17
Search - Address Type...........................................................................................................................4-17
Search - Index ........................................................................................................................................4-18
Search - Detail Search............................................................................................................................4-19
Detail Search - Search Options ..............................................................................................................4-19
4.3.3 Direct Input .............................................................................................................................................4-19
4.3.4 Direct Input - Fax....................................................................................................................................4-20
4.3.5 Direct Input - E-Mail ...............................................................................................................................4-20
4.3.6 Direct Input - User Box...........................................................................................................................4-20
4.3.7 Direct Input - Internet Fax.......................................................................................................................4-21
RX Ability (Destination) ...........................................................................................................................4-21
4.3.8 Direct Input - IP Address Fax .................................................................................................................4-21

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4.3.9 Direct Input - PC (SMB) ..........................................................................................................................4-22
Host Name..............................................................................................................................................4-22
File Path..................................................................................................................................................4-22
User Name..............................................................................................................................................4-22
Password................................................................................................................................................4-22
Reference ...............................................................................................................................................4-22
Next Destination .....................................................................................................................................4-22
4.3.10 Direct Input - FTP ...................................................................................................................................4-22
Host Name..............................................................................................................................................4-23
File Path..................................................................................................................................................4-23
User Name..............................................................................................................................................4-23
Password................................................................................................................................................4-23
Detailed Settings ....................................................................................................................................4-23
Next Destination .....................................................................................................................................4-23
4.3.11 Direct Input - WebDAV ...........................................................................................................................4-24
Host Name..............................................................................................................................................4-24
File Path..................................................................................................................................................4-24
User Name..............................................................................................................................................4-24
Password................................................................................................................................................4-24
Detailed Settings ....................................................................................................................................4-24
Next Destination .....................................................................................................................................4-24
4.3.12 Direct Input - Web Service .....................................................................................................................4-25
Detail.......................................................................................................................................................4-25
Search.....................................................................................................................................................4-25
4.3.13 Job History (G3)......................................................................................................................................4-25
4.3.14 Address Search - Search .......................................................................................................................4-26
4.3.15 Address Search - Advanced Search ......................................................................................................4-26
Name ......................................................................................................................................................4-26
E-Mail Addr.............................................................................................................................................4-26
Fax Number ............................................................................................................................................4-27
Last Name ..............................................................................................................................................4-27
First Name ..............................................................................................................................................4-27
City..........................................................................................................................................................4-27
Company Name......................................................................................................................................4-27
Department.............................................................................................................................................4-27
OR/AND/STARTS WITH/ENDS WITH ....................................................................................................4-27
4.3.16 Off-Hook (G3) .........................................................................................................................................4-28
Manual transmission...............................................................................................................................4-28
4.4 Scan Settings ...................................................................................................................................... 4-29
4.4.1 Basic - Original Type ..............................................................................................................................4-29
Text.........................................................................................................................................................4-29
Text/Photo ..............................................................................................................................................4-29
Photo ......................................................................................................................................................4-29
Dot Matrix Original..................................................................................................................................4-29
Copied Paper..........................................................................................................................................4-29
4.4.2 Basic - Simplex/Duplex ..........................................................................................................................4-30
1-Sided ...................................................................................................................................................4-30
2-Sided ...................................................................................................................................................4-30
Cover + 2-Sided .....................................................................................................................................4-30
4.4.3 Basic - Resolution ..................................................................................................................................4-30
4.4.4 File Type .................................................................................................................................................4-31
File Type .................................................................................................................................................4-31
Scan Settings .........................................................................................................................................4-31
Encryption - Encryption Level, Password, Document Permissions, and Detail Settings.......................4-32
Encryption - Password ...........................................................................................................................4-32
Encryption - Document Permissions......................................................................................................4-32
Encryption - Detail Settings - Printing Allowed/Enable copying of text, images and other content ......4-32
Encryption - Detail Settings - Changes Allowed ....................................................................................4-33
Stamp Composition................................................................................................................................4-34
4.4.5 Scan Settings - Density ..........................................................................................................................4-34
4.4.6 Scan Settings - Separate Scan ..............................................................................................................4-35

Océ cm3522/cm2522 x-7
4.4.7 Quality Adjustment .................................................................................................................................4-35
Color (E-Mail/User Box/SMB/FTP/IP).....................................................................................................4-35
Auto Color...............................................................................................................................................4-35
Full Color ................................................................................................................................................4-35
Gray Scale ..............................................................................................................................................4-36
Black.......................................................................................................................................................4-36
Background Removal .............................................................................................................................4-36
Sharpness...............................................................................................................................................4-36
4.4.8 Erase.......................................................................................................................................................4-37
Frame Erase............................................................................................................................................4-37
4.4.9 Book Scan - Book Copy.........................................................................................................................4-37
Book Spread...........................................................................................................................................4-37
Separation ..............................................................................................................................................4-38
Front Cover.............................................................................................................................................4-38
Front + Back Covers...............................................................................................................................4-38
Book Erase - Frame Erase......................................................................................................................4-38
Book Erase - Center Erase .....................................................................................................................4-38
Binding Position......................................................................................................................................4-39
4.4.10 Application - Scan Size ..........................................................................................................................4-39
Standard .................................................................................................................................................4-39
Custom Size ...........................................................................................................................................4-40
Photo Size ..............................................................................................................................................4-40
4.4.11 Application - Annotation.........................................................................................................................4-41
Selecting an annotation user box ...........................................................................................................4-41
4.4.12 Application - Stamp/Composition - Date/Time ......................................................................................4-41
Date Format............................................................................................................................................4-41
Time Format............................................................................................................................................4-41
Pages......................................................................................................................................................4-41
Text Color ...............................................................................................................................................4-42
Text Size .................................................................................................................................................4-42
Print Position - Print Position..................................................................................................................4-42
Print Position - Fine-Tune.......................................................................................................................4-43
4.4.13 Application - Stamp/Composition - Page Number ................................................................................4-43
Starting Page Number ............................................................................................................................4-43
Starting Chapter Number .......................................................................................................................4-43
Page Number Type.................................................................................................................................4-43
Text Color ...............................................................................................................................................4-44
Text Size .................................................................................................................................................4-44
Print Position - Print Position..................................................................................................................4-44
Print Position - Fine-Tune.......................................................................................................................4-45
4.4.14 Application - Stamp/Composition - Stamp ............................................................................................4-45
Stamp Type/Preset Stamps ...................................................................................................................4-45
Pages......................................................................................................................................................4-45
Text Color ...............................................................................................................................................4-46
Text Size .................................................................................................................................................4-46
Print Position - Print Position..................................................................................................................4-46
Print Position - Fine-Tune.......................................................................................................................4-47
4.4.15 Application - Stamp/Composition - Header/Footer ...............................................................................4-47
Recall Header/Footer..............................................................................................................................4-47
Check/Change Temporarily....................................................................................................................4-48
Check/Change Temporarily - Header Settings/Footer Settings.............................................................4-48
Check/Change Temporarily - Header Settings/Footer Settings - Text ..................................................4-48
Check/Change Temporarily - Header Settings/Footer Settings - Date/Time.........................................4-49
Check/Change Temporarily - Header Settings/Footer Settings - Other ................................................4-49
Check/Change Temporarily - Pages ......................................................................................................4-49
Check/Change Temporarily - Text Color................................................................................................4-50
Check/Change Temporarily - Text Size..................................................................................................4-50
4.4.16 Application - Send & Print ......................................................................................................................4-50
Send & Print............................................................................................................................................4-50
Copies.....................................................................................................................................................4-51
Simplex/Duplex ......................................................................................................................................4-51
Staple......................................................................................................................................................4-51
Staple - Position Setting.........................................................................................................................4-51

Océ cm3522/cm2522 x-8
4.4.17 Application - TX Stamp (G3/IP/I-FAX) ....................................................................................................4-51
TX Stamp ................................................................................................................................................4-51
Printing a TX stamp ................................................................................................................................4-52
4.4.18 Document Name (E-Mail/User Box/SMB/FTP/WebDAV/I-FAX).............................................................4-52
4.5 Original Settings ................................................................................................................................. 4-53
4.5.1 Special Original - Mixed Original ............................................................................................................4-53
4.5.2 Special Original - Z-Folded Original .......................................................................................................4-53
4.5.3 Special Original - Long Original..............................................................................................................4-53
4.5.4 Direction Settings - Original Direction ....................................................................................................4-53
4.5.5 Direction Settings - Binding Position......................................................................................................4-54
4.5.6 Total # of Pages (Quick Memory TX) (G3) ..............................................................................................4-54
4.5.7 Despeckle ...............................................................................................................................................4-55
4.6 Communication Settings ................................................................................................................... 4-56
4.6.1 Line Settings (G3) ...................................................................................................................................4-56
Overseas TX ...........................................................................................................................................4-56
ECM OFF ................................................................................................................................................4-56
V. 34 OFF................................................................................................................................................4-56
Check Dest. & Send ...............................................................................................................................4-57
Select Line ..............................................................................................................................................4-57
4.6.2 E-Mail Settings (E-Mail/I-FAX) ................................................................................................................4-57
About E-Mail settings .............................................................................................................................4-57
Document Name.....................................................................................................................................4-57
Subject....................................................................................................................................................4-58
From .......................................................................................................................................................4-58
Body .......................................................................................................................................................4-59
4.6.3 URL Notification Setting (User Box/FTP/SMB/WebDAV).......................................................................4-59
URL notification ......................................................................................................................................4-59
Detail Search ..........................................................................................................................................4-60
Direct Input .............................................................................................................................................4-60
4.6.4 Communication Method Settings (G3) ...................................................................................................4-60
Quick Memory TX ...................................................................................................................................4-61
Polling RX - Normal ................................................................................................................................4-61
Polling RX - Bulletin ................................................................................................................................4-62
Timer TX..................................................................................................................................................4-63
Password TX...........................................................................................................................................4-63
Polling TX - Normal.................................................................................................................................4-64
Polling TX - Bulletin ................................................................................................................................4-64
F-Code TX ..............................................................................................................................................4-65
4.6.5 E-Mail Encryption (E-Mail) ......................................................................................................................4-65
4.6.6 Adding Digital Signature (E-Mail)............................................................................................................4-66
4.6.7 Fax Header Settings (G3/IP/I-FAX).........................................................................................................4-66
4.7 Redialing (G3/IP) ................................................................................................................................. 4-67
4.7.1 Redial......................................................................................................................................................4-67
4.7.2 Manual redialing .....................................................................................................................................4-67
4.7.3 Fax Retransmit (G3) ................................................................................................................................4-67
5 Receiving data (G3/IP/I-FAX)
5.1 Receiving data (G3: When the external phone is not connect) ........................................................ 5-2
5.1.1 Auto RX (fax only) .....................................................................................................................................5-2
5.2 Receiving data (G3: When the external phone is connect) ............................................................... 5-3
5.2.1 Manual RX (phone only)............................................................................................................................5-3
5.3 Receiving data (I-FAX).......................................................................................................................... 5-4
Automatic reception .................................................................................................................................5-4
Manual reception ......................................................................................................................................5-4
5.4 Receiving data (IP)................................................................................................................................ 5-5
5.5 In-memory proxy reception ................................................................................................................. 5-6
5.5.1 In-memory proxy reception ......................................................................................................................5-6
5.5.2 Forwarding jobs stored in the memory (G3) .............................................................................................5-6

Océ cm3522/cm2522 x-9
5.6 Recording data upon reception .......................................................................................................... 5-7
5.6.1 To output in reduced printing ...................................................................................................................5-7
5.6.2 To output in reduced printing according to the paper size ......................................................................5-7
Step 1: Selecting the optimal paper size..................................................................................................5-8
Step 2: Selecting paper for actual printing...............................................................................................5-8
Printing limitations ..................................................................................................................................5-10
5.6.3 To output in full size................................................................................................................................5-11
5.6.4 Recording method for received data......................................................................................................5-12
5.7 Reception information........................................................................................................................ 5-13
Printed inside the original .......................................................................................................................5-13
Printed outside the original.....................................................................................................................5-13
6 Useful functions (G3/IP/I-FAX)
6.1 Memory RX (GS3/IP/I-FAX) .................................................................................................................. 6-2
6.2 PC-FAX reception (G3) ......................................................................................................................... 6-3
6.3 TSI distribution (G3).............................................................................................................................. 6-4
6.4 Confidential communication (G3)........................................................................................................ 6-5
Settings necessary for confidential reception ..........................................................................................6-5
Performing confidential reception ............................................................................................................6-5
Performing confidential transmission .......................................................................................................6-5
6.5 Relay distribution (G3) .......................................................................................................................... 6-6
6.5.1 Relay distribution ......................................................................................................................................6-6
6.5.2 To enable relay distribution ......................................................................................................................6-6
6.5.3 Transmitting faxes to a relay distribution station......................................................................................6-7
6.6 Polling TX/RX (G3) ................................................................................................................................ 6-8
6.6.1 Polling TX..................................................................................................................................................6-8
6.6.2 Polling RX .................................................................................................................................................6-8
6.7 Bulletin (G3) ........................................................................................................................................... 6-9
6.8 Sending/receiving data using extension lines (G3) ......................................................................... 6-10
6.9 Forwarding fax (G3) ............................................................................................................................ 6-11
7 Explanation of reports/lists
7.1 Types of reports/lists ........................................................................................................................... 7-2
7.1.1 Reports .....................................................................................................................................................7-2
7.1.2 List ............................................................................................................................................................7-3
7.2 Common lists ........................................................................................................................................ 7-4
7.2.1 Address Book List ....................................................................................................................................7-4
To print it out ............................................................................................................................................7-4
Output example ........................................................................................................................................7-5
Items to be printed out .............................................................................................................................7-5
7.2.2 Group List .................................................................................................................................................7-6
To print it out ............................................................................................................................................7-6
Output example ........................................................................................................................................7-6
Items to be printed out .............................................................................................................................7-7
7.2.3 Program List .............................................................................................................................................7-7
Output example ........................................................................................................................................7-8
Items to be printed out .............................................................................................................................7-8
7.3 Reports/lists common to G3/IP/I-FAX................................................................................................ 7-9
7.3.1 Activity report ...........................................................................................................................................7-9
Output example ........................................................................................................................................7-9
Items to be printed out .............................................................................................................................7-9
7.3.2 TX Result report......................................................................................................................................7-10
7.3.3 Broadcasting TX report ..........................................................................................................................7-11
7.3.4 Job Settings List.....................................................................................................................................7-11
To print it out ..........................................................................................................................................7-11
Fax settings list.......................................................................................................................................7-12
Relay list .................................................................................................................................................7-13

Océ cm3522/cm2522 x-10
RX user box by sender (TSI) ...................................................................................................................7-13
List of confidential and bulletin user boxes ............................................................................................7-14
7.4 Reports output in G3 Fax operations................................................................................................ 7-15
7.4.1 Polling TX report .....................................................................................................................................7-15
7.4.2 Polling RX report.....................................................................................................................................7-15
7.4.3 Sequential polling RX report...................................................................................................................7-15
7.4.4 TX reservation report ..............................................................................................................................7-16
7.4.5 Polling TX reservation report ..................................................................................................................7-16
7.4.6 Broadcasting TX reservation report........................................................................................................7-16
7.4.7 One-destination polling RX reservation report .......................................................................................7-17
7.4.8 Sequential polling RX reservation report ................................................................................................7-17
7.4.9 Confidential RX report ............................................................................................................................7-17
7.4.10 Bulletin TX report ....................................................................................................................................7-18
7.4.11 Relay report ............................................................................................................................................7-18
7.4.12 Relay request filing report.......................................................................................................................7-18
7.4.13 PC-FAX TX error report ..........................................................................................................................7-19
7.5 Reports output in Internet fax operations ........................................................................................ 7-20
7.5.1 Network fax RX error report....................................................................................................................7-20
7.5.2 I-FAX RX report (MDN) ...........................................................................................................................7-20
7.5.3 I-FAX RX report (DSN) ............................................................................................................................7-20
7.5.4 Normally received message body ..........................................................................................................7-21
7.5.5 E-Mail Subject/Text List .........................................................................................................................7-21
To print it out ..........................................................................................................................................7-21
Output example ......................................................................................................................................7-22
7.6 Reports output in IP operations ........................................................................................................ 7-23
7.6.1 Network fax RX error report....................................................................................................................7-23
8 User mode settings
8.1 Menu trees in User mode..................................................................................................................... 8-2
8.1.1 One-Touch/User Box Registration ...........................................................................................................8-2
8.1.2 User Settings ............................................................................................................................................8-5
8.1.3 Recall Scan/Fax Program.........................................................................................................................8-6
8.2 One-Touch/User Box Registration...................................................................................................... 8-7
8.2.1 Displaying the One-Touch/User Box Registration screen........................................................................8-7
8.2.2 Address Book - E-Mail .............................................................................................................................8-7
No. ............................................................................................................................................................8-8
Name ........................................................................................................................................................8-8
Index .........................................................................................................................................................8-8
E-Mail Address .........................................................................................................................................8-8
8.2.3 Address Book - User Box.........................................................................................................................8-9
No. ............................................................................................................................................................8-9
Name ........................................................................................................................................................8-9
Index .......................................................................................................................................................8-10
User Box .................................................................................................................................................8-10
8.2.4 Address Book - Fax................................................................................................................................8-10
No. ..........................................................................................................................................................8-11
Name ......................................................................................................................................................8-11
Index .......................................................................................................................................................8-11
Address...................................................................................................................................................8-12
Line Settings ...........................................................................................................................................8-12
8.2.5 Address Book - PC (SMB) ......................................................................................................................8-13
No. ..........................................................................................................................................................8-14
Name ......................................................................................................................................................8-14
Index .......................................................................................................................................................8-14
User ID....................................................................................................................................................8-14
Password................................................................................................................................................8-14
Host Address ..........................................................................................................................................8-15
File Path..................................................................................................................................................8-15

Océ cm3522/cm2522 x-11
Reference ...............................................................................................................................................8-15
8.2.6 Address Book - FTP ...............................................................................................................................8-16
No. ..........................................................................................................................................................8-17
Name ......................................................................................................................................................8-17
Index .......................................................................................................................................................8-17
Host Address ..........................................................................................................................................8-18
File Path..................................................................................................................................................8-18
User ID....................................................................................................................................................8-18
Password................................................................................................................................................8-18
anonymous .............................................................................................................................................8-18
PASV.......................................................................................................................................................8-18
Proxy.......................................................................................................................................................8-18
Port Number ...........................................................................................................................................8-18
8.2.7 Address Book - WebDAV .......................................................................................................................8-19
No. ..........................................................................................................................................................8-20
Name ......................................................................................................................................................8-20
Index .......................................................................................................................................................8-20
User ID....................................................................................................................................................8-20
Password................................................................................................................................................8-20
Host Address ..........................................................................................................................................8-21
File Path..................................................................................................................................................8-21
Proxy.......................................................................................................................................................8-21
SSL Settings ...........................................................................................................................................8-21
Port Number ...........................................................................................................................................8-21
8.2.8 Address Book - IP Address Fax .............................................................................................................8-22
No. ..........................................................................................................................................................8-22
Name ......................................................................................................................................................8-22
Index .......................................................................................................................................................8-23
Host Address ..........................................................................................................................................8-23
Port Number ...........................................................................................................................................8-23
Destination Machine Type ......................................................................................................................8-23
8.2.9 Address Book - Internet Fax...................................................................................................................8-24
No. ..........................................................................................................................................................8-24
Name ......................................................................................................................................................8-24
Index .......................................................................................................................................................8-25
E-Mail Address .......................................................................................................................................8-25
RX Ability (Destination) ...........................................................................................................................8-25
8.2.10 Group......................................................................................................................................................8-26
Name ......................................................................................................................................................8-26
Select Group...........................................................................................................................................8-26
Check Program Settings ........................................................................................................................8-27
8.2.11 E-Mail Settings - E-Mail Subject (E-Mail/I-FAX) .....................................................................................8-27
Subject....................................................................................................................................................8-28
8.2.12 E-Mail Settings - E-Mail Body (E-Mail/I-FAX) .........................................................................................8-28
Body .......................................................................................................................................................8-29
8.2.13 Scan/Fax Program..................................................................................................................................8-29
Register Scan/Fax Program ...................................................................................................................8-29
Register Program - Name.......................................................................................................................8-30
Register Program - Address ...................................................................................................................8-30
Register Program - URL Notif. Destination ............................................................................................8-30
Check Program Settings ........................................................................................................................8-30
Check Program Settings - Check Address ............................................................................................8-31
Check Program Settings - Check Scan Settings ...................................................................................8-31
Check Program Settings - Check Original Settings ...............................................................................8-31
Check Program Settings - Communication Settings .............................................................................8-32
Check Program Settings - Check E-Mail Settings .................................................................................8-32
Check Program Settings - Check URL Notif. Destination ......................................................................8-32
Delete......................................................................................................................................................8-33
8.2.14 Create User Box - Confidential User Box (G3) .......................................................................................8-33
8.2.15 Create User Box - Bulletin Board User Box (G3)....................................................................................8-33
8.2.16 Create User Box - Relay User Box (G3) .................................................................................................8-33
8.2.17 Limiting Access to Destinations - Apply Levels/Groups to Destinations ...............................................8-33
Address Book .........................................................................................................................................8-34

Océ cm3522/cm2522 x-12
Group......................................................................................................................................................8-34
Program ..................................................................................................................................................8-34
8.3 User Settings....................................................................................................................................... 8-35
8.3.1 Displaying the User Settings screen.......................................................................................................8-35
8.3.2 Custom Display Settings - Scan/Fax Settings .......................................................................................8-35
Default Tab .............................................................................................................................................8-35
Program Default......................................................................................................................................8-36
Address Book Index Default...................................................................................................................8-36
Shortcut Key 1/Shortcut Key 2...............................................................................................................8-36
Default Address Book.............................................................................................................................8-37
8.3.3 Custom Display Settings - FAX Active Screen (G3/IP/I-FAX).................................................................8-37
TX Display...............................................................................................................................................8-37
RX Display ..............................................................................................................................................8-38
8.3.4 Custom Display Settings - Search Option Settings (E-mail/Box/SMB/FTP/WebDAV/G3/IP/I-FAX)......8-38
8.3.5 Scan/Fax Settings ..................................................................................................................................8-38
JPEG Compression Level (E-Mail/Box/SMB/FTP/WebDAV/Web Service/IP)........................................8-38
Black Compression Level.......................................................................................................................8-39
TWAIN Lock Time...................................................................................................................................8-39
Default Scan/Fax Settings ......................................................................................................................8-40
Compact PDF Compression Level (E-Mail/Box/SMB/FTP/WebDAV) ....................................................8-40
9 Administrator mode settings
9.1 First specify these settings.................................................................................................................. 9-2
9.1.1 E-Mail........................................................................................................................................................9-2
Administrator’s E-Mail address ................................................................................................................9-2
TCP/IP setting...........................................................................................................................................9-2
E-Mail TX (SMTP)......................................................................................................................................9-2
9.1.2 User boxes................................................................................................................................................9-2
Create User Box .......................................................................................................................................9-2
9.1.3 SMB TX.....................................................................................................................................................9-2
TCP/IP setting...........................................................................................................................................9-2
SMB Client Setting ...................................................................................................................................9-2
9.1.4 FTP TX ......................................................................................................................................................9-2
TCP/IP setting...........................................................................................................................................9-2
FTP Settings .............................................................................................................................................9-2
9.1.5 G3 FAX......................................................................................................................................................9-2
Header Information...................................................................................................................................9-2
Line Parameter Setting .............................................................................................................................9-3
9.1.6 Internet Fax...............................................................................................................................................9-3
Network Fax Function Setting ..................................................................................................................9-3
Header Information...................................................................................................................................9-3
E-Mail address of the machine.................................................................................................................9-3
Machine Setting........................................................................................................................................9-3
TCP/IP setting...........................................................................................................................................9-3
E-Mail Settings .........................................................................................................................................9-3
9.1.7 IP Address Fax .........................................................................................................................................9-3
Network Fax Function Setting ..................................................................................................................9-3
Header Information...................................................................................................................................9-3
TCP/IP setting...........................................................................................................................................9-3
SMTP TX/RX Settings...............................................................................................................................9-3
9.2 Menu tree in Administrator mode ....................................................................................................... 9-4
9.2.1 System Settings........................................................................................................................................9-4
9.2.2 Fax Settings..............................................................................................................................................9-5
9.2.3 Security Settings.......................................................................................................................................9-7
9.3 Administrator Settings (E-Mail/User Box/SMB/FTP/WebDAV) ........................................................ 9-8
9.3.1 Displaying the Administrator Settings screen...........................................................................................9-8
9.3.2 System Settings - Restrict User Access...................................................................................................9-8
Restrict Access to Job Settings - Changing Job Priority .........................................................................9-8
Restrict Access to Job Settings - Change the "From" Address (E-Mail) .................................................9-9
Restrict Operation - Restrict Broadcasting ..............................................................................................9-9

Océ cm3522/cm2522 x-13
9.3.3 System Settings - Stamp Settings - Header/Footer Settings ..................................................................9-9
Name ......................................................................................................................................................9-10
Header Settings/Footer Settings ............................................................................................................9-10
Header Settings/Footer Settings - Text..................................................................................................9-10
Header Settings/Footer Settings - Date/Time ........................................................................................9-10
Header Settings/Footer Settings - Other................................................................................................9-11
Pages......................................................................................................................................................9-11
Text Color ...............................................................................................................................................9-11
Text Size .................................................................................................................................................9-12
9.3.4 Security Settings - Security Details ........................................................................................................9-12
Manual Destination Input........................................................................................................................9-12
9.4 Administrator Settings (G3) ............................................................................................................... 9-13
9.4.1 System Settings - Power Save Settings - Enter Power Save Mode ......................................................9-13
9.4.2 System Settings - Output Settings - Print/Fax Output Settings - Fax ...................................................9-13
9.4.3 System Settings - Restrict User Access.................................................................................................9-13
Restrict Access to Job Settings - Changing Job Priority .......................................................................9-13
Restrict Operation - Restrict Broadcasting ............................................................................................9-13
9.4.4 System Settings - Stamp Settings - Fax TX Settings.............................................................................9-14
9.4.5 Fax Settings - Header Information .........................................................................................................9-14
Sender ....................................................................................................................................................9-14
Sender Fax No........................................................................................................................................9-15
9.4.6 Fax Settings - Header/Footer Position ...................................................................................................9-15
Header Position ......................................................................................................................................9-15
Footer Position .......................................................................................................................................9-16
9.4.7 Fax Settings - Line Parameter Setting....................................................................................................9-17
Dialing Method........................................................................................................................................9-17
Receive Mode.........................................................................................................................................9-17
Number of RX Call Rings........................................................................................................................9-18
Number of Redials..................................................................................................................................9-18
Redial Interval .........................................................................................................................................9-18
Line Monitor Sound ................................................................................................................................9-19
Line Monitor Sound Vol. .........................................................................................................................9-19
9.4.8 Fax Settings - TX/RX Settings ................................................................................................................9-19
Duplex Print (RX).....................................................................................................................................9-19
Letter/Ledger over A4/A3 .......................................................................................................................9-20
Print Paper Selection ..............................................................................................................................9-20
Print Paper Size ......................................................................................................................................9-21
Incorrect User Box No. Entry..................................................................................................................9-21
Tray Selection for RX Print .....................................................................................................................9-22
Min. Reduction for RX Print ....................................................................................................................9-22
Print Separate Fax Pages .......................................................................................................................9-23
File After Polling TX ................................................................................................................................9-23
No. of Sets (RX) ......................................................................................................................................9-23
9.4.9 Fax Settings - Function Settings ............................................................................................................9-24
Function ON/OFF Setting - F-Code TX ..................................................................................................9-24
Function ON/OFF Setting - Relay RX .....................................................................................................9-24
Function ON/OFF Setting - Relay Printing .............................................................................................9-25
Function ON/OFF Setting - Destination Check Display Function ..........................................................9-25
Memory RX Setting.................................................................................................................................9-25
Closed Network RX ................................................................................................................................9-26
Forward TX Setting.................................................................................................................................9-26
Incomplete TX Hold ................................................................................................................................9-27
PC-Fax RX Setting..................................................................................................................................9-27
TSI User Box Setting ..............................................................................................................................9-28
TSI User Box Setting - TSI User Box Registration .................................................................................9-29
TSI User Box Setting - TSI User Box Registration - TSI use box settings .............................................9-29
9.4.10 Fax Settings - PBX Connection Setting .................................................................................................9-30
9.4.11 Fax Settings - Report Settings ...............................................................................................................9-30
Activity Report ........................................................................................................................................9-30
TX Result Report.....................................................................................................................................9-31
Sequential TX Report..............................................................................................................................9-31
Timer Reservation TX Report..................................................................................................................9-31
Confidential RX Report ...........................................................................................................................9-32

Océ cm3522/cm2522 x-14
Bulletin TX Report...................................................................................................................................9-32
Relay TX Result Report...........................................................................................................................9-32
Relay Request Report.............................................................................................................................9-33
PC-Fax TX Error Report..........................................................................................................................9-33
Broadcast Result Report ........................................................................................................................9-33
TX Result Report Check .........................................................................................................................9-34
9.4.12 Fax Settings - Job Settings List .............................................................................................................9-34
9.4.13 Fax Settings - Multi Line Settings...........................................................................................................9-34
Line Parameter Setting - Dialing Method ...............................................................................................9-35
Line Parameter Setting - Number of RX Call Rings................................................................................9-35
Line Parameter Setting - Line Monitor Sound ........................................................................................9-35
Function Settings - PC-FAX TX Setting..................................................................................................9-36
Multi Line Setting....................................................................................................................................9-36
Sender Fax No........................................................................................................................................9-36
9.4.14 Security Settings - Security Details ........................................................................................................9-37
Manual Destination Input........................................................................................................................9-37
Restrict Fax TX .......................................................................................................................................9-37
Hide Personal Information ......................................................................................................................9-37
Display Activity Log ................................................................................................................................9-38
9.5 Administrator Settings (IP/I-FAX)...................................................................................................... 9-39
9.5.1 System Settings - Power Save Settings - Enter Power Save Mode ......................................................9-39
9.5.2 System Settings - Output Settings - Print/Fax Output Settings - Fax ...................................................9-39
9.5.3 System Settings - Restrict User Access.................................................................................................9-39
Restrict Access to Job Settings - Changing Job Priority .......................................................................9-39
Restrict Access to Job Settings - Change the "From" Address ............................................................9-39
Restrict Operation - Restrict Broadcasting ............................................................................................9-39
9.5.4 System Settings - Stamp Settings - Fax TX Settings.............................................................................9-39
9.5.5 Fax Settings - Header Information .........................................................................................................9-39
9.5.6 Fax Settings - Header/Footer Position ...................................................................................................9-39
9.5.7 Fax Settings - Line Parameter Setting (IP) .............................................................................................9-39
Number of Redials..................................................................................................................................9-39
Redial Interval .........................................................................................................................................9-39
9.5.8 Fax Settings - TX/RX Settings ................................................................................................................9-40
9.5.9 Fax Settings - Function Settings ............................................................................................................9-40
Function ON/OFF Setting - Destination Check Display Function ..........................................................9-40
Memory RX Setting.................................................................................................................................9-40
9.5.10 Fax Settings - Report Settings - Output Settings...................................................................................9-40
Activity Report ........................................................................................................................................9-40
TX Result Report.....................................................................................................................................9-40
Sequential TX Report..............................................................................................................................9-40
Broadcast Result Report ........................................................................................................................9-40
TX Result Report Check .........................................................................................................................9-40
Network Fax RX Error Report .................................................................................................................9-40
MDN Message (I-FAX) ............................................................................................................................9-41
DSN Message (I-FAX) .............................................................................................................................9-41
Print E-Mail Message Body (I-FAX) ........................................................................................................9-41
9.5.11 Fax Settings - Job Settings List .............................................................................................................9-41
9.5.12 Fax Settings - Network Fax Settings......................................................................................................9-42
Black Compression Level.......................................................................................................................9-42
Internet Fax Self RX Ability (I-FAX) .........................................................................................................9-42
Internet Fax Advanced Settings (I-FAX)..................................................................................................9-43
9.5.13 Security Settings - Security Details ........................................................................................................9-43
Manual Destination Input........................................................................................................................9-43
Restrict Fax TX .......................................................................................................................................9-43
Hide Personal Information ......................................................................................................................9-43
Display Activity Log ................................................................................................................................9-43

Océ cm3522/cm2522 x-15
10 Web Connection
10.1 Using Web Connection....................................................................................................................... 10-2
10.1.1 Operating environment ...........................................................................................................................10-2
10.1.2 Accessing Web Connection ...................................................................................................................10-2
10.1.3 Web browser cache................................................................................................................................10-3
With Internet Explorer .............................................................................................................................10-3
With Netscape Navigator........................................................................................................................10-3
With Mozilla Firefox ................................................................................................................................10-3
10.1.4 Structure of pages ..................................................................................................................................10-4
10.2 Logging on and logging off................................................................................................................ 10-6
10.2.1 Login and logout operations...................................................................................................................10-6
When user authentication and account track settings are not specified ...............................................10-6
When user authentication and account track settings are specified .....................................................10-7
10.2.2 Logout.....................................................................................................................................................10-8
10.2.3 Login.......................................................................................................................................................10-9
Options that can be selected when logged on to Web Connection.......................................................10-9
Logging on as a public user .................................................................................................................10-10
Logging on as a registered user ...........................................................................................................10-10
Logging on to Administrator mode.......................................................................................................10-11
Logging on as a user box administrator...............................................................................................10-12
10.3 Overview of User mode.................................................................................................................... 10-13
10.3.1 Information............................................................................................................................................10-13
10.3.2 Job........................................................................................................................................................10-14
10.3.3 Box .......................................................................................................................................................10-14
10.3.4 Direct Print............................................................................................................................................10-15
10.3.5 Store Address.......................................................................................................................................10-16
10.4 Overview of Administrator mode .................................................................................................... 10-17
10.4.1 Maintenance .........................................................................................................................................10-17
10.4.2 Security.................................................................................................................................................10-18
10.4.3 Box .......................................................................................................................................................10-19
10.4.4 Print Setting ..........................................................................................................................................10-20
10.4.5 Store Address.......................................................................................................................................10-21
10.4.6 Network ................................................................................................................................................10-22
11 Fax/Scan function troubleshooting
11.1 Cannot send data ............................................................................................................................... 11-2
11.1.1 G3 Fax ....................................................................................................................................................11-2
11.1.2 Internet fax/IP address fax/network fax/scan transmission
(E-Mail/SMB/FTP/WebDAV/Web service) ..............................................................................................11-2
11.2 Cannot receive data ........................................................................................................................... 11-4
11.2.1 G3 Fax ....................................................................................................................................................11-4
11.2.2 Internet fax/IP address fax .....................................................................................................................11-5
11.3 Displaying an error message............................................................................................................. 11-6
11.3.1 G3 Fax ....................................................................................................................................................11-6
11.3.2 If the HDD Ready indicator indicates an HDD malfunction: ...................................................................11-6
11.3.3 Network fax error code table..................................................................................................................11-6
Transmission System Error Code...........................................................................................................11-6
Reception system error code .................................................................................................................11-7
11.4 When the message "Contact your Service Rep." appears (Service Call)...................................... 11-8
12 Appendix
12.1 Product specifications ....................................................................................................................... 12-2
12.1.1 Scanning functions .................................................................................................................................12-2
12.1.2 Fax functions ..........................................................................................................................................12-2
12.2 Tips....................................................................................................................................................... 12-3
12.2.1 About the number of pages stored in the memory.................................................................................12-3

Océ cm3522/cm2522 x-16
12.2.2 Giving a scan command from a computer (Web service) ......................................................................12-3
12.3 Entering text........................................................................................................................................ 12-5
12.3.1 Enlarging the keyboard...........................................................................................................................12-6
12.3.2 To type text.............................................................................................................................................12-7
12.3.3 List of Available Characters....................................................................................................................12-7
12.4 Scanning glossary .............................................................................................................................. 12-8
12.5 Internet fax glossary......................................................................................................................... 12-13
12.6 Fax glossary ...................................................................................................................................... 12-14
13 Index
13.1 Index .................................................................................................................................................... 13-2

Océ cm3522/cm2522 x-17
About this manual
This document is a User’s Guide on the network scan, fax and network fax operations of Océ
cm3522/cm2522.
The following describes the contents of this manual and representation of the product name.
This manual is intended for persons with basic knowledge of computers and this machine. For details on the
Windows or Macintosh operating systems, or software applications, refer to the respective manuals.
Contents
This manual consists of the following chapters:
Chapter 1 Before using Network Scan/Fax/Network Fax functions
This chapter describes topics to be kept in mind before using the fax/scan functions of the machine.
Chapter 2 Control panel/touch panel
This chapter describes the function of keys on the control panel and usage of the touch panel.
Chapter 3 Registration of basic information
This chapter describes the registration procedure required before using the fax/scan functions of the
machine.
Chapter 4 Transmitting data
This chapter describes the flow of operations for sending network-scanned data, G3 faxes, and network
faxes, as well as available setting items. Flow charts are used to explain key operations. Refer to the flow
chart for flow of each operation. It also introduces the menu tree of items that can be specified to use the
fax/scan function. Clicking the link of the menu tree displays the page that describes the setting screen.
Chapter 5 Receiving data (G3/IP/I-FAX)
This chapter provides an overview of G3 fax and network fax reception.
Chapter 6 Useful functions (G3/IP/I-FAX)
This chapter describes useful G3 fax and network fax functions.
Chapter 7 Explanation of reports/lists
This chapter introduces reports automatically printed when the fax/scan functions are used as well as lists
that can be printed in the Utility mode.
Chapter 8 User mode settings
This chapter describes setting items in User mode among settings in Utility mode that are related to the
fax/scan functions. In User mode, destination registrations and related items can be specified. Clicking the
link described at the beginning of the chapter displays the page that describes the Utility mode.
Chapter 9 Administrator mode settings
This chapter describes setting items in Administrator mode among settings in Utility mode that are related to
the fax/scan functions. In Administrator mode, line parameters and others can be specified. Clicking the link
described at the beginning of the chapter displays the page that describes the Utility mode.
Chapter 10 Web Connection
This chapter describes the overview of the utility software that allows you to configure the machine using a
Web browser from a computer on a network.
Chapter 11 Fax/Scan function troubleshooting
This chapter covers action for handling error messages and transmission failure.
Chapter 12 Appendix
This chapter provides a glossary as well as instructions for entering text.
Chapter 13 Index
This chapter describes the specifications of the machine and the characters which can be entered on the
control panel.

Océ cm3522/cm2522 x-18
Functions covered in this manual
Network Scan functions
This function transmits image data scanned on the machine via a network. The following transmission
methods are available for the Network scan functions.
-Scan to E-Mail
-Scan to SMB
-Scan to FTP
-Scan to WebDAV
-Save in User BOX
-Web Service
G3 fax function
This function transmits image data scanned on the machine via a telephone line.
Network Fax function
This function transmits image data scanned on the machine via a network. Like the G3 fax function, data
transmission/reception is performed mostly between compatible devices. Similar functionality can be used
with less communication cost by communicating via a network connection. The following transmission
methods are available for the Network Fax functions.
-Internet Fax
-IP Address Fax
Representation of product name
In this manual, an abbreviation for the applicable transmission method appears after a function name used
as a headline.
Product name Representation
Océ cm3522/cm2522 This machine, Océ cm3522/cm2522
Microsoft Windows NT 4.0 Windows NT 4.0
Microsoft Windows 2000 Windows 2000
Microsoft Windows XP Windows XP
Microsoft Windows Vista Windows Vista
Combination of OS Windows NT 4.0/2000/XP
Transmission method Abbreviation
G3 fax G3
Internet Fax I-FAX
IP Address Fax IP
Scan to E-Mail E-Mail
Scan to FTP FTP
Scan to SMB SMB
Scan to WebDAV WebDAV
Save in User BOX BOX
When the G3 fax, IP address fax, and Internet fax functions are cited in com-
bination
G3/IP/I-FAX

Océ cm3522/cm2522 x-19
Explanation of manual conventions