Oce 31x5E User manual
Océ 31x5E
Scan Jobs
Copyright
Océ-Technologies B.V. Venlo, The Netherlands © 2001
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Edition 4.0
Océ-Technologies B.V.
US
Trademarks
All trademarks mentioned in this manual are the exclusive property of the respective
parties and are hereby acknowledged by Océ-Technologies B.V.
Licences
Certain products and technologies that are used in the Océ 31x5E are owned by third
parties and used by Océ-Technologies B.V. under licence from their respective owners,
more specifically the following products and technologies:
FIVE-E Printer Language Emulation
© Copyright 1988-1995 Xionics Document Technologies, Inc.
All rights reserved.
Novell, NEST Networking Software
© Copyright 1996 Novell, Inc.
All rights reserved
AppleTalk-compatible networking software
© Copyright 1993-1996 Quiotix Corporation (Menlo Park, CA USA).
All rights reserved
Windows Print Drivers:
© Copyright 1997 Software 2000
LZW Algorithm licensed under U.S. Patent No. 4,558,302 and foreign counterparts
The PostScript option is based in part on work of the Independent JPEG Group.
Table of Contents 3
Table of Contents
Trademarks 7
Licenses 7
Chapter 1
Introduction
About this manual 10
Scanning on the Océ 31x5E 11
About scan profiles 13
Examples of using scan profiles 14
Chapter 2
Scan jobs
Introduction 18
Simple scanning 19
Combined scanning 22
Reducing or enlarging images 24
Optimizing scan quality 26
Stopping a scan job 28
Removing scanned jobs 29
Chapter 3
Monitoring job progress
Introduction 32
Monitoring scanning 33
Monitoring file transfer 34
Changing Scan monitor settings 36
Hiding/showing the Scan monitor 37
Quitting the Scan monitor 38
Chapter 4
Problem solving
Error messages and possible solutions 40
Incorrect images when viewing 41
4 Océ 31x5E Scan Jobs
Error situations when monitoring 42
Appendix A
Overview and tables
Product specifications 44
Originals that can be used 46
Functional overview scan mode 47
Appendix B
Hardware components and operating panel
Océ 31x5E 50
Operating panel 51
Appendix C
Safety information
General safety information 54
Radio interference 54
Symbols 54
Instructions for safe use 55
Safety data sheets for the Océ 31x5E 57
Safety data sheet Océ 3145 Digital Copier 58
Safety data sheet Océ 3145 59
Safety data sheet Océ 3145 Digital Copier 60
Safety data sheet Océ 3145 61
Safety data sheet Océ 3145E Digital Copier 62
Safety data sheet Océ 3145E 63
Safety data sheet Océ 3155 Digital Copier 64
Safety data sheet Océ 3155 65
Safety data sheet Océ 3155 Digital Copier 66
Safety data sheet Océ 3155 67
Safety data sheet Océ 3165 Digital Copier 68
Safety data sheet Océ 3165 Network Copier 69
Safety data sheet Océ 3165 Digital Copier 70
Safety data sheet Océ 3165 Network Copier 71
Safety data sheet Océ 3165E Digital Copier 72
Safety data sheet Océ 3165E Network Copier 73
EPA ENERGY STAR®74
Appendix D
6 Océ 31x5E Scan Jobs
7
Trademarks
All trademarks mentioned in this manual are the exclusive property of the
respective parties and are hereby respected by Océ-Technologies B.V.
Licenses
Certain products and technologies that are used in the Océ 31x5E are owned
by third parties and used by Océ-Technologies B.V. under a license from their
respective owners, more specifically the following products and technologies:
■FIVE-E Printer Language Emulation
© Copyright 1988-1995 Xionics Document Technologies, Inc.
All rights reserved.
■Novell, NEST Networking Software
© Copyright 1996 Novell, Inc.
All rights reserved
■AppleTalk-compatible networking software
© Copyright 1993-1996 Quiotix Corporation (Menlo Park, CA USA).
All rights reserved
■Windows Print Drivers:
© Copyright 1997 Software 2000
■LZW Algorithm licensed under U.S. Patent No. 4,558,302 and foreign
equivalents
■The PostScript option is based in part on work of the Independent JPEG
Group.
8 Océ 31x5E Scan Jobs
9
Océ 31x5E
Scan Jobs
Chapter 1
Introduction
10 Océ 31x5E Scan Jobs
About this manual
This user manual explains how to scan documents on the Océ 31x5E. It
describes the individual steps in the scanning process and how to monitor the
progress of your scan jobs. In addition, the manual covers what to do when
unexpected errors or problems with scan jobs occur.
The Océ 31x5E has an excellent reputation in the market because of its
outstanding copy quality and its productive speed. These characteristics also
apply to scanning. Scanning speed - even at high precision - is optimized for
professional daily usage. Even with its high precision and speed, the
Océ 31x5E is easy to use and very reliable.
Scanning on the Océ 31x5E was mainly developed for Print-on-Demand
purposes, that is, scan now, print later. In this respect, scanning is supplied to
you as a total system solution. On the other hand, scanning on the Océ 31x5E
is built as an open system. It uses widely-used standards like TIFF and PDF
packaging for scanned documents. Scan files are compressed in size without
loss of quality before being transmitted. This compression adheres to standards
like CCITT.T6. The use of standards means that you can also use applications
developed by other vendors to broaden the use of scanned files in your
organization.
Your IT department or your Océ system consultant can help you integrate the
scan solution into your organization by defining so-called scan profiles to
customize the use of scan files.
Despite all these possibilities, scanning documents is as easy as making copies.
That is what you can expect from Océ.
Introduction 11
Scanning on the Océ 31x5E
Scanning is the process of optically reading a paper original and digitizing it
in order to
■print it at a later time
■archive and/or view it
■fax or email it
■reuse parts of it
■etc.
On the Océ 31x5E, the scan function was basically developed to scan
information and print it later on demand.
[1] Scanning for Print-on-Demand
Place the paper originals to be scanned in the automatic feeder or on the glass
platen, select settings and start scanning. The information is digitized and
converted to a TIFF file or a PDF file which is then sent by the DAC to a
specific directory on an NT server. Using the Océ Job SubmitIT application,
you can then browse to this directory, select the TIFF/PDF file and send it to
the Océ 31x5E to be printed.
Paper original
Printed copy
NT server
Operator
workstation with
Job SubmitIT
application
DAC
12 Océ 31x5E Scan Jobs
In addition to the function just mentioned, these TIFF/PDF files can be used in
many other ways. You can scan paper originals for archiving - which takes less
space in digital form - or think of many other ways in which you can use this
powerful tool. To do so, you will need software applications that are not
delivered by Océ as part of this product. For example, you may need a file
manager, fax application, or program that allows you to view the pages in the
TIFF/PDF file on your PC screen, etc.
[2] Scanning for use in other applications
These (non-Océ) applications may be installed on your PC or may be running
on the server to which the TIFF/PDF files are transported.
Paper original
NT server with
non-Océ
applications
Operator
workstation
with non-Océ
applications
DAC
Introduction 13
About scan profiles
Use of profiles Scan profiles are used to select a combination of specific scan
settings. These settings produce a TIFF/PDF file that is optimized for a specific
purpose. With a scan profile, the name of the resulting TIFF/PDF file can also
be influenced. That is, you may be asked to enter a number which will be part
of the file name. Or, all files created by a specific scan profile will have a
specific prefix which is used to recognize files prepared for a specific
application.
This means that a selected scan profile always applies to the entire job. In the
case of a combined scan job, you cannot select different scan profiles for parts
of the job.
Standard profiles The Océ 31x5E is delivered with two standard scan profiles
that have been defined by Océ:
■Printing 600 dpi, which generates a TIFF/PDF file that is optimized for
printing on the Océ 31x5E. A printed copy of this file is of excellent quality,
but the file size may be large.
■Viewing 300 dpi, which generates a TIFF/PDF file that is optimized for
viewing or archiving purposes. The file size is smaller, but when printed on
the Océ 31x5E produces a printed copy of less quality.
Your system administrator may have added company-specific scan profiles to
this list.
No default profile There is no default profile. Scan profiles are listed in
alphabetic order and one of these is always selected. Resetting the settings or
switching to another application does not change this selection. This means
that if you do not select another profile, the one previously used will be
applied.
Note: When the system administrator has updated the list of profiles, or when
the machine was restarted, the first profile in the list will be selected.
Default file name The default name of a TIFF/PDF file generated with the
profiles provided by Océ contains the date and time of scanning
(“scanjob_yyyymmdd_hhmmss.tif”), unless your system administrator has
changed this.
14 Océ 31x5E Scan Jobs
Examples of using scan profiles
To understand the benefits of using scan profiles, have a look at the following
two examples.
Confirm file name Let’s say you have a document which contains pages that
you would like to email to another colleague. Of course, you want to keep the
file as small as possible, so you select a profile which scans at 300 dpi, for
example, the Océ profile ‘Viewing 300 dpi’. Let us suppose that your system
administrator has adjusted this profile in such a way that you are requested to
confirm the file name
[3] Request to confirm file name
This means that you are able to write down the file name of the resulting
TIFF/PDF file and are thus able to quickly locate this file later on the server.
Introduction 15
Enter job number Let us assume that your system administrator has created a
templatecalled‘Fax’,whichyouaretoldtousewhenyouwanttosendafax.
Having selected this profile and after starting the job, you are requested to enter
a telephone number.
[4] Request to enter a job number
How many digits you must enter for the number, is indicated by the
lozenge-shaped symbols: the total represents the maximum number of digits,
whereas those in bold represent the minimum number of digits of which the
job number must consist.
The display also shows the file name which will be given to your job. The first
part of the file name will always be the same for all jobs scanned with this
profile. In our example, this is the word ‘Fax’, followed by the telephone
number you entered and the date/time.
Once your originals have been scanned and the resulting TIFF/PDF file has
arrivedonthefileserver,acustomizedfaxapplicationontheserverdetectsan
incoming file starting with the prefix ‘Fax’ and automatically sends this file to
the specified fax number.
Note: Such a fax application as described, is not part of the product delivered
by Océ, but may have been bought from another supplier or have been
specially developed.
16 Océ 31x5E Scan Jobs
17
Océ 31x5E
Scan Jobs
Chapter 2
Scan jobs
This chapter describes both simple and combined scan
jobs. Which method to use for which type of originals is
explained in the introduction. Furthermore, it contains
information about how to stop and remove jobs.
18 Océ 31x5E Scan Jobs
Introduction
There are basically two types of originals that are commonly scanned. Each
type requires a different scanning procedure.
Standard originals This type of original consists of pages which are all the
same size and are on 20 lb. bond paper. The information is identical on all
pages, so no special settings for individual pages are required. The total
number of sheets in the set does not exceed 50 sheets of 8.5x11” or 35 sheets
of 11x17” size paper.
With this type of original, the set of originals can be placed in the automatic
feeder and scanned as a single job. When finished, the set of scanned pages is
stored as one single TIFF/PDF file. This method is called simple scanning.
Special and/or mixed originals The set of originals consists of originals which
vary in size or consist of more than 50 sheets. Or, the information on some
pages may require deviating settings. The set may also contain special
originals (books, photographs, originals smaller than 11x17”) which need to be
scanned from the glass platen.
In this case, the set of originals must be scanned in a number of subsets. Each
subset consists of one or more originals. When finished, all subsets will be
combined into a single TIFF/PDF file. This method is described as combined
scanning.
Other settings You can change settings to get the right images in the resulting
file, such as reduced/enlarged pages or quality adjustments. If you use the
simple scanning method, these settings apply to the entire job, whereas for
combined scanning these settings apply to part of the job, or even individual
pages.
Scan jobs 19
Simple scanning
The fastest way to scan a set of identical originals of a standard paper size is
by using the document feeder. The physical size of the document feeder limits
the set to 50 sheets of 8.5x11” size (20 lb. bond) or 35 sheets of 11x17” size.
Note: Originals on a non-standard paper size or special material can only be
copied from the glass platen (see ‘Combined scanning’ on page 22).
The direction in which you place the top of your original pages into the
automatic feeder is important. If you place originals with the text upside-down,
the pages will appear upside-down in the digital document. Figure 5 shows
correct and incorrect ways of placing originals into the automatic feeder.
[5] Correct and incorrect feed directions
Note: Scanning and printing 8.5x11” originals is most productive when using
long-edge feed.
The document feeder detects the size of the original and automatically detects
the corresponding page size for the digital document. By factory default, it is
assumed that originals are printed 1-sided and that the pages contain
portrait-oriented information. This means that you only need to change
original settings if you have a 2-sided copy and/or landscape-oriented
information.
20 Océ 31x5E Scan Jobs
[6] Overview of original options
Simply indicate what your originals look like by selecting the corresponding
icon. By doing so, you ensure that the information in the digital document is
read from top to bottom. And this, in turn, allows you to determine later on how
to print the digital document (or process it in another way).
[7] Effect of selecting the correct original settings
▼
▼▼
▼Scanning a set of identical originals
1Select the Scan mode.
The list of available scan profiles is shown.
2If not yet selected, select the required profile using the arrow buttons.
3Place the originals (max. 50 sheets of 8.5x11” or 35 of 11x17” paper) in the
automatic document feeder and adjust the original guides.
The page size for the digital document is automatically selected.
Note: The originals must all be the same size and must be flattened. See
appendix A for an overview of originals that can be used.
4Open the ‘Original’ section.
5Indicate whether the originals are 1 or 2-sided.
6Select the icon representing the orientation of information and the binding of
your original pages (‘Book binding’ or ‘Calendar binding’).
7Select other settings as required, e.g. reduction or enlargement.
é
1-sided originals Book binding for
2-sided originals
é
éé
é
é
é
é
é
2-sided originals
calendar binding
é
B
A
2-sided original with
calendar binding and
portrait-oriented
information
TIFF/PDF file
printed 2-sided
with binding at
short edge
(calendar binding)
B
A
printed 1-sided
with binding on
long edge (book
binding)
A
B
A
B
image 1 image 2
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