Oce TC4 User manual

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o
Océ
TC4 scanner
Don't wait
User manual
Operating
information

Océ-Technologies B.V.
Océ, Océ TC4 are registered trademarks of Océ-Technologies B.V.
Adobe®, Acrobat®, Reader® and Distiller® are registered trademarks of Adobe® Systems
Incorporated.
PostScript® 3™ is a registered trademark of Adobe® Systems Incorporated.
Apple®, Mac® , Mac OS® and Macintosh® are registered trademarks of Apple® Computer,
Inc.
True Type® is a registered trademark of Apple® Computer, Inc.
AutoCAD® and Autodesk® are registered trademarks of Autodesk® Inc.
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tional Business Machines Corporation in the United States, other countries, or both.
FLEXlm™ is a trademark of Macrovision™ Corporation.
LMTOOLS (License Manager Tools) is a trademark of Macrovision™ Corporation.
Microsoft®, Windows® , Windows NT®, Windows 98®, Windows 2000®, Windows XP®,
Windows Server 2003® are either registered trademarks or trademarks of Microsoft® Cor-
poration in the United States and/or other countries.
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U.S. and other countries.
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registered trademarks of Novell®, Inc.
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countries.
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Products in this publication are referred to by their general trade names. In most, if not all
cases, these designations are claimed as trademarks or registered trademarks of their respective
companies.
© 2009 Océ.
Edition: 2009-11

All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted
in any form or by any means without written permission from Océ.
Océ makes no representation or warranties with respect to the contents hereof and specifi-
cally disclaims any implied warranties of merchantability or fitness for any particular purpose.
Further, Océ reserves the right to revise this publication and to make changes from time
to time in the content hereof without obligation to notify any person of such revision or
changes.
Edition: 2009-11

Trademarks
Océ, Océ PlotWave™ 300 and the Océ Express WebTools are registered trademarks of
Océ-Technologies B.V.
Adobe® and PostScript® 3™ are registered trademarks of Adobe® Systems Incorporated.
Macintosh® is a registered trademark of Apple® Computer, Inc.
Microsoft®, Windows® , Windows NT®, Windows 95/98®, Windows 2000®, Windows
Server® 2003, Windows XP®, Internet Explorer® and Windows Vista® are either registered
trademarks or trademarks of Microsoft® Corporation in the United States and/or other
countries.
AutoCAD® is a registered trademark of Autodesk, Inc.
Mozilla Firefox™ is a registered trademark of The Mozilla Foundation.
Pentium® is a registered trademark of Intel Corporation.
ENERGY STAR® is a registered trademark of the U.S. Environmental Protection
Agency (EPA).
Products in this publication are referred to by their general trade names. In most, if not
all cases, these designations are claimed as trademarks or registered trademarks of their
respective companies.
4
Trademarks

Contents
Chapter 1
Introduction.........................................................................................................9
Notes for the reader.................................................................................10
Available documentation.........................................................................12
How to use this manual...........................................................................14
The product concept and complete workflow.......................................16
The Océ TC4 key concepts.......................................................................18
User interaction........................................................................................19
The Océ TC4 users...................................................................................20
Get to know the Océ TC4.........................................................................22
The Océ TC4........................................................................................22
The Océ TC4 components..................................................................23
Turn on and off the Océ TC4.............................................................25
Chapter 2
Use the Océ TC4................................................................................................27
Use the scanner operator panel..............................................................28
Basic scan-to-file jobs on the scanner....................................................32
Introduction to scan-to-file jobs........................................................32
Do a basic scan-to-file job..................................................................34
Do an extended scan-to-file job........................................................35
Stop a scan-to-file job........................................................................37
Extended scan-to-file jobs.......................................................................38
Available settings for scan-to-file jobs.............................................38
'File type'.............................................................................................40
'Resolution'.........................................................................................42
'Original type' and background compensation................................43
'Original width'...................................................................................44
'Remove strip'.....................................................................................45
Scan jobs on the Océ TC4 Power Logic® controller application...........46
Scan jobs management ....................................................................46
Manage scan destinations in the 'Scan jobs' workspace................49
Scan jobs tasks...................................................................................53
Define file names................................................................................54
View the properties of the scanned file............................................56
Delete scanned files...........................................................................57
Resend scanned files from the Unsent scans folder.......................58
How to retrieve scanned files via FTP...............................................59
Océ View Station LT®...............................................................................61
5
Contents

View locally scanned files with Océ View Station® LT....................61
Functions in Océ View Station® LT...................................................63
View error in Océ View Station® LT..................................................66
Chapter 3
OcéPower Logic® controller Remote..............................................................67
Introduction to Océ Power Logic® controller Remote...........................68
Install and start Océ Power Logic® controller Remote..........................69
Install Océ Power Logic controller Remote on your system...........69
Start the Océ TC4 Power Logic® application with Océ Power Logic
controller Remote...............................................................................71
Connect to the controller...................................................................74
Use Océ Power Logic® controller Remote..............................................76
Automatic logon.................................................................................76
Log on to Océ Power Logic® controller Remote..............................77
Change the 'Password'......................................................................79
Chapter 4
The Océ TC4 Power Logic® controller application.........................................81
Introduction...............................................................................................82
The Océ TC4 Power Logic® controller software application...........82
Toolbars and workspaces..................................................................84
Log on as a different user..................................................................88
Change the password........................................................................89
Concepts of the Workspaces.............................................................90
Concepts of the 'Scan jobs' and the 'Scan destinations'..........90
Concept of the 'Scan destinations'..............................................92
Concept of the 'Templates' on the scanner................................95
Concept of the 'Preferences' workspace.....................................96
Concept of the 'Configuration' workspace.................................97
Chapter 5
The Océ Publisher Copy option.......................................................................99
Introduction.............................................................................................100
Overview of Océ Publisher Copy..........................................................102
The Océ Publisher Copy sections....................................................102
The default settings section.............................................................104
'User Preferences'.......................................................................104
'Change printer'..........................................................................105
Change the default Publisher Copy print (copy) template......106
Print (copy) template definition.................................................107
Set the default behaviour for the media selection..................108
Enable or disable 'Direct copy mode'.......................................111
6
Contents

The 'Copy job progress' section......................................................113
The 'Active jobs' section and the 'History' section..................113
Job 'Status'.................................................................................115
Track and manage a submitted job...........................................117
Copy settings related to the scanner....................................................119
New scan destination.......................................................................119
Define a Publisher Copy scan template..........................................120
Do a basic copy job ('Direct copy mode' enabled)..............................122
Basic copy job...................................................................................122
Do an extended copy job ('Direct copy mode' disabled)....................123
Extended copy job............................................................................123
Edit and adjust the document print settings..................................125
The 'Edit Document Print Settings' window............................125
'Image Properties'.......................................................................127
'Print Preview'.............................................................................129
Set the Basic and Advanced settings..............................................130
'Basic' settings............................................................................130
'Advanced' / 'Media' settings.....................................................133
'Advanced' / 'Layout' settings....................................................136
'Advanced' / 'Rendering' settings..............................................139
'Advanced' / 'Finishing' settings................................................142
Chapter 6
Océ License Logic...........................................................................................143
About Océ Licence Logic.......................................................................144
The possibilities of Océ License Logic..................................................145
The basic workflow of license activation.............................................146
The structure of license files and licenses...........................................147
Control your licenses with Océ License Logic.....................................148
Log on to Océ License Logic............................................................148
View the current active licenses......................................................150
Get the host id of the Océ system...................................................152
Save the current active licenses......................................................153
Perform a license activation job......................................................154
Chapter 7
Accounting software: Océ Account Center..................................................157
An overview of Océ Account Center.....................................................158
Océ Account Logic®................................................................................161
Introduction to Océ Account logic..................................................161
Summary of Océ Account Logic.....................................................162
Océ TC4 Power Logic® controller setup..........................................163
Océ Account Console®...........................................................................164
Introduction to Océ Account Console.............................................164
7
Contents

Summary of Océ Account Console.................................................165
Chapter 8
Maintain the Océ TC4.....................................................................................169
Maintain the Océ TC4 scanner..............................................................170
Clean the scan area..........................................................................170
Calibrate the scanner.......................................................................172
Clear an original jam on the scanner..............................................174
Scanner error-messages and solutions..........................................175
Appendix A
Overview and tables.......................................................................................177
Overview of the Océ TC4 system..........................................................178
Scanner operator panel.........................................................................179
Specifications of the Océ TC4...............................................................181
Specifications of the Océ TC4..........................................................181
Specifications Océ Power Logic® controller...................................183
Specifications Océ Scan Logic®.......................................................184
Original types for the scanner.........................................................187
Appendix B
Miscellaneous..................................................................................................189
Reader's comment sheet.......................................................................190
Addresses of local Océ organisations .................................................192
8
Contents

Chapter 1
Introduction

Notes for the reader
Introduction
This manual helps you to use the Océ TC4. The manual contains a description of the
product and guidelines to use and operate the Océ TC4.
Definition
Attention-Getters
Parts of this manual require your special attention. These parts can provide the following:
■Additional general information, for example, information that is useful when you
perform a task.
■Information to prevent personal injuries or property damage.
Warning, Caution and Note
The words Warning, Caution and Note draw your attention to important information.
Overview of the attention-getters#
IndicatesIconWord
Ignoring this warning could cause serious injury or
even death.
The Warning indication has several icons that warn
against various hazards. The icons are shown below.
Warning
General hazardWarning
Hot surfaceWarning
Electric shockWarning
Moving partsWarning
Laser beamWarning
Chapter 1 - Introduction10
Notes for the reader

IndicatesIconWord
Ignoring this warning could cause injury or damage to
property.
Caution
Indicates additional important information.Note
The use of heat-resistant gloves is mandatory when you
carry out these actions.
Safety information
Before using this Océ product, make sure that you read and understand the safety infor-
mation which is part of the user documentation. You can download the safety information
via http://global.oce.com/support/ or, if applicable, find it on the user documentation
CD/DVD that is delivered together with the machine or obtain the safety information
from your local Océ representative. To avoid potential hazards, maintenance is strictly
preserved to properly qualified and trained service technicians.
Chapter 1 - Introduction 11
Notes for the reader

Available documentation
Introduction
This manual is part of a complete documentation set. The following table shows a complete
overview of the available documentation.
Available documentation
Available documentation#
MediumDocumentationProduct
■On http://glob-
al.oce.com/support/
Available as a PDF file
in multiple languages.
■On CD-ROM
Available as a html doc-
ument and as a PDF file
in multiple languages.
User manual - Operating
information
The Océ TC4
■On http://glob-
al.oce.com/support/
Available as a PDF file
in multiple languages.
User manual - Safety infor-
mation
CD-ROM, as a PDF file in
English only.
Océ TDS-TCS connectiv-
ity manual.
The Océ TC4 Power Log-
ic® controller
Embedded in the applica-
tion, as an on-line help file
in 20 languages.
Integrated Océ TC4 Pow-
er Logic® controller appli-
cation on-line help
CD-ROM, as a PDF file in
multiple languages.
Océ Account Center User
Manual
Océ Account Center
Embedded in the applica-
tion, as an on-line help file
in multiple languages.
Océ Account Logic on-
line help.
Embedded in the applica-
tion, as an on-line help file
in multiple languages.
Océ Account Console on-
line help.
Embedded in the applica-
tion, as an on-line help file
in multiple languages.
Océ License Logic on-line
help
Océ License Logic
Chapter 1 - Introduction12
Available documentation

MediumDocumentationProduct
Embedded in the applica-
tion, as an on-line help file
in multiple languages.
Power Logic® controller
Remote on-line help
Power Logic® controller
Remote
CD-ROM, as a PDF file in
multiple languages.
Océ Repro Desk User
Manual
Océ Repro Desk
Embedded in the applica-
tion as on-line help file in
multiple languages.
Océ Repro Desk on-line
help
Note:
Visit Océ on the internet at http://global.oce.com/support/ for the latest information.
Chapter 1 - Introduction 13
Available documentation

How to use this manual
Introduction
You can access a topic quickly with the following methods.
■Refer to the alphabetical index at the end of the manual.
■Refer to the table of contents at the beginning of this manual.
Before you turn to the complete table of contents, you can also use the following table
to find a topic quickly.
This manual contains the following chapters.
#
TopicsSectionChapters
contains a general introduction to the Océ
TC4 and the concept, including a general de-
scription of the main features.
Introduction1
■introduction
■basic and extended scan-to-file jobs
■scan job management on the Océ TC4
Power Logic® controller application
■scan destination management on the Océ
TC4 Power Logic® controller application
Use scanner2
■introduction
■Install and start the application
■Use the application
Power Logic® con-
troller Remote
3
■introduction
■concepts of Scan jobs, Scanner templates,
Preferences and Configuration
Océ TC4 Power Log-
ic® controller applica-
tion
4
■Overview of Océ Publisher Copy
■Copy settings related to the scanner
■Do a basic copy job ('Direct copy mode'
enabled)
■Do an extended copy job ('Direct copy
mode' disabled)
The Océ Publisher
Copy option
5
Chapter 1 - Introduction14
How to use this manual

TopicsSectionChapters
■introduction
■perform tasks in the Océ License Logic
application
Océ License Logic6
■Océ Account Logic
■Océ Account Console
Océ Account Center7
maintain the scannerMaintain the Océ
TC4
8
■overview of the system
■overview of the graphical operator panels
■system specifications
Overview and tablesAppendix A
Reader's comment sheet
Addresses of local Océ organizations
MiscellaneousAppendix B
indicates where you can find the information
in the manual with the use of key words.
IndexIndex
Chapter 1 - Introduction 15
How to use this manual

The product concept and complete workflow
Definition
A complete Océ solution includes several different hardware and software products to
manage your complete document workflow. The complete document workflow includes
several different jobs and documents. The following illustration gives an overview of a
complete Océ solution and the document workflow.
Illustration
A B
[10] Overview of the system set-up and control.
Different documents
The complete workflow includes the following different documents.
#
DocumentNr.
Original1
2 File
Different products
The complete Océ solution is a combination of the following elements.
■Scanner (A)
■Controller (B)
■Document management software.
Different jobs
The arrows in the illustration show the different possible jobs. The complete document
workflow of the Océ solution includes the following different jobs.
■Scan-to-file job.
A scan-to-file job starts with an original (1) and ends with a file (2).
■Set-up and control the complete workflow.
Chapter 1 - Introduction16
The product concept and complete workflow

Do which job where
Use the following products to do the following jobs.
■Scan-to-file jobs on the scanner operator panel
■Set up and control the complete workflow on the controller.
Chapter 1 - Introduction 17
The product concept and complete workflow

The Océ TC4 key concepts
Green key principle
The Océ TC4 is a very user-friendly scanner. The scanner is very easy to operate. The
scanner templates offer you extended ease of use because you can use them to store pre-
ferred combinations of settings.
Scanner templates
The scanner offers you a number of customizable templates for the job settings of a scan
job. The scanner templates allow you to store your preferred job settings. To start a job
you simply select a template on the scanner operator panel and press the green start key.
Templates can be managed in the Océ TC4 Power Logic® controller application.
Océ Scan Logic®
The Océ TC4 offers a scan-to-file functionality. Documents are scanned and then stored
digitally. Ten customized scan destinations are supported. Scan jobs and scan destinations
can be managed in the Océ TC4 Power Logic® controller application.
Network connectivity
The Océ TC4 supports a number of popular network protocols. This means that it can
be used in multiple networking environments such as TCP/IP® Pserver (IPX/SPX). You
can configure the system in the network via the Océ TC4 Power Logic® controller appli-
cation.
Chapter 1 - Introduction18
The Océ TC4 key concepts

User interaction
Introduction
The user can communicate with the Océ TC4 from local locations and remote locations.
Operator panels
The Océ TC4 offers the following user interfaces.
A scanner operator panel for the scanner allows you to define the settings for scan jobs
but also allows you to set scanner settings.
Integrated Océ TC4 Power Logic® controller application
The Océ TC4 Power Logic® controller application supports a centralized workflow.
Only one application with a transparent and intuitive layout where you can perform
many tasks based on user role defined access. Separate work spaces give you a full overview
and full control on scan job management, but also allows you to manage your scanner
templates, system preferences and network connectivity settings. You can also monitor
the status of your system in this application.
Power Logic controller Remote enables you to access the integrated Océ TC4 Power
Logic® controller application from any networked workstation.
Chapter 1 - Introduction 19
User interaction

The Océ TC4 users
Introduction
The Océ TC4 will be used by various users within your company or department. Depend-
ing on the tasks that you need to perform on the Océ TC4 you may need certain access
rights to the Océ TC4 and the Océ TC4 Power Logic® controller. The access rights are
appointed by your company. Please contact the person responsible for the scanner to find
out what rights and user role you need to work with the Océ TC4. With the appointment
of the user roles and the dedicated workspaces you can fully customize the scanner to fit
with your workflow.
On the Océ TC4 the following user roles can be identified.
Overview of user rights per workspace in the Océ TC4 Power Logic® controller
The table below indicates if the users have read rights or only view rights in the 4 main
workspaces.
■X: indicates that the user has full rights in this workspace
■0: indicates that the user is only allowed to view the information in the workspace
■1: indicates that the user can switch scanner templates from the template library to the
scanner operator panel.
■2: indicates that the user is allowed to lock or unlock scan destinations.
#
'Configura-
tion'
'Prefer-
ences'
Scanner
'Templates'
'Scan jobs'Workspace —>
User role
000X'Anonymous'
00
01
XRepro operator
0XX
X2
Key operator
X000System administrator
'Anonymous' user
The 'Anonymous' user is a common user who uses the Océ TC4 for scan jobs. The
common or walk-up user has no permission to change the system settings.
In the integrated Power Logic® controller application, the anonymous user can delete his
or her own scan-to-file jobs in the 'Scan jobs' workspace.
Chapter 1 - Introduction20
The Océ TC4 users