Oce TC4 User manual

o
Océ TC4
Océ TC4 User manual
Océ User manual

Océ-Technologies B.V.
Océ, Océ TC4 are registered trademarks of Océ-Technologies B.V.
Adobe®, Acrobat®, Reader®and Distiller®are registered trademarks of Adobe®Systems
Incorporated.
PostScript®3™ is a registered trademark of Adobe®Systems Incorporated.
Apple®, Mac®, Mac OS®and Macintosh®are registered trademarks of Apple®Com-
puter, Inc.
True Type®is a registered trademark of Apple®Computer, Inc.
AutoCAD®and Autodesk®are registered trademarks of Autodesk®Inc.
InstallShield®is a registered trademark of InstallShield®Software Corporation.
WIN-OS/2®, OS/2®Lotus Notes®, OS 390®, z/OS®are registered trademarks of In-
ternational Business Machines Corporation in the United States, other countries, or both.
FLEXlm™ is a trademark of Macrovision™ Corporation.
LMTOOLS (License Manager Tools) is a trademark of Macrovision™ Corporation.
Microsoft®, Windows®, Windows NT®, Windows 98®, Windows 2000®, Windows
XP®, Windows Server 2003®are either registered trademarks or trademarks of Microsoft®
Corporation in the United States and/or other countries.
Netscape®is a registered trademark of the Netscape®Communications Corporation in
the U.S. and other countries.
NetWare®, Novell®, Novell®iPrint, Novell Distributed Print Services™, NDPS®are
registered trademarks of Novell®, Inc.
Siemens®, Siemens®BS2000 and Siemens®Server are registered trademarks of Siemens®
AG.
Sun®, Sun®Microsystems, Solaris®, the Sun®Logo are trademarks or registered trade-
marks of Sun®Microsystems, Inc. in the United States and other countries.
Java™ and all Java-based trademarks are trademarks or registered trademarks of Sun®
Microsystems, Inc. in the United States and other countries.
UNIX®is a registered trademark of The Open Group in the United States and other
countries.
Xconnect™ 100 server is a trademark of Troy XCD, Inc.
Edition: 2008-4

Products in this publication are referred to by their general trade names. In most, if not all
cases, these designations are claimed as trademarks or registered trademarks of their respective
companies.
© 2008, Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted
in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the contents
hereof and specifically disclaims any implied warranties of merchantability or fitness for
any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to make
changes from time to time in the content hereof without obligation to notify any person
of such revision or changes.
Edition: 2008-4

Notes for the reader
Introduction
This manual helps you to use the Océ TC4. The manual contains a description of the
product and guidelines to use and operate the Océ TC4.
Definition
Attention-Getters
Parts of this manual require your special attention. These parts can provide the following:
■Additional general information, for example, information that is useful when you
perform a task.
■Information to prevent property damage or personal injuries.
Note, Attention, and Caution
The words Note,Attention and Caution draw your attention to important information.
Overview of the attention-getters#
IndicatesIconWord
Tips or additional information about the correct use
of the product.
Note
Information to prevent property damage, for example
damage to the product, documents, or files.
Attention
Information to prevent personal injuries.
The Caution indication has several icons that warn
against various hazards. The icons are shown below.
Caution
General hazardCaution
Hot surfaceCaution
Electric shockCaution
4
Notes for the reader

IndicatesIconWord
Moving partsCaution
Laser beamCaution
The use of heat-resistant gloves is mandatory when you
carry out these actions.
Safety information
The safety information for this product is included in a separate manual with the title
Safety information. This manual is part of the documentation set that you received with
your product.
5
Notes for the reader

Contents
Chapter 1
Introduction.................................................................................................................9
The product concept and complete workflow...............................................10
Available documentation................................................................................12
How to use this manual...................................................................................14
The Océ TC4 key concepts..............................................................................16
User interaction................................................................................................17
The Océ TC4 users...........................................................................................18
Get to know the Océ TC4.................................................................................20
The Océ TC4................................................................................................20
The Océ TC4 components.........................................................................21
Turn on and off the Océ TC4.....................................................................23
Chapter 2
Use the Océ TC4.......................................................................................................25
Use the scanner operator panel......................................................................26
Basic scan-to-file jobs on the scanner............................................................30
Introduction to scan-to-file jobs................................................................30
Do a basic scan-to-file job.........................................................................32
Do an extended scan-to-file job................................................................33
Stop a scan-to-file job................................................................................35
Extended scan-to-file jobs...............................................................................36
Available settings for scan-to-file jobs.....................................................36
'File type'.....................................................................................................38
'Resolution'.................................................................................................40
'Original type' and background compensation.......................................41
'Original width'...........................................................................................42
'Remove strip'.............................................................................................43
Scan jobs on the Océ TC4 Power Logic®controller application.................44
Scan jobs management ............................................................................44
Manage scan destinations in the 'Scan jobs' workspace.......................47
Scan jobs tasks...........................................................................................51
Define file names........................................................................................52
View the properties of the scanned file....................................................54
Delete scanned files...................................................................................55
Resend scanned files from the Unsent scans folder...............................56
How to retrieve scanned files via FTP......................................................57
Océ View Station LT®......................................................................................59
6
Contents

View locally scanned files with Océ View Station®LT...........................59
Functions in Océ View Station®LT..........................................................61
View error in Océ View Station®LT.........................................................64
Chapter 3
Océ Power Logic®controller Remote....................................................................65
Introduction toOcéPower Logic®controller Remote....................................66
Install and start Océ Power Logic®controller Remote.................................67
Install Océ Power Logic controller Remote on your system..................67
Start the Océ TC4 Power Logic®application with Océ Power Logic con-
troller Remote.............................................................................................69
Connect to the controller...........................................................................72
Use Océ Power Logic®controller Remote....................................................74
Automatic logon.........................................................................................74
Log on to Océ Power Logic®controller Remote.....................................75
Change the 'Password'..............................................................................77
Chapter 4
The Océ TC4 Power Logic®controller application...............................................79
Introduction......................................................................................................80
The Océ TC4 Power Logic®controller software application..................80
Toolbars and workspaces..........................................................................82
Log on as a different user..........................................................................86
Change the password................................................................................87
Concepts of the Workspaces.....................................................................88
Concepts of the 'Scan jobs' and the 'Scan destinations'..................88
Concept of the 'Scan destinations'.....................................................90
Concept of the 'Templates' on the Scanner.......................................93
Concept of the 'Preferences' workspace............................................94
Concept of the 'Configuration' workspace.........................................95
Chapter 5
Océ License Logic.....................................................................................................97
About Océ Licence Logic.................................................................................98
The possibilities of Océ License Logic...........................................................99
The basic workflow of license activation.....................................................100
The structure of license files and licenses...................................................101
Control your licenses with Océ License Logic.............................................102
Log on to Océ License Logic...................................................................102
View the current active licenses..............................................................104
Get the host id of the Océ system...........................................................106
7
Contents

Save the current active licenses..............................................................107
Perform a license activation job..............................................................108
Chapter 6
Accounting software: Océ Account Center..........................................................111
An overview of Océ Account Center............................................................112
Océ Account Logic®......................................................................................115
Introduction to Océ Account logic..........................................................115
Summary of Océ Account Logic.............................................................116
Océ TC4 Power Logic®controller setup................................................117
Océ Account Console®..................................................................................118
Introduction to Océ Account Console.....................................................118
Summary of Océ Account Console.........................................................119
Chapter 7
Maintain the Océ TC4.............................................................................................123
Maintain the Océ TC4 scanner......................................................................124
Clean the scan area..................................................................................124
Calibrate the scanner...............................................................................126
Clear an original jam on the scanner......................................................128
Scanner error-messages and solutions..................................................129
Appendix A
Overview and tables...............................................................................................131
Overview of the Océ TC4 system..................................................................132
Scanner operator panel.................................................................................133
Specifications of the Océ TC4.......................................................................135
Specifications of the Océ TC4.................................................................135
Specifications Océ Power Logic®controller.........................................137
Specifications Océ Scan Logic®.............................................................138
Original types for the scanner.................................................................140
Appendix B
Miscellaneous.........................................................................................................143
Reader's comment sheet...............................................................................144
Addresses of local Océ organisations .........................................................146
8
Contents

Chapter 1
Introduction
o

The product concept and complete workflow
Definition
A complete Océ solution includes several different hardware and software products to
manage your complete document workflow. The complete document workflow includes
several different jobs and documents. The following illustration gives an overview of a
complete Océ solution and the document workflow.
Illustration
[10] Overview of the system set-up and control.
Different documents
The complete workflow includes the following different documents.
#
DocumentNr.
Original1
2 File
Different products
The complete Océ solution is a combination of the following elements.
■Scanner (A)
■Controller (B)
■Document management software.
Different jobs
The arrows in the illustration show the different possible jobs. The complete document
workflow of the Océ solution includes the following different jobs.
■Scan-to-file job.
A scan-to-file job starts with an original (1) and ends with a file (2).
■Set-up and control the complete workflow.
Chapter 1 - Introduction10
The product concept and complete workflow

Do which job where
Use the following products to do the following jobs.
■Scan-to-file jobs on the scanner operator panel
■Set up and control the complete workflow on the controller.
Chapter 1 - Introduction 11
The product concept and complete workflow

Available documentation
Introduction
This manual is part of a complete documentation set. The following table shows a complete
overview of the available documentation.
Available documentation
Available documentation#
MediumDocumentationProduct
CD-ROM, PDF file in 20
main languages.
Océ TC4 Reference man-
ual.
The Océ TC4
Océ TC4 Safety manual. 1 manual, PDF file, multi-
lingual.
CD-ROM, as a PDF file in
English only.
Océ TDS-TCS connectiv-
ity manual.
The Océ TC4 Power Log-
ic®controller
Embedded in the applica-
tion, as an on-line help file
in 20 languages.
Integrated Océ TC4 Pow-
er Logic®controller appli-
cation on-line help
CD-ROM, as a PDF file in
multiple languages.
Océ Account Center User
Manual
Océ Account Center
Embedded in the applica-
tion, as an on-line help file
in multiple languages.
Océ Account Logic on-
line help.
Embedded in the applica-
tion, as an on-line help file
in multiple languages.
Océ Account Console on-
line help.
Embedded in the applica-
tion, as an on-line help file
in multiple languages.
Océ License Logic on-line
help
Océ License Logic
Embedded in the applica-
tion, as an on-line help file
in multiple languages.
Power Logic®controller
Remote on-line help
Power Logic®controller
Remote
CD-ROM, as a PDF file in
multiple languages.
Océ Repro Desk User
Manual
Océ Repro Desk
Embedded in the applica-
tion as on-line help file in
multiple languages.
Océ Repro Desk on-line
help
Chapter 1 - Introduction12
Available documentation

Note:
Visit Océ on the Internet at www.oce.com for the latest information.
Chapter 1 - Introduction 13
Available documentation

How to use this manual
Introduction
You can access a topic quickly with the following methods.
■Refer to the alphabetical index at the end of the manual.
■Refer to the table of contents at the beginning of this manual.
Before you turn to the complete table of contents, you can also use the following table
to find a topic quickly.
This manual contains the following chapters.
#
TopicsSectionChapters
contains a general introduction to the Océ
TC4 and the concept, including a general de-
scription of the main features.
Introduction1
■introduction
■basic and extended scan-to-file jobs
■scan job management on the Océ TC4
Power Logic®controller application
■scan destination management on the Océ
TC4 Power Logic®controller application
Use scanner2
■introduction
■Install and start the application
■Use the application
Power Logic®con-
troller Remote
3
■introduction
■concepts of Scan jobs, Scanner templates,
Preferences and Configuration
Océ TC4 Power Log-
ic®controller applica-
tion
4
■introduction
■perform tasks in the Océ License Logic
application
Océ License Logic5
■Océ Account Logic
■Océ Account Console
Océ Account Center6
maintain the scannerMaintain the Océ
TC4
7
Chapter 1 - Introduction14
How to use this manual

TopicsSectionChapters
■overview of the system
■overview of the graphical operator panels
■system specifications
Overview and tablesAppendix A
Reader's comment sheet
Addresses of local Océ organizations
MiscellaneousAppendix B
indicates where you can find the information
in the manual with the use of key words.
IndexIndex
Chapter 1 - Introduction 15
How to use this manual

The Océ TC4 key concepts
Green key principle
The Océ TC4 is a very user-friendly scanner. The scanner is very easy to operate. The
scanner templates offer you extended ease of use because you can use them to store pre-
ferred combinations of settings.
Scanner templates
The scanner offers you a number of customizable templates for the job settings of a scan
job. The scanner templates allow you to store your preferred job settings. To start a job
you simply select a template on the scanner operator panel and press the green start key.
Templates can be managed in the Océ TC4 Power Logic®controller application.
Océ Scan Logic®
The Océ TC4 offers a scan-to-file functionality. Documents are scanned and then stored
digitally. Ten customized scan destinations are supported. Scan jobs and scan destinations
can be managed in the Océ TC4 Power Logic®controller application.
Network connectivity
The Océ TC4 supports a number of popular network protocols. This means that it can
be used in multiple networking environments such as TCP/IP®Pserver (IPX/SPX). You
can configure the system in the network via the Océ TC4 Power Logic®controller appli-
cation.
Chapter 1 - Introduction16
The Océ TC4 key concepts

User interaction
Introduction
The user can communicate with the Océ TC4 from local locations and remote locations.
Operator panels
The Océ TC4 offers the following user interfaces.
A scanner operator panel for the scanner allows you to define the settings for scan jobs
but also allows you to set scanner settings.
Integrated Océ TC4 Power Logic®controller application
The Océ TC4 Power Logic®controller application supports a centralized workflow.
Only one application with a transparent and intuitive layout where you can perform
many tasks based on user role defined access. Separate work spaces give you a full overview
and full control on scan job management, but also allows you to manage your scanner
templates, system preferences and network connectivity settings. You can also monitor
the status of your system in this application.
Power Logic controller Remote enables you to access the integrated Océ TC4 Power
Logic®controller application from any networked workstation.
Chapter 1 - Introduction 17
User interaction

The Océ TC4 users
Introduction
The Océ TC4 will be used by various users within your company or department. Depend-
ing on the tasks that you need to perform on the Océ TC4 you may need certain access
rights to the Océ TC4 and the Océ TC4 Power Logic®controller. The access rights are
appointed by your company. Please contact the person responsible for the scanner to find
out what rights and user role you need to work with the Océ TC4. With the appointment
of the user roles and the dedicated workspaces you can fully customize the scanner to fit
with your workflow.
On the Océ TC4 the following user roles can be identified.
Overview of user rights per workspace in the Océ TC4 Power Logic®controller
The table below indicates if the users have read rights or only view rights in the 4 main
workspaces.
■X: indicates that the user has full rights in this workspace
■0: indicates that the user is only allowed to view the information in the workspace
■1: indicates that the user can switch scanner templates from the template library to
the scanner operator panel.
■2: indicates that the user is allowed to lock or unlock scan destinations.
#
'Configura-
tion'
'Prefer-
ences'
Scanner
'Templates'
'Scan jobs'Workspace —>
User role
000X'Anonymous'
00
01XRepro operator
0XX
X2Key operator
X000System administrator
'Anonymous' user
The 'Anonymous' user is a common user who uses the Océ TC4 for scan jobs. The
common or walk-up user has no permission to change the system settings.
In the integrated Power Logic®controller application, the anonymous user can delete
his or her own scan-to-file jobs in the 'Scan jobs' workspace.
Chapter 1 - Introduction18
The Océ TC4 users

Note:
You do not have to logon to the Océ TC4 Power Logic®controller application when
you are an 'Anonymous' user.
Repro operator
The repro operator is responsible for the daily use of the Océ TC4 in a central repro de-
partment. This person makes scans on the scanner.
In the integrated Power Logic®controller application, the repro operator has no permis-
sion in the 'Preferences' and 'Configuration' workspaces, limited permission in the
'Templates' workspace and full permission in the 'Scan jobs' workspaces.
Key operator
The key operator is responsible for the ongoing management of the scanner and the
availability of the scanner for all users. In a large organization he or she will be responsible
for the smooth production of documents and scanned files from external departments.
The key operator will also have to ensure that the staff of the internal department are able
to perform their tasks swiftly and efficiently.
In the integrated Power Logic®controller application, the key operator has full permission
in all workspaces ( 'Scan jobs', 'Templates', 'Preferences') except the 'Configuration'
workspace, which is the responsibility of the system administrator.
System administrator
The system administrator is responsible for the installation and configuration of the Océ
TC4 in its environment. This person defines the security settings and manages licenses.
In the integrated Power Logic®controller application, the system administrator has ex-
clusive permission in the 'Configuration' workspace.
Océ Service
Dedicated user mode for service purposes.
Chapter 1 - Introduction 19
The Océ TC4 users

Get to know the Océ TC4
The Océ TC4
The configuration of the Océ TC4
The Océ TC4 is a high quality and fast wide format color scanner for scanning engineering
documents. The Océ TC4 is available as a scanner only configuration. The Océ TC4
offers scan-to-file functionality. The Océ TC4 can be adapted to the fit in just the way
you want it.
Chapter 1 - Introduction20
The Océ TC4