Oce Scanner Maintenance kit User manual

ScannerMaintenance
kit
User Manual

Copyright
© 2003 Océ-Technologies B.V. Venlo, The Netherlands
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Edition 2.0
Océ-Technologies B.V.
GB
Trademarks
Products in this manual are referred to by their trade names. In most, if not all
cases, these designations are claimed as trademarks or registered trademarks of
their respective companies.

Contents 3
Content
Chapter 1
Introduction
Scanner Maintenance kit 6
What is the Scanner Maintenance kit 6
Related documentation 6
System requirements 6
Chapter 2
Océ Scanner Agent
Introduction 8
Overview 8
Features 8
Installation of Océ Scanner Agent 9
Installation of Scan to Net components 10
Installation of the scanner 11
Interface of Océ Scanner Agent 12
Start Océ Scanner Agent 12
Status 12
Info 15
Log 16
Timer 17
One-Touch 19
Quick menu 21
Scan to Net 23
SCANserver 23
SCANclient 26
Chapter 3
Scanner Maintenance
Installation of the software 30
Scanner Maintenance program 31
Why maintain the scanner 31
Use the software 31
IT8 calibration target 33
Index 35

4 Scanner maintenance User Manual

5
Scanner Maintenance kit
User Manual
Chapter 1
Introduction

6 Scanner Maintenance User Manual
Scanner Maintenance kit
What is the Scanner Maintenance kit
The wide format scanners come with a complete set of tools to help you
perform scanner maintenance. This is the Scanner Maintenance Kit.
The Scanner Maintenance Kit includes:
■the Scanner Maintenance software
■the Scanner Maintenance instructions
■the Océ Scanner Agent software (+ scanner drivers)
■a single maintenance sheet
■a protective dust cover
■a special cleaning cloth
Related documentation
In this manual, you can find references to several Océ manuals such as:
■CS 40xx installation manual
■Océ Scan user manual
■Océ Colour Copy user manual
■Scanner Maintenance instructions
System requirements
■PC with Windows 2000 or XP with EZ-SCUSI installed.
■Supported Océ Scanner (CS4040/4050, CS4054, CS4020/21/30/31,
CS4032, CS4025/26/35/36, CS4037).

7
Scanner Maintenance kit
User Manual
Chapter 2
Océ Scanner Agent

8 Scanner Maintenance User Manual
Introduction
Overview
Océ Scanner Agent is a program designed to integrate your wide format
scanner with your overall system through the following two central functions:
■Océ Scanner Agent contains the drivers necessary to run you scanner.
■Océ Scanner Agent is an application designed to monitor and control the
functionality of your wide format scanner.
Océ Scanner Agent is designed specifically for Océ wide format scanners
running under Windows 2000 and XP.
Features
Océ Scanner Agent allows you to monitor and control certain functions on
your wide format-scanning device from your Windows interface system tray,
eliminating the need to start up a specific scanning application first.
Here are some of the main features available from this application:
■Gain visual indication that the scanner is connected to the PC.
■View the scanner's status, called the Scanner Mode, by moving the mouse
over the scanner icon on the system tray. Status messages include remaining
warm-up time, interface connection errors, and an indication that the scanner
is ready for scanning.
■View useful Error messages related to the current Scanner Mode.
■View the load status of the original (media) to be scanned.
■Setup the scanner's timer to determine times for automatic power-up /
power-down for each day of the week.
■View information on the scanner device in relation to firmware and hardware
revisions. The information helps you keep track of your upgrades and is
useful for support purposes.
■Monitor the use and plan the maintenance of the scanner.
■Initiate a scan of the SCSI, USB or FireWire interface bus.
■Quick launch of installed scanning applications.

Océ Scanner Agent 9
Installation of Océ Scanner Agent
The Océ Scanner Agent setup program includes the installation of the scanner
drivers and of the scanner control utility, Océ Scanner Agent.
Attention: It is essential that you install Océ Scanner Agent before you
connect the scanner or install any other scanner applications. Indeed, all
drivers are installed with Océ Scanner Agent and help you set up correctly
your system.
▼Install Océ Scanner Agent
1Insert the Scanner maintenance kit CD-ROM in your CD driver.
The setup program is launched automatically.
2Click ‘Install Océ Scanner Agent’.
3Follow the instructions of the setup wizard.
4At the end of the installation, the wizard asks if you want to run Océ Scanner
Agent at start-up. Click ‘Yes’ if you want the application to be started
automatically each time you boot your PC.
Note: This is recommended when you define times to power on and off the
scanner automatically in the Timer settings (see ‘Info’ on page 15).
5Click ‘Finish’ to exit the setup program. The Océ Scanner Agent icon appears
on the system tray:

10 Scanner Maintenance User Manual
Installation of Scan to Net components
During installation of Océ Scanner Agent, you are prompted to make choices
regarding the Océ Scanner Agent program and Scan to Net functionality. Your
choices depend on how you intend to use the computer you are installing with
Océ Scanner Agent in a scanning configuration.
Your computer will function as a stand alone scan-station. If the computer
will host the scanner device in a stand-alone off-line configuration, i.e., you
will not want to scan to client computers on the network, follow these steps
during installation:
1At the ‘Select the type of setup you prefer’ choice, select ‘Install Océ Scanner
Agent and SCANserver’ option.
2At the ‘Select the applications that you want to run at startup’ choice, leave the
‘Run Océ Scanner Agent at startup’ option selected and clear the ‘Run
SCANserver at startup’ option. You can choose to un-select the ‘Run Océ
Scanner Agent at startup’ option, but then program will have to be started
manually every time you start your machine and wish to use it.
Your computer will function as a Scan Server . If the computer will host the
scanner device in a Scan to Net configuration, i.e., you will want to scan to the
host computer and to client computers on the network, follow these steps
during installation:
1At the ‘Select the type of setup you prefer’ choice, select the ‘Install Océ
Scanner Agent and SCANserver’ option.
2At the ‘Select the applications that you want to run at startup’ choice, if you
want the SCANserver functionality to always be available, both the ‘Run Océ
Scanner Agent at startup’ and ‘Run SCANserver at startup’ options should be
selected (default). You can choose to un-select one of the options, but then
program will have to be started manually every time you start your machine
and wish to use it.
Your computer will function as a Scan Client If the computer will not host the
scanner device but you want it to receive scanned images from a scanner on
the network, follow these steps during installation:
At the ‘Select the type of setup you prefer’ choice, select the ‘Install
SCANclient only’ option. With this install option selected, the SCANclient
will always be run at start-up.

Océ Scanner Agent 11
You want both SCANserver and SCANclient modules on same machine.
Selecting the Install Océ Scanner Agent and SCANserver option as described
for Scan Server installment, will also install the SCANclient functionality so
your machine can function as both client and server.
Note: This is useful if the scanner is moved between company computers, but
is still to be shared across the network.
However, after installation, you will have to start the SCANclient module
manually by selecting Start button -> Programs -> Océ Scanner Agent ->
SCANclient. You can also add the SCANclient manually to your computer's
Startup Folder to have it started every time you boot.
Installation of the scanner
Once Océ Scanner Agent is successfully installed on your computer, you can
install you scanner.
Note: Please refer to your scanner installation manual for more details.
When the scanner is installed, Windows automatically detects it and also the
drivers installed with Océ Scanner Agent. Follow the instructions on the
screen.

12 Scanner Maintenance User Manual
Interface of Océ Scanner Agent
Start Océ Scanner Agent
There are two ways to start the program:
■From the Windows ‘Start’ menu, select ‘Programs’/‘Océ Scanner Agent’
■or double-click the Océ Scanner Agent icon on the system tray:
Status
The Status tab displays useful messages about what the scanner is currently
doing and displays error messages when relevant.

Océ Scanner Agent 13
Scanner mode What the scanner is doing at any given moment. Here is a list
of the different scanner modes:
Scanner mode Description
"<N/A>" Scanner not accessible. Océ Scanner Agent has not (yet)
detected the scanner.
"Scanner is unsupported." The connected scanner is not a model compatible with
Océ Scanner Agent.
"Scanner is busy or turned
off."
This message is displayed while downloading firmware
to the scanner.
"Programming Mode.
Firmware may be down-
loaded."
The scanner is in this mode when firmware is being
downloaded with the firmware.exe program.
"Initializing" The scanner is initializing its settings (start-up).
"Warming Up" The scanner needs to warm up before it can function in
optimal conditions. This takes a few minutes.
"Ready" The scanner is ready for scanning.
"Not Ready. Error detect-
ed."
An error was detected. View the error message.
"Test Mode" The scanner test mode is used during technical service.
"Continuous self-test
mode"
The scanner is performing test operations to ensure opti-
mal performance: light profile corrections, stitching, etc.
"Calibrating" The scanner is performing calibration of the cameras.
"Adjusting" The scanner is adjusting its cameras.
"Standby" The scanner is in standby mode when the LED indicator
is red. The Timer powers the scanner on and off from the
standby mode.

14 Scanner Maintenance User Manual
Error messages This field relays errors returned from the scanner and related
to the current Scanner mode. When there is no error detected in the Scanner
mode field, <None> is displayed in the Error messages.
Error messages are useful for troubleshooting your scanner’s function or
connection. Here is a list of error messages:
Note: If you encounter another error message, try to shut down and reboot
your system.
Note: If the problem persists, contact your technical support. Make sure you
have the Error message text and information from the Info tab on hand to relay
to your Océ service technician.
Original This field informs you about the load status of the original in the
scanner.
During scanning, the scanner moves the paper back and forth in the slot in
order to position it correctly for the next task. If the Océ Scanner Agent screen
is opened during scanning, you are able to follow the operations performed on
the original through the messages that appear in the ‘Original’ field.
The Original messages tell you if the original is present, ‘Not ready’, ‘Busy’
or ‘Ready’, and includes additional information on the original's position,
insertion/ejection status and more.
Error messages Description/Remedy
"Invalid Smart Card for this
scanner type."
Check your smart card in the smart card drawer. Make
sure it is positioned/inserted correctly and then reboot.
"Correction of Camera X
(A, B, C, or D..) failed"
The scanner is continuously monitoring your cameras.
This problem often arises when the internal glass plate or
white platen is dirty or smudged. Follow the cleaning in-
structions that came with your scanner maintenance kit
and run through the full maintenance process (adjust-
ment, stitching and calibration). Contact your Océ serv-
ice technician if the problem persists.
"Stitching of Camera X/Y
(A/B or B/C or C/D) failed."
The scanner is continuously monitoring the stitching sta-
tus between the scanner cameras. This problem often
arises when the internal glass plate or white platen is
dirty or smudged. Follow the cleaning instructions that
came with your scanner maintenance kit and run through
the full maintenance process (adjustment, stitching and
calibration). Contact your Océ service technician if the
problem persists.

Océ Scanner Agent 15
Info
When you click this tab, information about your scanner is displayed.
T
Info Tab Item Description Usage
Firmware release Upgradeable firmware version. Version
numbers are increased each time a new
OFFICIAL firmware is released.
User
Firmware revision Internal to manufacturer.
Firmware build number.
Support
Scanner uptime The amount of time your scanner has been
turned on.
User
Time since adjustment The time lapsed since the scanner last per-
formed auto-adjustment.
User
Firmware timestamp Internal to manufacturer. The date the
firmware was compiled.
Support
Firmware download time The date/time the current firmware was
downloaded to the PC.
User/Support
Serial number The scanner’s serial number. User/Support
Service ID ID number that relates to first-time opera-
tion.
Support

16 Scanner Maintenance User Manual
Log
The Log tab displays summarized values related to your scanner’s runtime.
Lamp light on It is advised to replace the lamp every 4000 hours of use.
Note: Make sure to use the timer settings to save the lamp usage when the
scanner is idle (see ‘Timer’ on page 17).
Last calibration timestamp It is recommended that you clean, align and
calibrate your scanner at least 7 days after the last date indicated in this field
(see ‘Scanner Maintenance program’ on page 31).
Note: 7 days is an average assessment for normal scanning. If you scan old
originals that leave smudges on the glass plate or if you have high quality
requirements for precise colour/graytones, you can calibrate more often.
Log Tab Item Description
Number of scans
Total length scanned
Total roller movement
Used to monitor the use of your
scanner.
Lamp light on
Last calibration timestamp
Used to monitor and plan the scanner
maintenance

Océ Scanner Agent 17
Timer
The Timer tab allows you to program the scanner's internal clock that controls
your scanner's power-on and power-off schedule.
This feature allows you to start scanning without wasting time. Indeed, running
with the correct internal temperature is essential when making high-quality
scanning through sensitive CCD’s. Your scanner needs to warm up before it
can start scanning optimally. The Timer Settings tab lets you program the
scanner to automatically power on and warm up times most convenient for you
so it stands ready when you need it. You do not have to waste valuable time
waiting for your system to reach optimal conditions.

18 Scanner Maintenance User Manual
▼Set your timer values
1Boot your PC with the scanner previously powered on.
2Double-click the Océ Scanner Agent icon on your system tray to display the
interface.
3Select the Timer Settings tab.
4Click the checkmark fields for each day you want to set automatic power on
and off.
5For each day selected, in the ON column, choose the time (hour and minutes)
you want the scanner to be powered on.
6Repeat the same procedure in the OFF column to set the power off times.
7Click ‘Apply’ to download your settings.
Note: The settings are recorded by the scanner even when you power Océ
Scanner Agent off. They are retrieved next time you start the program.
Note: When Océ Scanner Agent runs, it checks that the scanner's clock is
within 2 minutes from the PC clock. If not, Océ Scanner Agent will
synchronize the clocks. Normally this only happens when the scanner's
central power switch has been turned OFF manually and its clock needs to
be reset.

Océ Scanner Agent 19
One-Touch
Some scanner models support the three One-Touch buttons:
■email button
■copy button
■scan button
This means you can activate a scan and open the result from the scanner device
into another application on your PC (like Océ Scan or Océ Colour Copy for
instance).
The one-touch buttons are found on the scanner's control panel as shown
below:
These three buttons are linked to other applications by default if those
applications are installed on your PC:
Scan button is linked to Océ Scan.
Email button/Copy button are linked to the ‘Scan to email’ and ‘Copy’
functions of Océ Colour Copy (if this software is installed on your system).
They only work with certain scanner models.

20 Scanner Maintenance User Manual
▼Assign the one-touch scanning buttons
1Select the One-Touch tab. The dialog contains a drop-down list box for each
one-touch event button. Unassigned buttons display <None> as the button’s
application.
2Press the arrow and view the list of valid one-touch-scan compatible
applications installed on your system.
3Select the application you wish to assign the E-mail button.
4Repeat the previous step for the Print button and the Scan button boxes.
5Select the Apply button to activate your selections.
6Check the ‘Disable One-Touch events’ option if you do not want the scanner’s
one-touch buttons to be active.
Note: If you press an unassigned button from the scanner, Océ Scanner
Agent will automatically display the One-Touch tab so you can
enter/assign a program that you want activated with the button.